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Xerox WorkCentre 7300 Series Administrator's Manual

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System Administrator's Guide
701P47983
WorkCentre
7300 Series

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Summary of Contents for Xerox WorkCentre 7300 Series

  • Page 1 System Administrator’s Guide 701P47983 WorkCentre 7300 Series...

  • Page 2: Copyrights And Trademarks

    Mandrake and Linux-Mandrake are trademarks of MandrakeSoft. CUPS is a trademark of Easy Software Products. VIPP® (Variable-data Intelligent PostScript Printware) is a registered trademark of Xerox Corporation. XEROX®, CentreWare® and WorkCentre® are registered trademarks of Xerox Corporation. FreeFlow™ and SMARTsend™ are trademarks of Xerox Corporation.

  • Page 3: Table Of Contents

    Table of Contents Network Connectivity ..........................1 Installation Steps ........................... 1 Xerox Unicode 3.0 for SAP Font Kit ...................... 2 Configuration Report ..........................2 Ethernet Speed Setting ........................3 To Change the Network Speed ......................3 Go to your Device ..........................3 Enable Internet Services (HTTP) ......................
  • Page 4 TCP/IP LPD Enablement ........................20 To access LPD Settings at the Device ....................20 Port Status (LPD Enablement) ......................21 LPD Port Number ..........................21 LPD Maximum Number of Sessions....................21 Exiting the LPD Selections Menu ....................21 Exiting the Port Settings Menu and returning to the Device's Tools tab screen ......21 TCP/IP Dynamic Addressing ......................
  • Page 5 Common UNIX Printing System (CUPS) ....................44 Overview ............................. 44 Before You Start ..........................44 Installing CUPS on the UNIX workstation ................... 44 Installing the Xerox PPD on the workstation ...................45 Adding the Xerox printer ........................45 Printing with CUPS .......................... 45 Options ..............................46 Enabling Options with Software Keys ....................
  • Page 6 Configure a Fax Filing Repository using FTP .................. 72 Installation Checklist ........................72 Enter the Fax Repository Details via Internet Services ............73 Configure General Settings ......................73 Configure the Fax Server......................... 73 Test Faxing through the Server....................73 Configure a Fax Filing Repository using SMB ................74 Installation Checklist ........................
  • Page 7 Using with SMB..........................92 Adding the Receiving Computer’s Address to the Address Book ............92 Using the Scan to PC (FTP/SMB) Feature..................93 Setup and Use of Job Flow Sheets with Mailboxes ................94 Overview ............................. 94 Features supported for Job Flow ..................... 94 Enabling Ports and Setting TCP/IP .....................
  • Page 8 Configuring Xerox Secure Access (Authentication) ................119 Secure Access and Accounting .....................119 Information Checklist ........................119 Configuring Xerox Secure Access to work with Remote Authentication ........120 Configure Remote Authentication for Kerberos (Windows 2000) ..........121 Configure Remote Authentication for Kerberos (Solaris)...............121 Configure Remote Authentication for SMB ...................122 Configure Remote Authentication for LDAP ..................122...
  • Page 9 Security – Secure Print........................139 Xerox Standard Accounting ......................141 Overview ............................141 Installation Checklist ........................141 Enable Xerox Standard Accounting (from Internet Services)............142 Create a Group Account........................142 Create a User Account and Set Usage Limits...................142 Maximum Usage Limits and Resetting Individual Usage Limits............143 To Reset User Limits (if necessary)....................143...
  • Page 10 Thumbnail Preview ..........................156 To view a thumbnail preview and print a document...............156 Hard Disk Data Encryption ........................157 Encryption Key For Confidential Data ....................157 Internet Services ............................158 Enable Internet Services (HTTP) ......................158 To access Internet Services Settings at the Device ................158 Internet Services (HTTP) Enablement ....................159 Internet Services Port Number ......................159 Exiting the Internet Services Selection Menu ................159...
  • Page 11 At the workstation, perform these tasks: ...................183 IPP Troubleshooting .........................185 Check Physical Media and Network Interface Cards ................185 Print a Configuration Report at the Device and perform these tasks: ..........185 At the Windows 2000 workstation, perform these tasks:..............186 EtherTalk Troubleshooting ......................187 Check Physical Media and Network Interface Cards ................187 Print a Configuration Report at the Device and perform these tasks: ..........187 At the Macintosh workstation ......................187...

  • Page 13: Network Connectivity

    Network Connectivity All Services Log In / Out Machine Status Installation Steps Step 1. Connect one end of a Category 5 twisted pair cable to a live network drop. Connect the opposite end of the cable to the RJ-45 socket at the rear of the Device. Step 2.

  • Page 14: Xerox Unicode 3.0 For Sap Font Kit

    A Unicode font kit is available for this multifunction device. Installation of the Unicode fonts, per the kit’s instructions, provides the required character sets to print documents in multiple languages, in an SAP printing environment. To order the kit, contact your Xerox representative. Configuration Report To print a Configuration Report, with the Device switched ON, perform the following steps: 1.

  • Page 15: Ethernet Speed Setting

    Ethernet Speed Setting The Device's Ethernet Interface has speed settings of Auto (10 BASE-T/100 BASE-TX), 100 BASE-TX (Half or Full Duplex), and 10 BASE-T (Half or Full Duplex). By default the Ethernet Port Configuration will be set to Auto. To Change the Network Speed Go to your Device 1.

  • Page 16: Enable Internet Services (Http)

    Enable Internet Services (HTTP) Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation. Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.

  • Page 17: Internet Services Port Number

    Internet Services Port Number 1. Press the selection line labeled Internet Services Port Number. 2. Press the Change Settings button. 3. On the Port Number screen, use the supplied keypad to enter the appropriate port number (default of 80). 4. To change settings, press the Save button. 5.

  • Page 18: Proxy Server Settings

    Proxy Server Settings To use the Web Service button on the machine (if available), which enables the machine to access HTTP file servers on the Internet, you need to enter your Proxy Server information as described here. 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter.

  • Page 19: Parallel Port Configuration

    Parallel Port Configuration To view or change the settings of the Device's parallel port, perform the following steps: Note: You must have purchased the Parallel (1284) Printing kit and installed the supplied hardware before you can configure this port. To access Parallel Port Settings at the Device 1.

  • Page 20: Print Mode

    Print Mode 1. On the Parallel Port selections menu, press the selection line labeled Print Mode. 2. Press the Change Settings button. 3. On the settings screen, note which one of the displayed buttons is highlighted as the current setting for Parallel Print Mode.

  • Page 21: Input To Prime

    Input to Prime 1. Select the down arrow on the screen to see this selection. 2. On the Parallel Port selections menu, press the selection line labeled Input Prime. 3. On the settings screen, note which of the two buttons is highlighted as the current setting for Parallel Input to Prime.

  • Page 22: Snmp Configuration

    SNMP Configuration SNMP (Simple Network Management Protocol) provides a method to remotely monitor and diagnose device performance on the network. Once SNMP has been enabled at the device, SNMP Management software, running on a host computer connected to the network, polls the device's agents for operating information and responds to traps from the device regarding specific events.

  • Page 23: Exiting The Port Settings Menu And Returning To The Device's Tools Tab Screen

    Exiting the Port Settings Menu and returning to the Device's Tools tab screen 6. To exit the Port Settings menu, returning to the Tools tab screen, press the rectangular Close button in the upper right corner of the Port Settings menu screen. 7.

  • Page 24: Changing The Administrator Password

    Changing the Administrator Password There are two Administrator Passwords that control access to the Device's feature settings. One password is a numeric password (login ID) that controls access through the Device's Control Panel. The second password is an alphanumeric password (pass code) that controls access through the Device's Internet Services (embedded HTTP server application residing in the Device).

  • Page 25: To Change The Alphanumeric Password Used By Internet Services

    To Change the Alphanumeric Password used by Internet Services Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.

  • Page 26: Setting The Auto Clear Timer

    Setting the Auto Clear Timer For security purposes, the Auto Clear service will automatically log the System Administrator out of the machine’s Tools tab, after a period of inactivity determined by the Auto Clear timer. To set the Auto Clear Timer to a duration of up to 240 seconds, perform the following steps. 1.

  • Page 27: Rearrange Icons

    Information Checklist Make sure that you have an account on Xerox.com. Add all devices in inventory that you wish to register for Automatic Meter Readings to your account. This is supported by Dallas eSupport 888-998-9922.

  • Page 28: Machine Software Upgrades

    Edge Host. 14. Place a check mark in the Request Registration box and Server Communication box. Note that you can now schedule Xerox Communication Server polling time. Make sure to check the server communication Enabled box. 15. Click Apply and supply the administrator User Name and Password, if prompted.

  • Page 29: At Your Workstation

    Obtain the new software upgrade file (Controller ROM or Controller + PS ROM) for your machine from the www.xerox.com web site, or from your Xerox Customer Support Representative. b. Download the upgrade file to a local or network drive.

  • Page 30: Nos Selection

    NOS Selection TCP/IP Protocol Configuration To view or change the settings of the Device's TCP/IP Protocol Configuration, perform the following steps: To access the TCP/IP Protocol Settings at the Device 1. Press the Log In / Out button on the Control Panel. 2.

  • Page 31: Ip Address Resolution

    IP Address Resolution 19. On the Protocol Settings menu, press the selection line labeled IPv4 (or other mode) Address Resolution. 20. Press the Change Settings button. 21. On the settings screen, note which one of the buttons is highlighted as the current setting for the TCP/ IP Addressing method.

  • Page 32: Ipv4 Ip Filter (Ip Address Restriction)

    IPv4 IP Filter (IP Address Restriction) 1. Use your workstation's web browser to access the Internet Services (web pages) residing on the Device to set the IP Address or Addresses to use with this feature BEFORE enabling the feature, either here or with Internet Services. This will prevent unintentionally locking yourself out from communicating with the Device from your own IP address.

  • Page 33: Port Status (Lpd Enablement)

    Port Status (LPD Enablement) 1. On the LPD selections menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the LPD Port Status screen, note which of the two buttons is highlighted as the current setting for LPD Enablement.

  • Page 34: Tcp/Ip Dynamic Addressing

    Subnet Mask entry box. To be filled in manually ONLY when Static addressing is selected. Gateway Address entry box. To be filled in manually ONLY when Static addressing is selected. Domain Name Enter the fully qualified domain name here. For example: xerox.com.

  • Page 35: Ip Filtering (Ip Address Restriction)

    Generate Domain Search List Automatically. A check box is provided for enabling automatic Domain searches. Domain Names 1,2,3. Three text boxes are provided for the entry of Domains to search (for example, Xerox.com). Connection Timeout. An entry box is provided for entering a Timeout for searches of Domains. Zero Configuration Networking Used with DHCP/Autonet selected from the IP Address Resolution drop-down menu, when this box is checked the device will assign itself an IP address from the 169.254.0.0 class B address...

  • Page 36: Configure Port 9100 (Raw Printing)

    Configure Port 9100 (Raw Printing) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of the Connectivity, then the Protocols file folder. 4.

  • Page 37: Microsoft (Netbios Over Ip) Networks

    Microsoft (NetBIOS over IP) Networks Before You Start 1. Print a Configuration Report as stated in the Network Connectivity section of this guide. 2. Referring to the report, verify that SMB is enabled. To enable SMB at the Device, if required, follow the procedure below.

  • Page 38: Viewing Or Configuring The Smb Host Name Or Wins Server With Internet Services

    Viewing or Configuring the SMB Host Name or WINS Server with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties Tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4.

  • Page 39: Note Regarding Dns/Wins Netbios Name Resolution

    Note regarding DNS/WINS NetBIOS Name Resolution To use the Device's NetBIOS name over the TCP/IP Network, the DNS and WINS Servers MUST be configured for NetBIOS name to IP address resolution. Also, make sure that the Device is informed of the addresses of the DNS/WINS Servers, using the instructions supplied in the TCP/IP Dynamic Addressing and Microsoft (NetBIOS over IP) Networks topics of this guide.

  • Page 40: Port Status (Ipp Enablement)

    Port Status (IPP Enablement) 1. On the IPP selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the IPP Port Status screen, note which of the two buttons is highlighted as the current setting for IPP Enablement.

  • Page 41: Ethertalk (Appletalk) Configuration

    5. The available selections include: Port Number, with a default value of 631. This is the port number assigned by IANA (Internet Assigned Numbers Authority. Additional Port Number Entry box. A TBCP Filter checkbox (displayed when PostScript is enabled) Click Help for an explanation of the use of this feature..

  • Page 42: Port Status (Ethertalk Enablement)

    Port Status (EtherTalk Enablement) 1. On the EtherTalk selection menu, press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for EtherTalk Enablement.

  • Page 43: As400 Printing

    AS400 Printing AS400 Raw TCP/IP Printing to Port 9100 (CRTDEVPRT) Purpose This is the procedure to set up printing to a multifunction device from an AS/400 using the SNMP drivers. Assumptions This procedure is intended for users familiar with the AS/400 system, especially those experienced with printing in an AS/400 environment.
  • Page 44 8. The default [TRAP Community Name] is SNMP_trap, which you can use without changing. The Default TRAP community name is used to specify the default community name for all traps generated by this machine. 9. Click your browser Back button to return to the SNMP Configuration page, then click the [Advanced] button.

  • Page 45: As400 Printing Using Lpr (Crtoutq)

    AS400 Printing using LPR (CRTOUTQ) Creating a remote queue (LPR) on the AS400 At the command line, issue CRTOUTQ and press F4, then F9 for additional parameters. The setup is as follows: Output queue: queue name Library: Library name Maximum spooled file size Number of pages: *NONE Starting time: Time Ending time: Time...

  • Page 46: Only Change The Parameters In Bold

    ONLY CHANGE THE PARAMETERS IN BOLD. At this point, a spool file (document) should be able to be sent to the WorkCentre. Note: If printing PCL, set this parameter to HPIIID, HP5Si (most of the HP drivers will work) and set Workstation customizing object as *none.

  • Page 47: Print Drivers

    Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD- ROMs that came with your Device. They are also typically available for downloading in self-extracting Zip file format from the Internet at www.xerox.com. Verify that TCP/IP is installed in the workstation On the Windows 2000 Desktop, right mouse click the My Network Places icon and select Properties.
  • Page 48 Note: If you prefer to print raw data to Port 9100 on the Printer, you can alternatively choose Standard TCP/IP Port. Click Next. 6. When prompted, enter the IP address of the printer. 7. Enter a name for the print queue (such as raw). If you selected the Standard TCP/IP port, you can accept the default name provided by Windows.

  • Page 49: Netbios Over Ip Peer To Peer Printing

    1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self- extracting Zip file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.

  • Page 50: Netbios Over Ip Client/Server Printing

    1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self- extracting Zip file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.

  • Page 51: Add The Printer To The Windows 2000 Or Windows Xp Desktop

    Add the Printer to the Windows 2000 or Windows XP Desktop 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. 2. On Windows 2000, double-click Add Printer. On Windows XP, from Printer Tasks, select Add a printer.

  • Page 52: Ipp Printing (Windows 2000\Xp\Vista)

    1. Obtain the Print Driver for your workstation's operating system. Drivers are available on one of the CD-ROMs that came with your Device. They are also typically available for downloading in self- extracting Zip file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated under the Network Connectivity Tab of this guide.

  • Page 53: Add The Printer To The Windows 2000, Windows Xp, Or Vista Desktop

    Add the Printer to the Windows 2000, Windows XP, or Vista Desktop 1. On the Windows 2000 desktop, from the Start menu, select Settings, then Printers. On the Windows XP desktop, from Start, select Printers and Faxes. The Vista path is Start\Control Panel\Printer(s). 2.

  • Page 54: Ethertalk (Appletalk) Peer To Peer Printing

    CD-ROMs that came with your Device. They are also typically available for downloading in self-extracting file format from the Internet at www.xerox.com. 2. Print a Configuration Report as stated in the Network Connectivity section of this guide.

  • Page 55: Installation Instructions For 10.X (Os X)

    Installation Instructions for 10.x (OS X) 1. Double click to open the folder containing the drivers for version 10.x. 2. Double click to open the [machine model.dmg]. 3. Double click to open the [machine model.pkg] file. 4. When the Welcome screen displays, click Continue. 5.

  • Page 56: Common Unix Printing System (Cups)

    Common UNIX Printing System (CUPS) Overview The Common Unix Printing System (CUPS) was created by Easy Software Products in 1998 as a modern replacement for the Berkeley Line Printer Daemon (LPD) and AT&T Line Printer (LP) system designed in the 1970's for printing text to line printers. Currently available for downloading from a number of sources on the Internet, such as www.cups.org, CUPS is offered in both source code and binary distributions.

  • Page 57: Installing The Xerox Ppd On The Workstation

    Installing the Xerox PPD on the workstation The Xerox PPD for CUPS should be available on one of the CD-ROMs that came with your device and available for downloading from the Internet at www.xerox.com. From the CD-ROM or from the downloaded Internet file, with root privileges copy the PPD into your cups ppd folder on your workstation.

  • Page 58: Options

    Options Enabling Options with Software Keys Options such as Scanning (E-Mail, Mailbox, Network, Twain), Security (Disk Overwrite, Secure Watermark), Internet Fax (iFAX), Server Fax, and Job Based Accounting, require purchase and subsequent enabling with a supplied 12 character key before they will work. Software keys are uaually included with the kit documentation as a sticker on the manual, or they may be already installed on the device as per the purchase agreement.

  • Page 59: Hidden Features

    Xerox Extensible Interface Platform enables independent software vendors and partners to develop customized programs to access directly from the Xerox device. Users can enter their authentication login at the device and access a set of features and options designed specifically for their business needs.
  • Page 60 3. To enable a digital certificate (if needed): a. Click the [Properties] tab. b. Click the [Security] folder, then the [Machine Digital Certificate Management] link. c. Click the [Create New Self Signed Certificate] button. The Machine Digital Certificate Management page refreshes and displays the Self -Signed Certificate area.

  • Page 61: Scan To Home

    2. Enable the Scan to Home option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scan to Home option.
  • Page 62 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press [Enter]. 2. Click the [Properties] tab. 3. Select [Security]. 4. Select [Authentication Configuration]. 5. In the Login Type box, select [Login to Remote Accounts], then click Apply. The device will reboot. 1.

  • Page 63: Scanning To The Device's Hard Drive (Mailboxes)

    It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device. If you did not, contact your Xerox Representative to purchase this option. Refer to the Enabling Options with Software Keys in this section to enable your purchased option on the machine with the supplied 12 character key.

  • Page 64: Configuring Expiration Settings For Stored Documents

    19. To exit the screen that lists all assigned and unassigned Mailboxes, press the rectangular Close button in the upper right corner of the screen. Configuring Expiration Settings for Stored Documents This setting allows the System Administrator to set a document expiration timer to delete documents stored in, but not retrieved from, mailboxes.

  • Page 65: Scanning To Mailboxes

    Scanning to Mailboxes Note: Scanning to the Device's hard drive requires the set up of individual Mailboxes to receive scanned files. Up to 200 Mailboxes can be set up to support this type of scanning. To learn how to set up an individual Mailbox, refer to the Setting Up Mailboxes topics in the Scanning to the Device's Hard Drive (Mailboxes) section of this guide, and follow the instructions supplied.

  • Page 66: Installing And Using The Network Scanner Utility

    1. From the Windows 2000 desktop, from the Start menu, select Settings, Control Panel, then double click Add/Remove programs. On the Windows XP desktop, click Start, Control Panel, then double click Add or Remove Programs. 2. Select Fuji Xerox Network Scanner Utility, then click Add Remove. 3. Click Yes.

  • Page 67: Importing Scanned Data From The Mailbox To An Image-Editing Application

    Importing Scanned Data from the Mailbox to an Image-Editing Application 1. Start a TWAIN-compatible application program, such as Photoshop. 2. From the File menu, select the command for selecting the scan source (Import/Twain Source, in Photoshop). 3. Select FX Network Scan from the displayed list and click Select. 4.

  • Page 68: Scan To E-Mail

    E-mail Overview It is assumed that you purchased the Scanning option to enable Scanning to the E-mail with your Device. If you did not, contact your Xerox Representative to purchase this option. The machine is capable of exchanging E-mails. The following features are available by exchanging E-mails.

  • Page 69: Preparations

    Preparations The following items are required in order to use the E-mail feature. Item Description E-mail E-mail iFAX IFAX IFAX E-mail Mail Direct Printing Notice Completion SMTP POP3 SMTP POP 3 (1) via SMTP TCP/IP The TCP/IP address address for the machine.
  • Page 70 Item Description E-mail E-mail iFAX IFAX IFAX E-mail Mail Direct Printing Notice Completion SMTP POP3 SMTP POP 3 (1) via SMTP SMTP If an SMTP – authentication server requires user name authentication, and password specify the authentication user name. Also specify a password as required.

  • Page 71: Registering An E-Mail Account

    Registering an E-mail account A mail account for the machine needs to be registered to a mail server. Note: For information on mail account registration, refer to your mail server documentation. Configuring E-mail Environment Enable the E-mail ports and configure the machine E-mail address, TCP/IP environment, and E-mail server from the machine.
  • Page 72 On the Receive E-mail Port Status screen, select Enabled, then select Save and Close. k. On the Port Settings screen, select Mail Notice Service, then select Change Settings. On the Mail Notice Service screen, select Port Status, then Change Settings. m.

  • Page 73: Configuring The E-Mail Environment

    Configuring the E-mail Environment Note: This configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide. 1. Display the System Administrator Menu screen. a.
  • Page 74 b. Select SMTP Server Settings and then set the following items for the SMTP server. [SMTP Server Port Number] Enter a value in the range from 1 to 65535. The default is 25. If [POP3] has been selected for the [Mail Receiving Protocol] a.
  • Page 75 [SMTP AUTH Login Name] Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication]. [SMTP AUTH Password] Set this item if [SMTP AUTH] is selected for [E-mail Send Authentication]. Enter the same password twice in the [New Password] and [Re-enter Password]. If you do not set the password, leave it blank and select [Save].

  • Page 76: Internet Fax (Ifax)

    Note: It is assumed that you purchased the Internet Fax option to enable iFAX with your Device. If you did not, contact your Xerox Representative to purchase this option. Preparations The following describes the necessary conditions to use iFAX on the machine.

  • Page 77: Enabling The E-Mail Ports And Setting Tcp/Ip

    Enabling the E-mail Ports and Setting TCP/IP First enable the ports for the e-mail feature, then set the IP address. The procedure for setting the machine is as follows. First enable the E-mail port, then set the IP address. Note: The configuration can also be performed using CentreWare Internet Services. For information on how to use CentreWare Internet Services, refer to the Internet Services section of this guide.

  • Page 78: Configuring The E-Mail Environment

    Note: When you make an entry mistake, press the <C> (Clear) button and enter again. Note: When moving to the next value without entering all 3 digits, select [Next]. Select Save. g. Configure TCP/IP - Subnet Mask and TCP/IP - Gateway Address. Note: Enter the Gateway address in the format “xxx.xxx.xxx.xxx”.
  • Page 79 If [SMTP] has been selected for the [Mail Receiving Protocol] Aliases cannot be configured. A user can decide an account name (the left side of the @ mark). An address (the right side of the@ mark) is a combination of a host name and a domain name. Example: mymail@myhost.example.com •...
  • Page 80 [POP3 Server Port Number] Enter a value in the range from 1 to 65535. The default is 110. Note: Do not use the numbers of any other ports. [Polling Interval] Set the interval for checking the e-mail on the POP3 server. [Login Name] Enter the name to log in to the POP3 server and press Save.
  • Page 81 5. Setting S/MIME (Security), if desired. a. From the Connectivity & Network Setup list, select Security Settings. If the selection is not visible, use the scrolling arrow to display it. b. Select S/MIME Settings and set the following items: Device Certificate - S/MIME Link a certificate to the machine.

  • Page 82: Testing Ifax

    (see Enabling Options with Software Keys in this guide). As stated in this section, you will be setting up a network connection to a Xerox-certified, third party fax server (server running fax management software) which will receive, store, and redirect incoming documents to the server's fax boards, or other destinations determined by fax server software setup.

  • Page 83: Installation Checklist

    1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scanning option.

  • Page 84: Configure A Fax Filing Location (Repository)

    Configure a Fax Filing Location (Repository) Faxing from the multifunction device to a fax server is very similar to the other methods of faxing available to users on the multifunction device. The user simply selects the Fax button from the All Services screen, enters a Recipient phone number when prompted, places a document in the document handler, and presses Start.

  • Page 85: Enter The Fax Repository Details Via Internet Services

    Enter the Fax Repository Details via Internet Services 5. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 6. Click the Properties tab. 7. Click the Services folder. 8.

  • Page 86: Configure A Fax Filing Repository Using Smb

    Configure a Fax Filing Repository using SMB Installation Checklist 1. Following the fax server software manufacturer's instructions, create a shared folder on the fax server to be used as a scan filing location (repository) for scanned documents. Write down the Share Name of the folder and the Computer Name or Server Name.

  • Page 87: Configure General Settings

    Configure General Settings 17. Click the Defaults link. 18. To print a Scan File Transfer Report, select Auto Print On, Auto Print Off, or Print when delivery fails, from the drop-down menu. Note that the Transfer Report only shows whether data was sent to the fax server.

  • Page 88: Enter The Fax Repository Details Via Internet Services

    Enter the Fax Repository Details via Internet Services 1. At your workstation, open your Web browser and enter the IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the Services folder. 4.

  • Page 89: Features That Can Be Set In Support Of Server Fax

    Features that can be set in support of Server Fax Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers. Note that a maximum of 50 characters can be designated for each destination and that only fax destinations can be used. Also note that all Address Book information other than Fax Number, Destination Name, and Index Character will be ignored.

  • Page 90: Color Mode, Resolution, File Format, And File Name

    Fax feature. Note: It is assumed that you purchased the appropriate 1 or 3 line Fax hardware kit for use with your Device. If you did not, contact your Xerox Representative to purchase this option. Checking and Setting Critical Fax Parameters Refer to the Fax Settings Topic (including Fax Defaults and Fax Control) in this section to determine if Fax Defaults and Fax Control parameters are correctly set for your environment.

  • Page 91: Communications Modes

    Communications modes: • G3 (Auto) - Normal Fax communications. The machine automatically switches modes in the following order of priority: Unique SG3 - Unique ECM - Unique G3 - ITU-T SG3 - ITU-T ECM - ITU-TG3 depending on the capabilities of the remote terminal. •...

  • Page 92: Address Book Setup

    Address Book Setup Use of this feature enables Fax users to select recipients by 3 digit numbers, which can be used to support speed dialing. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or the current password. Touch Enter when finished. 3.

  • Page 93: Group Send Setup

    Group Send Setup This setting supports Group Send (broadcast) Fax transmissions to up to 20 address numbers in a pre- designated group. Refer to the Group Send topic in the Device’s User Guide for full information. To set up a Group, perform the following steps. 1.

  • Page 94: Create A Mailbox

    Create a Mailbox The machine has 200 mailboxes available. A mailbox must be created before you can use Remote Mailbox or route received documents into mailboxes (using the File Destination / Output Destination settings). Mailbox Fax Receive or Private Polling documents are stored in the Mailbox.

  • Page 95: File Destination / Output Destination

    File Destination / Output Destination Received Fax documents will be routed to the output tray or Mailbox specified by these settings. 1. Press the Log In / Out button to enter System Administration Mode. 2. On the keypad enter [11111] or current password. Touch Enter when finished. 3.

  • Page 96: Fax Mode Settings (Including Fax Defaults And Fax Control)

    g. Relay Broadcast Report - Automatically print. Select from the choices below: Send to Relay Station Print at Local Station Send to Relay, Print at Local Note: A Relay Station is another Fax-capable machine to which faxes can be sent. Use of the second machine can help to cut down on broadcast Fax phone charges, such as those associated with long distance calls.
  • Page 97 • Starting Rate – Select G3 Auto or Forced4800bps. • Delayed Start – Start Time. This can be a useful feature for saving time-based phone charges. • Transmission Header Text. Select On or Off. This adds the sender name and phone number to faxes.

  • Page 98: To Configure Fax To Mailbox

    • Mixed Sized Originals Scanning Mode. • Mailbox Receive Display (Priorities 1 through 3). • Direct Fax – To use Direct Fax from the PCL or PostScript driver, make sure this setting is Enabled. 11. When complete, touch Close until the Tools tab screen is displayed. 12.

  • Page 99: Lan Fax (Pcl Drivers)

    LAN Fax (PCL Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Initial Setup Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port.

  • Page 100: Lan Fax (Postscript Drivers)

    LAN Fax (PostScript Drivers) You can facsimile documents directly from your PC in the same way you would print a document. This is known as the LAN Fax. Initial Setup Refer to the TCP/IP Peer to Peer (LPR or Standard TCP/IP) Printing topic, in the Print Drivers section, and add the printer to the Windows 2000 or Windows XP desktop using a Standard TCP/IP Port.

  • Page 101: Scan To Pc (Ftp/Smb)

    It is assumed that you purchased the Scanning option to enable Scanning to FTP/SMB with your Device. If you did not, contact your Xerox Representative to purchase this option. For scanning to SMB, make sure that a shared folder is created for saving scanned data on the network.

  • Page 102: Installation Procedure

    Installation Procedure This section describes the configuration procedure to use the Scan to PC (FTP/SMB) feature on the machine. The following two steps are necessary to use the Scan to PC (FTP/SMB) feature. • Enabling the required ports and Setting TCP/IP Enable the FTP port and SMB port on the Device, and then set the machine’s IP address.
  • Page 103 a. Select Protocol Settings. b. Select IPv4 (or other mode) Address Resolution, then select Change Settings. c. Select one from [DHCP], [BOOTP], [RARP], [DHCP/Autonet] or [Static], and then select Save. If you select anything other than [Static], proceed to Step 5. Note: When communicating by TCP/IP make sure to enable the use of a DNS (or WINS for SMB) server.

  • Page 104: Receiving Computer Configuration

    Receiving Computer Configuration The following describes the configuration procedure for the receiving computer (server or workstation). Using with FTP 1. Ensure that File Transfer Protocol (FTP) services is running on the server or workstation where images scanned by the machine will be stored. Note down the IP address or host name. 2.

  • Page 105: Using The Scan To Pc (Ftp/Smb) Feature

    14. Select Save In to enter the directory for storing documents. When FTP or SMB is selected, supply the name of the directory (without any forward or backward slashes). When SMB (UNC format) is selected, if available, use the Universal Naming Convention format such as \\host name\shared name\directory name.

  • Page 106: Setup And Use Of Job Flow Sheets With Mailboxes

    Setup and Use of Job Flow Sheets with Mailboxes Overview Job flow is a feature for executing a series of registered actions. The target of a job flow is documents stored in a Mailbox. Two methods are available: 1) automatically start a job flow when a document is stored in a Mailbox, or 2) select a job flow to manually act on documents stored in a Mailbox.

  • Page 107: Enabling Ports And Setting Tcp/Ip

    Enabling Ports and Setting TCP/IP In order to use the job flow service, you must enable the SOAP port, the SNMP port, the Internet Service (HTTP) port, and set IP addresses. The procedure for setting the machine is as follows. Note: The configuration can also be performed using CentreWare Internet Services.

  • Page 108: Configuring The Snmp Port

    Note: Enter the address in the format “xxx.xxx.xxx.xxx”. The "xxx" should be a numeric value in the range from 0 to 255. However, 224 - 255.xxx.xxx.xxx and 127.xxx.xxx.xxx cannot be used. Select Save. g. Configure TCP/IP – Subnet Mask and TCP/IP – Gateway Address using the same process as stated above.

  • Page 109: Creating Job Flow Sheets

    Creating Job Flow Sheets Before you can link a job flow sheet to a mailbox, you need to create at least one job flow sheet. To create a job flow sheet, perform the following steps. 1. Press the Log In / Out button to enter System Administration Mode. 2.

  • Page 110: Creating A Mailbox And Linking To A Job Flow Sheet (For Automatic Processing)

    Creating a Mailbox and linking to a Job Flow Sheet (for automatic processing) Before you can link a job flow sheet to a mailbox, you need to create at least one mailbox for your use. In the process of creating the mailbox, you can link to your newly created Job Flow Sheet. To create a mailbox and link it to a Job Flow Sheet (for automatic processing), perform the following steps.

  • Page 111: Manually Linking A Job Flow Sheet To Documents In A Mailbox

    24. To exit the screen that lists all assigned and unassigned Mailboxes, returning to the Tools tab screen, press the Close button. 25. Wait several seconds for the Auto Clear service to log you out. Manually linking a Job Flow Sheet to documents in a Mailbox 1.

  • Page 112: Scan To Pc Desktop

    Scan to PC Desktop Overview Scan to PC Desktop is now a core element of the Xerox FreeFlow Digital Workflow collection for the office. What was once called Scan to PC Desktop Deluxe is now known as Scan to PC Desktop Professional.

  • Page 113: Network Scanning (Using Templates)

    FreeFlow SMARTsend Installation and Administration Guide. Template Considerations when using SMARTsend A single Xerox multifunction device cannot use both CentreWare Network Scanning services and SMARTsend. If legacy CentreWare Network Scanning Services templates need to be utilized within SMARTsend, use the SMARTsend Template Importer to import the desired templates, as stated in the FreeFlow SMARTsend Installation and Administration Guide.

  • Page 114: Use Of A Validation Server

    1. Ensure the machine is fully functioning on the network prior to installation. 2. Enable the purchased Scanning option. For instructions, refer to the Enabling Options with Software Keys topic, in the Options section of this guide. Contact your Xerox Sales Representative if you have not purchased the Scanning option.

  • Page 115: Configure A Scan Filing Repository Using Ftp

    Configure a Scan Filing Repository using FTP Installation Checklist 1. Ensure that a File Transfer Protocol (FTP) service is running on the server or workstation where images scanned by the machine will be stored. Write down the IP address or host name. 2.

  • Page 116: Configure A Scan Filing Repository Using Smb

    Configure a Scan Filing Repository using SMB Installation Checklist 1. Create a shared folder to be used as a scan filing location (repository) for scanned documents. Note the Share Name of the folder and the Computer Name or Server Name. 2.

  • Page 117: Configure Scan To Http

    Configure Scan to HTTP The device can be configured to scan to either an HTTP or an HTTPS destination. To set up a remote template pool repository, see the next procedure. To configure the Scan Repository Details using CentreWare Internet Services: 1.

  • Page 118: Setting Up A Remote Template Pool Repository (Optional)

    Make changes as needed, then click Apply. e. On the Script path and filename (from HTTP root) line, type the script path and filename (from HTTP root). Example: /xerox.asp On the Document Path line, type the HTTP address. Example: /Inetpub/wwwroot/scans/ g.

  • Page 119: Configuring The Default Template With Internet Services

    Configuring the Default Template with Internet Services You need to create at least one template for users to select to scan their documents to the pre-configured repository. This template is often referred to as the Default Template. The template can be created with either Internet Services or SMARTsend software running on a remote template pool server.

  • Page 120: Setting Up A Remote Template Pool Repository (Optional)

    10. Searchable PDF and PDF/A. The Searchable Format provides a second layer of data with the text of the scanned document. The second layer is converted to an optical character readable format, enabling the text of the document to be searched on, copied, and pasted, as desired. To set the device to create searchable PDF files: a.

  • Page 121: Testing Network Scanning (Using Templates)

    Testing Network Scanning (using templates) 1. Go to the machine and press the All Services button. 2. Press the Network Scanning button. 3. See if the template you created is displayed on screen. 4. If it is, press it. If it is not, return to the beginning of this section and repeat the required procedures. 5.

  • Page 122: Security - Authentication

    ID and up to 128 characters for a password. Note, however, for SMB the password limit is 32 characters. Login Type set to Xerox Secure Access with Accounting Disabled– When the Login Type is set to Xerox Secure Access, you will also need to configure a networked Authentication Server to supply credentialing information to the Secure Access Server.

  • Page 123: Services Managed By User Id Authentication

    Services Managed by User ID Authentication The services that can be managed by user ID authentication vary depending on the selected Authentication mode. The following tables provide a summary of these managed services for each mode. When Local Machine Access is enabled Service Manageable by Authentication? Copy...

  • Page 124: Effects Of Authentication On Job Flow Sheets And Mailboxes

    Effects of Authentication on Job Flow Sheets and Mailboxes When Login to Local Accounts is enabled, even if authentication is not enabled for the copy, fax, scan, or print services, authentication will be required for mailbox and job flow sheet operations. For full details on the effects of Authentication on Job Flow Sheets and Mailboxes, refer to that topic in the Device’s User Guide.

  • Page 125: Configuring Remote Authentication

    Configuring Remote Authentication When Login to Remote Accounts is enabled, users of the device will be asked to provide a user name and password to be validated by the designated authentication server. If this validation is successful, the machine and any restricted services will be available for individual use. Preparations: 1.

  • Page 126: Configure Remote Authentication For Kerberos (Windows 2000)

    Configure Remote Authentication for Kerberos (Windows 2000) At your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2.

  • Page 127: Configure Remote Authentication For Smb

    Configure Remote Authentication for SMB At Your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2. If the web page is not still running, open your Web browser and enter the TCP/IP address of the machine in the Address or Location field.

  • Page 128: Configure Remote Authentication For Ldap

    6. Click LDAP Server, and under Server Information, enter the IP address (or host name) in the box supplied. Note: If entering a fully qualified host name (for example, ldapserver.xerox.com), make sure that the specified domain name matches the device’s TCP/IP configuration (domain name shown under DNS on the device’s Configuration Report).

  • Page 129: Ldap Authentication

    Unless you are very familiar with LDAP, do not add text strings to the User Name. LDAP Group Access LDAP server user groups can be used to control access to certain areas of the Xerox device. For example, the LDAP server may contain a group of users called "Admin." You can configure the "Admin"...

  • Page 130: Configure Communications Between The Accounting Server And The Device

    • Install the Controller Interface for Xerox at the server. • Verify that you have purchased a license for the Controller Interface for Xerox, as well as a license for each device communicating with the server. • Register each multifunction device at the server (using the device's IP address for identification).

  • Page 131: Configuring Xerox Secure Access (Authentication)

    Reader) is installed and communicating with the multifunction device. Follow the installation instructions from the manufacturer of the authentication solution to correctly set the devices up. 3. Ensure that SSL (Secure Sockets Layer) is configured on the multifunction device. The Xerox Partner authentication solution communicates with the multifunction device via HTTPS.

  • Page 132: Configuring Xerox Secure Access To Work With Remote Authentication

    4. In the Authentication Configuration > Step 1 of 2 area: a. Select [Xerox Secure Access] from the Login Type drop-down list. b. Select the [Enabled] box for each service that you wish to restrict access to. For explanations of each service, select the [Help] button.

  • Page 133: Configure Remote Authentication For Kerberos (Windows 2000)

    Configure Remote Authentication for Kerberos (Windows 2000) At your Workstation: 1. With the Authentication Configuration web page still running, click Configure next to the server you wish to use for Authentication. If not still running, perform steps 2 and 3 below. 2.

  • Page 134: Configure Remote Authentication For Smb

    6. Enter the Primary Server IP address (or host name) in the box supplied. Note: If entering a fully qualified host name (for example, ldapserver.xerox.com), make sure that the specified domain name matches the device’s TCP/IP configuration (domain name shown under DNS on the device’s Configuration Report).

  • Page 135: Enable Specific Xerox Secure Access Settings

    10. The Search Login Name box can be left blank. 11. The Search Password and Re-enter Search Password boxes can be left blank. 12. Fill in the Search Root Entry DN (for example, ou=users, dc=xerox, dc=com), and select All Levels below Root Entry for Scope of Search.

  • Page 136: Using Secure Access

    This procedure describes how to create an Active Directory color access group to be used to restrict color copying and printing on the WorkCentre 7300 Series. 1. Click Start, click Control Panel, double-click Administrative Tools, and then click Active Directory Users and Computers.
  • Page 137 On the IP Address / Host Name & Port line, type the IP address (or host name). Note: If entering a fully qualified host name (for example, ldapserver.xerox.com), make sure that the specified domain name matches the device’s TCP/IP configuration (domain name shown under DNS on the device’s Configuration Report).

  • Page 138: Ldap Authentication

    LDAP Authentication To set LDAP authentication: 9. Click the Properties tab, click the Connectivity folder, click the Protocols folder, then click the LDAP folder. 10. In the LDAP folder, click the LDAP Authentication link. 11. On the LDAP Authentication page, in the LDAP Authentication area: a.

  • Page 139: Authentication System

    Authentication System To set Authentication System: 24. Click the Properties tab, click the Security folder, then click the Remote Authentication Servers folder. 25. In the Remote Authentication Servers folder, click the Authentication System link. 26. On the Authentication System page, in the Authentication Type box: a.

  • Page 140: To Enable Print Color Access Control

    EAP-MS-CHAPv2 Information Checklist Create a user name and password on your authentication server which will be used to authenticate the Xerox device. Ensure your 802.1Xx authentication server and authentication switch are available on the network. Configure 802.1X with Internet Services 1.

  • Page 141: Security - Encryption

    Note: You may have to purchase the Security Kit option to enable encryption with your Device. If you cannot generate a self-signed certificate, or enable SSL/TLS Communication, as stated under Configuration of HTTP Communication Encryption, in this section, contact your Xerox Representative to purchase the option.

  • Page 142: Configuration Of Https (Ssl/Tls) Communication Encryption

    E-mail Encryption/Digital Signature S/MIME certificates, imported from a Certificate Authority (in PKCS7 format), can be used on the machine’s HTTP server for E-mail Encryption. Note: To import S/MIME certificates, use the Machine Digital Certificate Management hot link in the Security folder on the Properties Page of CentreWare Internet Services. Encryption/Digital Signature of Scanned Files (PDF/XPS Documents) While no digital signatures are required to encrypt PDF and XPS documents, these documents can be signed with imported PKCS12 Digital signatures.

  • Page 143: Configuring Certificates With Centreware Internet Services

    Configuring certificates with CentreWare Internet Services Two methods are available to configure certificates with CentreWare Internet Services: creating a self- signed certificate (for SSL server), and importing a signed certificate from a Certificate Authority. This section describes how to create a self-signed certificate (for SSL server). Important When performing SSL communication using a self-signed certificate created on the machine, or a certificate with which the character code is indicated by UTF-8, the following phenomena occur.

  • Page 144: Configuration On A Computer

    Configuration on a Computer The following describes the configuration for a computer. When encrypting communication between a web browser and the machine, enter an address beginning with "https" instead of "http" into the address column in the web browser. Example of the IP address entry https://192.168.1.1/ When encrypting IPP communications (Internet printing), enter an address beginning with "https"...
  • Page 145 a. Enter the Password. b. Enter the Re-enter Password. c. Enter a file name for the file you want to import, or select the file to be imported by clicking the Browse button. d. Click the Import button. When a screen to enter the user name and password appears, enter the System Administrator user ID and password into User Name and Password, and then click OK.

  • Page 146: Configuration On A Computer

    Receive Untrusted iFAX Decide whether or not you wish to receive untrusted iFAXes. Digital Signature - Outgoing E-mail Decide whether or not to add a digital signature to outgoing E-mail, and the method to use if a signature is desired. Digital Signature - Outgoing iFAX Decide whether or not to add a digital signature to outgoing iFAXes, and the method to use if a signature is desired.

  • Page 147: Configuration Of Scan File Signatures (Pdf/Xps Documents)

    Supported E-mail applications E-mail applications that can send and receive E-mail to and from the machine are as follows: Outlook 2000/2002/2003 Outlook Express 6 Netscape 7.x Configuration of Scan File Signatures (PDF/XPS Documents) Installation Overview Configuration on the Machine Import a certificate from a Certificate Authority (in PKCS12 format), then configure the certificate on the machine using CentreWare Internet Services.

  • Page 148: Configuration On A Computer

    9. Configure the certificate. a. Click on Trusted Digital Certificate Management. b. Select [Local Device] for Category, [Scan File] for Certificate Purpose, and then click the Display the List button. c. Place a check mark in the box in front of the Certificate you wish to view details for. d.

  • Page 149: To Enable Ip Sec

    To enable IP Sec: 1. Open your Web browser and enter the TCP/IP address of the machine in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the symbol to the left of the Security folder. 4.

  • Page 150: Security - Secure Watermark

    Secure Watermark works with copy job, client print, mailbox print, media print, incoming fax prints and reports. Note: It is assumed that you have purchased the Security option to enable this feature. If you did not, contact your Xerox Representative to purchase the option. Secure Watermark configuration items include: •...

  • Page 151: To Configure Secure Watermark

    To configure Secure Watermark: 1. Press the Log In / Out button on the Device’s Control Panel. 2. Press the "1" key on the numeric keypad five consecutive times. (This is the factory default "password."). Touch Enter. 3. Press the Machine Status button on the Control Panel. 4.
  • Page 152 To use the Secure Print feature from Internet Services, a series of web pages installed on the printer, perform the following steps. 1. On a TCP/IP networked workstation, start your web browser. 2. Enter the IP address of the printer in the address box of the browser and press Enter. 3.

  • Page 153: Xerox Standard Accounting

    Xerox Standard Accounting Overview When enabled, Xerox Standard Accounting (XSA) tracks the numbers of Copy, Print, Network Scanning, E-mail, Server Fax, Internet Fax and Embedded Fax jobs (when these features are installed on the machine), for each user. Usage limits can also be applied to users to restrict the total numbers of copy, print, fax and scan jobs that a user can perform.

  • Page 154: Enable Xerox Standard Accounting (From Internet Services)

    Group Account can be numeric values up to a maximum of 32 characters. Group Account ID's must be unique. 4. Enter a name for the group account in the Account Name box (for example Xerox). The group name can be alphanumeric characters to a maximum of 32 characters. The Group Account name must be unique.

  • Page 155: Maximum Usage Limits And Resetting Individual Usage Limits

    Note: The system administrator has unlimited access to the machine. To Reset User Limits (if necessary) 1. On the Properties tab of Internet Services, click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 2. Click the Manage Accounting link.

  • Page 156: Resetting Usage Data

    Press Enter. 2. Click the Properties tab. 3. Click the Accounting folder, then the Xerox Standard Accounting folder in the directory tree. 4. Click the Report and Reset link. 5. To reset all usage data to zero, click the Reset Usage Data button.

  • Page 157: Check That The Device You Want To Clone Settings To Supports Xsa

    Press Enter. 2. Click the Properties tab. 3. See if the Xerox Standard Accounting is shown in the directory tree (under the Accounting folder). If it is not, then you cannot clone XSA settings to this machine.

  • Page 158: To Restore Settings Or Clone Settings To Another Machine

    Configuration Report, verify that some or all of your settings have been cloned to the new machine. Also, note that it may be necessary for you to use your web browser to view the Xerox Standard Accounting set up of Users and Groups on the new machine.

  • Page 159: Audit Log

    Audit Log Overview With TCP/IP and HTTP-based processes running on the device, exposure to access attacks, eavesdropping, file tampering, service disruption, and identity (password) theft is significantly increased. The Audit Log, regularly reviewed by the Security Administrator, often with the aid of third party analyzing tools, helps to assess attempted security breaches, identify actual breaches, and prevent future breaches.

  • Page 160: Configuring Bates Stamp Settings

    Configuring Bates Stamp Settings 1. Insert a document in the device's document handler. 2. Press Copy on the Main (All Services) screen. 3. Press the Output Format tab. 4. Press the Annotations button. 5. Select Bates Stamp. 6. Set Bates Stamping to on. 7.

  • Page 161: Media Card Reader

    The Media Card Reader is available as an optional kit for the WorkCentre 7300 Series. If the Media Card Reader is installed on the WorkCentre 7300 Series, image data (Exif) taken by digital cameras and document files (PDF, TIFF) can be printed by the WorkCentre 7300 Series.

  • Page 162: Important Notes And Restrictions

    If anything is wrong with a media card, the process aborts within a few minutes and an error message appears. • Before powering off the WorkCentre 7300 Series machine, be sure to eject the media card. Inserting and Ejecting Media To insert or eject a media card, follow the procedure below: CAUTION: Do not press the Eject Button, pull out the USB cable, or power off the machine when the Access Indicator light is illuminated.

  • Page 163: Media Print Text Tab

    Media Print Text Tab The Media Print Text tab allows you to select from a variety of printing options. The options for the Media Print Text tab include: • Output Color – you can choose Color or Black & White. •...

  • Page 164: Index Print

    Index Print The Index Print button allows you to print a collection of miniature (30mm x 40mm) images onto one page from the files on the media card. When you select the Index Print button, you will only be able to specify the number of copies printed.

  • Page 165: Usb Printing

    USB Printing Overview The USB Printing is available as an optional kit for the WorkCentre 7300 Series. If the Media Card Reader is installed, image data (Exif) taken by digital cameras and document files (PDF, TIFF) can be printed by the WorkCentre 7300 Series machine.

  • Page 166: Important Notes And Restrictions

    Important Notes and Restrictions • Image files other than files in Exif format (JPEG and TIFF files created on computers) cannot be printed. • If an image file in Exif format is edited or saved on a computer, the file format is changed and no longer remains in Exif format.

  • Page 167: Advanced Settings Tab

    Advanced Settings Tab The Advanced Settings tab allows you to select from a variety of printing options. • Multiple-Up – choose from Off, 2 Pages Up, or 4 Pages Up. • Bitmap Smoothing – Selecting the On option smoothes out rough and jagged edges within your document.

  • Page 168: Thumbnail Preview

    Thumbnail Preview Thumbnail Preview is an optional feature and may not be available on your machine. Review the instructions that are included in the Thumbnail kit. To view a thumbnail preview and print a document 1. At the device, select [All Services]. 2.

  • Page 169: Hard Disk Data Encryption

    Hard Disk Data Encryption The controller hard disk data encryption is enabled by default on your WC 7300 series product. This encryption feature provides an additional level of data security on the device, while operating at a low level within the operating system. The impact on performance is very small. Note: Enabling or disabling disk encryption will result in a system reboot and a hard disk initialization.

  • Page 170: Internet Services

    Internet Services Enable Internet Services (HTTP) Internet Services are a series of Web (HTML) Pages located within the Device enabling network communication settings to be conveniently configured from a web browser running on a remotely located workstation. Note: If Authentication is enabled, as stated in the Security – Authentication topic in the Options section of this guide, you will have to supply the Administrator User Name and Password when first accessing Internet Services, rather than supplying these credentials after configuring individual features with Internet Services.

  • Page 171: Internet Services (Http) Enablement

    Internet Services (HTTP) Enablement 1. Press the selection line labeled Port Status. 2. Press the Change Settings button. 3. On the Port Status screen, note which of the two buttons is highlighted as the current setting for Internet Services Enablement. The available settings are Enabled or Disabled. In order to use Internet Services, this setting MUST be enabled.

  • Page 172: Overview

    • Support: Provides a Software Upgrade hot link, and displays System Administrator and Xerox Support information. By clicking on Change Settings, the displayed System Administrator information can be modified as desired. Note that Machine Software is best upgraded using the Machine Software folder, contained in the Services folder of the Properties tab.

  • Page 173: Jobs Tab

    Jobs Tab Clicking the Jobs tab allows you to view the current job queue, as well as a history of processed jobs. Click on the Active Jobs hot link to view the current job queue. If you click on the folder labeled Job History List you will see the Job History hot link which, when clicked, displays a list of jobs that have been processed from the dates indicated on the screen.

  • Page 174: Properties Tab

    Note: Internet Services is being enhanced to make it more consistent with similar Xerox products. As of the published date of this guide, the list of individual links and folders on this tab is as stated below.

  • Page 175: Connectivity Folder

    For more information on both the Meter and Supplies Assistants, see the Smart eSolutions (Meter Assistant and Supplies Assistant) topic in this guide. Note: Additional Smart eSolutions information and procedures may be found on xerox.com. Look there to ensure that you have the most complete and up to date information available.

  • Page 176: Physical Connections Subfolder

    • UPnP Discovery • WebDAV • Bonjour • • SOAP Physical Connections subfolder The file folder, labeled Physical Connections, contains Ethernet, Parallel Port (if available), and USB (if available) hot links. Note that the Parallel Port and USB hot links need an optional kit installed before they can be displayed.

  • Page 177: Services Folder

    The Xerox Services subfolder contains a link to setting up the Xerox Communication Server. This is the Xerox server that supports automatic billing and supplies reporting, set up as stated in the Smart eSolutions (Meter Assistant and Supplies Assistant) topic in this guide.

  • Page 178: Security Folder

    Security folder This file folder now contains the contents found in previous products in the Security folder. The Authentication Configuration hot link is used for setting up the machine with local and remote Authentication, and for the use of Authentication in conjunction with Accounting methods. The folder also contains a hot link for Audit Log settings, as well as a link for setting up the details of the log in used by users to access device services.

  • Page 179: Support Tab

    Support Tab The Support tab provides a Software Upgrade hot link, and displays System Administrator and Xerox Support information. By clicking on Change Settings, the displayed information can be modified as desired. Additional Details of some Properties Tab features Setting TIFF (and other PDL) Processing Properties...

  • Page 180: Banner Sheet Printing

    Banner Sheet Printing When documents are sent to print at the machine, a banner sheet is printed identifying the PC that sent the print job. The banner sheet is printed on paper from a selected tray. When the selected tray is empty, the device will automatically switch to another tray with the same size paper and print the banner sheet from that tray.

  • Page 181: Configure Tcp/Ip Settings

    Configure TCP/IP Settings 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4.

  • Page 182: Tcp/Ip Configuration Selection List

    Gateway Address entry box. To be filled in manually ONLY when Static addressing is selected. Domain Name Enter the fully qualified domain name here. For example: xerox.com. DNS Configuration DNS Server Address Resolution check box. If enabled with a check mark, the Device will contact the DHCP Server for the IP Addresses of up to three DNS Servers.

  • Page 183: Configure Lpd

    Community Name (Read/Write)—This is the password for SNMP SET requests from the SNMP Manager to the Agent in the Device. Applications, such as Xerox Printer Map or CentreWare Conductor, which set information on the device by SNMP use this password.

  • Page 184: Configuring Snmp Community Names With Internet Services

    Configuring SNMP Community Names with Internet Services 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus symbol (+) to the left of Connectivity, then the Protocols file folder. 4.

  • Page 185: Configure Ipp

    Configure IPP 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4.

  • Page 186: Configure Wsd (Web Services On Devices)

    8. Click the Apply button to apply setting changes, or the Undo button to return settings to their previous values. Note: Setting changes are not applied until you restart the Device. There is a convenient Reboot Machine button on the Status Tab of Internet Services. Configure WSD (Web Services on Devices) As stated by Microsoft, WSD is Microsoft’s implementation of the Devices Profile for Web Services (DPWS) standard, a specification that enables devices, such as printers, cell phones, cameras, and home...

  • Page 187: Configure Port 9100 (Raw Printing)

    Configure Port 9100 (Raw Printing) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4.

  • Page 188: Configure Ethertalk (Appletalk)

    Configure EtherTalk (AppleTalk) 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press Enter. 2. Click the Properties tab. 3. Click the plus (+) symbol to the left of Connectivity, then the Protocols file folder. 4.

  • Page 189: Bonjour (If Available For Selection)

    Bonjour (if available for selection) Bonjour, also known as zero-configuration networking, supports communicating with other devices using 169.254/16 IPv4 addressing, over the same physical or logical link (such as in ad hoc, or isolated (non- DHCP) networks). When the Bonjour protocol is enabled on ALL communicating devices, and those devices are connected, Host names of the individual devices will be resolved to IPv4 addressing, without the use of a DNS server, and IP communications can then take place.

  • Page 190: Troubleshooting

    Troubleshooting General Troubleshooting Procedure 1. Make sure that the machine is switched ON and that the Main screen (typically the All Services screen) is displayed. Note: The actual screen displayed as the Main screen is selectable. To determine the screen you would like displayed, press the Log In / Out button, enter the Administrator password (default of 11111), press Enter, and press the Machine Status button.
  • Page 191 5. At any networked workstation, or at your laptop connected to the Device with a crossover cable, open your Web browser and enter the TCP/IP address of the Device (as shown on the Configuration Report) into the Address or Location field. Press Enter. If the HTTP port is enabled at the Device, you should see the Internet Services series of web pages.

  • Page 192: Tcp/Ip Troubleshooting

    TCP/IP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network. Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling for Token Ring networks.

  • Page 193: At The Workstation, Perform These Tasks

    At the workstation, perform these tasks: 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device.

  • Page 194: Netbios Over Ip Troubleshooting

    NetBIOS over IP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network. Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling for Token Ring networks.

  • Page 195: At The Dns Or Wins Server

    At the DNS or WINS Server Refer to the Server Operating System documentation for the appropriate procedure to use to enable Host name to IP address resolution on the Server. Make sure that the Device's TCP/IP (internet) Host Name and NetBIOS (SMB Host) Name (which should be identical for DNS) is being mapped to an IP Address on the Server.
  • Page 196 7. From your Workstation's Desktop, click Start/Settings/Printers (Start/Printers and Faxes in XP), right mouse click on the Printer's icon and select Properties. From the Ports Tab (Windows 2000) determine the Port that the driver is using to print through. For Client/Server communications, the port name should be in the form of a UNC (universal naming convention) such as \\Computer_name\Share_name.

  • Page 197: Ipp Troubleshooting

    IPP Troubleshooting Use the following check list to troubleshoot your network communication problem. Check Physical Media and Network Interface Cards 1. Verify that the Device is powered ON. 2. Verify that the Device and Workstation are using the correct cabling to communicate over the network. Use category 3 UTP patch (NOT crossover) cable for 10 Base T communications, category 5 UTP patch (NOT crossover) cable for 10 Base T / 100 Base TX communications, and Token Ring cabling for Token Ring networks.

  • Page 198: At The Windows 2000 Workstation, Perform These Tasks

    At the Windows 2000 workstation, perform these tasks: Note: As IPP (the Internet Printing Protocol) is supported by all Windows 2000 workstations, the following procedure is written specifically for Windows 2000. The IPP printing "service" is available for other workstation operating systems through downloads from the Microsoft web site. In general, troubleshooting procedures for other operating systems will be similar to this one.

  • Page 199: Ethertalk Troubleshooting

    Report. Note: If a PostScript license is NOT installed in the Device, EtherTalk will NOT be displayed on the Configuration Report, and will be unavailable for configuration using Internet Services. Consult your Xerox Representative for assistance. At the Macintosh workstation Verify that the Printer is visible in the Chooser.

  • Page 200: Scanning To Hard Drive Troubleshooting

    Before you start It is assumed that you purchased the Scanning option to enable Scanning to the Hard Drive with your Device. If you did not, contact your Xerox Representative to purchase this option. Check Physical Media and Network Interface Cards 1.

  • Page 201: At The Workstation

    At the Workstation 1. Open your Web browser and enter the TCP/IP address of the Device in the Address or Location field. Press ENTER. If the Device's Internet Services (web pages) begin to display on the workstation, you are communicating with the Device. If NOT, make sure that your web browser is not set to use a proxy server and repeat the procedure.
  • Page 202 Xerox Corporation GKLS East Coast Operations 800 Phillips Road, Building 0845-17S Webster, New York 14580-9791 United States of America Translated by: Xerox GKLS European Operations Bessemer Road Welwyn Garden City Hertfordshire AL7 1BU Copyright 2008 by Xerox. All rights reserved. 701P47983...
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