Polycom RealPresence Immersive Studio User Manual
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Polycom RealPresence Immersive Studio User Manual

Polycom RealPresence Immersive Studio User Manual

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User Guide
4.2.0 | December 2014 | 3725-04289-002/A
®
Polycom
RealPresence Immersive
Studio™

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Summary of Contents for Polycom RealPresence Immersive Studio

  • Page 1 User Guide 4.2.0 | December 2014 | 3725-04289-002/A ® Polycom RealPresence Immersive Studio™...

  • Page 2: Limitation Of Liability

    Polycom up to three (3) years after the distribution date of the applicable product or software at a charge not greater than the cost to Polycom of shipping or distributing the software to you. To receive software information, as well as the open source software code used in this product, contact Polycom by email at OpenSourceVideo@polycom.com.

  • Page 3: Table Of Contents

    The Polycom Community ........

  • Page 4: Before You Begin

    ● 1080p content resolution that you can show on the content or participant displays This guide explains how to use your touch device to operate your RealPresence Immersive Studio 9-seat or 21-seat immersive telepresence (ITP) room system.

  • Page 5: Get Started

    Polycom RealPresence Immersive Studio systems provide natural video conferencing using the most robust video communications technology. The RealPresence Immersive Studio system contains a media wall with a free-standing credenza, three large people displays, and one large content display. The RealPresence Immersive Studio 9-seat system contains a specialized table to fit nine chairs and optional components: back wall, ceiling acoustic treatment, and nine chairs.

  • Page 6: Interact With The System

    Interact with the System The RealPresence Immersive Studio 21-seat system contains all of the components in the RealPresence Immersive Studio 9-seat system with an additional back table to accommodate an additional 12 participants. RealPresence Immersive Studio 21-seat system Interact with the System If you have chosen the optional ceiling cloud and lighting system, the sensor in the ceiling turns the lights and displays on when you enter the room.

  • Page 7: View The Home Screen

    View the Home Screen View the Home Screen The RealPresence Immersive Studio Home screen is shown next. The following table describes information that the Home screen provides. Home Screen Icon and Description Pairing information. Indicates whether a device is paired with the system, the system name, and IP address.
  • Page 8 To display more information about a meeting or to join a meeting, tap the meeting notice. For more information about connecting to the Microsoft Exchange Server and using Outlook calendaring, refer support.polycom.com. to the Polycom RealPresence Immersive Studio Administrator Guide Tap to display options for placing a call. Tap to display options for showing content.

  • Page 9: Place And Answer Calls

    ● Select a Favorite or Speed Dial contact that your system administrator has added. ● Search the directory and select a contact if your system is appropriately configured. ● Dial a name or number using the keypad shown next. To place a call to a Favorite contact: 1 Tap Polycom, Inc.
  • Page 10 Depending on the capabilities of your system and the system you are calling, the dialing information could look like one of the following examples. Dialing Examples Format Description 123.45.67.89 IPv4 address 2555 E.164 extension for H.323 and SIP stereo.polycom.com Host name user@domain.com SIP user name 4 Tap Polycom, Inc.

  • Page 11: Check The Call Duration Time

    2 Input VMR number 7020000. 3 Tap 4 Tap 5 Input the conference password followed by #. Add Participants to a Call To call additional participants: » Tap on the main screen or the roster to display the dialpad. Polycom, Inc.

  • Page 12: In-Call Toolbar

    Displays a list of participants in the call. Disconnects from the call. Answer a Call The RealPresence Immersive Studio system displays the name of the caller or system. To answer a call manually: » Tap Ignore a Call The RealPresence Immersive Studio system displays the name of the caller or system.

  • Page 13: Cancel A Speed Dial

    To cancel a speed dial: » Tap Use Call Hold and Resume The RealPresence Immersive Studio system supports call hold and resume in Microsoft Lync 2013 and H.323 calls. Putting a call on hold pauses audio and video between RealPresence Immersive Studio systems and: ●...

  • Page 14: Use Microsoft Outlook Calendaring

    Home screen calendar. Meeting reminders are displayed on your touch device five minutes before a meeting. Join Scheduled Meetings If no meetings appear on the RealPresence Immersive Studio Home screen, your system is not connected to the Microsoft Exchange Server. To join a scheduled meeting: 1 Tap the meeting notice.

  • Page 15: Show Content

    Show Content You can show content from a computer that is connected to your RealPresence Immersive Studio system. Connect the computer by using the HDMI or VGA cables located in the table. The cables extend out of the pocket as you gently pull them. Recoil the cables gently using the recoil button.

  • Page 16: Work With Content

    » Choose one of the following:  Tap the Content Source icon.  Tap Work with Content The RealPresence Immersive Studio system provides quick-swap buttons that enable you to move the content display among monitors. Quick Swap Buttons for Showing Content Label Description Show content on only the top monitor (default).

  • Page 17: Hold Effective Meetings

    Hold Effective Meetings Conducting a successful meeting in a RealPresence Immersive Studio room is easy. Because you don’t have to manage cameras, microphones, speakers, remote controls, and other equipment, you can concentrate on sharing important information. In a telepresence conference, all movements, expressions, and gestures are visible to everyone. As in any meeting, avoid repetitive motions that may distract other participants, such as tapping your pen or fingers on the tabletop.

  • Page 18: System Maintenance

    When vacuuming, be careful not to bump into the media wall. Doing so may mis-align the camera, resulting in compromised video. Ceiling Micro- Gently dust with a feather duster as needed. phone Arrays Polycom, Inc.
  • Page 19 If the acoustic panel fabric becomes soiled, gently rub the affected panels areas with a clean, lint-free cloth and warm soapy water. Test all cleaning procedures on a small inconspicuous area. Do not immerse the panels in water. Do not rub web ink as this may cause smudging. Polycom, Inc.

  • Page 20: Regulatory Information

    Regulatory Information Regulatory notices describe safety and legal considerations for using the RealPresence Immersive Studio system. Important Safeguards SAVE THESE INSTRUCTIONS Read and understand the following instructions before using the system: ● Always disconnect the system from power before cleaning.
  • Page 21 If lack of protective earth is discovered at any of the socket outlets, this must first be rectified by installing a suitable protective earthing conductor in accordance with local wiring code and regulations. This installation must be carried out by a registered, competent electrician. Polycom, Inc.

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