Setting Scanned Image File Naming Conventions - Xerox WorkCentre 7800 Series System Administrator Manual

5. If you are using a template pool repository, the printer must access the repository to access the
network templates. Under Login Source, select None to allow the printer to access the repository
without authenticating, or select one of the following:
Authenticated User: The printer uses the user name and password of the authenticated user
−
to access the server.
Prompt at User Interface: Users type the login name and password at the control panel. Select
−
this option if you do not have an authentication server. Select this option if your document
repository requires different login credentials than the ones required to access the printer.
− Prompt if Authenticated User Does Not Match Template Owner: Users are prompted to
authenticate when their credentials do not match the template owner.
− Under Job Log, select User Name or Domain if you want these names to display in the Job Log.
If you have added Document Management Fields to a template, the Job Log is filed with
scanned image files.
Click Apply.
6.
See also:
Updating the List of Templates at the Control Panel
Adding Document Management Fields

Setting Scanned Image File Naming Conventions

In CentreWare Internet Services, click Properties > Services.
1.
2. Click Workflow Scanning > Custom File Naming.
3. Under File Naming, select one of the following:
Auto: Type a prefix for the scanned image file name.
−
− Custom Naming: Under Display, select the elements you want to use to build the file name. As
you select display elements, they appear in the Position field. The display elements are:
• Date
Time
•
Job ID
•
• User ID
Custom Text: Type any custom text you that want to appear in the file name. For
•
example, select the first Custom Text field and type an underscore ( _ ). The underscore
displays in the Position field. You can include up to four Custom Text strings in the file
name.
Position: Click an element in the Position field. Use the Up and Down Arrow buttons to
•
move the element into the correct position for the file name. The file name generated uses
all the elements in the Position field, in order, from top to bottom.
− Advanced: Type a string using variables to create the file name. For details, see the Help in
CentreWare Internet Services.
Click Apply to save the new settings or Undo to retain the previous settings.
4.
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WorkCentre 7800 Series Multifunction Printer
System Administrator Guide
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