Polycom VVX 400 Full Manual page 4

a. If you have not yet setup your Voicemail; your password will be your extension number.
b. New users will be taken through a guided setup process.
c. The three greetings you will record are the following:
i. Speak your name
ii. Create a phone busy greeting
iii.
Creating a Temporary Greeting
The voicemail temporary greetings can be used to inform callers that you are on vacation, traveling, etc.
This greeting can be changed at any time and will over-ride the other greetings until removed.
To create a temporary greeting:
a. Click on Voicemail button
b. Enter your password
c. Press "0" for mailbox options
d. Press "4" to create a temporary greeting
e. Record the temporary greeting and hit #
f. Press "1"to accept or "2" to re-record
To remove the Temporary Greeting:
a. Click on Voicemail button
b. Enter your password
c. Press "0" for mailbox options
d. Press "4" to select the temporary greeting
e. Press "2" to erase and the system will automatically remove the temporary greeting and
revert back to your existing greetings.
Placing a caller on hold (The call will remain on your phone until you transfer it)
1. While on a call press this
2.
To pick up the call, press this
Parking a call (The call will be placed on a "Pickup" softkey to be picked up on another
extension)
The Parking Lot feature allows you to place a call in a temporary holding space where it can be retrieved
from any extension within the company.
1. While on a call press the "Park" softkey on the screen.
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Create an unavailable greeting
button.
button.