Replacing Your Contacts List With An External File - Avaya 9640 User Manual

Using USB Flash Drives with your phone
automatically creates a properly formatted file. Avaya also provides a spreadsheet tool that
uses macros to convert your Outlook contacts into the Contacts format the telephone uses.
For information on this tool, search for "Avaya one-X USB Companion" on the Avaya support
site at http://www.avaya.com/support.
Note:
If your administrator has made a special application available that allows you to log in to
your phone via a USB device, and you log in that way, the only Contacts you can see are
those on the USB device itself. Also, when you use the USB login, the Log Out menu option is
not available to you; the only way you can log your phone out is by removing the USB device.
1. Plug the USB device into the jack near the top left edge of your phone.
2. Press Select or OK to select Merge file and phone contacts.
3. The merge occurs automatically. When complete, review the statistics displayed,
4. Press Save or OK to write the merged Contacts list back to the USB device and

Replacing your contacts list with an external file

Use a USB flash drive to replace your entire contacts list with the contacts from an external
file. Incoming contacts must have a name and at least one and no more than three telephone
numbers with associated types. If not provided, the type of number will default to the general
type. Your system administrator can provide detailed format information about external data
source files.
1. Plug the USB flash drive into the jack near the top left edge of your phone.
2. Scroll down to Replace phone contacts with file.
3. Press Select or OK.
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50 Avaya one-X Deskphone Edition for 9640/9640G IP Telephone User Guide
The Merge option is shown only when both the USB file and the phone have
contacts.
which show the number of entries, duplicates, and any errors.
return to the list of contacts/USB actions or press Exit to return to the list of contacts/
USB actions without writing the merged file to the USB device.
Note:
Attempts to merge more than the 250 entries allowed produces a List Full screen
which lets you either save the partial list (the first 250 entries) or cancel the merge
without writing the external file's contents to the telephone.
February 2009