Importing Recipient Lists - Multitech FaxFinder FF240 Administrator's Manual

2. Create a table as shown in the example for the type of data you are importing. Your fields should be
identical to and in the same order as shown in the example.
3. Create a row for each user, contact, or recipient you want to add.
4. Save the file as a .CSV Comma Separated Value file. If using Microsoft Excel, select Save As and select the
CSV (MS-DOS) format.

Importing Recipient Lists

Recipient CSV Import Format Notes
You can import recipient records a from a CSV file, if the file is formatted correctly. To enter recipients individually,
refer to Routing Inbound Faxes.
If you are moving from one FaxFinder to another, you can export the recipient list in the correct format from the
old unit and import it into the new one. Otherwise, you need a properly formatted CSV file.
■ Your file must conform to the order and format.
■
If any of your data has apostrophes, commas, or quote marks, enclose the data in double quotes.
■ Header rows are optional. CSV files created through the Export function include header information in the
first row.
Recipient CSV Format Example
The following example shows an optional header row. Data in your CSV file must be in the same order.
The example links six fax destinations to four extensions. This would add four entries to the Recipients table, with
the last entry having three fax destinations.
Extension Caller Name
1001
1002
2000 Sales
2000
2000
2002 Support
In this example, any fax sent to extension 2000 will be sent to both the printer and share folder, and a fax
notification will be sent to the sales@company.com email address.
Recipient Record Fields
FaxFinder accepts recipient records formatted as:
Field
Extension
Caller Name
Caller Number
®
FaxFinder Fax Server FF240, FF440, FF840 Administrator Guide
Caller Name
Number
John Doe
Jane Doe
651-555-1212 Sales Department
Sales Department
Sales Department
651-555-1111 Support
Notes
Must be a numeric string.
Can be an alpha numeric string and can contain spaces.
Must be a numeric string.
MANAGING USERS, CONTACTS, AND RECIPIENTS
Destination Destination Value
Email jdoe@example.com
User Jane
Notify sales@example.com
Printer HPLJ3035
Share //sales_server_name/share_nam
e/folder_name
Sftp support@support_server_name
57