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VetScan i-STAT 1 Operator's Manual

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Operator's Manual
for Central Data Station Software
PN 600-7077 Rev. A
© 2010, Abaxis, Inc.
Union City, CA 94587
For Veterinary Use Only
Abaxis Customer and Technical Service:
1-800-822-2947
Available 24 hours a day, 7 days a week.
March 2010

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Summary of Contents for VetScan i-STAT 1

  • Page 1 Operator’s Manual for Central Data Station Software For Veterinary Use Only Abaxis Customer and Technical Service: 1-800-822-2947 Available 24 hours a day, 7 days a week. March 2010 PN 600-7077 Rev. A © 2010, Abaxis, Inc. Union City, CA 94587...
  • Page 2 Abaxis, VetScan, and VetScan i-STAT 1 are registered trademarks of Abaxis. © 2010, Abaxis, Inc. Union City, CA 94587...

  • Page 3: Table Of Contents

    Table of Contents License ............CDS-1 Installing the CDS .
  • Page 4 CDS-ii Table of Contents...

  • Page 5: License

    Central Data Station The Central Data Station (CDS) software is the VetScan i-STAT 1 analyzer’s primary data management application. It supports the analyzer via a combina- tion of serial and/or network communications. Data downloaded from the analyzer can be viewed in separate Data Viewers for Results, QC Codes, Simulator, Unsent Records, and Control Results.

  • Page 6: Step 2 - Setting Up The Cds Database

    Required Hardware The i-STAT Central Data Station system requires the following hardware: Part Minimum Requirement Processor Pentium 4, 2.0 GHZ or faster Memory 512MB or more Hard Drive 20GB or larger (RAID 1 recommended) CD-RW Drive 24X or faster Network Card Standard 10/100/1000 Ethernet Network Interface Card Standard Video Card Resolution of 1024x768...

  • Page 7: Step 3 - Obtaining A Software Installation License Key

    Customizing the CDS for Your Site During the installation, the CDS must be customized to properly communicate with the VetScan i-STAT 1 Downloaders and Downloader/Rechargers, and i-STAT IR Links. The procedure for customizing the CDS is described in “Customizing the Central Data Station”...

  • Page 8: Customizing The Central Data Station

    Customizing the Central Data Station You can customize the following operational aspects of the CDS software: ■ Site Information Institution name and technical service phone number ■ Serial Ports Enables/Disables serial communications and allows individual ports to be selected and configured. ■...

  • Page 9: Site Information

    Central Data Station via serial ports: ■ i-STAT Series 300 Analyzer: Downloader or Downloader/Recharger transmits data to and from the VetScan i-STAT 1. ■ i-STAT Series 200 Analyzer: IR Link transmits data to and from the Analyzer.

  • Page 10: Options

    CDS program. Records can also be sent manually from the Data Viewers. When Precision PCx glucose test strips are being run on the VetScan i-STAT 1, the glucose test strip data can be made available to QC Manager data management program. Check the Upload PCx Strip Data to QC Manager 2.2 box to enable this function.

  • Page 11: Security

    ■ Monitor refresh: The status reports in the Download and Interface Monitors are updated after the period of inactivity specified. ■ Maximum diagnostic files: Diagnostic files contain information that can be useful in trouble- shooting cartridge problems. The default number is 100 and is changed at the request of a Tech- nical Support Representative.

  • Page 12: Customizing The Interface Program

    Data Station also provides a function that, when enabled, will also transmit all of the Precision PCx results generated on the VetScan i-STAT 1 to QC Manager so they can be managed as part of the overall Blood Glucose Testing program.

  • Page 13: Overview Of The Central Data Station Program

    Overview of the Central Data Station Program The Central Data Station (CDS) software includes the following point-of-care testing process management functions: ■ Managing Instruments ■ Managing Analyzer Customization Profiles ■ Managing Operators ■ Maintaining Database Contents and Size ■ Managing Inventory ■...

  • Page 14: Administration Tools

    Administration Tools Administration Tools include Workspaces for Instruments and Locations, Operators, Database Mainte- nance, Inventory, Customization, and User Administration. Instrument and Location Workspace This workspace is used to: ■ Assign names to download locations ■ Assign instruments to locations ■ Configure the reporting and monitoring options for each instrument ■...
  • Page 15 Note: If using the VetScan i-STAT 1 for cartridge and/or test strip runs, select i-STAT as the method. Select a location from the drop-down list. To add a location, follow the instructions under Add New Download Location Assignment.
  • Page 16 Note: The VetScan i-STAT 1 can also be customized either to warn the end users that a download is required or to lockout end users if the time for a download has been reached or exceeded. The download criteria for analyzers and for the CDS monitor should be selected to make sense.

  • Page 17: Operator Workspace

    ■ Add comments. When the VetScan i-STAT 1 is customized to use the operator list created here, the analyzer can be custom- ized to warn or lockout operators if they are not on the list or their certification has expired.
  • Page 18 ■ Operator list edit in progress: When editing the operator list, check this box to delay updating the VetScan i-STAT 1 until all editing is complete. When editing is complete, click the box to remove the checkmark. This box opens when Serial or Network Communications are enabled, Customiza- tion is enabled, and Use Operator List is enabled.
  • Page 19 ■ Add Certification: The Add Certification button allows operators who are certified for one method to be certified for another method without having to complete a new Add Operator form. Highlight the operator or operators in the Operator tab window that are to be certified for another method.

  • Page 20: Operator List Import

    Assume a test method for all operators, and select i-STAT for cartridge testing or Precision PCx for the PCx Plus Glucose Strip testing on the VetScan i-STAT 1. If this option is selected and the text file does not need to contain a Method field. If this option is selected and the text file does contain a Method field, its contents will be ignored.

  • Page 21: Database Maintenance

    Database Maintenance This workspace allows the database to be backed up, deleted and restored. A “Statistics” tab also allows users to view a summary page of Result Types contained in the database. Archive Test Results Backup test results: This function allows test results to be backed up onto a disk, CD or other directory. Click Main >...
  • Page 22 Click the Backup or Backup and Delete button, and follow the prompts. Note: When results are being deleted as part of a backup and delete or a delete-only operation, the deletion can be cancelled. Simply click the Cancel button to stop the operation.

  • Page 23: Inventory Workspace

    Populate the Items tab first, followed by the Stock tab where current inventory should be entered and reor- der triggers defined. Items The Items tab defines the inventory items for the VetScan i-STAT 1 System and other point-of-care tests. To select an item available from Abaxis and its distributors, highlight...
  • Page 24 Stock The Stock tab includes Inventory and Estimated Inventory statistics. ■ Inventory: The number of given items as counted and entered by the user. The inventory is automatically updated when new orders are received under the Orders tab. ■ Estimated Inventory: The number of i-STAT cartridges and PCx glucose test strips as estimated by the workspace software.
  • Page 25 Orders Place and modify orders as follows. ■ To record a new order, click the Add button in the tool bar. Select the item from the drop-down menu under Item and enter the quantity. Click the Add Item button to add another item or the Delete Item button to delete an item.

  • Page 26: Customization Workspace

    1 JAMS functionality data. Users can remotely request a JAMS SOFTWARE update for an i-STAT 1 Analyzer from the WINDOW CDS. For full details, see the instructions in the software update packet, or Section 9 in the VetScan i-STAT 1 Operator’s Manual.
  • Page 27 Synchronizes or updates the Not enabled Eliminates the need to reset the analyzer’s CLOCK TO CDS real time clock in the i-STAT 1 clock at the beginning and end of Daylight Analyzer to the Central Data Savings Time. Station’s clock with each download.
  • Page 28 Prevents operators from sending older OF RECORDS IN range limit to the Transmit All patient records that may have already been TRANSMIT ALL function in the i-STAT 1 deleted from the Central Data Station. analyzer. UPLOAD Options are Off, or every 1 to...
  • Page 29 Quality Tests. test cycle. If the option above is The Scan Cartridge Barcode enabled along with this option, the option is required for i-STAT 1 operator must enter the cartridge lot immunoassays. number before the analyzer will initiate a patient test cycle.
  • Page 30 SAMPLE TYPE types or NO PROMPT with Art/Cap or Venous as the default sample type. ENABLE CUSTOM Allows users to customize the Chart Disabled CHART PAGE Page on their i-STAT 1 analyzers to capture user-defined information. CDS-26 Central Data Station...
  • Page 31 Preference Window for Quality Control Options — Cartridge Option Description Default Comments EXTERNAL Options: Off (no prompt), an interval of No prompt SIMULATOR 1–65535 hours, or an interval of up to SCHEDULE 99999 patient tests. The analyzer’s behavior if the schedule is not met can also be specified: Warn or Lockout (testing disabled until Simulator used).
  • Page 32 Disabled SELECTION be reported from a cartridge test panel. ACT OPTIONS The user can select between the current PREWRM (i-STAT 1 analyzer 37 °C (PREWRM) result calibration only) and a new NON-PREWARM (ambient temperature) result calibration for Celite ACT cartridges.
  • Page 33 Option Description Default Comments DECIMAL Comma (,) or period (.). Period SEPARATOR BASE EXCESS Base Excess of Extracellular Fluid BEecf See Cartridge and Test Information sheet for PCO CALCULATION (BEecf), or Base Excess of Blood (BEb). formulas. Preference Window for Analyte Enable Option Description Default...
  • Page 34 Preference Window for Barcodes Option Description Default Comments User can select any or all of the All barcode Barcode type Code 128 supports ID BARCODES following as valid barcode formats for types USS 128 and UCC/EAN 128, but operator/patient IDs: not ISBT 128.
  • Page 35 Unit Sets 17 predefined unit sets are available in the Unit Set window. Unit set 99 can be used to select the name and unit for each test. The default unit set is 00. Result Na/K/Cl mmol/L mmol/L mmol/L mmol/L mEq/L mmol/L mmol/L...
  • Page 36 Password The Customization Workspace is password protected. If the Security feature is disabled, the default pass- word is istat. If the Security feature is enabled, the user uses the same password as their CDS application logon password. To change the password, select Tools and Change Password from the menu bar. A pass- word of 3–8 characters can be used.
  • Page 37 Select one of the seven main Customization options by double-clicking the box for Language, Unit Set, i-STAT Analyzer CLEW, i-STAT 1 Software, Preferences, or Chart Pages. After making a selection in the Language, Unit Set and CLEW window, click OK to save the selec- tion, or click Cancel to return to the previous section.
  • Page 38 Preferences column in the Customization Workspace window, on the Customization screen on the VetScan i-STAT 1, and on the Analyzer Status screen of the i-STAT Portable Clinical Analyzer. A description can be associated with profile using the Description field in the Preferences Window.

  • Page 39: User Administration Workspace

    To delete unused preferences, click Profile > Delete Unused Preferences… in the menu, then do either of the following: ■ To delete selected unused preferences: a. Click to select the Delete selected unused preferences radio button. b. In the Available Preferences section, click the name of the preferences to delete. c.
  • Page 40 Access Only users designated as administrators can access the User Administration Workspace in the CDS by clicking Main > Open Administration Function > User Administration. A password dialog then opens. Type in your CDS log-in password and click OK. Creating Security Profiles Once the User Administration Workspace is activated, the Administrator will need to determine how many different security profiles are needed for their facility and what workspaces and functions should be avail- able to users at those different security levels.

  • Page 41: Password Management

    Deleting a User To delete a user, select the user, click User > Delete, and answer Yes when prompted. The user who is cur- rently logged on cannot be deleted. Assigning a User to a Different Profile To assign an existing user to a different Security Profile, click User > Assign Profile. A drop-down menu opens next to the user’s name.

  • Page 42: Data Viewers

    Data Viewers Data from instruments downloaded to the CDS are viewed in the Data Viewers. Data downloaded from the VetScan i-STAT 1 can be viewed in separate Data Viewers for Results, QC Codes, Simulator, Unsent Results, Control Results, Calibration Verification Results and Proficiency Results.
  • Page 43 Viewing Details The details of records in the Results, Control, Cal/Ver, Profi- ciency and Unsent Results Viewers can be viewed by double clicking the record, by selecting the record and clicking the Details toolbar button or by selecting Record > View Details…...
  • Page 44 A two-sided Sort dialog then opens, listing Columns Available for Sorting on the left, and Sort Columns on the right. Simply click the listing under Columns Available for Sorting that you wish to sort your data by, and then drag that column title to the right hand side of the screen under the Sort Columns section.
  • Page 45 Trending Results Results records in the Results, Control Results, Cal/Ver Results, Proficiency Results and Unsent Results Viewers can be selected for Trend reports. Trends can be per- formed on Patient ID, Control Lot Number, Calibration Verification Kit Number, Proficiency ID, Operator ID, Analyzer Serial Number or by a selection of records.

  • Page 46: Exporting Data

    Sent Column Values Sent Column value Definition Can the record be re-sent? Initial value when a data record is entered into the database Yes Pending Record is in the queue waiting to be processed by the Interface In Progress Record is currently being processed by the Interface Forwarded (HL7 Record has been forwarded to the receiving system but has Protocol Only)

  • Page 47: Monitors

    Monitors Download Monitor The download monitor quickly identifies the download status of all locations and any locations that have instruments out of download compliance. The upper portion of the monitor shows the last time an analyzer from the listed locations was downloaded. These columns can be sorted by clicking the column heading.

  • Page 48: Reports

    To disable alarm reporting, alarm categories or specific alarms contained in those categories: Close the CDS application, if open. Click Start > Run. Type wcds32 config at the Open: prompt, and click OK. When the i-STAT Central Data Station Customization window appears, click the Alarms tab. To disable alarm reporting, uncheck the Enable alarm reporting box, then click Accept.

  • Page 49: System

    Customization: Central Data Station Settings Configuration of the CDS can be viewed. Customization: i-STAT Analyzer Settings Customization profiles of the VetScan i-STAT 1 can be viewed. AutoSend When enabled, data will be transmitted automatically from the CDS to the LIS or other information man- agement system when received by the CDS.
  • Page 50 CDS-46 Central Data Station...

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