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Brother MFC-5460CN User Manual

Color photo inkjet all-in-one flatbed with networking
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USER'S GUIDE
MFC-5460CN

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  Summary of Contents for Brother MFC-5460CN

  • Page 1 USER’S GUIDE MFC-5460CN...
  • Page 2 EC Declaration of Conformity under the R & TTE Directive...

  • Page 3: Table Of Contents

    Table of Contents Section I General General Information Using the documentation ..................2 Symbols and conventions used in the documentation ........2 Control panel overview ..................3 Loading documents and paper Loading documents ....................5 Using the ADF ....................5 Loading paper, envelopes and other media ............6 Loading paper and other media...............6 General setup Power Save mode ....................8...
  • Page 4 Section II Fax Sending a fax Entering Fax mode ....................12 Faxing from the ADF ..................12 Faxing from the scanner glass ..............12 Faxing Letter size documents from the scanner glass ........12 Colour fax transmission ................. 12 Broadcasting (Monochrome only)................ 13 Cancelling a Broadcast in progress...............13 Additional sending operations................
  • Page 5 Dialling and storing numbers How to Dial ......................19 Manual dialling....................19 Speed-Dialling ....................19 Search ......................19 Fax Redial .....................20 Storing numbers ....................20 Storing a pause .....................20 Storing Speed-Dial numbers .................20 Setting up groups for broadcasting..............21 Printing Reports Fax reports......................22 Transmission Verification Report..............22 Fax Journal (activity report) ................22 Reports ........................22 How to print a report ..................22...
  • Page 6 Printing photos from a camera with PictBridge Before Using PictBridge..................33 PictBridge requirements ................33 Section V Appendixes Safety and Legal Choosing a location ..................... 36 To use the machine safely................... 37 Important safety instructions................41 IMPORTANT - For your safety ..............42 LAN connection .....................
  • Page 8 Section I General General Information Loading documents and paper General setup...

  • Page 9: General Information

    Warnings tell you what to do to documentation prevent possible personal injury. Electrical Hazard icons alert you to Thank you for buying a Brother machine! possible electrical shock. Reading the documentation will help you Hot Surface icons warn you not to make the most of your machine.

  • Page 10: Control Panel Overview

    General Information Control panel overview 1 Fax keys: Paper Type Tel/R Lets you choose which type of paper you want to use for the next copy. This key is used to have a telephone conversation after picking up the external 3 Dial Pad handset in F/T pseudo-ringing.
  • Page 11 Chapter 1 5 Menu keys: Menu Lets you access the main menu. a Search/Speed Dial Lets you look up and dial numbers that are stored in the memory. Volume keys In Fax mode, you can press these keys to adjust the ring volume. Press to scroll backward to a menu selection.

  • Page 12: Loading Documents And Paper

    Loading documents and paper Loading documents Unfold the ADF Document Support. Using the ADF The ADF can hold up to 35 pages and feeds each sheet individually. Use standard 80 g/m (20 lb) paper and always fan the pages before putting them in the ADF. Recommended environment Fan the pages well.

  • Page 13: Loading Paper, Envelopes And Other Media

    Chapter 2 Loading paper, envelopes and other media Loading paper and other media...
  • Page 14 Loading documents and paper Close the output paper tray cover. Note When you use Legal size paper, press and hold the universal guide release button as you slide out the front of the paper tray. Gently adjust the paper side guides with both hands to fit the paper.

  • Page 15: General Setup

    General setup Power Save mode On/Off Receive Available operations setting mode Putting your machine in Fax Receive Fax Receive: Fax Only Fax Detect Power Save mode External Delayed Fax (default) Remote Fax Options Press and hold down the Power Save Remote Retrieval key until the LCD shows You cannot receive...

  • Page 16: Mode Timer

    Scan, Copy or PhotoCapture operation before it returns to Fax mode. Press Menu, 1, 2. Press a or b to choose Plain Paper, Inkjet Paper, Brother Photo, Other Photo or Transparency. Press OK. Press Menu, 1, 1. Press Stop/Exit.

  • Page 17: Volume Settings

    Chapter 3 Volume Settings Automatic Daylight Savings Time Ring Volume Press Menu, 1, 5. While in Fax mode , press d or c Press a or b to choose On or Off. to adjust the volume level. Press OK. Setting the Ring Volume from the Press Stop/Exit.
  • Page 18 Section II Sending a fax Receiving a Fax Telephone and External devices Dialling and storing numbers Printing Reports...

  • Page 19: Sending A Fax

    Sending a fax Entering Fax mode Put the next page on the scanner glass. Press OK. The machine starts scanning the page. To enter fax mode, press (Fax), and (Repeat step e and step f for each the key will glow green. additional page.) Faxing from the ADF Faxing Letter size documents...

  • Page 20: Broadcasting (Monochrome Only)

    Sending a fax Broadcasting Additional sending (Monochrome only) operations Make sure you are in Fax mode Sending faxes using multiple settings Load your document. Enter a number. Press OK. Make sure you are in Fax mode You can use either a Speed-Dial, a Group, or a manually entered number Load your document.

  • Page 21: Receiving A Fax

    Receiving a Fax Receive modes Choosing the Receive Mode By default, your machine will automatically receive any faxes that are sent to it. Do you want to use the telephone features of your machine (if available) or an external telephone or external telephone answering device connected on the same line as the machine? Are you using the voice message function of an external telephone answering device?

  • Page 22: Using Receive Modes

    Receiving a Fax Using receive modes Receive mode settings Fax only Ring Delay Fax only mode will automatically answer The Ring Delay sets the number of times the every call. If the call is a fax your machine will machine rings before it answers in Fax Only receive it.

  • Page 23: Telephone And External Devices

    Telephone and External devices Voice Operations Fax/Tel mode in Power Save condition Voice calls can be made either with an extension or external telephone. Fax/Tel mode does not work in the power save condition. The machine will not answer telephone or fax calls and will keep ringing. If Tone or pulse you are at an external or extension phone, lift the handset and talk.

  • Page 24: Telephone Services

    Telephone and External devices Telephone services Connecting an external TAD (telephone Setting the Phone Line Type answering device) If you are connecting the machine to a line You may choose to connect an external that features a PBX or ISDN to send and answering device.

  • Page 25: Connections

    Chapter 6 Connections Recording an outgoing message (OGM) on an The external TAD must be connected as external TAD shown in the previous illustration. Set your external TAD to one or two Record 5 seconds of silence at the rings. (The machine's Ring Delay setting beginning of your message.

  • Page 26: Dialling And Storing Numbers

    Dialling and storing numbers How to Dial Search You can search for names you have stored in Manual dialling the Speed-Dial memories. Speed-Dialling 1 To search numerically. 2 To search alphabetically, you can use the dial pad to enter the first letter of the name you are looking for.

  • Page 27: Fax Redial

    Chapter 7 Storing numbers Fax Redial If you are sending a fax manually and the line Storing a pause is busy, press Redial/Pause, and then press Mono Start or Colour Start to try again. If Press Redial/Pause to put a 3.5-second you want to make a second call to the last pause between numbers.

  • Page 28: Setting Up Groups For Broadcasting

    Dialling and storing numbers Setting up groups for broadcasting If you regularly want to send the same fax message to many fax numbers you can set up a Group. Press Menu, 2, 3, 2. Set Quick-Dial 2.Setup Groups Use the dial pad to enter the two-digit Speed-Dial number where you want to store the Group.

  • Page 29: Printing Reports

    Printing Reports Fax reports Reports The following reports are available: Transmission Verification Report 1.XMIT Verify 2.Help List This report lists the time and date of transmission and whether the transmission 3.Quick-Dial was successful (OK). 4.Fax Journal Press Menu, 2, 4, 1. 5.User Settings 6.Network Config Press a or b to choose Off+Image,...

  • Page 30: Section Iii Copy

    Section III Copy Making copies...

  • Page 31: Making Copies

    Making copies How to copy Making a single copy Entering Copy mode Make sure you are in Copy mode Load your document. Press (Copy) to enter Copy mode. The default setting is Fax. You can change the Press Mono Start or Colour Start. number of seconds or minutes that the machine stays in Copy mode.

  • Page 32: Copy Keys

    Making copies Copy keys Copy options When you want to quickly change the copy When you want to quickly change the copy settings temporarily for the next copy, use the settings temporarily for the next copy, use the Options key. Copy keys.
  • Page 33 Chapter 9...

  • Page 34: Section Iv Direct Photo Printing

    Section IV Direct Photo Printing Printing photos from a memory card Printing photos from a camera with PictBridge...

  • Page 35: Printing Photos From A Memory Card

    Printing photos from a memory card PhotoCapture Center™ Operations Scanning to a memory card without a PC You can scan documents and save them directly to a memory card. See Scan to Card on page 31. ® 1 CompactFlash Using memory cards 2 SecureDigital™, MultiMediaCard™...

  • Page 36: How To Print From A Memory Card

    Printing photos from a memory card How to print from a Printing the thumbnail index memory card The PhotoCapture Center™ assigns each of your images a number. Make sure you have put the memory card in the correct slot. The LCD will show the following message: C.Flash Active Press PhotoCapture..

  • Page 37: Dpof Printing

    18x13cm 20x15cm Max. Size Press a or b to choose the type of paper you are using, Plain Paper, Inkjet Paper, Brother Photo or Other Photo. Press OK. Press a or b to choose the paper size DPOF printing you are using, Letter, A4, 10x15cm or 13x18cm.

  • Page 38: Borderless Printing

    SecureDigital™, MultiMediaCard™ or Press a or b to choose the type of xD-Picture Card™ into your machine. paper you are using, Plain Paper, Inkjet Paper, Brother Photo or WARNING Other Photo. Press OK. Do not take out the memory card while...

  • Page 39: Changing The Image Quality

    Chapter 10 The file name is set automatically. However, you can set a name of your choice using the dial pad. You can only change the first 6 digits. Press Mono Start or Colour Start. Changing the image quality Press Menu, 4, 9, 1. Press a or b to choose B/W 200x100 dpi, B/W 200 dpi, Color 150 dpi, Color 300 dpi or...

  • Page 40: Printing Photos From A Camera With Pictbridge

    Printing photos from a camera with PictBridge Before Using PictBridge PictBridge requirements To avoid errors, remember the following points: The machine and the digital camera must be connected using a suitable USB cable. The image file extension must be .JPG (Other image file extensions like .JPEG, .TIF, .GIF and so on will not be recognized).
  • Page 41 Chapter 11...
  • Page 42 Section V Appendixes Safety and Legal Troubleshooting and Routine Maintenance Menu and Features Specifications...

  • Page 43: Safety And Legal

    • Do not connect your machine to electrical sockets on the same circuit as large appliances or other equipment that might disrupt the power supply. • Avoid interference sources, such as speakers or the base units of non-Brother cordless phones.

  • Page 44: To Use The Machine Safely

    Safety and Legal To use the machine safely Please keep these instructions for later reference and read them before attempting any maintenance. WARNING There are high voltage electrodes inside the machine. Before you clean the inside of the machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.
  • Page 45 DO NOT put your hands on the edge of the machine under the document cover or the scanner cover. Doing this may cause injury. DO NOT touch the paper feed roller. Doing this may cause injury.
  • Page 46 Do not carry the machine by holding the scanner cover. If the machine becomes hot, releases smoke, or generates any strong smells, immediately unplug the machine from the electrical socket. Call your Brother dealer or Brother Customer Service.
  • Page 47 WARNING • Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been unplugged at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.

  • Page 48: Important Safety Instructions

    13 Wait until pages have exited the machine before picking them up. 14 Unplug this product from the power socket and refer all servicing to Brother Authorized Service Personnel under the following conditions: When the power cord is damaged or frayed.

  • Page 49: Important - For Your Safety

    16 To reduce the risk of fire, electric shock and injury to people, note the following: Do not use this product near appliances that use water, a swimming pool, or in a wet basement. Do not use the machine during an electrical storm (there is the remote possibility of an electrical shock) or to report a gas leak in the vicinity of the leak.

  • Page 50: Eu Directive 2002/96/Ec And En50419

    Safety and Legal EU Directive 2002/96/EC and EN50419 This equipment is marked with the above recycling symbol. It means that at the end of the life of the equipment you must dispose of it separately at an appropriate collection point and not place it in the normal domestic unsorted waste stream.

  • Page 51: Trademarks

    Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. Multi-Function Link is a registered trademark of Brother International Corporation. © 2006 Brother Industries, Ltd. All rights reserved. Windows and Microsoft are registered trademarks of Microsoft in the U.S. and other countries.

  • Page 52: B Troubleshooting And Routine Maintenance

    Check that the correct printer driver has been installed and chosen. Make sure the machine is online. Click Start and then Printers and Faxes. ‘ ’ Right click and choose Brother MFC XXXX (where XXXX is your model name), ‘ ’ and make sure that Use Printer Offline is unchecked.
  • Page 53 Printing (Continued) Difficulty Suggestions Stains appear on the reverse side Make sure the printer platen is not dirty with ink. or at the bottom of the page. Make sure you are using the paper support flap. (See Loading paper, envelopes and other media on page 6.) The machine prints dense lines on Check Reverse Order in the Basic tab of the printer driver.
  • Page 54 Troubleshooting and Routine Maintenance Phone Line or Connections Difficulty Suggestions Dialling does not work. (No dial Check that the machine is plugged in and switched on. tone) Check all line cord connections. Change Tone/Pulse setting. (See the Quick Setup Guide.) Lift the external phone’s handset (or the machine’s handset or cordless handset if available), and then dial the number to send a manual fax.
  • Page 55 Try using the scanner glass. ADF. Scanning Difficulties Difficulty Suggestions TWAIN/WIA errors appear while Make sure the Brother TWAIN/WIA driver is chosen as the primary source. In scanning. ® PaperPort SE with OCR, click File, Scan and choose the Brother TWAIN/WIA driver.
  • Page 56 Troubleshooting and Routine Maintenance Software Difficulties Difficulty Suggestions Cannot install software or print Run the Repair MFL-Pro Suite program on the CD-ROM. This program will repair and reinstall the software. ‘Device Busy’ Make sure the machine is not showing an error message on the LCD. PhotoCapture Center™...
  • Page 57 OK. Repeat this step adding Port 137 for Windows Make sure the new settings are added and the box is checked, and then click ® For Windows XP SP1 user’s, please visit the Brother Solutions Center. Your computer cannot find your ® <Windows users>...

  • Page 58: Error Messages

    Troubleshooting and Routine Maintenance Error messages Error Message Cause Action The machine has a mechanical Open the scanner cover and remove any foreign Change Unable XX problem. objects inside the machine. If the error message continues, before disconnecting the machine so —OR—...
  • Page 59 Error Message Cause Action One or more of the ink cartridges is Replace the ink cartridges. (See Replacing the Ink Empty XX empty. The machine will stop all ink cartridges on page 57.) print operations. While memory is available, black and white faxes will be stored in the memory.
  • Page 60 Troubleshooting and Routine Maintenance Error Message Cause Action The machine’s memory is full. Fax sending or copy operation in progress Out of Memory Press Stop/Exit and wait until the other operations in progress finish and then try again. Printing operation in progress Reduce print resolution.

  • Page 61: Document Jam

    Document jam Document is jammed inside the ADF unit Take out any paper from the ADF that is Document is jammed in the top of the not jammed. ADF unit Lift the document cover. Take out any paper from the ADF that is not jammed.

  • Page 62: Printer Jam Or Paper Jam

    Troubleshooting and Routine Maintenance Printer jam or paper jam Remove the Jam Clear Cover. Pull the jammed paper out of the machine.

  • Page 63: Dial Tone Detection

    Push the paper tray firmly back into the machine. Note Make sure that you pull out the paper support until it clicks. Note If the paper is jammed under the print head, unplug the machine from the power source, and then move the print head to take out the paper.

  • Page 64: Phone Line Interference

    Troubleshooting and Routine Maintenance Routine maintenance Phone line interference Press Menu, 2, 0, 2. Replacing the ink cartridges Press a or b to choose Normal, Basic (or High). Open the ink cartridge cover. Basic cuts the modem speed to 9600 bps. Unless interference is a recurring problem on your phone line, you may prefer to use it only when needed.
  • Page 65 Improper Setup WARNING DO NOT touch the area shown in the If ink gets in your eyes, wash them out with illustration below. water at once and call a doctor if you are concerned. brother XXXX...

  • Page 66: Cleaning The Scanner

    Brother Branded ink cartridges. Brother cannot guarantee this optimum performance if ink or ink cartridges of other specifications are used. Brother does not therefore recommend the use of cartridges other than genuine Brother Branded cartridges or the refilling of empty...

  • Page 67: Cleaning The Print Head

    If you clean the print head at least five 1.Yes 2.No times and the print has not improved, call Press 1 (Yes). your Brother dealer or Brother Customer The machine starts cleaning the print Service. head. After cleaning is finished, press Checking the print quality Colour Start.

  • Page 68: Checking The Printing Alignment

    Troubleshooting and Routine Maintenance Packing and shipping Checking the printing alignment the machine Press Ink Management. CAUTION Press a or b to choose Test Print. It is important to allow the machine to ‘park’ Press OK. the print head after a print job. Listen Press a or b to choose Alignment.
  • Page 69 Unplug the machine from the telephone wall socket and take the telephone line cord out of the machine. Unplug the machine from the electrical socket. Lift the scanner cover from the front side of the machine until it lock securely into the open position.

  • Page 70: C Menu And Features

    Menu and Features Menu keys To access the menu mode: Press Menu. Choose an option. Press 1 for General Setup menu. Press 2 for Fax menu. Press 3 for Copy menu. Access the menu. Press 0 for Initial Setup menu. Go to the next menu level.

  • Page 71: Entering Text

    Entering Text Press three four time times times times Inserting spaces To enter a space in a fax number, press c once between numbers. To enter a space in a name, press c twice between characters. Making corrections If you entered an incorrect letter and want to change it, press d to move the cursor under the incorrect character.

  • Page 72: D Specifications

    Specifications General Memory Capacity 32 MB ADF (automatic document Up to 35 pages feeder) Temperature: 20° C - 30° C (68° F - 86° F) Humidity: 50% - 70% Paper: [80 g/m (20 lb)] A4 size Paper Tray 100 Sheets [80 g/m (20 lb)] Printer Type Ink Jet...
  • Page 73 Dimensions 226 mm (8.9 in.) 392 mm (15.5 in.) 440 mm (17.3 in.) 478 mm (18.9 in.) Weight 9.0 kg (19.8 lb) Noise Operating: 50 dB or less Temperature Operating: 10 to 35° C (50° F to 95° F) Best Print Quality: 20 to 33°...

  • Page 74: Consumable Items

    Specifications Consumable items The machine uses individual Black, Yellow, Cyan and Magenta ink cartridges that are separate from the print head assembly. Service Life of Ink Black - Approximately 500 pages at 5% coverage Cartridge High Yield Black - Approximately 900 pages at 5% coverage. Yellow, Cyan and Magenta - Approximately 400 pages at 5% coverage The first time you install a set of ink cartridges the machine will...

  • Page 75: Index

    Index ADF (automatic document feeder) ..5 Error messages on LCD ......51 ADF cover ..........54 Change Unable ........51 Answering machine (TAD) .......17 Clean Unable ........51 connecting ..........18 Comm. Error ......... 51 Automatic document jam ........51 fax receive ..........14 Init.
  • Page 76 HELP Packing the machine ....... 61 LCD messages Paper using menu keys ........63 document size ........5 size ............9 type ............9 ® PaperPort SE with OCR Ink cartridges See Software User's Guide on the ink dot counter ........57 CD-ROM.
  • Page 77 Speed-Dial Troubleshooting ........45 setting up by location ......20 document jam ........54 using ..........19 error messages on LCD ....... 51 if you are having difficulty copying ..........48 incoming calls ........48 Receive Mode ..........14 Network ..........49 External TAD .........14 phone line or connections ....
  • Page 78 Visit us on the World Wide Web http://www.brother.com This machine is approved for use in the country of purchase only. Local Brother companies or their dealers will only support machines purchased in their own countries. EEU-ENG...