Brother MFC-5460CN User Manual
Brother MFC-5460CN User Manual

Brother MFC-5460CN User Manual

Brother all in one printer user manual
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Table of Contents


Version A


Table of Contents

Summary of Contents for Brother MFC-5460CN

  • Page 1 USER’S GUIDE MFC-5460CN MFC-5860CN Version A...
  • Page 2 Register your product on-line at By registering your product with Brother, you will be recorded as the original owner of the product. Your registration with Brother: may serve as confirmation of the purchase date of your product should you lose your receipt;...
  • Page 3: Compilation And Publication Notice

    FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.
  • Page 4: Table Of Contents

    Table of Contents Section I General General Information Using the documentation ...2 Symbols and conventions used in the documentation ...2 Accessing the Software User’s Guide and Network User’s Guide ...3 Viewing Documentation ...3 Control panel overview ...6 Loading documents and paper Loading documents ...8 Using the ADF ...8 Using the scanner glass ...9...
  • Page 5 Security features TX Lock ... 26 Setting and changing the TX Lock password ... 26 Turning the TX Lock on/off ... 27 Section II Fax Sending a fax Entering Fax mode ...30 Faxing from the ADF ...30 Faxing from the scanner glass ...30 Faxing Letter size documents from the scanner glass ...
  • Page 6 Telephone and External devices Voice Operations ...41 Tone or pulse (Not available in New Zealand) ...41 Fax/Tel mode ...41 Fax/Tel mode in Power Save condition ...41 Phone line services...41 Do you have Voice Mail? ...41 Telephone Service for Australia...42 ® Telstra FaxStream Caller ID...44...
  • Page 7 Remote fax options Fax Forwarding... 57 Fax Storage ... 57 PC Fax Receive...58 Changing Remote Fax Options ...59 Turning off Remote Fax Options... 59 Remote Retrieval... 60 Setting a Remote Access Code... 60 Using your Remote Access Code...60 Retrieving fax messages ... 61 Changing your Fax Forwarding number ...61 Remote fax commands...
  • Page 8 Section IV Direct Photo Printing Printing photos from a memory card PhotoCapture Center™Operations...78 Printing from a memory card without a PC ...78 Scanning to a memory card without a PC ...78 Using PhotoCapture Center™ from your computer...78 Using memory cards...78 Memory card folder structure...79 How to print from a memory card ...80 Printing the thumbnail index ...81...
  • Page 9 Section VI Appendixes Safety and Legal Choosing a location ... 92 To use the machine safely... 93 IMPORTANT-For Your Safety ... 96 LAN connection ... 96 Important Information for Australia ...97 Important safety instructions... 97 Important Information for New Zealand ...98 Important Safety Instructions ...98 Important Information for Some Countries...
  • Page 10 Specifications General ...140 Print media...142 Fax...143 Copy ...144 PhotoCapture Center™ ...145 PictBridge ...145 Scanner ...146 Printer ...147 Interfaces ...147 Computer requirements ...148 Consumable items ...149 Network (LAN) ...149 Glossary Index viii...
  • Page 11 Section I General General Information Loading documents and paper General setup Security features...
  • Page 12: General Information

    General Information Using the documentation Thank you for buying a Brother machine! Reading the documentation will help you make the most of your machine. Symbols and conventions used in the documentation The following symbols and conventions are used throughout the documentation.
  • Page 13: Accessing The Software User's Guide And Network User's Guide

    User’s Guide. If you have not installed the software, you can find the documentation by following the instructions below: Turn on your PC. Insert the Brother CD-ROM into your CD-ROM drive. If the model name screen appears, click your model name.
  • Page 14 ® Paper Port SE with OCR application. Viewing Documentation (For Macintosh Turn on your Macintosh Brother CD-ROM into your CD-ROM drive. The following window will appear. ® Double-click the Documentation icon. ® Double-click your language folder. Double-click the top page file to view the Software User’s Guide and...
  • Page 15 How to find Scanning instructions There are several ways you can scan documents. You can find the instructions as follows: Software User’s Guide Scanning ® (For Mac OS X 10.2.4 or greater) ControlCenter2 ® (For Mac OS X 10.2.4 or greater) Network Scanning ®...
  • Page 16: Control Panel Overview

    Chapter 1 Control panel overview MFC-5460CN MFC-5860CN Note Most of the illustrations in this User’s Guide show the MFC-5460CN.
  • Page 17 Enlarge/Reduce Lets you temporarily enlarge or reduce copies depending on the ratio you choose. Paper Type (MFC-5460CN only) Lets you choose which type of paper you want to use for the next copy. Tray Select (MFC-5860CN only) Lets you choose which tray you want to use for the next copy.
  • Page 18: Loading Documents And Paper

    Loading documents and paper Loading documents You can send a fax, make copies, and scan from the ADF (automatic document feeder) and from the scanner glass (Flatbed). Using the ADF The ADF can hold up to 35 pages and feeds each sheet individually.
  • Page 19: Using The Scanner Glass

    Unfold the ADF Document Output Support Flap (1). CAUTION DO NOT leave thick documents on the scanner glass. If you do this, the ADF may jam. Using the scanner glass You can use the scanner glass to fax, copy, or scan pages of a book, one page at a time. Document Sizes Supported Length: Up to 297 mm (11.7 in.)
  • Page 20: Scannable Area

    We recommend testing various paper types before buying large quantities. For best results, use the Brother paper. When you print on inkjet paper (coated paper), transparencies and photo paper, Left (3) be sure to choose the correct media in the Right (4) ‘Basic’...
  • Page 21: Recommended Media

    Recommended media To get the best print quality, we suggest using Brother paper. (See table below.) If Brother paper is not available in your country, we recommend testing various papers before purchasing large quantities. We recommend using ‘3M Transparency Film’ when you print on transparencies.
  • Page 22: Choosing The Right Media

    Chapter 2 Choosing the right media Paper type and size for each operation for paper tray Paper Type Paper Size 216 × 279 mm (8 1/2 × 11 in.) Cut Sheet Letter 210 × 297 mm (8.3 × 11.7 in.) 216 ×...
  • Page 23 Paper weight, thickness and capacity Paper Type Weight (MFC-5460CN) 64 to 120g/m Sheet Plain Paper (MFC-5860CN) 64 to 120g/m (Tray #1) Plain Paper (Tray #2) 64 to 105 g/m Plain Paper Inkjet Paper 64 to 200 g/m Glossy Paper Up to 220 g/m...
  • Page 24: Loading Paper, Envelopes And Other Media

    Chapter 2 Loading paper, envelopes and other media Note • For Tray#2, see Loading paper in paper tray#2 (MFC-5860CN only) on page 16. • If you are using Auto Select (MFC-5860CN only), after refilling the paper tray you should open and close the scanner cover to reset the machine.
  • Page 25 Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. Gently adjust the paper side guides with both hands to fit the paper. Make sure the paper side guides touch the sides of the paper.
  • Page 26: Loading Paper In Paper Tray#2 (Mfc-5860Cn Only)

    Chapter 2 Loading paper in paper tray#2 (MFC-5860CN only) Note You can only use plain paper sizes Letter, Legal, A4, Executive or JIS B5 in Tray#2. Pull the paper tray completely out of the machine. Press and slide the paper side guides (1) and paper length guide (2) to fit the paper size.
  • Page 27 Gently put the paper into the paper tray print side down and top edge first. Check that the paper is flat in the tray and below the maximum paper mark (1). Note When you put the paper into the paper tray, slide the paper in making sure that it touches the paper length guide (1) first, then gently lower the other end of the paper.
  • Page 28: Loading Envelopes And Post Cards

    Chapter 2 Loading envelopes and post cards Loading envelopes Use envelopes that weigh from 75 to 95 g/m (20 to 25 lb). Some envelopes need margin settings to be set in the application. Make sure you do a test print first. CAUTION Do not use any of the following types of envelopes, as they will cause paper feed...
  • Page 29 If you have problems when printing on envelopes, try the following suggestions: Open the envelope flap. Make sure the open flap is either to the side of the envelope or to the back edge of the envelope when printing. Adjust the size and margin in your application.
  • Page 30: Printable Area

    Chapter 2 Printable Area The printable area depends on the settings in the application you are using. The figures below show the unprintable areas on cut sheet paper and envelopes. The machine can only print in the shaded areas when the Borderless print feature is available and turned on. Cut Sheet Paper Top (1) Cut Sheet...
  • Page 31: General Setup

    General setup Power Save mode When the machine is idle, you can put the machine into Power Save mode by pressing the Power Save key. You can still receive telephone calls in Power Save mode. For further information on receiving faxes in the power save condition, please see the table on page 21.
  • Page 32: Mode Timer

    To get the best print quality, set the machine for the type of paper you are using. Press Menu, 1, 2. Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. Press Stop/Exit.
  • Page 33: Paper Size

    (MFC-5460CN) Press Menu, 1, 3. Press a or b to choose Letter, Legal, A4, A5 or 10x15cm.
  • Page 34: Tray Use In Copy Mode (Mfc-5860Cn Only)

    Chapter 3 Tray use in Copy mode (MFC-5860CN only) You can change the default tray the machine will use for printing copies. If both trays are set to the same size and type of paper, Auto Select will let your machine take from Tray#1 first, then take from Tray#2 if Tray#1 runs out of paper.
  • Page 35: Speaker Volume

    Speaker Volume You can choose a range of speaker volume levels, from Off to High. Press Menu, 1, 4, 3. Press a or b to choose Off, Low, Med or High. Press OK. Press Stop/Exit. Setting Daylight Saving Time You can set the machine to change for daylight savings time.
  • Page 36: Security Features

    Setting up the password Note • If you forget the TX Lock password, please call your Brother dealer or Brother Customer Service for service. • If you have already set the password, you will not need to set it again.
  • Page 37: Turning The Tx Lock On/Off

    Changing the TX Lock password Press Menu, 2, 0, 1. Press a or b to choose Set Password. Press OK. Enter a 4-digit number for the current password. Press OK. Enter a 4-digit number for the new password. Press OK. When the LCD shows Verify:, re-enter the password.
  • Page 38 Chapter 4...
  • Page 39 Section II Sending a fax Receiving a Fax Telephone and External devices Dialling and storing numbers Remote fax options Printing Reports Polling...
  • Page 40: Sending A Fax

    Sending a fax Entering Fax mode To enter fax mode, press the key will glow green. Faxing from the ADF Make sure you are in Fax mode Put the document face up in the ADF. Dial the fax number. Press Mono Start or Colour Start. The machine starts scanning the document.
  • Page 41: Faxing Letter Size Documents From The Scanner Glass

    Faxing Letter size documents from the scanner glass When documents are Letter size, you need to set Scan Size to Letter. If you do not, the side portion of the faxes will be missing. Make sure you are in Fax mode Press Menu, 2, 2, 0.
  • Page 42: Cancelling A Broadcast In Progress

    Chapter 5 Cancelling a Broadcast in progress Press Menu, 2, 6. The LCD will show the fax number being dialled. Press OK. The LCD will show the job number: XXXXXXXXX 1.Clear 2.Exit Press 1 to clear. The LCD will then show the Broadcast job number and 1.Clear To cancel the Broadcast, press 1.
  • Page 43: Contrast

    Contrast If your document is very light or very dark, you may want to change the contrast. For most documents the default setting Auto can be used. It automatically chooses the suitable contrast for your document. Use Light when sending a light document. Use Dark when sending a dark document.
  • Page 44: Dual Access (Monochrome Only)

    Chapter 5 Dual access (Monochrome only) You can dial a number and start scanning the fax into memory—even when the machine is sending from memory, receiving faxes or printing PC data. The LCD shows the new job number and available memory. The number of pages you can scan into the memory will vary depending on the data that is printed on them.
  • Page 45: Delayed Fax(Monochrome Only)

    Delayed Fax (Monochrome only) During the day you can store up to 50 faxes in the memory to be sent within 24-hours. These faxes will be sent at the time of day you enter in step d. Make sure you are in Fax mode Load your document.
  • Page 46: Sending A Fax Manually

    Chapter 5 Sending a fax manually Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. Make sure you are in Fax mode Load your document. Pick up the handset of an external phone or press Hook and listen for a dial tone.
  • Page 47: Receiving A Fax

    Receiving a Fax Receive modes You must choose a receive mode depending on the external devices and telephone services you have on your line. Choosing the Receive Mode By default, your machine will automatically receive any faxes that are sent to it. The diagram below will help you choose the correct mode.
  • Page 48: Using Receive Modes

    Chapter 6 Using receive modes Some receive modes answer faxes automatically (Fax Only and Fax/Tel). You may want to change the ring delay before using these modes. See Ring Delay on page 38. Fax only Fax only mode will automatically answer every call as a fax call.
  • Page 49: F/T Ring Time (Fax/Tel Mode Only)

    F/T Ring Time (Fax/Tel mode only) If you set the Receive Mode to Fax/Tel, you need to decide how long the machine will signal you with its special pseudo/double-ring when you have a voice call. If it's a fax call, the machine receives the fax.
  • Page 50: Additional Receiving Operations

    Chapter 6 Additional receiving operations Printing a reduced incoming The machine automatically reduces each page of an incoming fax to fit on one page of A4, Letter or Legal size paper, with Auto Reduction On. The machine calculates the reduction ratio by using the page size of the fax and your Paper Size setting (Menu, 1, 3).
  • Page 51: Telephone And External Devices

    Telephone and External devices Voice Operations Voice calls can be made either with an extension or external telephone. Tone or pulse (Not available in New Zealand) If you are using an external phone and have a pulse dialling service, but need to send tone signals (for example, for telephone banking), follow the instructions below.
  • Page 52: Telephone Service For Australia

    Chapter 7 Telephone Service for Australia ® ® Telstra FaxStream (Distinctive Ring) ® ® ® Telstra FaxStream Duet is an enhanced Public Switched Telephone Service (PSTS) ® offered by Telstra that allows you to have an additional number on one phone line, with its own distinctive ring pattern.
  • Page 53: Turning Off Distinctive Ring

    ® How does Telstra FaxStream Work? Incoming calls to the voice number, will have the standard ring pattern of long, long tone, followed by a pause, repeated, while the new fax number will have a different ring pattern of three short bursts of ring, repeated at regular intervals.
  • Page 54: Caller Id

    Chapter 7 Caller ID Caller ID is a telephone service that allows the subscriber to see a display of the caller’s phone number or name as the telephone rings. It is a fast way to screen your calls. You can respond quickly to calls you missed, because Caller IDs are received and stored in your machine memory.
  • Page 55: Viewing Caller Id List

    Viewing Caller ID List Press Menu, 2, 0, 4. Miscellaneous 4.Caller ID Press a or b to choose Display#. Press OK. The Caller ID of the last call will appear on the display. If no ID is stored, the beeper will sound and No Caller ID will appear on the display.
  • Page 56: Caller Id

    Chapter 7 How Does FaxAbility Work? Your telephone number will have the standard ring pattern of long, long tone, while the new number will have a ring pattern of long, silence, long, etc. When FaxAbility is On, you will not hear the first ring of all incoming calls on the fax machine.
  • Page 57: How Does The Caller Id Work

    Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. Businesses that provide mail order services, money-lending services or provide confidential information, can protect themselves from false orders or acceptance of false identification. At Home Residential customers can protect themselves from unwanted calls.
  • Page 58: Telephone Service For Some Countries

    Chapter 7 Telephone Service for Some Countries Distinctive Ring (For Singapore and Hong Kong) This machine feature lets you use the Distinctive Ring subscriber service offered by some telephone companies, which allows you to have several telephone numbers on one phone line. Each phone number has its own Distinctive Ring pattern, so you will know which phone number is ringing.
  • Page 59: Caller Id (For Singapore And Hong Kong)

    Caller ID (For Singapore and Hong Kong) The Caller ID feature of this machine lets you use the Caller ID subscriber service offered by many local phone companies. Call your telephone company for details. This service provides you, by means of the screen display, the telephone number (or name) of your caller as the line rings.
  • Page 60: Connecting An External Tad (Telephone Answering Device)

    Chapter 7 Connecting an external TAD (telephone answering device) You may choose to connect an external answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine ‘listens’ for fax calling (CNG) tones.
  • Page 61: Multi-Line Connections (Pabx)

    Brother does not recommend the use of a PABX line. PABX limitations in general can cause some functions of the fax machine not to work correctly.
  • Page 62: Operation From Extension Telephones

    Chapter 7 Operation from extension telephones If you answer a fax call on an extension or an external telephone plugged into the correct socket on the machine, you can make your machine take the call by using the Fax Receive Code. When you press the Fax Receive Code l 5 1 (l 9 1 for New Zealand), the machine starts to receive the fax.
  • Page 63: Dialling And Storing Numbers

    Dialling and storing numbers How to Dial Manual dialling Press all of the digits of the fax number. Speed-Dialling Press Search/Speed Dial, the # (hash) key, and then the two digit Speed-Dial number. Two-digit number Note If the LCD shows Not Registered when you enter a Speed-Dial number, a number has not been stored at this location.
  • Page 64: Fax Redial

    Chapter 8 Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Mono Start or Colour Start.
  • Page 65: Changing Speed-Dial Names Or Numbers

    Changing Speed-Dial names or numbers If you try to store a Speed-Dial number where a number has already been stored, the LCD will show the name or number that has been stored there, and will ask you to do one of the following: Press 1 to change the stored number.
  • Page 66: Combining Quick-Dial Numbers

    Chapter 8 Press OK when you have finished adding numbers. Use the dial pad to enter a name for the Group. Press OK. Press Stop/Exit. Note You can easily print a list of all your Speed-Dial numbers. Numbers that are part of a group will be marked in the GROUP column.
  • Page 67: Remote Fax Options

    Remote fax options Remote fax options are not available for colour fax. You can use only one remote fax option at a time. Fax Forwarding The fax forwarding feature lets you automatically forward your received faxes to another machine. If you choose Backup Print:On the machine will also print the fax (this is a safety feature in case there is a power failure before the fax is...
  • Page 68: Pc Fax Receive

    Chapter 9 PC Fax Receive If you turn on the PC-Fax Receive feature your machine will store received faxes in memory and send them to your PC automatically. You can then use your PC to view and store these faxes. Even if you have turned off your PC (at night or at the weekend, for example), your machine will receive and store your faxes in...
  • Page 69: Changing Remote Fax Options

    Changing Remote Fax Options If received faxes are left in your machine's memory when you change the remote fax options, the LCD will ask you one of the following messages: Erase All Doc? 1.Yes 2.No Print All Fax? 1.Yes 2.No If you press 1, faxes in the memory will be erased or printed before the setting changes.
  • Page 70: Remote Retrieval

    Chapter 9 Remote Retrieval You can call your machine from any touch tone telephone or fax machine, then use the remote access code and remote commands to retrieve fax messages. Setting a Remote Access Code The remote access code lets you access the remote retrieval features when you are away from your machine.
  • Page 71: Retrieving Fax Messages

    Retrieving fax messages Dial your fax number. When your machine answers, enter your remote access code (3 digits followed by l). If you hear one long beep, you have messages. When you hear two short beeps, press 9, 6, 2. Wait for the long beep, and then use the dial pad to enter the number of the remote fax machine where you want...
  • Page 72: Remote Fax Commands

    Chapter 9 Remote fax commands Follow the commands below to access features when you are away from the machine. When you call the machine and enter your remote access code (3 digits followed by l), the system will give two short beeps and you must enter a remote command. Remote commands Change the Fax Forwarding or Fax Storage settings...
  • Page 73: Printing Reports

    Printing Reports Fax reports You need to set up the Transmission Verification Report and Journal Period using the Menu keys. Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).
  • Page 74: Reports

    Chapter 10 Reports The following reports are available: 1.XMIT Verify Prints a Transmission Verification Report for your last transmission. 2.Help List A help list about how to quickly program your machine. 3.Quick-Dial Lists names and numbers stored in the Speed-Dial memory, in numerical order. 4.Fax Journal Lists information about the last incoming and outgoing faxes.
  • Page 75: Polling

    Secure Polling restricts who can retrieve the documents you set up to be polled. Secure Polling only works with Brother fax machines. If you want to retrieve a fax from a secured Brother machine you have to enter the secure code.
  • Page 76: Setup To Receive Delayed Polling

    Chapter 11 Setup to receive delayed polling Delayed polling lets you set the machine to begin polling receive at a later time. You can only set up one delayed polling operation. Make sure you are in Fax mode Press Menu, 2, 1, 7. Setup Receive 7.Polling RX Press a or b to choose Timer.
  • Page 77: Polled Transmit (Monochrome Only)

    Secure Polling restricts who can retrieve the documents you set up to be polled. Secure Polling only works with Brother fax machines. If another person wants to retrieve a fax from your machine they will have to enter the secure code.
  • Page 78 Chapter 11...
  • Page 79: Section Iii Copy

    Section III Copy Making copies...
  • Page 80: Making Copies

    Making copies How to copy Entering Copy mode Press (Copy) to enter Copy mode. The default setting is Fax mode. You can change the number of seconds or minutes that the machine stays in Copy mode. (see Mode Timer on page 22) The LCD shows the default copy settings: Plain 100%...
  • Page 81: Copy Keys

    Copy keys When you want to quickly change the copy settings temporarily for the next copy, use the Copy keys. (For MFC-5460CN) (For MFC-5860CN) The machine returns to its default settings 2 minutes after it finishes copying, or if the mode timer returns the machine to Fax mode.
  • Page 82: Enlarging Or Reducing The Image Copied

    Chapter 12 Enlarging or reducing the image copied You can choose the following enlargement or reduction ratios: Custom(25-400%) allows you to enter a ratio from 25% to 400%. Press Custom(25-400%) Enlarge/Reduce 200% 198% 10x15cmiA4 186%10x15cmiLTR 142% A5iA4 and a or b 104% EXEiLTR 100% 97% LTRiA4...
  • Page 83: Copy Options

    Options key. Press Menu Options selection/ Paper Type Plain Paper (MFC-5860CN Inkjet Paper only) Brother Photo Other Photo Transparency Paper Size Letter Legal 10(W) x 15(H)cm Brightness - nnonn + - nnonn + Contrast Stack/Sort Stack Sort...
  • Page 84: Sorting Copies Using The Adf

    Chapter 12 After the machine scans the page, press 1 to scan the next page. Next Page? 1.Yes 2.No Place the next document on the scanner glass. Press OK. Repeat steps g and h for each page of the layout. Set Next Page Then Press OK After all the pages have been scanned,...
  • Page 85: Adjusting Brightness

    Press Options and a or b to choose Stack/Sort. Press OK. Press a or b to choose Sort. Press OK. Press Mono Start or Colour Start. Adjusting Brightness To temporarily change the brightness setting, follow the instruction below: Make sure you are in Copy mode Load your document.
  • Page 86: Paper Options

    Press Options and a or b to choose Paper Type. Press OK. Press a or b to choose the type of paper you are using (Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency). Press OK. Press Mono Start or Colour Start. Note To change the default paper type setting see Paper Type on page 22.
  • Page 87: Section Iv Direct Photo Printing

    Section IV Direct Photo Printing Printing photos from a memory card Printing photos from a camera with PictBridge...
  • Page 88: Printing Photos From A Memory Card

    Remote Setup & Photo Capture Center™ ® for Macintosh in the Software User's Guide on the CD-ROM.) Using memory cards Your Brother machine has media drives (slots) for use with popular digital cameras media: CompactFlash Memory Stick Pro™, SecureDigital™, MultiMediaCard™ and xD-Picture Card™. ®...
  • Page 89: Memory Card Folder Structure

    The PhotoCapture Center™ feature lets you print digital photos from your digital camera at high resolution to get photo quality printing. Firmly put the card into the correct slot. ® 1 CompactFlash 2 SecureDigital™, MultiMediaCard™ ® 3 Memory Stick , Memory Stick Pro™ 4 xD-Picture Card™...
  • Page 90: How To Print From A Memory Card

    Chapter 13 Please be aware of the following: When printing the INDEX or IMAGE, the PhotoCapture Center™ will print all the valid images, even if one or more images have been corrupted. A portion of the corrupted image may be printed. Your machine is designed to read memory cards that have been formatted by a digital camera.
  • Page 91: Printing The Thumbnail Index

    OK to choose your settings. If you have already chosen your settings, press Colour Start. Press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK.
  • Page 92: Dpof Printing

    Max. Size Press a or b to choose DPOF Print:Yes. Press OK. Press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK. ® ® , Memory Stick Pro™,...
  • Page 93: Photocapture Center™ Print Settings

    Press OK. Press Stop/Exit. Paper Options Paper Type Press Menu, 4, 2. Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK. Press Stop/Exit. Paper Size Press Menu, 4, 3. Press a or b to choose the paper size you are using, Letter, A4, 10x15cm or 13x18cm.
  • Page 94: Adjusting Brightness, Contrast And Colour

    Chapter 13 Adjusting Brightness, Contrast and Colour Brightness Press Menu, 4, 4. Press a or b to make a lighter or darker copy. Press OK. Press Stop/Exit. Contrast You can choose the contrast setting. More contrast will make an image look sharper and more vivid.
  • Page 95: Cropping

    Cropping If your photo is too long or wide to fit the available space on your chosen layout, part of the image will be automatically cropped. The default setting is On. If you want to print the whole image, turn this setting to Off. Press Menu, 4, 7.
  • Page 96: Changing The Image Quality

    Chapter 13 Press a or b to choose the quality, choose one of the options below: To change the file type press OK and go to step f. To start scanning press Mono Start or Colour Start. Press a or b to choose the file type, choose one of the options below: To change the file name press OK and go to step g.
  • Page 97: Printing Photos From A Camera With Pictbridge

    Printing photos from a camera with PictBridge Your Brother machine supports the PictBridge standard, allowing you to connect to and print photos directly from any PictBridge compatible digital camera. Before Using PictBridge PictBridge requirements To avoid errors, remember the following...
  • Page 98: Printing Images

    Chapter 14 Printing Images Make sure that your camera is turned off. Connect your camera to the PictBridge port on the machine using the USB cable. 1 PictBridge port Note Remove any memory cards from the machine before connecting the digital camera.
  • Page 99: Section V Software

    Section V Software Software and Network features...
  • Page 100: Software And Network Features

    (For Windows Note If you have not installed the software, see Viewing Documentation on page 3. From the Start menu, point to Brother, MFC-XXXX (where XXXX is your model number) from the programs group, then click User’s Guide. Click SOFTWARE USER’S GUIDE (or NETWORK USER’S GUIDE) from the...
  • Page 101 Section VI Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications Glossary...
  • Page 102: Safety And Legal

    • Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply. • Avoid interference sources, such as speakers or the base units of non-Brother cordless phones.
  • Page 103: To Use The Machine Safely

    To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.
  • Page 104 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT put your hands on the edge of the paper tray under the output paper tray cover. Doing this may cause injury.
  • Page 105 If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer for service. If metal objects, water or other liquids get inside the machine, immediately unplug the machine...
  • Page 106: Important-For Your Safety

    WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
  • Page 107: Important Information For Australia

    Important Information for Australia Important safety instructions 1 Read all of these instructions. 2 Save them for later reference. 3 Follow all warnings and instructions marked on the product. 4 Unplug this product from the wall socket before cleaning the outside of the machine and the scanner glass.
  • Page 108: Important Information For New Zealand

    If the product has been exposed to rain or water. If the product does not operate normally when the operating instructions are followed. Adjust only those controls that are covered by the operating instructions. Improper adjustment of other controls may result in damage and will often require extensive work by a qualified technician to restore the product to normal operation.
  • Page 109 13 Do not place this product on an unstable surface, stand, or table. The product may fall, causing serious damage to the product. 14 Slots and openings in the cabinet and the back or bottom are provided for ventilation; to ensure reliable operation of the product and to protect it from overheating, these openings must not be blocked or covered.
  • Page 110 25 Note that some telephones are not compatible with this unit and dialling errors may result if the two devices are used together in other than quiet conditions. The Telecom Faults Service is not to be called should such problems arise. In such cases, it is recommended that the prefix and wanted number are dialled manually.
  • Page 111: Important Information For Some Countries

    Please refer all servicing to our Authorized Service Personnel. A list of Authorized Service Centres has been included for your convenience, or you may contact the Brother Dealer for Service. Safety and Legal...
  • Page 112 This equipment may not be used on coin service lines provided by the telephone company or connected to party lines. Brother cannot accept any financial or other responsibilities that may be the result of your use of this information, including direct, special or consequential damages. There are no warranties...
  • Page 113: Legal Limitations For Copying

    Legal limitations for copying It is an offence to make reproductions of certain items or documents with the intent to commit fraud. This memorandum is intended to be a guide rather than a complete list. We suggest you check with relevant legal authorities if in doubt about a particular item or document.
  • Page 114: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.
  • Page 115: B Troubleshooting And Routine Maintenance

    If you think there is a problem with your machine, check the chart below and follow the troubleshooting tips. Most problems can be easily resolved by yourself. If you need additional help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips. Visit us at
  • Page 116 Printing (Continued) Difficulty Suggestions Printed text or images are skewed. Smudged stain at the top center of the printed page. Printing appears dirty or ink seems to run. Stains appear on the reverse side or at the bottom of the page. The machine prints dense lines on the page.
  • Page 117: Printing Received Faxes

    Printing Received Faxes Difficulty Condensed print and white streaks across the page or the top and bottom of sentences are cut off. Vertical black lines when receiving. The sender's scanner may be dirty. Ask the sender to make a copy to see if the Received colour fax prints only in black and white.
  • Page 118: Sending Faxes

    For example: If you subscribe to Call Waiting or some other custom service and its signal comes through the line while your machine is sending or receiving a fax, the signal can temporarily interrupt or disrupt the faxes. Brother's ECM feature should help overcome this problem. This condition is related to the telephone system industry and is common to all devices that send and receive information on a single, shared line with custom features.
  • Page 119 122.) Try using the scanner glass. (See Using the scanner glass on page 9.) Suggestions Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In ® PaperPort SE with OCR, click File, Scan and choose the Brother TWAIN/WIA driver.
  • Page 120: Photocapture Center™ Difficulties

    PhotoCapture Center™ Difficulties Difficulty Suggestions Removable Disk does not work properly. Cannot access Removable Disk from Desktop icon. Network Difficulties Difficulty Suggestions Cannot print over the Network. Make sure that your machine is powered on and is online and in Ready mode. Print a Network Configuration list (see Reports on page 64.) and check the current The network scanning feature does not work.
  • Page 121: Error Messages

    As with any sophisticated office product, errors may occur. If this happens, your machine identifies the error and shows an error message. The most common error messages are shown below. You can correct most errors by yourself. If you need more help, the Brother Solutions Center offers the latest FAQs and troubleshooting tips.
  • Page 122 Error Message Cause Data Remaining Print data is left in the machine's memory. Print data is left in the machine's memory. The USB cable was unplugged while the computer was sending the data to the machine. The other person or other person's Disconnected fax machine stopped the call.
  • Page 123 Error Message Cause An ink cartridge is not installed No Cartridge properly. The memory card in the media No File drive does not contain a .JPG file. The machine is out of paper or No Paper Fed paper is not properly loaded in the paper tray.
  • Page 124: Transferring Your Faxes Or Fax Journal Report

    Error Message Cause The machine has a mechanical Scan Unable problem. —OR— A foreign objects such as a clip or ripped paper is in the machine. Paper is not the correct size. Wrong Paper Size Wrong USB device A non-PictBridge compatible or broken device has been connected to the PictBridge port.
  • Page 125: Document Jam

    Transferring faxes to your PC You can transfer the faxes from your machine’s memory to your PC. Make sure you have installed MFL-Pro Suite on your PC, and then turn on PC-FAX Receiving on the PC. (For details, see PC FAX Receiving in the Software User’s Guide on the CD-ROM.) Make sure you have set PC Fax...
  • Page 126: Printer Jam Or Paper Jam

    Document is jammed inside the ADF unit Take out any paper from the ADF that is not jammed. Lift the document cover. Pull the jammed document out to the right. Close the document cover. Press Stop/Exit. Printer jam or paper jam Take out the jammed paper depending on where it is jammed in the machine.
  • Page 127 Remove the Jam Clear Cover (1). Pull the jammed paper out of the machine. Put the Jam Clear Cover back on. Make sure the cover is set properly. Troubleshooting and Routine Maintenance Lift the scanner cover (1) from the front side of the machine until it locks securely into the open position.
  • Page 128: Dial Tone Detection

    Push the paper tray firmly back into the machine. Note Make sure that you pull out the paper support until it clicks. Dial Tone detection When you send a fax automatically, by default your machine will wait for a fixed amount of time before it starts to dial the number.
  • Page 129: Routine Maintenance

    Routine maintenance Replacing the ink cartridges Your machine is equipped with an ink sensor. The ink sensor automatically monitors the level of ink in each of the 4 cartridges. When the machine detects an ink cartridge is running out of ink, the machine will tell you with a message on the LCD.
  • Page 130 Each colour has its own correct position. Insert the ink cartridge in the direction of the arrow on the label. brother Lift each lock release lever and push it until it clicks, and then close the ink cartridge cover.
  • Page 131: Cleaning The Outside Of The Machine

    Brother Branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty...
  • Page 132: Cleaning The Scanner

    Cleaning the scanner Lift the document cover (1). Clean the scanner glass (2) and the white plastic (3) with isopropyl alcohol on a soft lint-free cloth. In the ADF unit, clean the white bar (1) and the glass strip (2) under it with isopropyl alcohol on a lint-free cloth.
  • Page 133: Cleaning The Paper Pick-Up Roller

    The machine cleans the print head. When cleaning is finished, the machine will go back to standby mode automatically. Note If you clean the print head at least five times and the print has not improved, call your Brother dealer or Brother Customer Service.
  • Page 134: Checking The Print Quality

    If the problem still exists, repeat the cleaning and test print procedures at least five times for the new ink cartridge. If ink is still missing, call your Brother dealer or Brother Customer Service. CAUTION DO NOT touch the print head. Touching the print head may cause permanent damage and may void the print head's warranty.
  • Page 135: Checking The Printing Alignment

    Checking the printing alignment You may need to adjust the printing alignment after transporting the machine if your printed text becomes blurred or images become faded. Press Ink Management. Press a or b to choose Test Print. Press OK. Press a or b to choose Alignment. Press OK.
  • Page 136: Machine Information

    Machine Information Checking the serial number You can see the machine’s serial number on the LCD. Press Menu, 7, 1. Machine Info. 1.Serial No. Press OK. Serial No. XXXXXXXXX Press Stop/Exit. Packing and shipping the machine When you transport the machine, use the packing materials that came with your machine.
  • Page 137 CAUTION If you are not able to find the yellow protective parts, DO NOT remove the ink cartridges before shipping. It is essential that the machine be shipped with either the yellow protective parts or the ink cartridges in position. Shipping without them will cause damage to your machine and may void your warranty.
  • Page 138: Menu And Features

    Menu and Features On-screen programming Your machine is designed to be easy to use with LCD on-screen programming using the menu keys. User-friendly programming helps you take full advantage of all the menu selections your machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program your machine.
  • Page 139 To access the menu mode: Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Press 0 for Initial Setup menu. You can scroll more quickly through each menu level by pressing a or b for the direction you want.
  • Page 140: Menu Table

    The factory settings are shown in Bold with an asterisk. Choose & OK Main Menu Submenu 1.General 1.Mode Timer Setup 2.Paper Type 3.Paper Size (MFC-5460CN only) 3.Paper Size (MFC-5860CN only) Choose & OK Menu Selections Options — 0 Sec...
  • Page 141 Main Menu Submenu Menu Selections 1.General 4.Volume 1.Ring Setup (Continued) 2.Beeper 3.Speaker 5.Daylight Save — — 6.P.Save Setting 7.LCD Contrast — — 8.Tray Use: Copy (MFC-5860CN only) — 9.Tray Use: (MFC-5860CN only) 2.Fax 1.Setup Receive 1.Ring Delay (In Fax mode only) Menu and Features Options...
  • Page 142 Main Menu Submenu 2.Fax 1.Setup Receive (Continued) (In Fax mode only) (Continued) 2.Setup Send (In Fax mode only) Menu Selections Options 2.F/T Ring Time 20 Sec 30 Sec* 40 Sec 70 Sec (For New Zealand) 20 Sec 30 Sec* 40 Sec 55 Sec 3.Fax Detect On* (l51, #51)
  • Page 143 Main Menu Submenu Menu Selections 2.Fax 2.Setup Send 6.Polled TX (Continued) (In Fax mode only) (Continued) 7.Overseas Mode 0.Scan Size 3.Set Quick- 1.Speed-Dial Dial 2.Setup Groups 4.Report Setting 1.Transmission 2.Journal Period 5.Remote Fax 1.Forward/Store 2.Remote Access 3.Print Document — 6.Remaining Jobs Menu and Features Options...
  • Page 144 Main Menu Submenu 2.Fax 0.Miscellaneous 1.TX Lock (Continued) 3.Copy 1.Quality 2.Brightness 3.Contrast Menu Selections Options — 2.Compatibility High* Normal Basic 3.Distinctive (Not available in Off* New Zealand) 3.FaxAbility (For New Zealand Off* only) 4.Caller ID Display# Print Report — Best Fast Normal* —...
  • Page 145 Chooses the print quality. Normal Photo* Chooses the paper type. Plain Paper Inkjet Paper Brother Photo Other Photo* Chooses the paper size. Letter 10x15cm* 13x18cm - nnnno + Adjusts the brightness. - nnnon + - nnonn +*...
  • Page 146 Main Menu Submenu 4.PhotoCapture 6.Color Enhance (Continued) 7.Cropping 8.Borderless 9.Scan to Card 1.Quality Menu Selections Options 1.White Balance - nnnno + Off* - nnnon + - nnonn +* - nonnn + - onnnn + 2.Sharpness - nnnno + - nnnon + - nnonn +* - nonnn + - onnnn +...
  • Page 147 Main Menu Submenu Menu Selections 5.LAN 1.Setup TCP/IP 1.BOOT Method 2.IP Address 3.Subnet Mask 4.Gateway 5.Node Name 6.WINS Config 7.WINS Server 8.DNS Server 9.APIPA 2.Setup Misc. 1.Ethernet — 0.Factory Reset Menu and Features Options Descriptions You can choose the BOOT Auto* method that best suits you Static...
  • Page 148 Main Menu Submenu 6.Print Reports 1.XMIT Verify 2.Help List 3.Quick-Dial 4.Fax Journal 5.User Settings 6.Network Config 7.Machine Info. 1.Serial No. 1.Receive Mode — 0.Initial Setup 2.Date/Time 3.Station ID 4.Tone/Pulse (Not available in New Zealand) 5.Dial Tone Menu Selections Options — —...
  • Page 149: Entering Text

    Entering Text When you are setting certain menu selections, such as the Station ID, you may need to enter text into the machine. Most number keys have three or four letters printed on keys. The keys for 0, # and l do not have printed letters because they are used for special characters.
  • Page 150: D Specifications

    Specifications General Memory Capacity ADF (automatic document feeder) Paper Tray Paper Tray#2 (MFC-5860CN only) Printer Type Print Method LCD (liquid crystal display) 16 characters × 2 lines, Back light Power Source Power Consumption 32 MB Up to 35 pages Temperature: 20° C - 30° C (68° F - 86° F) (This is for using the ADF.) Humidity: 50% - 70% (This is for using the ADF.) Paper: [80 g/m...
  • Page 151 226 mm (8.9 in.) 440 mm (17.3 in.) (MFC-5860CN) 302 mm (11.9 in. ) 440 mm (17.3 in. ) Weight 9.0 kg (19.8 lb) (MFC-5460CN) 10.7 kg (23.6 lb) (MFC-5860CN) Noise Operating: Temperature Operating: Best Print Quality: Humidity Operating: Best Print Quality: This depends on printing conditions.
  • Page 152: Print Media

    Print media Paper Input Paper Output Use only transparencies recommended for inkjet printing. For glossy paper or transparencies, we recommend removing printed pages from the output paper tray immediately after they exit the machine to avoid smudging. See Paper type and size for each operation for paper tray on page 12. Paper Tray Paper type: Plain paper, inkjet paper (coated paper), glossy paper...
  • Page 153: Fax

    Memory Transmission Out of Paper Reception ‘Pages’ refers to the ‘Brother Standard Chart No. 1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice. ‘Pages’ refers to the ‘ITU-T Test Chart #1’ (a typical business letter, Standard resolution, MMR code). Specifications and printed materials are subject to change without prior notice.
  • Page 154: Copy

    Multiple Copies Enlarge/Reduce Resolution Based on Brother standard pattern. (Fast mode/Stack Copy) Copy speeds vary with the complexity of the document. Yes/Yes ADF Width: 148 mm to 215.9 mm (5.8 in. to 8.5 in.) ADF Height: 148 mm to 355.6 mm (5.8 in. to 14 in.) Scanner Glass Width: Max.
  • Page 155: Photocapture Center

    PhotoCapture Center™ Available Media File Extension (Media Format) (Image Format) Number of Files Folder Borderless xD-Picture Card™ Conventional Card from 16MB to 512MB xD-Picture Card™ Type M from 256MB to 1GB xD-Picture Card™ Type H from 256MB to 1GB Progressive JPEG format is not supported. See Paper type and size for each operation for paper tray on page 12.
  • Page 156: Scanner

    Windows XP in this User’s Guide includes Windows XP Professional x64 Edition. Maximum 1200 × 1200 dpi scanning when using the WIA Driver for Windows can be chosen by using the Brother scanner utility) Yes/Yes ® Yes (Windows 98/98SE/Me/2000 Professional/XP/ ®...
  • Page 157: Printer

    See the Network User’s Guide on the CD-ROM for detailed network specifications. ® Windows 98/98SE/Me/2000 Professional/ ® XP/Windows XP Professional x64 Edition driver supporting Brother Native Compression mode and bi-directional capability Brother Ink Driver ® For Mac OS X 10.2.4 or greater Up to 1200 × 6000 dpi 1200 ×...
  • Page 158: Computer Requirements

    EM64T PowerPC G3 128 MB 256 MB 80 MB /G4/G5, Intel Core Solo/ Ethernet 350MHz For the latest driver updates access the Brother Solutions Center at Recommended Available Hard Disk Space Drivers Applications 128 MB 120 MB 130 MB...
  • Page 159: Consumable Items

    You can connect your machine to a network for Network Printing, Network Scanning and PC Fax Send and PC Fax ® Receive (Windows only). Also included is Brother BRAdmin Professional Network Management software. ® Windows 98/98SE/Me/2000/XP/XP Professional x64 Edition ®...
  • Page 160: E Glossary

    Glossary This is a comprehensive list of features and terms that appear in Brother manuals. Availability of these features depends on the model you purchased. ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically.
  • Page 161 A TAD (telephone answering device) or telephone that is connected to your machine. F/T Ring Time The length of time that the Brother machine rings (when the Receive Mode setting is Fax/Tel) to notify you to pick up a voice call that it answered.
  • Page 162 Overseas Mode Makes temporary changes to the fax tones to accommodate noise and static on overseas phone lines. Pause Allows you to place a 3.5 second delay in the dialling sequence stored on Speed-Dial numbers. Press Redial/Pause as many times as needed for longer pauses.
  • Page 163: Index

    Index ADF (automatic document feeder) ... 8 ADF cover ...115 Answering machine (TAD) ...50 connecting ...50 ® ® Apple Macintosh See Software User's Guide on the CD-ROM..Automatic fax receive ...37 Fax Detect ...39 Broadcasting ...31 setting up Groups for ...55 Cancelling Fax Forwarding ...62 Fax Storage ...59...
  • Page 164 Fax codes changing ... 52 Fax Receive Code ...52 Remote Access Code ...60 Telephone Answer Code ...52 Fax Detect ...39 Fax Forwarding changing remotely ... 61 programming a number ...57 Fax Storage ...57 turning on ...57 ® Fax Stream Duet ...42 Fax, from PC See Software User's Guide on the CD-ROM.
  • Page 165 Manual dialling ...53 receive ...37 transmission ...36 Memory Storage ...128 Menu keys ...128 Menu Table ...128 Mode, entering Copy ...70 Fax ...30 PhotoCapture ... 7 Scan ... 7 Multi-line connections (PBX) ...51 Options key (copying) ...73 brightness ...75 N in 1 copies or a poster ...73 sort ...74 Out of Memory message ...36 Packing the machine ...126...
  • Page 166 Receive Mode ...37 External TAD ...37 Fax Only ...37 Fax/Tel ...37 Manual ...37 Redial/Pause key ...54 Reducing copies ...72 incoming faxes ...40 Remote Retrieval ...60 access code ...60 commands ...62 getting your faxes ...61 Remote Setup See Software User's Guide on the CD-ROM.
  • Page 167 (e.g. a copy of the sales docket). Contact Brother International (Aust) Pty Ltd for details about your nearest Authorised Warranty Centre or visit: Support – For support for your Brother Product other than what you can resolve through the User Guide, Visit our website: or visit our Solutions website for FAQs (Frequently Asked Questions), Driver Updates &...
  • Page 168 Visit us on the World Wide Web This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. ARL/ASA/NZ...

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