Page 1 ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer ® ® 2016 Xerox ConnectKey Technology System Administrator Guide...
Page 2 © 2016 Xerox Corporation. All rights reserved. Unpublished rights reserved under the copyright laws of the United States. Contents of this publication may not be reproduced in any form without permission of Xerox Corporation. Copyright protection claimed includes all forms of matters of copyrightable materials and information now allowed by statutory or judicial law or hereinafter granted, including without limitation, material generated from the software programs which are displayed on the screen such as styles, templates, icons, screen displays, looks, and so on.
Page 3: Table Of Contents
Changing the System Administrator Password at the Control Panel ..........28 Setting the Date and Time ............................29 ® ® Setting the Date and Time in Xerox CentreWare Internet Services ..........29 Setting the Date and Time at the Control Panel ..................30 Network Connectivity Connecting to a Wireless Network .........................
Page 4 Configuring IPP ..............................48 LDAP ....................................49 Adding LDAP Server Information ........................49 ® ® Adding or Editing LDAP Servers in Xerox CentreWare Internet Services ........50 Configuring a Secure LDAP Connection ....................... 50 Configuring LDAP Server Optional Information ..................50 LDAP Server Contexts ............................
Page 5 Configuring Authentication Settings ........................76 Configuring Local Authentication Settings ....................76 Configuring Network Authentication Settings ..................78 Configuring Xerox Secure Access Unified ID System Authentication Settings ......80 Configuring Convenience Authentication Settings .................. 82 Configuring Smart Card Authentication Settings..................83 Configuring Authorization Settings ........................
Page 6 Viewing, Saving, or Deleting a Certificate ....................118 Specifying the Minimum Certificate Key Length ..................119 802.1X ..................................... 120 ® ® Enabling and Configuring 802.1X in Xerox CentreWare Internet Services ......121 System Timeout ................................123 Setting System Timeout Values ........................123 Overwriting Image Data ............................
Page 7 Printing an Error Sheet .............................. 145 Managing Banner Page Printing Options ......................146 ® ® Enabling Banner Page Printing in Xerox CentreWare Internet Services ........146 Enabling Banner Page Printing at the Control Panel................146 Enabling Banner Page Printing in the Print Driver .................. 147 Configuring Secure Print Settings .........................
Page 8 Scan to USB................................... 187 Enabling Scan to USB ............................187 Scanning to a User Home Folder .......................... 188 Configuring the Printer for the Xerox Scan Utility ..................190 Configuring Scan To Destination .......................... 191 Before You Begin..............................191 Configuring Default Scan Settings ....................... 191 Configuring Default Scan Settings for Address Book ................
Page 9 Accessing the Internet Fax Setup Page ...................... 210 LAN Fax ..................................214 Accounting Xerox Standard Accounting ............................ 216 Enabling Xerox Standard Accounting ......................216 Setting Service Tracking Options ........................217 General and Group Accounts .......................... 217 Adding a User and Setting Usage Limits ....................218 Managing User Information ..........................
Page 10 Downloading a Network Log to a USB Flash Drive ................252 Customizing Printer Contact Information ......................253 Display Device Information ............................ 254 Xerox Online Support ..............................255 Enabling Xerox Online Support ........................255 ® ® Restarting the Printer in Xerox CentreWare Internet Services .............
Page 11: A Audit Log Event Identification Numbers
Contents Configuring Weblet Settings ..........................276 Audit Log Event Identification Numbers Audit Log Event Identification Numbers ......................278 External Keyboard External Keyboard Shortcuts ..........................284 ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 13: Introduction
Introduction This chapter includes: • Overview ....................................14 • More Information ................................16 ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 14: Overview
Use this guide to help you install, configure, and manage your printer on a network. Notes: • Network features are not available when you are connected over USB. • Embedded fax features are not available for all printer models. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 15: Configuration Steps
Print a configuration report listing the current printer configuration. Review the report and locate the printer IPv4 address. For details, see Configuration Report on page 24. ® ® Open a Web browser and type the IP address of your printer to access Xerox CentreWare Internet ® ® Services. Xerox...
Page 16: More Information
Press the control panel Help (?) button. Information pages To print from the control panel, press Machine Status > Machine Information > Information Pages. ® ® To print from Xerox CentreWare Internet Services, click Status > Information Pages. ® ®...
Page 17: Initial Setup
Accessing Administration and Configuration Settings ..................21 • Initial Setup at the Control Panel ..........................22 ® ® • Initial Setup in Xerox CentreWare Internet Services ..................24 • Changing the System Administrator Password ....................28 • Setting the Date and Time ............................29 ®...
Page 18: Physically Connecting The Printer
Connect the other end of the cable to a correctly configured network port. If your printer has fax installed, connect it to a correctly configured telephone line. Turn on the printer. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 19: Assigning A Network Address
DHCP server, the printer uses an IPv4 self-assigned address. Address information is listed on the configuration report. For details, see Configuration Report on page 24. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 20: Connecting The Printer To A Wireless Network
Initial Setup Connecting the Printer to a Wireless Network ® If the printer is connected to your wired network, you can configure wireless settings in Xerox ® CentreWare Internet Services. You can also connect directly to a wireless network. For details, see Connecting to a Wireless Network on page 32.
Page 21: Accessing Administration And Configuration Settings
Internet Services. The control panel consists of a touch ® ® screen and buttons you press to control the functions available on the printer. Xerox CentreWare Internet Services is the administration and configuration software installed on the embedded Web server in the printer. It allows you to configure and administer the printer from a Web browser.
Page 22: Initial Setup At The Control Panel
To show dimensions in metric or imperial units, under Units, select an option. To specify the decimal mark symbol that the printer uses, under Numeric Separator, select Comma or Period. Click OK. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 23: Installing Optional Software Features
You can also install optional software features by sending a print file. You can install features on multiple printers by sending a formatted .csv file as a print job to the printers. A Xerox representative creates this file and provides installation instructions.
Page 24: Initial Setup In Xerox ® Centreware ® Internet Services
Initial Setup ® ® Initial Setup in Xerox CentreWare Internet Services Printing the Configuration Report The Configuration Report lists all current settings of the printer. A configuration report prints at startup by default. ® ® In Xerox CentreWare Internet Services, click Status > Configuration Report.
Page 25: Using The Configuration Overview Page
Internet Services, click Properties > Description. In Xerox CentreWare For Device Name, type a name for the printer. For Location, type the location of the printer. ® For Customer Asset Tag and Xerox Asset Tag, type unique identifiers as needed. Click Apply. ® ® Xerox...
Page 26: Selecting Services To Appear On The Touch Screen
You can also install optional software features by sending a print file. You can install features on multiple printers by sending a formatted .csv file as a print job to the printers. A Xerox representative creates this file and provides installation instructions.
Page 27: Supplies Plan Activation Code
If you have enrolled in a supplies program, you must activate the supplies plan at ® regular intervals. To enable your printer for your purchased plan, contact your Xerox equipment supplier to get a Supplies Activation Code. Contact a Xerox representative to get your supplies plan activation code. ® ®...
Page 28: Changing The System Administrator Password
Initial Setup Changing the System Administrator Password Xerox recommends that you change the default system administrator password after you configure the printer. Be sure to store the password in a secure location. The default password is 1111. ® ® Internet Services, click Properties > Security.
Page 29: Setting The Date And Time
Initial Setup Setting the Date and Time ® ® Setting the Date and Time in Xerox CentreWare Internet Services ® ® In Xerox CentreWare Internet Services, click Properties > General Setup. Click Date and Time. Under Date and Time Setup, select: −...
Page 30: Setting The Date And Time At The Control Panel
Note: The date and time are set automatically through Network Time Protocol (NTP). To modify ® ® these settings, go to the Properties tab in Xerox CentreWare Internet Services and change the Date and Time Setup to Manual (NTP Disabled).
Page 31: Network Connectivity
Raw TCP/IP Printing ................................ 60 • SLP ......................................62 • SMB Filing ................................... 63 • SMTP Server ..................................64 • SNMP ....................................66 • SSDP ...................................... 70 • WSD ...................................... 71 ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 32: Connecting To A Wireless Network
Network Connectivity Connecting to a Wireless Network ® If the printer is connected to your wired network, you can configure wireless settings in Xerox ® CentreWare Internet Services. Note: You cannot connect to a wired network and a wireless network at the same time.
Page 33: Configuring Wireless Settings Manually
TCP/IPv4 sections of the report. Note: When you switch from a wired connection to a wireless connection, the IP address of the ® ® printer changes. The connection to Xerox CentreWare Internet Services through your Web ® ® browser closes. To reconnect to Xerox...
Page 34: Connecting Directly To A Wireless Network
Wireless Network Interface, click Make Active. 11. Next to Xerox Connecting Directly to a Wireless Network ® Before you begin, purchase and install the Xerox Wireless Network Interface. Ensure that the printer is not connected to a wired Ethernet network. Restart the printer.
Page 35: Wi-Fi Direct
Configuring Wi-Fi Direct ® ® Internet Services, click Properties > Connectivity > Setup. In Xerox CentreWare For Network, next to Wi-Fi Direct, click Edit. To modify the Wi-Fi Protected Setup (WPS) Name, for Device Name, select Edit. For Subnet Address Prefix, type the subnet address prefix as needed.
Page 36: Airprint
Configuring AirPrint ® ® Internet Services, click Properties > Connectivity > Setup. In Xerox CentreWare For Mobile Workflows, next to AirPrint, click Edit. To configure HTTP, IPP, or Multicast DNS Registration as needed, for each protocol click Edit. For AirPrint Enablement, click On.
Page 37: Mopria
You can use Mopria to print from your mobile device to Mopria-enabled printers. Configuring Mopria ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. For Mobile Workflows, next to Mopria Discovery, click Edit. To configure HTTP, IPP, or Multicast DNS Registration as needed, for each protocol click Edit.
Page 38: Usb Settings
Software Tools: This option disables Direct Printing via Driver. If you use Xerox − Copier Assistant, select this option. Xerox representatives also use this feature to connect directly to the printer and use diagnostic software and other utilities. − Direct Printing via Driver: This option allows you to connect to the printer using a USB cable.
Page 39: Appletalk
Determine the AppleTalk Zone, if used, to assign to your printer. Configuring AppleTalk ® ® Internet Services, click Properties > Connectivity > Setup. In Xerox CentreWare Under Protocol, next to AppleTalk, click Edit. For Protocol, select Enabled. Under Printer Name, type the printer name.
Page 40: Ftp/Sftp Filing
Configuring FTP and SFTP Filing Settings ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to FTP/SFTP Filing, click Edit. To configure FTP or SFTP filing settings for each service listed under Within Services, click the link.
Page 41: Http
To view the selected certificate details, or to save the certificate to your computer, click View/Save. ® ® If you select Xerox Default Device Certificate, you can install the Generic Xerox Trusted CA ® Certificate in your Web browser. Installing the Generic Xerox Trusted CA Certificate ensures that your browser trusts the printer.
Page 42: Accessing Http Web Services
Xerox Extensible Interface Platform Software Development Kit (SDK). For information on how to download the SDK, go to www.office.xerox.com/eip/enus.html. Accessing HTTP Advanced Settings To access the HTTP Web Services Advanced Settings page, from the HTTP page, click Web Services >...
Page 43: Enabling Tcp/Ip
To apply the settings, touch Finish. ® ® Note: By default, IPv4 is enabled. If you disable IPv4, before you can access Xerox CentreWare Internet Services, enable IPv4 or IPv6 at the printer control panel. For details, see on page 43 and HTTP on page 41.
Page 44: Configuring Dns Settings At The Control Panel
Touch Alternate DNS Server #1, type the server address, then touch OK. Touch Alternate DNS Server #2, type the server address, then touch OK. Touch Close. Touch Close. To apply the settings, touch Finish. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 45: Configuring Ip Settings In Xerox ® Centreware ® Internet Services
Configuring IP Settings in Xerox CentreWare Internet Services ® ® If your printer has a valid network address, you can configure TCP/IP settings in Xerox CentreWare Internet Services. For details, see Assigning a Network Address on page 19. Configuring IPv4 You can use IPv4 or IPv6 in addition to or in place of the other.
Page 46: Configuring Ipv6
For Configuration Settings, next to IP, click Edit. To configure IPv6, click Show IPv6 Settings. ® ® Note: If both IPv4 and IPv6 are disabled, you cannot access Xerox CentreWare Internet Services. ® ® To access IPv4 and IPv6 settings in Xerox...
Page 47: Configuring Dns
Note: The printer uses separate IPv4, IPv6, and DNS settings for wired and wireless network ® connections. Before you configure wireless IP settings, install the Xerox Wireless Network Interface, then connect to a wireless network. For details, see Connecting to a Wireless Network on page 32.
Page 48: Ipp
IPP through HTTP authentication methods. An IPP client can pass user credentials to the printer to use for authentication. Configuring IPP ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. For Protocol, next to IPP, click Edit. Enable HTTP.
Page 49: Ldap
This section includes: • Adding LDAP Server Information ..........................49 ® ® • Adding or Editing LDAP Servers in Xerox CentreWare Internet Services ..........50 • Configuring a Secure LDAP Connection ........................50 • Configuring LDAP Server Optional Information ....................50 •...
Page 50: Adding Or Editing Ldap Servers In Xerox ® Centreware ® Internet Services
Network Connectivity ® ® Adding or Editing LDAP Servers in Xerox CentreWare Internet Services ® ® Internet Services, click Properties > Connectivity > Setup. In Xerox CentreWare Under Protocol, next to LDAP, click Edit. To configure an LDAP server, click Add New.
Page 51: Ldap Server Contexts
Contexts are used only if you configure LDAP server settings and select NDS as the server type. Configuring LDAP Contexts ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. For Protocol, next to LDAP, click Edit. Click Add New.
Page 52: Configuring Ldap User Mappings
® ® • If the user mapping is incorrect, an LDAP search in Xerox CentreWare Internet Services can work properly, but authentication at the printer panel still fails.
Page 53 Network Connectivity Configuring Custom Filters ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to LDAP, click Edit. Click the Custom Filters tab. Under LDAP Authentication, select Prepend Domain Name. This setting prepends the base Domain Name (DN) to a user Relative Distinguished Name (RDN) when authenticating the user.
Page 54: Lpr/Lpd
UNIX-based systems, such as HP-UX, Linux, and Macintosh. ® ® Internet Services, click Properties > Connectivity > Setup. In Xerox CentreWare Under Protocol, next to LPR/LPD, click Edit. For Protocol, select Enabled. Under Port Number, type a value.
Page 55: Netware
Configuring NetWare General Settings ® ® Internet Services, click Properties > Connectivity > Setup. In Xerox CentreWare Under Protocol, next to Netware, click Edit. In the General pane, under Protocol, select Enabled. Under Frame Type, select an option.
Page 56: Bindery Settings
Click Save. NDPS/NEPS Novell Distributed Print Services (NDPS)/Novell Enterprise Print Services (NEPS) allow you to manage printers in an NDPS environment. To configure and manage network print services, the Xerox NDPS ® solution provides Xerox plug-ins for Novell NWAdmin and iManager tools.
Page 57: Ntp
NTP server, or if a DHCP server provides Greenwich Mean Time (GMT) offset, these settings are ignored. ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to NTP, click Edit. Under NTP Enabled, select Enabled.
Page 58: Pop3
TCP/IP on network port 110. This printer uses POP3 for the Internet fax and email features to retrieve fax jobs over email. POP3 is not compatible with IPv6. ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to POP3 Setup, click Edit.
Page 59: Proxy Server
Click Save. Note: Proxy server settings apply to features that use HTTP or HTTPS. Examples are, Smart eSolutions, Xerox Online Support, Workflow Scanning destinations and template pool repositories using HTTP or HTTPS. Not all printer models support these features. ®...
Page 60: Raw Tcp/Ip Printing
LPD running on the printer. Raw TCP/IP printing is selected in Windows as the Standard TCP/IP port. Configuring Raw TCP/IP Settings ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. For Protocol, next to Raw TCP/IP Printing, click Edit. On the Raw TCP/IP Printing tab, for Protocol, select Enabled.
Page 61: Configuring Raw Tcp/Ip Advanced Settings
Job data is not parsed when bidirectional communication and PDL switching are disabled. Click Apply to save the new settings or Undo to retain the previous settings. Click Default All to reset settings to default values. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 62: Slp
Configuring SLP ® ® Internet Services, click Properties > Connectivity > Setup. In Xerox CentreWare Under Protocol, next to SLP, click Edit. For Protocol, select Enabled. For Directory Agent, type the IP address for the Directory Agent (DA) as needed.
Page 63: Smb Filing
Configuring Kerberos Authentication Options for SMB ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to SMB Filing, click Edit. Under With Kerberos Tickets, for Workflow Scanning, Server Fax, and Scan to Home features, select an option: −...
Page 64: Smtp Server
Your printer uses SMTP to transmit scanned images, Internet fax jobs, and alerts through email. Configuring SMTP Server Settings ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to SMTP, click Edit. To allow the printer to use DNS to identify an SMTP server on your network automatically, under Server, select Use DNS.
Page 65: Configuring Smtp Connection Encryption Settings
Configuring SMTP Connection Encryption Settings ® ® Internet Services, click Properties > Connectivity > Setup. In Xerox CentreWare For Protocol, next to SMTP (Email), click Edit. On the SMTP (Email) page, click the Connection Encryption tab. To encrypt SMTP communication, for Encryption Mechanism used by devices when Communicating with the SMTP Server, select an option.
Page 66: Snmp
Simple Network Management Protocol (SNMP) is a set of network protocols designed to allow you to manage and monitor devices on your network. ® ® You can use the SNMP configuration pages in Xerox CentreWare Internet Services to: • Enable or disable Authentication Failure Generic Traps.
Page 67: Configuring Snmpv1/V2C
Under GET Community Name, type a name. GET returns the password for the SNMP GET requests to the printer. Applications obtaining ® ® information from the printer using SNMP, such as Xerox CentreWare Internet Services, use this password. Under SET Community Name, type a name.
Page 68: Configuring Snmpv3
Under Print Drivers/Remote Clients Account, click Account Enabled. To reset the default password, ® click Reset. This account allows Xerox clients and drivers limited access to objects on the printer. Click Save to apply the new settings or Undo to retain the previous settings.
Page 69 Select the type of traps that the SNMP manager receives under Traps to be Received. Click Save to apply the new settings or Undo to retain the previous settings. Click Cancel to return to the previous page. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 70: Ssdp
SSDP provides multicast discovery, server-based notification, and discovery routing options. ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. Under Protocol, next to SSDP, click Edit. For Protocol, select Enabled.
Page 71: Wsd
2008, and newer operating systems. WSD is one of several supported communication protocols. Enabling WSD ® ® Internet Services, click Properties > Connectivity > Setup. In Xerox CentreWare Under Protocol, next to WSD, click Edit. Under WSD Services, select Enabled. Click Save.
Page 73: Security
Restricting Print File Software Updates ......................... 133 • Specifying Email and Internet Fax Recipient Restrictions ................134 • Disabling the System Administrator Password Reset ..................135 See also: www.xerox.com/security ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 74: Setting Access Rights
User Name / Password - Validate on the Network enables network authentication. Users prove • ® ® their identity by typing a user name and password at the control panel or in Xerox CentreWare Internet Services. The printer compares the user credentials to the information stored on an authentication server.
Page 75: Authorization
Under Alternate authentication method on the machine's touch interface, select User Name / Password Validated Remotely on the Network. ® ® To set the authentication method for logging in to Xerox CentreWare Internet Services, under Web UI Method, select an option.
Page 76: Configuring Authentication Settings
When you configure local authentication, users prove their identity by typing a user name and password ® ® at the control panel or in Xerox CentreWare Internet Services. The printer compares the user credentials to the information stored in the user database. If you have a limited number of users, or do not have access to an authentication server, use this authentication method.
Page 77 The user database stores user credential information. The printer uses this information for local ® authentication and authorization, and for Xerox Standard Accounting. When you configure local authentication, the printer checks the credentials that a user provides against the information in the user database.
Page 78: Configuring Network Authentication Settings
When you configure network authentication, to prove their identity, users type their name and password ® ® in at the control panel or in Xerox CentreWare Internet Services. The printer compares the user credentials to the information stored on an authentication server.
Page 79: Configuring Authentication Server Settings For Smb
LDAP server is the server that appears at the top of the LDAP server list on the LDAP Server ® ® page in Xerox CentreWare Internet Services. If you already have configured LDAP server settings, the printer uses this server automatically when you select LDAP as the network authentication or authorization method.
Page 80: Configuring Xerox Secure Access Unified Id System Authentication Settings
• Format and configure identification cards. • Connect your card reader to the USB Port. • Set the login method to Xerox Secure Access - Unified ID System For details, see Setting the Login Method on page 75. ® •...
Page 81 Under Embedded, select Enabled. Under Device Log-In Methods, select an option: − Xerox Secure Access Device Only allows users to access the printer only using the card reader. − Xerox Secure Access Device + alternate onscreen authentication method allows users to access the printer by logging in at the control panel.
Page 82: Configuring Convenience Authentication Settings
When Convenience Authentication is enabled, users swipe a pre-programmed identification card through a proximity card reader at the control panel. To use this method, purchase and install a USB ® card reader and an authentication server that supports the Xerox Convenience Authentication API. ®...
Page 83: Configuring Smart Card Authentication Settings
If you enabled Personalization, configure LDAP server settings. • Configure authorization settings. For details, see Authorization on page 86. ® ® The Login Methods page in Xerox CentreWare Internet Services provides links to authentication and personalization configuration settings. ® ® In Xerox CentreWare Internet Services, click Properties >...
Page 84 Note: Xerox recommends that you enable NTP to ensure time synchronization. To return to the Login Methods page, click Close. To associate an LDAP server with your Domain Controller for authorization or personalization, under LDAP Server Mapping, click Add LDAP Mapping.
Page 85 To configure LDAP server settings, under Server Configuration, next to Network Address Book (LDAP), click Edit. To enable or disable Personalization, under Feature Enablement, next to Acquire Email from Network Address Book, click Enable Personalization or Disable Personalization. Click Save. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 86: Configuring Authorization Settings
To configure local authorization: • Add user information to the user information database. • Configure User Permissions. ® ® The User Permissions page in Xerox CentreWare Internet Services provides links to authorization configuration settings. ® ® In Xerox CentreWare Internet Services, click Properties >...
Page 87 The primary LDAP server is the server that appears at the top of the LDAP server list ® ® on the LDAP Server page in Xerox CentreWare Internet Services. If you already have configured LDAP server settings, the printer uses this server automatically when you select LDAP as the network authentication or authorization method.
Page 88: User Permissions
Restrict access to settings managed on the Tools menu at the control panel. ® ® • Restrict access to settings managed on the Properties tab in Xerox CentreWare Internet Services. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type.
Page 89 To restrict users from using a paper tray, under Role State, next to the paper tray, select Not Allowed. To lock all paper trays, click the Lock icon. To unlock all paper trays, click the Unlock icon. Click Apply. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 90 Click Close. To create a custom Application ID, click Add Manually. Under Application ID, type an Application ID. Click Save. Click Close to return to the Applications page. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 91 Security Editing Services and Tools Permissions for the Non-Logged-In Users Role ® ® In Xerox CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click User Permissions. Under Action, next to User Permission Roles, click Edit. Click the Non-Logged-In Users tab. For Actions, click Edit.
Page 92 Once you configure local authorization, add user information to the user database, and create a user-defined permission role, you can assign users to the role. ® ® In Xerox CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click User Permissions. For User Permission Roles, click Edit.
Page 93 Security Editing a Logged-In User Role ® ® In Xerox CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click User Permissions. Under Action, next to User Permission Roles, click Edit. Click the Logged-In Users tab. Next to a role, click Edit User Mappings.
Page 94 Security Troubleshooting Conflicting Permissions ® ® In Xerox CentreWare Internet Services, click Properties > Login/Permissions/Accounting. Click User Permissions. Under Action, next to User Permission Roles, click Edit. Click Troubleshooting. To see a summary of permissions for a user, on the Permission Role Summaries tab, next to a user name click Permissions Summary.
Page 95: Secure Http (Ssl)
Default Device Certificate, you can install the Generic Xerox If you are using the Xerox ® Trusted CA Certificate in your Web browser. Installing the Generic Xerox Trusted CA Certificate ensures that your browser trusts the printer. To download the certificate, click ®...
Page 96: Fips 140-2
• Validates certificates for features where the printer is the client in the client-server relationship. CA certificates for LDAP, Xerox Extensible Interface Platform, and Smart eSolutions are examples. • Validates certificates that are installed on the printer, but not used. Certificates for HTTPS, LDAP, or SNMPv3 are examples.
Page 97: Enabling Fips 140 Mode And Checking For Compliance
Security Enabling FIPS 140 Mode and Checking for Compliance ® ® Internet Services, click Properties > Security > Encryption. In Xerox CentreWare Click FIPS 140-2. Click Enable. Click Run Configuration Check and Apply. A pass or fail message appears: If the configuration check passes, click Reboot Machine to save and restart the printer.
Page 98: Stored Data Encryption
Click Apply to save the new settings or Undo to retain the previous settings. ® CAUTION: The printer restarts. This interrupts or deletes current jobs. Xerox recommends that you back up jobs and folders before enabling User Data Encryption. ®...
Page 99: Ip Filtering
You can prevent unauthorized network access by creating an IP Filter to block or allow data sent from particular IP addresses. Creating or Editing an IP Filter Rule ® ® In Xerox CentreWare Internet Services, click Properties > Security. Click IP Filtering. Click Add IP Filter.
Page 100: Arranging The Execution Order Of Ip Filter Rules
Security Arranging the Execution Order of IP Filter Rules ® ® Internet Services, click Properties > Security. In Xerox CentreWare Click IP Filtering. Click an IP filter rule. Next to Move Up/Down, click the appropriate arrow. ® ® Xerox WorkCentre...
Page 101: Audit Log
The Audit Log feature records events that occur on the printer. You can then download the log as a tab-delimited text file to review for potential problems or security issues. Enabling Audit Log ® ® In Xerox CentreWare Internet Services, click Properties > Security. Click Audit Log. For Device Audit Log, click Enabled.
Page 102: Enabling Protocol Logs
If you enable or disable the protocol log feature, reboot the device. To enable protocol logs: ® ® Internet Services, click Properties > Security. In Xerox CentreWare Click Audit Log. For Protocol Log, click Enabled. Note: The protocol logs download in a .zip file archive that contains either one or five text files. If the protocol log feature is enabled, the protocol log .zip file archive contains five text files.
Page 103: Interpreting The Audit Log
− − Image Overwrite Status: The status of overwrites completed on each job. Immediate Image must be enabled. See also: Audit Log Event Identification Numbers on page 278 ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 104: Installation Policies
To manage installation policies: ® ® Internet Services, click Properties > Security > Installation Policies. In Xerox CentreWare To allow users to modify a feature, select the feature. Click Apply, then click OK. To view details about the feature, click Take me there.
Page 105: Mcafee Embedded Control
To configure McAfee Embedded Control: • Set the security level and configure alert options as needed. Xerox recommends that you keep the security level set to the default setting, Enhanced Security. • Configure email alerts. For details, see Email Alerts on page 234.
Page 106: Setting The Security Level
Security Setting the Security Level Unless you have acquired McAfee Integrity Control, Xerox recommends that you keep the security level set to the default setting, Enhanced Security. McAfee Embedded Control has three security levels: • Enhanced Security • Integrity Control •...
Page 107: Setting The Alert Options
® Xerox CentreWare Web. ® − If Xerox manages your printers, use Xerox Device Manager to send security alerts from registered printers. Note: When McAfee Embedded Control features are enabled, the printer also records security events in the audit log.
Page 108: Ipsec
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Security Settings > IPsec. Touch Disable IPsec. ® ® Note: IPsec can be enabled in Xerox CentreWare Internet Services only. ® ® Xerox WorkCentre...
Page 109: Managing Actions
Editing or Deleting a Protocol Group To edit or delete a protocol group, select the protocol group from the list, and click Edit or Delete. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 110: Creating A New Action
BOTH for the security type, select 3DES encryption. If you select AES encryption, the data transfer rate is reduced. 10. For Encryption Key: IN and Encryption Key: OUT, type a 24-character ASCII key or 48-character Hexadecimal key. 11. Click Save. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 111: Editing Or Deleting An Action
10. Click Save to apply the new settings or Undo to retain the previous settings. Editing or Deleting an Action To edit or delete an action, select the action from the list, then click Edit or Delete. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 112: Managing Host Groups
To prioritize policies, under Saved Policies, select the policy you want to move, then click the Promote or Demote buttons. Editing or Deleting a Security Policy To delete a policy, under Saved Policies, select the policy and click Delete. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 113: Security Certificates
A CA Certificate is a certificate with authority to sign other certificates. • A Trusted Certificate is a self-signed certificate from another device that you want to trust. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 114: Installing Certificates
• Install a device certificate on the printer. ® Note: When the printer uses HTTPS, a Xerox Device Certificate is created and installed on the printer automatically. • Install a copy of the CA certificate that was used to sign the device certificate of the printer on the other device.
Page 115: Creating And Installing A Xerox ® Device Certificate
® Creating and Installing a Xerox Device Certificate ® If you do not have a server functioning as a certificate authority, install a Xerox Device Certificate on ® the printer. When you create a Xerox Device Certificate the printer generates a certificate, signs it, and ®...
Page 116: Creating A Certificate Signing Request
Creating a Certificate Signing Request If you do not install a Xerox Device Certificate, you can install a CA-signed device certificate. Create a Certificate Signing Request (CSR), and send it to a CA or a local server functioning as a CA to sign the CSR.
Page 117: Installing Root Certificates
PKCS#12 (.pfx, .p12) Note: To import a CA-Signed Device Certificate, use the PKCS#12 format. To install a root certificate: ® ® In Xerox CentreWare Internet Services, click Properties > Security. Click Certificates. Click Security Certificates. Click the Root/Intermediate Trusted Certificate(s) tab.
Page 118: Installing Domain Controller Certificates
To delete a certificate, next to the certificate name, select the check box, then click Delete Selected. Note: You cannot delete the Default Xerox Device Certificate. ® Device Certificate, click Reset to To delete all certificates except for the Default Xerox Machine/Device Factory Defaults. ® ® Xerox...
Page 119: Specifying The Minimum Certificate Key Length
® ® In Xerox CentreWare Internet Services, click Properties > Security. Click Certificates > Certificate Key Length. Under Minimum Encryption Key Length, select 1024-bit minimum, 2048-bit minimum, or No Minimum.
Page 120: 120
RADIUS server, before it can access the physical network. You can enable and configure the printer to be used in an 802.1X secured network from the printer ® ® control panel or in Xerox CentreWare Internet Services. Before you begin: •...
Page 121: Enabling And Configuring 802.1X In Xerox ® Centreware ® Internet Services
Security ® ® Enabling and Configuring 802.1X in Xerox CentreWare Internet Services ® ® Internet Services, click Properties > Connectivity > Setup. In Xerox CentreWare Under Network, next to Wired Connection, click Edit. To configure 802.1X settings, next to 802.1X, click Edit.
Page 122 When the printer is in FIPS 140 mode, EAP-TLS authentication is required. ® ® • To configure 802.1X settings for EAP-TLS, use Xerox CentreWare Internet Services. Touch Username. To type the user name and server that your authentication switch requires, use the touch screen keyboard.
Page 123: System Timeout
You can specify how long the printer waits to log out an inactive user. Setting System Timeout Values ® ® In Xerox CentreWare Internet Services, click Properties > Security. Click System Timeout. For Touch User Interface System Timeout, type the time that the printer waits before it logs a user out of the touch screen.
Page 124: Overwriting Image Data
Fax Mailbox contents Note: Full image overwrite takes approximately 60 minutes to complete. Immediate Job Overwrite prompts the printer to overwrite each job immediately after it finishes processing. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 125: Manually Deleting Image Data
Security Manually Deleting Image Data ® ® Internet Services, click Properties > Security. In Xerox CentreWare Click Image Overwrite Security. Click the Disk Overwrite tab. Click Overwrite Now. To print a confirmation report after the printer overwrites data, for Confirmation Report, select On.
Page 126: Scheduling Routine Deletion Of Image Data
Security Scheduling Routine Deletion of Image Data ® ® Internet Services, click Properties > Security. In Xerox CentreWare Click Image Overwrite Security. Click the Disk Overwrite tab. Click the Scheduled tab. On the Scheduled tab, select Enabled. Under Frequency, select how often the printer overwrites data.
Page 127: Immediate Job Overwrite
Immediate Job Overwrite prompts the printer to overwrite each job immediately after it finishes processing. Enabling Immediate Image Overwrite ® ® Internet Services, click Properties > Security. In Xerox CentreWare Click Image Overwrite Security. Click the Immediate Image Overwrite tab. On the Immediate Image Overwrite tab, under Enablement, select Enabled. Click Apply.
Page 128: Postscript Passwords
Start Job Password: This password is used with the Startjob and Exitserver operators to restrict PostScript jobs from running unencapsulated. This prevents unencapsulated jobs from changing default printer settings. ® ® For details, see the Help in Xerox CentreWare Internet Services. Enabling or Creating PostScript Passwords ®...
Page 129: Usb Port Security
You can prevent unauthorized access to the printer through USB ports by disabling the ports. Enabling or Disabling USB Ports ® ® In Xerox CentreWare Internet Services, click Properties > Security. Click USB Port Security. To enable a USB port, next to a port, select Enabled. To disable the ports, clear the check box.
Page 130: Displaying Or Hiding Network Settings
Displaying or Hiding Network Settings You can show or hide the IPv4 address or host name of the printer on the control panel touch screen. ® ® In Xerox CentreWare Internet Services, click Properties > Security. Click Display Network Settings.
Page 131: Hiding User Names On The Control Panel
Hiding User Names on the Control Panel You can hide the user name for the logged in user to prevent it from displaying on the control panel. ® ® In Xerox CentreWare Internet Services, click Properties > Security > Certificates. Click Hide User Name.
Page 132: Verifying The Software
To interrupt and cancel the test, click Cancel. Notes: • You can continue to use the printer while the test is running. • If the test fails, software files are corrupt. Xerox recommends that you reinstall the software. Contact a Xerox representative for help. ® ® Xerox...
Page 133: Restricting Print File Software Updates
® ® Internet Services, click Properties > General Setup. In Xerox CentreWare Click Feature Installation. To restrict users from installing features using the .csv file print method, under Allow Print File Updates, select Disable.
Page 134: Specifying Email And Internet Fax Recipient Restrictions
Touch Security Settings > Valid Recipients. To allow users to send an email or Internet fax to addresses in the address book only, touch Limit to Address Book Entries. Touch Save. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 135: Disabling The System Administrator Password Reset
Under Password Reset Policy, click Disable Password Reset. Click Apply. CAUTION: If you disable the password reset feature, and forget the administrator password, you must schedule and pay for a Xerox representative to visit your company and reset the password. ® ® Xerox...
Page 137: Printing
This chapter includes: • Paper Management ..............................138 • Saving and Reprinting Jobs ............................140 ® ® • Printing Jobs from Xerox CentreWare Internet Services ................143 • Configuring General Print Settings .......................... 144 • Printing an Error Sheet ..............................145 •...
Page 138: Paper Management
After you set the initial default settings, changes made on this tab do not affect the paper type and color. ® ® In Xerox CentreWare Internet Services, click Properties > General Setup > Paper Management. Under Paper Type and Paper Color, select the default paper type and color.
Page 139: Selecting Paper Tray Settings
Selecting Paper Tray Settings For each paper tray, you can view or configure the mode, priority, and auto-select settings. ® ® In Xerox CentreWare Internet Services, click Properties > General Setup > Paper Management. Click Tray Content & Settings. To edit a specific paper tray, click Edit on that row.
Page 140: Saving And Reprinting Jobs
The Reprint Saved Jobs feature allows you to save your print job on the printer so that you can print it at any time. Enabling the Reprint Saved Jobs Feature ® ® In Xerox CentreWare Internet Services, click Properties > Services > Print From. Click Reprint Saved Jobs > Enablement. Under Enablement, select Enabled.
Page 141: Saving And Printing Jobs
To save your job as a secure job, select Private, type and retype a 4–10 digit passcode, then click Backing up Saved Jobs ® ® In Xerox CentreWare Internet Services, click Properties > Services > Print From. Click Reprint Saved Jobs > Backup Jobs.
Page 142: Restoring Saved Jobs From An Ftp Repository
Restoring Saved Jobs from an FTP Repository ® ® Internet Services, click Properties > Services > Print From. In Xerox CentreWare Click Reprint Saved Jobs > Restore Jobs. Under Settings, select FTP as the protocol. Select the address type and Port for the FTP server where the saved jobs are stored. Options are IPv4 Address, IPv6 Address, or Host Name.
Page 143: Printing Jobs From Xerox ® Centreware ® Internet Services
Printing ® ® Printing Jobs from Xerox CentreWare Internet Services ® ® You can print .pdf, .ps, .pcl, and .xps files from Xerox CentreWare Internet Services. ® ® In Xerox CentreWare Internet Services, click Print. The Job Submission page appears.
Page 144: Configuring General Print Settings
Printing Configuring General Print Settings ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Printing > General. To print a Configuration Report when the printer is turned on, for Configuration Report, select Print at Power on. To restrict printing of the Configuration Report and Information Pages to the system administrator, for Configuration/Information Pages Report, select Restrict to System Administrator.
Page 145: Printing An Error Sheet
Printing Printing an Error Sheet ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Printing > General. To print an error sheet when a print job fails, under Print Error Sheets, select Enable. Click Apply. ® ®...
Page 146: Managing Banner Page Printing Options
You can set the printer to print a banner page with each print job. The banner page contains information ® ® identifying the user and job name. You can set this option in the print driver, in Xerox CentreWare Internet Services, or at the control panel.
Page 147: Enabling Banner Page Printing In The Print Driver
Click Banner Sheets, then click the down arrow and select Enabled or Disabled. Click OK. ® ® Note: If banner page printing is disabled in Xerox CentreWare Internet Services or at the control panel, setting the print driver to print banner pages is ignored. ®...
Page 148: Configuring Secure Print Settings
Passcode: This option requires users to type a passcode to release a Secure Print job at the − control panel. To specify the length of the Secure Print passcode, type a number from 4 through10. Click Apply. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 149: Hold All Jobs
Unidentified jobs are jobs that are not associated with a user name. Unidentified jobs originate from a computer that does not require a user to log in. Examples include jobs sent from a ® ® DOS or UNIX window using LPR, Port 9100, or from the Jobs tab in Xerox CentreWare Internet Services.
Page 150: Unix, Linux, And As/400 Printing
Installing Xerox Printer Manager Before you begin: ® Ensure that you have root or superuser privileges to install Xerox Printer Manager. Download the appropriate package for your operating system. To locate drivers for your printer, see www.xerox.com/office/drivers. The available files are: −...
Page 151: Printing From A Linux Workstation
Support website. Copy the PPD into the CUPS ppd/Xerox folder on your workstation. If you are unsure of the location of the folder, use the Find command to locate the PPD files. Follow the instructions that are included with the PPD.
Page 152: As/400
Printing AS/400 Xerox provides Work Station Customization Object (WSCO) files to support AS/400 or Iseries, V5R2 or later systems. The WSCO file provides printer-specific PCL codes. The host print transform uses these codes to select the correct tray, 2-sided printing option, font size and type, and orientation. The ®...
Page 153: Print From Usb
Enable USB ports. For details, see USB Port Security on page 129. Enabling Print from USB ® ® In Xerox CentreWare Internet Services, click Properties > Services. Click Print From > Print from USB. Under Print from USB, select Enabled. Click Apply.
Page 154: Print From Mailbox
Print from mailbox allows you to print a file that is stored in a folder on the printer hard drive. Enabling Print From Mailbox ® ® In Xerox CentreWare Internet Services, click Properties > Services. Click Print From > Print From Mailbox.
Page 155: Airprint
• The Mac OS device must be Mac OS 10.7 or later. ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. For Mobile Workflows, for AirPrint, click Edit. Configure HTTP, IPP, and Multicast DNS Registration as required. To configure a protocol, click Edit.
Page 156: Mopria
You can use Mopria to print from your mobile device to Mopria-enabled printers. To configure Mopria: ® ® In Xerox CentreWare Internet Services, click Properties > Connectivity > Setup. For Mobile Workflows, to configure Mopria discovery, click Edit To configure HTTP, IPP, or Multicast DNS Registration as needed, for each protocol click Edit.
Page 157: Allowing Users To Interrupt Active Print Jobs
Allowing Users to Interrupt Active Print Jobs At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Device Settings > Interrupt Printing Enablement. Touch Enable. Touch OK. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 158: Specifying Output Settings
Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. Some options are available only if a finisher is installed. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 159: Copying
Copying This chapter includes: • Setting Copy Presets ..............................160 • Specifying ID Card Copy Settings..........................164 • Specifying Output Settings ............................165 ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 160: Setting Copy Presets
Disabling Automatic Image Rotation ........................163 Specifying Default Copy Settings ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Copy > Setup. For color printers, do the following: − To require users to select the output color at the control panel, under Color Presets Screen, select On.
Page 161: Specifying Feature Defaults For Copy Settings At The Control Panel
Select an option. Touch OK. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 162: Setting Edge Erase Presets
For side 2, to change the amount of Up/Down and Left/Right shift, touch the arrows, or touch Mirror Side 1. To change the preset name, touch the name field, type the new name, then touch OK. Touch OK. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 163: Setting Reduce/Enlarge Presets
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings. Touch Copy Service. Touch Auto Image Rotation. For Auto Reduce/Enlarge or Auto Paper, select Disable Rotation. Touch OK. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 164: Specifying Id Card Copy Settings
Proportional % reduces or enlarges the image proportionally. − Independent % allows you to reduce or enlarge the width and length of the image by different percentages. Touch Close. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 165: Specifying Output Settings
Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. Some options are available only if a finisher is installed. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 167: Scanning
Workflow Scanning ............................... 177 • Scan to USB ..................................187 • Scanning to a User Home Folder ..........................188 • Configuring the Printer for the Xerox Scan Utility ..................... 190 • Configuring Scan To Destination ..........................191 ® ® Xerox...
Page 168: Scanning To A Folder On The Printer
When you enable Scan to Mailbox, folders appear as templates in the list of Workflow Scanning templates at the control panel. ® ® To set the default view to show folders on the Scan tab in Xerox CentreWare Internet Services, select On Scan tab, view Mailboxes by default.
Page 169: Setting Scan Policies
Scan policies allow you to manage how users are allowed to scan files, create folders, and assign passwords to their folders on the printer. ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Scan to Mailbox > Scan Policies. Under Scan Policies, select or clear: −...
Page 170 You can also delete scanned files from the Scan tab. Deleting Scan Folders ® ® You can modify or delete scan folders from two locations in Xerox CentreWare Internet Services. Deleting folders from either location deletes them from the printer.
Page 171 Scanning Managing Folder Passwords ® ® You can modify folder passwords from two locations in Xerox CentreWare Internet Services. Modifying passwords from either location changes them on the printer. To modify folder passwords from the Properties tab: ® ® Internet Services, click Properties > Services.
Page 172: Scanning To An Email Address
For instructions on using this feature, see the User Guide for your printer model. Email ® ® Configure email settings on the Email Setup page in Xerox CentreWare Internet Services. Email settings apply to other services that use SMTP. Accessing the Email Setup Page ®...
Page 173 To see the job log, at the control panel, press Job Status > Completed Jobs. To add the email address of the sender to the To field in email, next to Auto Add Me, select Enabled. 10. Click Apply. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 174 To set the default address book that users see at the control panel, under Default Address Book View, select an address book. Click Apply. Note: For details, see Address Books on page 245. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 175 CentreWare Internet Services. Setting File Compression Options On the Email Setup page, click the Compression tab. ® Select .tiff, .pdf, and .xps compression settings as needed. For details, see the Help in Xerox ® CentreWare Internet Services. Click Apply. Configuring Email Security Settings Configuring Encryption and Signing Settings On the Email Setup page, click the Security tab.
Page 176 Ensure that your mail server supports this requirement. If you select On under Allow LDAP Email Address without the @ Requirement, the number of • items returned by an LDAP search can increase. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 177: Workflow Scanning
For instructions on using this feature, see the User Guide for your printer model. Enabling Workflow Scanning ® ® In Xerox CentreWare Internet Services, click Properties > Services. Click Workflow Scanning > Scanning Web Services. For Scan Template Management, click Settings.
Page 178 To configure file repository settings for FTP or SFTP: ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Workflow Scanning > File Repository Setup. Click Add New. In the Friendly Name field, type a name for the repository.
Page 179 To configure file repository settings for SMB: ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Workflow Scanning > File Repository Setup. Click Add New. In the Friendly Name field, type a name for the repository.
Page 180 The CGI script handles the remaining details of file transfer. To download a sample CGI script: ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Workflow Scanning > File Repository Setup. Click Add New. Select HTTP or HTTPS from the Protocol menu.
Page 181 Scanning Configuring File Repository Settings for HTTP/HTTPS ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Workflow Scanning > File Repository Setup. Click Add New. In the Friendly Name field, type a name for the repository. From the Protocol menu, select HTTP or HTTPS.
Page 182: Configuring The Default Template
The default template cannot be deleted. ® ® In Xerox CentreWare Internet Services, click Properties > Services. Click Workflow Scanning > Default Template. Under Destination Services, select: File to add File Destinations.
Page 183: Configuring Workflow Scanning General Settings
Scanning Configuring Other Default Template Scanning Options ® ® Click Edit to edit the following settings. For details, see the Xerox CentreWare Internet Services Help. − Workflow Tags − Workflow Scanning − Advanced Settings − Layout Adjustment − Filing Options −...
Page 184: Configuring Single-Touch Service
• Add advanced features such as including the date and time in the name. To customize file names: ® ® In Xerox CentreWare Internet Services, click Properties > Services. Click Workflow Scanning > Single-Touch Service. Click Create. Type a name and description for the service.
Page 185: Setting Template Display Settings For The Control Panel
Setting Template Display Settings for the Control Panel ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Workflow Scanning > Display Settings. To specify the template that appears at the top of the list, for Templates, select the template, then click Promote.
Page 186: Configuring Template Pool Repository Settings
Notes: ® ® • For details, view the online help in Xerox CentreWare Internet Services for the selected protocol. • The format for a directory path for FTP is /directory/directory, while the format for a directory path for SMB is \directory\directory.
Page 187: Scan To Usb
USB Port Security on page 129. Enabling Scan to USB ® ® In Xerox CentreWare Internet Services, click Properties > Services. Click Scan to USB > General. Under Enablement, select Enabled. Click Apply to save the new settings or Undo to retain the previous settings.
Page 188: Scanning To A User Home Folder
76. ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Scan to Home > General. Under Status, click Enabled. Type a Friendly Name. Friendly Name is the default description of the template that appears when you select the template from the list of templates at the control panel.
Page 189 14. To save a copy of the job log in the scan repository, under Report Options, under Save Job Log (.XST) in Repository, select Enable. 15. Click Apply. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 190: Configuring The Printer For The Xerox Scan Utility
Scan Utility from the printer control panel or ® ® ® from Xerox CentreWare Internet Services. Templates must be deleted in the Xerox Scan Utility by the user who created them. ® • The Xerox Scan Utility is available for Macintosh computers only.
Page 191: Configuring Scan To Destination
Internet Services, click Properties > Services. In Xerox CentreWare Click Scan To > Setup. ® ® Edit settings as needed. For details, see the Help in Xerox CentreWare Internet Services. Configuring Default Scan Settings for Address Book ® ® In Xerox CentreWare Internet Services, click Properties >...
Page 193: Faxing
Faxing This chapter includes: • Fax Overview ..................................194 • Fax ....................................... 195 • Internet Fax ..................................210 • LAN Fax ....................................214 ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 194: Fax Overview
LAN Fax sends the current print job as a fax. For details, see the print driver software. • Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. For details, contact your Xerox representative. ® ®...
Page 195: Fax
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Service Settings > Fax Service > Fax Country Setting. Select your country from the list. Touch OK. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 196: Configuring Embedded Fax Settings
Configuring Fax Passcode Length ® ® Internet Services, click Properties > Services > Fax > Setup > Security. In Xerox CentreWare To configure fax passcode options, next to Fax Passcode Length, click Edit. To set the passcode length, use the arrows.
Page 197: Setting Fax Defaults
To allow guest users to turn on or off this feature, under Permission Policy, touch Allow User to Manage. Note: Guest users cannot change the passcode. Touch OK. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 198 On the Outgoing Fax Defaults screen, touch Send Header Text. To type up to 30 characters of text to include in the header for the fax, use the touch-screen keyboard. Touch OK. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 199: Setting Fax Feature Defaults
Fax Options: Configures the confirm report, starting rate, cover sheet, send header text and − delay send settings. Job Assembly: Configures the build job settings. − Touch the check mark box. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 200: Fax Forwarding
After you configure the fax forwarding rule, apply the rule to a fax line. Editing a Fax Forwarding Rule ® ® In Xerox CentreWare Internet Services, click Properties > Services > Fax > Setup > Forwarding. On the Forwarding page, for the desired rule, click Edit.
Page 201 ® ® Internet Services, click Properties > Services > Fax > Setup > Forwarding. In Xerox CentreWare On the Forwarding page, for the desired rule, click Edit. To apply a rule, select Apply to Fax Line 1 or Apply to Fax Line 2.
Page 202: Fax Mailboxes
If you touch Reset Mailbox, the mailbox and all documents that it contains are permanently deleted. On the Delete Mailbox confirmation screen, to delete the mailbox touch Reset, or to exit touch Cancel. Touch Close. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 203: Fax Reports
Print On Error: Prints a confirmation report only when a fax transmission error occurs. − Always Print: Prints a confirmation report every time. − − Off: This option never prints confirmation report. 10. Touch OK. 11. Touch Close. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 204: Printing A Fax Report
You can also print a transmission report. Note: Not all printer models support this feature. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 205 ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Server Fax > Fax Repository Setup. Select the address type. Options for FTP include IPv4, IPv6, or Host Name. Options for SFTP include IPv4, or Host Name.
Page 206 Create a user account and password for the printer with full access rights to the fax repository. Note the user account and password. ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Server Fax > Fax Repository Setup. From the Protocol menu, select SMB. Select the address type. Options are IPv4 or Host Name.
Page 207 Note any script that is required to be run. ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Server Fax > Fax Repository Setup. From the Protocol menu, select HTTP or HTTPS. Select the address type. Options are IPv4 Address, IPv6 Address, or Host Name.
Page 208 Enable and configure Netware settings. For details, see NetWare on page 55. ® ® In Xerox CentreWare Internet Services, click Properties > Services. Click Server Fax > Fax Repository Setup. From the Protocol menu, select NetWare. Type the Repository Server, Server Volume, NDS Tree, NDS Context, and Document Path.
Page 209 Faxing Configuring Server Fax Image-Quality Settings ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Server Fax > Defaults and Policies. For Image Quality, click Edit. Select the desired options. Click Save. Configuring Layout Adjustment Settings ®...
Page 210: Internet Fax
Accessing the Internet Fax Setup Page ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Internet Fax > Setup. Configuring Required Settings On the Internet Fax Setup page, click the Required Settings tab.
Page 211: Configuring Internet Fax Receive Settings
Receipt Options, select Send confirmation reply when requested. To print a cover sheet containing the email message of the requester before printing the fax job, select Print cover sheet with incoming Email messages. Click Apply. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 212: Configuring Default Internet Fax Settings
CentreWare Internet Services. Setting File Compression Options On the Internet Fax Setup page, click the Compression tab. ® ® Select TIFF and PDF settings as needed. For details, see the Help in Xerox CentreWare Internet Services. Click Apply. ® ®...
Page 213 @ Requirement, select On. Note: If you select On under Allow LDAP Email Address without the @ Requirement, the number of items returned by an LDAP search can increase. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 214: Lan Fax
For details about using or configuring LAN Fax, see the print driver software help. Note: Not all printer models support this feature. Some printers require an optional fax hardware kit. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 215: Accounting
Accounting This chapter includes: • Xerox Standard Accounting ............................216 • Network Accounting ..............................224 • Accounting Using an Auxiliary Access Device ..................... 229 • Enabling Accounting in Print Drivers ........................231 • Printing a Copy Activity Report ..........................232 ®...
Page 216: Xerox Standard Accounting
® All user IDs must be assigned to one or more group accounts. Xerox Standard Accounting settings and account data are stored in the printer. Xerox recommends that you use the Cloning feature to back up ® settings. If Xerox Standard Accounting settings are lost or deleted, you can restore them using the cloning backup file.
Page 217: Setting Service Tracking Options
Creating an Account ® ® Internet Services, click Properties > Login/Permissions/Accounting > In Xerox CentreWare Accounting Methods. For Group and General Accounts, under Action, click Edit. Click the Group Accounts tab or the General Accounts tab. Type a unique Account ID number and a unique Account Name for the new group.
Page 218: Adding A User And Setting Usage Limits
11. Click Apply. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 219: Managing User Information
Accounting Managing User Information ® You can import or export user information and accounting data as a .csv file. For details, see Xerox ® CentreWare Internet Services help. Importing User Information On the Accounting page, next to Users and Limits, click Edit.
Page 220 From the Management Actions menu, select Download Sample. Under Delimiting Character, select an option. Under Language, select the language of the text in your .csv file. Click Generate. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 221: Assigning Users To An Account
• Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 222: Configuring Validation Policies And Print Job Exceptions
Examples are a job sent from a DOS or UNIX window ® ® using LPR, Port 9100, or from the Jobs tab in Xerox CentreWare Internet Services. Unidentified print jobs can originate from IPP clients, including mobile clients that support AirPrint and Mopria. You can set validation policies and configure print job exceptions for unidentified print jobs.
Page 223 Accounting Validating Accounting Codes To set the printer to validate the accounting code for all jobs: Ensure Xerox Standard Accounting is enabled. For details, see Enabling Xerox Standard Accounting on page 216. ® ® Internet Services, click Properties > Login/Permissions/Accounting >...
Page 224: Network Accounting
• Test communication between the accounting server and the printer. Open a Web browser, type the ® ® IP Address of the printer in the address bar, then press Enter. The printer Xerox CentreWare Internet Services home page appears. •...
Page 225: Setting Network Accounting Workflow Options
Under Server URL, type the URL of your job limits server. Under Timeout, type the time in seconds that the printer waits for the job limits server to respond to job approval requests before it disconnects. Click Save. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 226: Configuring User Prompts
On the Accounting page, for Action, next to Job Limits Web Service, click Edit. For Authentication and Accounting, next to Job Limits, clear the check box. Click Save. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 227: Configuring Validation Policies And Print Job Exceptions
Examples are a job sent from a DOS or UNIX window ® ® using LPR, Port 9100, or from the Jobs tab in Xerox CentreWare Internet Services. Unidentified print jobs can originate from IPP clients, including mobile clients that support AirPrint and Mopria. You can set validation policies and configure print job exceptions for unidentified print jobs.
Page 228 Type the address of the source that is allowed to send unidentified print jobs. For User ID, select the information that the printer uses for the User ID. If you selected Custom, type the User ID. Click Save. Click Save. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 229: Accounting Using An Auxiliary Access Device
Installation instructions are included with the Foreign Device Interface Kit. Enabling Accounting Using an Auxiliary Access Device ® ® In Xerox CentreWare Internet Services, click Properties > Login/Permissions/Accounting > Accounting Methods. Click Edit.
Page 230: Selecting Services To Restrict Or Track
To restrict particular services, under Select the services you want to restrict, select an option. Touch OK. Setting the Job Timeout Touch OK. ® ® In Xerox CentreWare Internet Services, click Properties > Login/Permissions/Accounting > Accounting Methods. Click Edit. For Accounting Method, select Auxiliary Access Device.
Page 231: Enabling Accounting In Print Drivers
Select Remember Last Entered Codes to show the last entered code when a user is prompted for their Account ID. If you are using Xerox Standard Accounting with an external accounting device, select Auxiliary Accounting Interface. To specify the default User ID and Account ID, type them in the Default User ID and Default Account ID fields, then select the default account type.
Page 232: Printing A Copy Activity Report
At the printer control panel, press the Machine Status button, then touch the Tools tab. Touch Accounting Settings > Copy Activity Report. Touch Enabled. Touch OK. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 233: Administrator Tools
Font Management Utility ............................251 • Network Logs ................................... 252 • Customizing Printer Contact Information ......................253 • Display Device Information ............................254 • Xerox Online Support ..............................255 ® ® • Restarting the Printer in Xerox CentreWare Internet Services ..............256 •...
Page 234: Monitoring Alerts And Status
® ® CentreWare Internet Services, click Status > Description & Alerts. In Xerox The Description and Alerts page appears. To update the page, click Refresh. Alert Notification There are several ways to set the printer to send out notifications when alerts occur. Possible alert types include low supply status, paper supply status, and paper jams.
Page 235: Local Ui Alerts
Low memory can cause the printer to slow down or lose jobs. ® ® Internet Services, click Properties > General Setup. In Xerox CentreWare Click Alert Notification > Local UI Alerts. For Scan Disk Memory Warning, select the estimated number of scanned pages that the printer can hold in scan memory before a warning appears.
Page 236: Energy Saving Settings
Administrator Tools Energy Saving Settings Setting Energy Saver Mode ® ® In Xerox CentreWare Internet Services, click Properties > General Setup > Energy Saver. For Exit Sleep Mode Strategy, select an option: − Intelligent Ready: The printer wakes and sleeps based on previous usage.
Page 237 Touch OK. To specify the time that the printer sleeps on the specified day, touch Energy Saver Time, then to select the time, touch the arrows. Touch OK. • Touch OK. Touch OK. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 238: Remote Control Panel
For Admin only: This option allows system administrators to access the Remote Control Panel. − − For Admin and Diagnostics Users only: This option allows system administrators and Xerox representatives to access the Remote Control Panel. − For All Users: This option allows all users to access the Remote Control Panel.
Page 239: Entry Screen Defaults
Use this page to set the default screens that appear on the touch screen when you press buttons on the printer control panel. ® ® Internet Services, click Properties > General Setup. In Xerox CentreWare Click Entry Screen Defaults. Under Services, select the default screen that appears when you press the Services button on the control panel.
Page 240: Smart Esolutions And Billing Information
Web is suited for large enterprise businesses. For details, see www.xerox.com/centrewareweb. Note: Smart eSolutions is not available in all countries. See your Xerox representative for details. Before You Begin • If your network uses an HTTP proxy server, provide information about your proxy server on the HTTP Proxy Server page.
Page 241 SuppliesAssistant monitors the remaining life of the toner or ink, and other printer consumables. When Smart eSolutions is configured to communicate with Xerox, SuppliesAssistant also monitors the usage of consumables. The data reported to Xerox is used to replenish supplies.
Page 242: View Usage And Billing Information
Maintenance Assistant Maintenance Assistant provides options for troubleshooting your printer. You can send detailed ® ® diagnostic information to Xerox , start online troubleshooting sessions with Xerox , and download usage information to your computer in .csv format. ® ®...
Page 243: Billing Impression Mode
Note: A personal identification number (PIN) is required to change the billing impression mode. To obtain a PIN, contact your Xerox representative and provide the sequence and serial number information that appears on the Billing Impression Mode page. For PIN, type the number that you obtained from your Xerox representative.
Page 244: Cloning
If FIPS 140-2 mode is enabled, you cannot install a clone file. To determine the software version: ® ® Internet Services, click Properties > General Setup. In Xerox CentreWare Click Configuration Report. To verify the software installed on your printer, scroll down to Software Versions. Creating a Clone File ®...
Page 245: Address Books
To view a specific type of contact, under Email, Fax, or Scan To Destination, select Contacts. • To view specific contact information, select the contact from the list. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 246 Type the contact information: To associate a scan destination with this contact, under Scan To Destination, click the Plus ® ® button. For details, see the Help in Xerox CentreWare Internet Services. For details about configuring the Scan To Destination feature, see Configuring Scan To Destination on page 191.
Page 247 Note: Xerox recommends that you disable the Import Using Email feature after the Device Address Book is populated sufficiently. When this feature is enabled, the Device Address Book can fill quickly. For example, if you send an email message to the printer containing 30 recipient addresses in the CC field, and you allow the printer to add addresses in the CC field, all 30 addresses are added to the address book.
Page 248 To view an example of the appropriate format for the .csv file, download a sample file. ® ® Internet Services, click Address Book. In Xerox CentreWare Under Management, select Import from File. Under Select an Address Book file to import, click Browse or Choose File, select your .csv file, then click Open or Choose.
Page 249 Destination contact information. Display Name is changed to Friendly Name, allowing you to ® import the file directly to an older Xerox printer without mapping address book fields. To exclude Email, Scan to Destination, Fax, or Internet Fax, clear the option.
Page 250: Network Address Book
Before you begin, configure LDAP server settings. For details, see LDAP on page 49. ® ® In Xerox CentreWare Internet Services click Properties > Services > Email > Setup > Address Books. Under Policies, under Use Network Address Book (LDAP) to allow users to access this address book, select Yes.
Page 251: Font Management Utility
You can add, delete, or export fonts. You can select printers in the utility printer list that you want to display. ® Font Management Utility, go to www.xerox.com/office/WC780Xdrivers. To download Xerox Note: Not all options listed are supported on all printers.
Page 252: Network Logs
After the information processes, click Download File Now and save the files to your computer. To send files to Xerox for diagnostic purposes, click Send. To include NVM data with network log push, select the check box, then click Send.
Page 253: Customizing Printer Contact Information
Administrator Tools Customizing Printer Contact Information ® ® The support page in Xerox CentreWare Internet Services displays contact information for service and supplies as well as contact information for your system administrator. You can customize this information to display your company details for printer users.
Page 254: Display Device Information
You can specify the details, such as device model, IPv4 address, host name, contact name, or HTTP address, to appear on the control panel. ® ® Internet Services, click Properties > General Setup > Display Device In Xerox CentreWare Information. To display the required device information, under Information Field, select an option. Click Apply.
Page 255: Xerox Online Support
Administrator Tools Xerox Online Support Xerox Online Support allows you to access and print help, maintenance, and troubleshooting information by touching an icon on the control panel touch screen. Before you begin: If your network uses a proxy server, configure the Proxy Server settings of the printer to ensure that the printer can connect to the Internet.
Page 256: Restarting The Printer In Xerox ® Centreware ® Internet Services
Administrator Tools ® ® Restarting the Printer in Xerox CentreWare Internet Services ® ® In Xerox CentreWare Internet Services, click Status > Description & Alerts. At the bottom of the page, click Reboot Machine, then click OK. Notes: • If your printer is locked, type the system administrator user name and password to access the Properties tab.
Page 257: Restarting The Printer At The Control Panel
Restarting the Printer at the Control Panel Using Software Resets to restart the printer is faster and wastes fewer consumables than powering the ® printer on and off. Restarting the printer can take up to five minutes during which time Xerox ® CentreWare Internet Services is not available.
Page 258: Taking The Printer Offline
Press the Log In/Out button, then touch Logout to exit the Tools pathway. Note: When you are finished, ensure that you put the printer back online to allow jobs to process. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 259: Erase Customer Data
The erase process can take up to 50 minutes to complete. When the process completes, a report prints. Turn off the printer and disconnect the power cord and other cables from the back of the printer. The printer is ready to be moved. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 260: Resetting The User Interface To Factory Default Settings
Touch Device Settings > Reset UI to Factory Settings. Touch Restart. CAUTION: If you reset the user interface to factory default settings, all current user interface settings are lost. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 261: Updating The Printer Software
Administrator Tools Updating the Printer Software You can update your printer when Xerox releases a new version of printer software or firmware. To restrict software upgrades to administrators only: ® ® Internet Services, click Properties > General Setup > Software Upgrade.
Page 262: Software Upgrade
• Software installation begins several minutes after you submit the software to the printer. ® ® • Once installation begins, Xerox CentreWare Internet Services is disabled. • You can monitor the installation progress from the printer control panel. Click OK.
Page 263: Adjusting Color, Image, And Text Detection Settings
Touch OK. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 265: Customization And Expansion
Customization and Expansion This chapter includes: • Xerox Extensible Interface Platform ........................266 • Auxiliary Interface Kit ..............................267 • Driver Download Link ..............................268 • Displaying or Hiding ConnectKey Apps ......................... 269 • Creating a Custom Single-Touch Scan Service ....................270 •...
Page 266: Xerox Extensible Interface Platform
Registration, click Edit. Change settings as needed, then touch Save. For Enable Extensible Services, if your Xerox Extensible Interface Platform application requires the user password, select Export password to Extensible Services. Under Browser Settings, select Enable the Extensible Services Browser.
Page 267: Auxiliary Interface Kit
Touch Accounting Mode > Auxiliary Access. Touch Auxiliary Device Type, then select your device type. Touch OK. See also: Accounting on page 215 Local Authentication on page 76 ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 268: Driver Download Link
Internet Services Welcome, Print, and Support pages. This link goes to the default driver and downloads page for your printer on the Xerox Support website. You can hide or customize this link to go to a location on your network where you post driver installation files for users.
Page 269: Displaying Or Hiding Connectkey Apps
Displaying or Hiding ConnectKey Apps You can show or hide ConnectKey Apps on the control panel touch screen. ® ® In Xerox CentreWare Internet Services, click Properties > Services > Display. Click Show/Hide. To select individual services to appear on the touch screen, for Displayed, select the services that you want to appear.
Page 270: Creating A Custom Single-Touch Scan Service
Set the service as the default screen that appears on the touch screen as needed. Creating a Single-Touch Scan Service ® ® Internet Services, click Properties > Services. In Xerox CentreWare Click Workflow Scanning > Single-Touch Service. Click Create. Type a name and description for the service.
Page 271: Customizing The Appearance Of Your Service
Click Apply. To see how the service looks on the printer touch screen, click Preview. Note: Not all options listed are supported on all printers. Some options apply only to a specific printer model, configuration, operating system, or driver type. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 272 Select a 48 x 48 pixel .png file that represents the service when 9 or more services are displayed on the touch screen. Click Open or Choose. Click Apply. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 273: Managing Scan Templates
If you select Default Template, configure the default template and add at least one file destination to the template. To view a scan template: ® ® In Xerox CentreWare Internet Services, click Scan. For Display, select Templates. To view a template, for Templates, click a template.
Page 274: Locking Or Hiding Your Service From Appearing On The Control Panel
On the Configure Your Service page, under Action, next to Define Service Access Permissions, click Edit. For details, see User Permissions on page 88. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 275: Weblet Management
Customization and Expansion Weblet Management Weblets are small HTML and JavaScript-based applications that you can install on the printer to customize the touch-screen. You can download weblets from the Xerox Home Page. Installing a Weblet ® ® In Xerox CentreWare Internet Services, click Properties >...
Page 276: Configuring Weblet Settings
Customization and Expansion Configuring Weblet Settings To configure settings for a specific weblet, next to the weblet name, under Action, click Edit. ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 277: Xerox ® Workcentre ® 7800/7800I Series Color Multifunction Printer
Audit Log Event Identification Numbers This appendix includes: • Audit Log Event Identification Numbers ......................278 ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 278: Audit Log Event Identification Numbers
PagePack login PostScript passwords Network user login System admin login User login Service login diagnostics Audit Log download IIO feature status System admin pin changed Audit Log file saved ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 279 IPsec (enable/disable/configure) SNMPv3 IP Filtering rules Network Authentication (enable/disable/configure) Device clock Software upgrade Cloning Scan metadata validation ® Xerox Secure Authentication (enable/disable/configure) Service login copy mode Smartcard access Process terminated ODIO scheduled CPSR backup CPSR restore System Administrator Tools admin access...
Page 280 Embedded fax job Secure Print passcode Scan to Mailbox folder password change Embedded fax mailbox passcode FTP/SFTP Filing passive mode Embedded Fax Forwarding rule ® Xerox Extensible Interface Platform Weblets allow install ® Xerox Extensible Interface Platform Weblets install ®...
Page 281 Audit Log Event Identification Numbers Event Identification Description Number Save for reprint job Web UI Access configure System log push to Xerox Scan to WebDAV job Mopria Print (enable/disable) Point-of-sale credit card API (enable/disable) Point-of-sale data transfer Near Field Communication (enable/disable)
Page 283: External Keyboard
Depending on the feature, you can use the external keyboard to navigate fields and manage input. Note: These keys are not enabled on all screens. Action Moves the cursor from one field to another in the address book Cancels input Enter Submits input ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...
Page 284: External Keyboard Shortcuts
CTRL+F1 Job Status CTRL+F2 Machine Status CTRL+F3 Start CTRL+F4 Clear All CTRL+F5 Log in/ log out CTRL+F6 Power Saver CTRL+F7 Interrupt CTRL+F8 Stop CTRL+F9 Help CTRL+1 Language CTRL+2 ® ® Xerox WorkCentre 7800/7800i Series Color Multifunction Printer System Administrator Guide...

This manual is also suitable for:

Workcentre 7800i series

Xerox WorkCentre 7800 series Administrator's Manual

1 Introduction

2 Initial Setup

3 Network Connectivity

4 Security

5 Printing

6 Copying

7 Scanning

8 Faxing

9 Accounting

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Summary of Contents for Xerox WorkCentre 7800 series