Importing Recipient Lists - Multitech FaxFinder FF240-IP Administrator's Manual

4. Save the file as a .CSV Comma Separated Value file. If using Microsoft Excel, select Save As and select the
CSV (MS-DOS) format.

Importing Recipient Lists

Recipient CSV Import Format Notes
You can import recipient records a from a CSV file, if the file is formatted correctly. To enter recipients individually,
refer to Routing Inbound Faxes.
If you are moving from one FaxFinder to another, you can export the recipient list in the correct format from the
old unit and import it into the new one. Otherwise, you need a properly formatted CSV file.
■ Your file must conform to the order and format.
■
If any of your data has apostrophes, commas, or quote marks, enclose the data in double quotes.
■
Header rows are optional. CSV files created through the Export function include header information in the
first row.
Recipient CSV Format Example
The following example shows an optional header row. Data in your CSV file must be in the same order.
The example links five fax destinations to three extensions. This would add three entries to the Recipients table,
with the last entry having three fax destinations.
Extension Name
1001 John Doe
1002 Jane Doe
2000 Sales Department
2000 Sales Department
2000 Sales Department
2002 Support
In this example, any fax sent to extension 2000 will be sent to both the printer and share folder, and a fax
notification will be sent to the sales@company.com email address.
Recipient Record Fields
FaxFinder accepts recipient records formatted as:
Field
Extension
Name
®
FaxFinder FF240-IP Administrator Guide
Destination
Email
User
Notify
Printer
Share
Sftp
Notes
Must be a numeric string.
Can be an alpha numeric string and can contain spaces.
MANAGING USERS, CONTACTS, AND RECIPIENTS
Destination Value
jdoe@example.com
Jane
sales@example.com
HPLJ3035
//sales_server_name/share_name/folder_na
me
support@support_server_name
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