Kyocera ECOSYS M3540idn Operation Manual
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Kyocera ECOSYS M3540idn Operation Manual

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FAX
ECOSYS M3540idn
FAX OPERATION GUIDE
ECOSYS M3550idn
ECOSYS M3560idn

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  • Page 1 ECOSYS M3540idn FAX OPERATION GUIDE ECOSYS M3550idn ECOSYS M3560idn...

  • Page 2: Table Of Contents

    Contents Contents ............................i Preface .............................v About the FAX Operation Guide (this Guide) ................v Structure of the guide .....................v Conventions Used in This Guide ................... vi Legal and Safety Information ..........1-1 Notice ........................... 1-2 Safety Conventions in This Guide ................1-2 About this Operation Guide ..................
  • Page 3 Duplex ..........................3-19 FAX TX Resolution ......................3-20 Density ..........................3-20 Original Image ........................3-20 Continuous Scan ........................ 3-20 FAX Direct Transmission ....................3-21 Cancelling Direct Transmission ................3-21 Manual Send ........................3-22 FAX Delayed Transmission ....................3-23 Cancelling and Sending Delayed Transmissions (Queued) ........3-24 Standby Transmission ......................
  • Page 4 Sub Address Transmission ..................5-16 Polling Communication ....................... 5-18 Polling Transmission ....................5-18 Polling Reception ..................... 5-21 Printing from a Polling Box ..................5-23 Checking Details ...................... 5-24 Deleting Originals in a Polling Box ................5-24 Encryption .......................... 5-25 Registering an Encryption Key ................. 5-26 Changing and Deleting Registration Contents of Encryption Key ......
  • Page 5 FAX ..........................8-7 Adjustment/Maintenance ..................8-10 Transmission Restriction ....................8-11 Registering Permit FAX No..................8-13 Changing and Deleting Permit FAX No..............8-14 Registering Reject FAX No..................8-15 Changing and Deleting Reject FAX No..............8-15 Registering Permit ID No..................8-17 Changing and Deleting Permit ID No.

  • Page 6: Contents

    Preface This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance and take a simple troubleshooting action as necessary, so that you can always use the machine in good condition. Please read the Operation Guide before using the facsimile. Keep it close to the facsimile for easy reference. About the FAX Operation Guide (this Guide) Structure of the guide This Operation Guide contains the following chapters.

  • Page 7: Conventions Used In This Guide

    Conventions Used in This Guide Adobe Reader X is used as an example in the explanations below. Click an item in the Table of Contents Click to move from the current page to the previously to jump to the corresponding page. displayed page.
  • Page 8 Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Press the [System Menu] key Press the [System Menu] key, [ ], [Common Settings], and then [Sound].

  • Page 9: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 About this Operation Guide ........................1-3 Legal Notice ............................. 1-3 FCC PART 68 REQUIREMENTS ......................

  • Page 10: Notice

    Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this handbook and parts of the facsimile marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the facsimile. WARNING: Indicates that serious injury or even death may result from insufficient attention to or incorrect compliance with the related points.

  • Page 11: About This Operation Guide

    Legal and Safety Information > Notice About this Operation Guide This Operation Guide contains information on using the facsimile functions of this machine. Please read the Operation Guide before you start using the machine. During use, refer to the Operation Guide for your machine for information regarding the sections listed below. Environment Precautions for Use Loading Paper...

  • Page 12: Important Safety Instructions

    Legal and Safety Information > Notice 7 If trouble is experienced with this equipment, please contact the following company for repair and (or) warranty information: KYOCERA Document Solutions America, Inc. 225 Sand Road, Fairfield, New Jersey 07004-0008, USA Phone: +1-973-808-8444...

  • Page 13: Canadian Ic Requirements

    Legal and Safety Information > Notice 4 Utiliser seulement le cordon d'alimentation et le type de piles indiqués dans ce manuel. Ne pas jeter les piles dans le feu: elles peuvent exploser. Se conformer aux règlements pertinents quant à l'élimination des piles. CONSERVER CES INSTRUCTIONS CANADIAN IC REQUIREMENTS "This product meets the applicable Industry Canada technical specifications"...

  • Page 14: Technical Regulations For Terminal Equipment

    Legal and Safety Information > Notice Terminal Equipment (TE); TBR 21 Attachment requirements for pan-European approval for connection to the analogue Public Switched Telephone Networks (PSTNs) of TE (excluding TE supporting the voice telephony service) in which network addressing, if provided, is by means of Dual Tone Multi Frequency (DTMF) signalling Technical regulations for terminal equipment...

  • Page 15: Trademark Information

    Legal and Safety Information > Notice Trademark Information • Microsoft, Windows, Windows XP, Windows Server 2003, Windows Vista, Windows Server 2008, Windows 7, Windows Server 2012, Windows 8 and Internet Explorer are registered trademarks or trademarks of Microsoft Corporation in the U.S.A. and/or other countries. •...

  • Page 16: Before Using The Fax Machine

    Before Using the Fax Machine This chapter explains the following topics: Part Names and Functions ..........................2-2 Machine ..............................2-2 Operation Panel ............................2-4 Touch Panel ............................. 2-5 Enter key and Quick No. Search key ....................... 2-6 Quick Setup Wizard (Fax Setup) ........................2-7 Fax setup items ............................

  • Page 17: Part Names And Functions

    Before Using the Fax Machine > Part Names and Functions Part Names and Functions Machine This chapter explains the names of parts when the machine is used as a fax machine. For the parts required when functions other than FAX are used, refer to the machine’s Operation Guide. Operation panel Perform the fax operation with this panel.

  • Page 18: Document Processor

    Before Using the Fax Machine > Part Names and Functions Document Processor Top cover Open this cover when the original jammed in the Document Processor. Original width guides Adjust these guides according to the original width. Original table Stack the sheet originals on this table. Original eject table Read originals are ejected onto this table.

  • Page 19: Operation Panel

    Before Using the Fax Machine > Part Names and Functions Operation Panel Displays the Home screen. Displays the Status/Job Displays the screen for Cancel screen. sending. You can change it to display the Address Book screen. Displays the Copy screen. Displays the FAX screen.

  • Page 20: Touch Panel

    Before Using the Fax Machine > Part Names and Functions Touch Panel Home Screen This screen is displayed by pressing the [Home] key on the operation panel. Touching an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Refer to the Operation Guide for the machine for the editing of this Home screen.

  • Page 21: Enter Key And Quick No. Search Key

    Before Using the Fax Machine > Part Names and Functions Operating the touch panel Displays the status of the Displays the date and time and Ready to send. 10:10 equipment as well as necessary Dest. : number of destinations. Check operation messages.

  • Page 22: Quick Setup Wizard (Fax Setup)

    Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Quick Setup Wizard (Fax Setup) In quick setup mode, a wizard is used to configure the following settings. Be sure to complete the settings before using the fax system. Fax setup items Step Setting item...

  • Page 23: Fax Setup Procedure

    Before Using the Fax Machine > Quick Setup Wizard (Fax Setup) Fax setup procedure Display the screen. System Menu/Counter. 10:10 System Menu Quick Setup Wizard Language Report Counter Close Select a function. System Menu/Counter. 10:10 Quick Setup Wizard FAX Setup Paper Setup Energy Saver Setup Network Setup...

  • Page 24: Setting Date And Time

    If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000...
  • Page 25 Before Using the Fax Machine > Setting Date and Time Press [+] or [-] to set each of Year, Month, and Day. System Menu/Counter. 10:10 Date/Timer/Energy Saver - Date/Time Year Month Cancel Next > Press [Next >]. Set the time. Press [+] or [-] to set each of Hour, Minute, and Second.

  • Page 26: Pbx Setting (Europe Only)

    Before Using the Fax Machine > PBX Setting (Europe only) PBX Setting (Europe only) When using this machine in environment in which PBX for connection to multiple phones for business use is installed, perform the following PBX setting. NOTE Before connecting this machine to PBX, it is recommended to contact the company that installed the PBX system to request connection of this machine.

  • Page 27: Registering Destinations In The Address Book

    Before Using the Fax Machine > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission. NOTE Registering and editing of the Address Book can also be done in Command Center RX.
  • Page 28 Before Using the Fax Machine > Registering Destinations in the Address Book NOTE Address Number is an ID for a destination. You can select any available number out of 200 numbers for contacts and 50 numbers for groups. If you specify an address number that is already in use, an error message appears when you press [Save] and the number cannot be registered.
  • Page 29 Before Using the Fax Machine > Registering Destinations in the Address Book Press [Detail Settings]. 10:10 Sub Address Detail Settings 0123456789 Pause Space Backspace Cancel 2 Press [TX Start Speed], [ECM] and [Encrypted Transmission] and set each item then press [OK]. 10:10 FAX - Detail Settings TX Start Speed...

  • Page 30: Adding A Group

    Before Using the Fax Machine > Registering Destinations in the Address Book 2 Press [Sub Address] and [Password] and enter each item then press [OK]. 10:10 FAX - Sub Address Sub Address Password ********** Cancel For the procedure for setting a sub address, refer to Sub Address Transmission on page 5-16.
  • Page 31 Before Using the Fax Machine > Registering Destinations in the Address Book To specify an Address Number, press [Address Number]. Select the item that you want to change. 10:10 Add - Confirmation Name Support department Member Member: 0 Address Number Auto Cancel <...

  • Page 32: Editing And Deleting Address Book Entries

    Before Using the Fax Machine > Registering Destinations in the Address Book Check if the selected destination was added to the group and press [End]. 10:10 Member Sales department 1 0123456 Support department 0234567 Menu Register the group. Press [Save]. Now the group is added to the Address Book. Select the item that you want to change.
  • Page 33 Before Using the Fax Machine > Registering Destinations in the Address Book To edit the destination. Editing a Contact Change "Address Number", "Name" and destination type and address. Refer to Adding a contact on page 2-12 for the details. After you have completed the changes, press [Save]. Editing a Group Change "Address Number"...

  • Page 34: Printing Address List

    Before Using the Fax Machine > Registering Destinations in the Address Book To delete Select the destination (contacts) or group to delete. 10:10 Address Book (All) Sales department 1 Support department SYSTEM DEP. Sales department 1 Member:2 Menu Cancel Delete Press [Yes] in confirmation screen.

  • Page 35: Adding A Destination On One Touch Key

    Before Using the Fax Machine > Registering Destinations in the Address Book Adding a Destination on One Touch Key Add a new destination (contact or group) on One Touch Key. Adding a Destination Add a new destination (contact or group). A maximum of 100 destinations can be registered. To register a destination to a One Touch Key, it must first be registered in the Address Book.

  • Page 36: Editing And Deleting One Touch Key

    Before Using the Fax Machine > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Display the screen. Press the [System Menu/Counter] key. Press [ ], [Address Book/One Touch], and then [One Touch Key]. Edit or delete the destination.

  • Page 37: Sending Faxes

    Sending Faxes This chapter explains the following topics: Basic transmission procedure ..........................3-2 Checking the Send Status ........................3-3 Priority Override Send ..........................3-4 Cancelling the Transmission ........................3-5 Using redial .............................. 3-7 Methods For Entering the Destination ....................... 3-8 Entering the destination fax number with the numeric keys ..............

  • Page 38: Basic Transmission Procedure

    Sending Faxes > Basic transmission procedure Basic transmission procedure The basic procedure for using the fax system is explained below. Press [FAX] on the Home screen. The base screen for fax appears. Place the originals. Refer to the machine’s Operation Guide for placing originals. Select the transmission method.

  • Page 39: Checking The Send Status

    Sending Faxes > Basic transmission procedure Selecting the functions. The following functions can be set for FAX transmission. Ready to send. 10:10 Dest. : Check • Original Size  page 3-19 On Hook Chain Direct • Original Orientation  page 3-19 0123456789 0123456789 Add Dest.

  • Page 40: Priority Override Send

    Sending Faxes > Basic transmission procedure Display the send job status screen. Press [Send Job Status]. Status/Job Cancel. 10:10 Send Job Status 0005 0123456 Process Menu Cancel Close The list of accepted time, destination, and status are displayed for each job. Priority Override Send A fax job waiting to be sent can be sent by priority override.

  • Page 41: Cancelling The Transmission

    Sending Faxes > Basic transmission procedure Cancelling the Transmission The method for cancelling communication with this machine differs depending on the transmission method (memory transmission or direct transmission) and communication form. Methods of cancelling in various cases are explained here. Cancelling Memory Transmission (while originals are being scanned) Press the [Stop] key.
  • Page 42 Sending Faxes > Basic transmission procedure Cancelling Transmission (during communication) Follow this procedure to break the connection and stop transmission/reception. Press the [Status/Job Cancel] key. Disconnection of communication. Press [ ] and then [FAX]. Press [Line Off]. When communication is disconnected, transmission stops. NOTE To cancel direct transmission, delayed transmission, or polling transmission, refer to the section for that function.

  • Page 43: Using Redial

    Sending Faxes > Basic transmission procedure Using redial Redial is a function allowing you to dial the last entered number once again. Use this when the receiving system does not respond when you have tried to send a fax. When you want to send the fax to the same receiving system, press [Recall], and you can call the receiving system you dialed on the destination list.

  • Page 44: Methods For Entering The Destination

    Sending Faxes > Methods For Entering the Destination Methods For Entering the Destination Entering the destination fax number with the numeric keys The procedure for entering the destination fax number with the numeric keys is explained below. NOTE New Destination Entry(FAX) on page 8-10 is set to [Prohibit], it is not possible to directly enter a fax number.
  • Page 45 Sending Faxes > Methods For Entering the Destination Select transmission settings. It is possible to change the transmission settings by pressing [On Hook], [Sub Address] or [Detail Settings]. Description On Hook Press [On Hook] to connect to the telephone line. When the FAX number has been entered, the machine starts dialing to the receiving system.

  • Page 46: Choosing From The Address Book

    Sending Faxes > Methods For Entering the Destination Choosing from the Address Book Select a destination registered in the Address Book. NOTE For more information about how to register destinations in the Address Book, refer to Registering Destinations in the Address Book on page 2-12.
  • Page 47 Sending Faxes > Methods For Entering the Destination You can also press [Menu] to perform a more detailed search. Narrow Down: Advanced search by type of registered destination (All, FAX or Group). Search (Name) and Search (No.): Searches by destination name or address number. Sort (Name) and Sort (No.): Sorts the list by destination name or address number.

  • Page 48: Choosing By One Touch Key

    Sending Faxes > Methods For Entering the Destination Choosing by One Touch Key Select the destination using the One Touch Keys. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-20.

  • Page 49: Using The Speed Dial Key

    Sending Faxes > Methods For Entering the Destination Using the Speed Dial key You can designate a three-digit (001 to 100) One-touch key number (speed dial) to select the destination. NOTE For more information on adding One Touch keys, refer to Adding a Destination on One Touch Key on page 2-20.

  • Page 50: Broadcast Transmission

    Sending Faxes > Methods For Entering the Destination Broadcast Transmission This function allows you to send the same originals to several destinations in one operation. The machine stores (memorizes) originals to send in memory temporarily, and automatically repeats dialing and transmission to the set destination afterwards.
  • Page 51 Sending Faxes > Methods For Entering the Destination Select the checkboxes of all destinations and press [OK]. 10:10 Address Book (All) 123456 123456 789012 789012 ABCDEF 567890 GHIJKL 111111 Menu Cancel < Back Select the destination from the One-touch keys Press [One Touch Key].

  • Page 52: Login/Logout

    Sending Faxes > Login/Logout Login/Logout Logging in when User Accounting has been Enabled When user accounting has been enabled, you need to enter a User ID and Password to use the machine. Normal login Enter the login user name and login password to login. If this screen is displayed during operations, press [Keyboard] to enter the login user name.

  • Page 53: Logging In When Job Accounting Has Been Enabled

    Sending Faxes > Login/Logout Logout To logout from the machine, press the [Authentication/Logout] key to return to the login user name/login password entry screen. Logging in when Job Accounting has been Enabled When job accounting has been enabled, you need to enter an Account ID when using the machine. Login In the screen below, enter the account ID using the numeric keys and press [Login].

  • Page 54: Fax Transmission Functions

    Sending Faxes > Fax transmission functions Fax transmission functions Press [Functions] to display the functions. Press [▲] or [▼] to change the screen. Ready to send. 10:10 10:10 Ready to send. Dest. : Functions Quiet Mode Check On Hook Chain Direct Original Size Recall...

  • Page 55: Quiet Mode

    Sending Faxes > Quiet Mode Quiet Mode Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. For details, refer to the machine’s Operation Guide. Original Size Specify the original size to be scanned. Item Value Metric...

  • Page 56: Fax Tx Resolution

    Sending Faxes > FAX TX Resolution FAX TX Resolution Select fineness of images when sending FAX. The larger the number, the better the image resolution. However, better resolution also means larger file sizes and longer send times. Item Description 400 × 400 dpi Ultra (Ultra Fine) when sending originals with minute characters Typical character size: 6 point and lines more finely...

  • Page 57: Fax Direct Transmission

    Sending Faxes > FAX Direct Transmission FAX Direct Transmission Scans all originals into memory, then dials and sends. Scanning of the originals starts after the connection is made with the receiving system, allowing you to verify that each page of the fax has been properly sent. Setting for Direct transmission Description Starts direct transmission.

  • Page 58: Manual Send

    Sending Faxes > Manual Send Manual Send This method allows you to send originals by pressing the [Start] key after confirming that the telephone line has connected to the receiving system. NOTE Connecting a telephone set (commercially available product) to this machine enables you to talk with the person at the receiving system before sending originals.

  • Page 59: Fax Delayed Transmission

    Sending Faxes > FAX Delayed Transmission FAX Delayed Transmission Set a send time. You can use delayed transmission together with the broadcast transmission function, etc. Item Description Does not use the delayed transmission. Uses the delayed transmission. Start Time Set the time from between 00:00 and 23:59 in one-minute increments. IMPORTANT If the current time displayed on the touch panel is not correct, you cannot send originals correctly at the preset time.

  • Page 60: Cancelling And Sending Delayed Transmissions (Queued)

    Sending Faxes > FAX Delayed Transmission Cancelling and Sending Delayed Transmissions (Queued) To cancel delayed transmissions that are queued, or to send delayed transmissions immediately rather than waiting for the specified time, use the procedure below. Display the screen. Press the [Status/Job Cancel] key.

  • Page 61: Standby Transmission

    Sending Faxes > Standby Transmission Standby Transmission During a communication, you can scan originals and schedule a next transmission. When the first communication is completed, the machine automatically starts the scheduled next transmission. When using standby transmission, you do not need to wait when a communication has prolonged due to broadcast transmission. NOTE Together with delayed transmission and interrupt send, up to 35 transmissions can be scheduled.

  • Page 62: Interrupt Send

    Sending Faxes > Interrupt Send Interrupt Send During communication, when you scan originals by selecting direct transmission, you can use interrupt send. Even when the communication is prolonged due to broadcast transmission or a next transmission being scheduled, the machine will first send originals for which interrupt send has been set.

  • Page 63: Job Finish Notice

    Sending Faxes > Job Finish Notice Job Finish Notice Send e-mail notice when a job is complete. For details, refer to the machine’s Operation Guide. It is possible to attach an image to the e-mail notice. For details, refer to Job Finish Notice Setting on page 8-5.

  • Page 64: Using Chain Dial

    Sending Faxes > Using chain dial Using chain dial Chain dial is a function that allows you to dial by linking fax numbers of the receiving systems with a chain number created with a number common to several destinations. By setting multiple phone numbers from several telephone companies to a chain number, you can later choose the one that costs the least to send the fax to a remote or international destination.
  • Page 65 Sending Faxes > Using chain dial "212" is already entered, so continue by entering the fax number. To enter another destination, press [Menu] and then [Next Destination]. When all destinations have been entered, press [OK]. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number.

  • Page 66: Using Favorites

    Sending Faxes > Using favorites Using favorites A destination, transmission time, and other transmission settings can be registered as a favorites. After a favorites has been registered, it can be opened by simply selecting it from the Favorites screen. By registering using the wizard format, you can check each setting when transmitting.

  • Page 67: Receiving Faxes

    Receiving Faxes This chapter explains the following topics: FAX Automatic Reception ..........................4-2 Reception Method ............................ 4-2 Checking and Changing the Reception Method ..................4-2 Flow of reception ............................. 4-3 Canceling reception (Disconnection of communication) ................4-3 Manual Reception .............................. 4-4 Flow of reception .............................

  • Page 68: Fax Automatic Reception

    Receiving Faxes > FAX Automatic Reception FAX Automatic Reception When using this machine as a FAX-dedicated machine that does not receive telephone calls, set the machine to FAX- dedicated reception. No special operation is required when receiving faxes. Reception Method The methods for receiving faxes on the machine are shown below.

  • Page 69: Flow Of Reception

    Receiving Faxes > FAX Automatic Reception Flow of reception Reception Starts When a fax comes in, the [Processing] indicator blinks and reception automatically begins. NOTE You can change the number of times the ringing tone rings. (Refer to FAX on page 8-7.) Memory Reception When the machine cannot print a fax due to paper running out or a paper jams, it temporarily...

  • Page 70: Manual Reception

    Receiving Faxes > Manual Reception Manual Reception This method allows you to receive faxes by pressing [Manual RX] after confirming that the telephone line has connected to the sending system. NOTE To use Manual Reception, you need to change the receiving mode to Manual Reception. To change to manual mode, refer to Reception Mode on page 8-9.

  • Page 71: Fax Reception Functions

    Receiving Faxes > Fax reception functions Fax reception functions The reception method and fax printing method can be set. What do you want to do? Reference Page Print received faxes on both sides of the paper. Duplex Printing  page 4-6 ...

  • Page 72: Fax Reception Settings

    Receiving Faxes > Fax reception settings Fax reception settings Duplex Printing When received multiple pages of data are the same width, they can be printed out on both sides of paper having the same width as the data. Print on both sides. Do not print on both sides.

  • Page 73: Media Type For Print Output

    Receiving Faxes > Fax reception settings Media Type for Print Output Specify the paper type to be used for print output of the received fax. Supported paper types All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, High Quality, Custom 1-8 For more information about configuring settings, refer to Default fax settings on page 8-2.

  • Page 74: Using Convenient Fax Functions

    Using Convenient Fax Functions This chapter explains the following topics: Forward Settings ..............................5-2 Type of Forwarding Destination ....................... 5-2 Setting Forwarding ........................... 5-2 Registering Forwarding Destination ......................5-2 Changing and Deleting Registration Contents ..................5-3 Forwarding Time Setting .......................... 5-4 File Format Setting ..........................

  • Page 75: Forward Settings

    Using Convenient Fax Functions > Forward Settings Forward Settings When you have received a fax, you can forward the received image to other fax machines or computers, or set printing. Type of Forwarding Destination Only one forwarding destination can be specified. When forwarding is set to [On], all received documents will be forwarded to the specified destination.

  • Page 76: Changing And Deleting Registration Contents

    Using Convenient Fax Functions > Forward Settings Configure the function. Press [+]. System Menu/Counter. 10:10 Forward Settings - Forward Destination test Menu Display the add destination screen and follow the procedure below to register the forwarding destination. Only one destination can be registered. Selecting Forwarding Destination from Address Book Press [Address Book] or [Ext.

  • Page 77: Forwarding Time Setting

    Using Convenient Fax Functions > Forward Settings Press […] and change the destination. System Menu/Counter. 10:10 Forward Settings - Forward Destination Sales department 1 123456789 Menu To delete Select the destination and press [(Delete)] (the trash can icon). System Menu/Counter. 10:10 Forward Settings - Forward Destination Sales department 1...

  • Page 78: File Format Setting

    Using Convenient Fax Functions > Forward Settings NOTE Enter the time on the 24 hours system. Enter the end time, and press [OK]. File Format Setting If you are sending the file as an E-mail attachment or transferring it to a folder (SMB or FTP), select PDF, TIFF, or XPS as the file format.

  • Page 79: E-Mail Subject Add. Info. Setting

    Using Convenient Fax Functions > Forward Settings E-mail Subject Add. Info. Setting Specify whether any information will be added to the subject of the E-mail. When adding information, you can select either Sender Name or Sender. Display the screen. Press the [System Menu/Counter] key.

  • Page 80: File Name Registration

    Using Convenient Fax Functions > Forward Settings Configure the function. Select [ ] or [Off]. File Name Registration You can set the file name to be created when forwarding. You can append information such as the date/time and the job number or fax number.

  • Page 81: Settings For Forwarding From Command Center Rx (Forward Settings)

    Using Convenient Fax Functions > Forward Settings Settings for Forwarding from Command Center RX (Forward Settings) You can use Command Center RX on a computer connected to the network to specify the forwarding settings on this machine. Refer to the machine’s Operation Guide for information on the network settings. Accessing Command Center RX Display Command Center RX Open the web browser.

  • Page 82: Sub Address Box Function

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Box Function Sub Address Box A Sub Address Box is a box for storing received originals on the machine to which the FAX System is to be installed. Using sub address reception function, you can store received originals in a personal Sub Address Box. For the method for using a Sub Address Box, see the next section.

  • Page 83: Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Registering a Sub Address Box Up to 20 Sub Address Boxes can be registered. NOTE If user login administration is enabled, you can only edit destinations in the Address Book by logging in with administrator privileges.

  • Page 84: Changing/Deleting Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Changing/Deleting Sub Address Box NOTE Sub Address Boxes can also be changed/deleted in the system menu. Press [Sub Address Box] on the Home screen. Sub Address Box Changing/Deleting Changing Press [Menu], [ ], and then [Edit].

  • Page 85: Printing Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Printing Originals from a Sub Address Box To print the originals that have been sent to a Sub Address Box, use the following operation. Press [Sub Address Box] on the Home screen. Sub Address Box Selecting the Originals.

  • Page 86: Checking Details

    Using Convenient Fax Functions > Sub Address Box Function Checking Details You can use the procedure below to check the details of documents forwarded to a Sub Address Box. Press [Sub Address Box] on the Home screen. Sub Address Box Selecting the Originals.

  • Page 87: Deleting Originals From A Sub Address Box

    Using Convenient Fax Functions > Sub Address Box Function Deleting Originals from a Sub Address Box Use the procedure below to delete an original that you have forwarded to a Sub Address Box. Press [Sub Address Box] on the Home screen. Sub Address Box Deleting Select the box containing the document you want to delete.

  • Page 88: Printing A Sub Address Box List

    Using Convenient Fax Functions > Sub Address Box Function Printing a Sub Address Box List You can print the Sub Address Box list in which the list of Box No.’s and Box names of the registered Sub Address Boxes are described. When there are originals in the Sub Address Boxes, the number of pages is displayed. NOTE The list can be printed when user login has been enabled and the machine is logged in with administrator privileges.

  • Page 89: Sub Address Transmission

    Using Convenient Fax Functions > Sub Address Box Function Sub Address Transmission To specify a Sub Address Box when sending a fax, follow the steps below. NOTE To use sub address transmission, check that a sub address and password have been set in the receiving system in advance.
  • Page 90 Using Convenient Fax Functions > Sub Address Box Function Send Start. Check the destination and press the [Start] key. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest.

  • Page 91: Polling Communication

    Using Convenient Fax Functions > Polling Communication Polling Communication Polling communication is a communication mode in which the transmission of originals on the sending machine is controlled by the receiving machine. This allows the receiving machine to tailor the reception of originals to its own circumstances.
  • Page 92 Using Convenient Fax Functions > Polling Communication Display the screen. Press the [System Menu/Counter] key. Press [ ], [Document Box], and then [Polling Box]. Configure the function. Press [Overwrite Setting]. Press [Permit] or [Prohibit]. 5-19...

  • Page 93: Cancelling Polling Transmissions

    Using Convenient Fax Functions > Polling Communication Using Polling Transmission Press [Polling Box] on the Home screen. Polling Box Place the originals. Display the screen. Press [Store File]. Select the type of originals, scanning density, etc., as necessary. The table below lists the items to be set. Function Description Duplex...

  • Page 94: Polling Reception

    Using Convenient Fax Functions > Polling Communication Polling Reception This function automatically triggers transmission of originals stored on the sending machine when the receiving machine dials the sending machine’s number. NOTE Multiple contacts cannot be specified for polling reception. If you specified a destination for which encrypted communication is registered, encrypted communication is disabled for polling reception.
  • Page 95 Using Convenient Fax Functions > Polling Communication Specifying destination. For details, refer to Methods For Entering the Destination on page 3-8. Press the [Start] key. The operations for reception begin. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number.

  • Page 96: Printing From A Polling Box

    Using Convenient Fax Functions > Polling Communication Press the [Start] key. The operations for reception begin. NOTE When On is selected in Entry Check for New Dest., a confirmation screen is displayed for the entered FAX number. Re-enter the same FAX number and press [OK]. For details, refer to Entry Check for New Dest.

  • Page 97: Checking Details

    Using Convenient Fax Functions > Polling Communication Checking Details Use this procedure to check the details of an original stored in a Polling box. Press [Polling Box] on the Home screen. Polling Box Select the original. Select the document you want to check. Press […].

  • Page 98: Encryption

    Using Convenient Fax Functions > Encryption Encryption This method allows you to communicate with originals encrypted by the sending system. Therefore, even when a third party tries to view the originals in the middle of communication by some means, the third party is prevented from knowing the actual contents of the originals.

  • Page 99: Registering An Encryption Key

    Using Convenient Fax Functions > Encryption Registering an Encryption Key An encryption key is required when registering the Address Book used for encryption communication (the other party is directly entered using the numeric keys) in the sending system and when setting encryption in the receiving system. For the creation of the encryption key, numbers from 0 to 9 and letters from A to F are arranged to form 16 numbers and/or letters arbitrarily.

  • Page 100: Changing And Deleting Registration Contents Of Encryption Key

    Using Convenient Fax Functions > Encryption Changing and Deleting Registration Contents of Encryption Display the screen. Press the [System Menu/Counter] key. Press [ ], [FAX], [TX/RX Common], and then [Encryption Key Registration]. Change/Delete. Changing Press […] for the encryption key you want to change. System Menu/Counter.

  • Page 101: Using The Encrypted Transmission

    Using Convenient Fax Functions > Encryption Using the Encrypted Transmission When sending originals by encrypted transmission, use the Address Book registered for encryption or set encrypted transmission when dialing directly using the numeric keys. NOTE Encrypted transmission can be also used in broadcast transmission. With encryption communication, you cannot conduct sub address transmission.
  • Page 102 Using Convenient Fax Functions > Encryption Finish the encrypted transmission settings. Press [OK]. Press [OK]. Press [OK]. Send Start Press the [Start] key. The transmission will start. NOTE When On is selected in Dest. Check before Send, a destination confirmation screen is displayed when you press the [Start] key.

  • Page 103: Setting The Encrypted Reception

    Using Convenient Fax Functions > Encryption Setting the Encrypted Reception To conduct encryption communication operating the receiving system, follow the steps below. Register the encryption key ahead of time. Register the encryption key that you decided upon with the sender. For the procedure for registering an encryption key, refer to Registering an Encryption Key on page 5-26.

  • Page 104: Using A Connected Telephone

    Using Convenient Fax Functions > Using a Connected Telephone Using a Connected Telephone It is possible to connect a telephone (a commercially available item) to this machine and use various functions. FAX/TEL Auto Switch Reception This reception method is convenient when using both telephone and fax on a single telephone line. When fax originals have been sent, the machine automatically receives them, and when the other party is calling from a telephone, the machine makes a ringing tone urging the user to respond.
  • Page 105 Using Convenient Fax Functions > Using a Connected Telephone NOTE At the end of the conversation, you can also receive faxes by using the Remote Switch Function. (Refer to Remote Switch Function on page 5-40.) Preparation: Refer to Reception Mode on page 8-9 to select [Auto (FAX/TEL)].

  • Page 106: Fax/Answering Machine Auto Switch Reception

    Using Convenient Fax Functions > Using a Connected Telephone FAX/Answering Machine Auto Switch Reception This method is convenient when using both the answering machine and fax. When fax originals have been sent, the machine receives them automatically, and when the call is from a telephone, the machine follows the functions of the connected answering machine.
  • Page 107 Using Convenient Fax Functions > Using a Connected Telephone The telephone rings. The connected telephone set makes ringing tone the set number of times. NOTE If you lift the handset while the telephone set is still making the ringing tone, the machine enters a status the same as manual reception.

  • Page 108: Drd Reception (Available For Inch Versions Only)

    Using Convenient Fax Functions > Using a Connected Telephone DRD Reception (Available for inch versions only) This reception mode utilizes the Distinctive Ring Pattern service available through some telephone companies. With this service, you can use two or more fax numbers on a single telephone line. Thus, you can use this fax and a telephone on the same line, and you can still designate a different fax number for each of them.
  • Page 109 Using Convenient Fax Functions > Using a Connected Telephone Answer the call. The machine will then ring using the predetermined ring pattern. When the call is from a telephone Lift the handset and speak with the other party. When the conversation is over, fax reception can be initiated manually.

  • Page 110: Manual Send

    Using Convenient Fax Functions > Using a Connected Telephone Manual Send When you want to talk to the person at the receiving system or the receiving system needs to switch to fax, use this method to send originals. Place the originals. Dial the destination.

  • Page 111: Manual Reception

    Using Convenient Fax Functions > Using a Connected Telephone Manual Reception Reception is possible after confirming that the telephone line has connected to the sending party. NOTE FAX Automatic Reception has been preset for the receiving mode of this machine. To use Manual Reception, you need to change the receiving mode to Manual Reception.
  • Page 112 Using Convenient Fax Functions > Using a Connected Telephone Press [Manual RX]. Ready to send. 10:10 On Hook Manual RX Line Off Reception will start. NOTE When using a telephone set that can send tone signals, use the telephone to start the reception of originals with the remote switch function.

  • Page 113: Remote Switch Function

    Using Convenient Fax Functions > Using a Connected Telephone Remote Switch Function You can start fax reception by operation from the connected telephone set. This function is convenient for using this machine and a telephone set (commercially available product) in combination installed at places distant from each other. NOTE In order to use remote switch, it is necessary to connect the tone signal-sending telephone set (commercially available product) to the machine.

  • Page 114: Sending Faxes From Pc

    Sending Faxes from This chapter explains the following topics: Flow of Network FAX Sending ........................... 6-2 Flow of Network FAX Receiving ......................... 6-2 Setup .................................. 6-3 Installing the Fax Driver ........................... 6-4 Uninstalling the FAX Driver ........................6-6 Basic Transmission ............................6-7 Configuring the Driver Default Settings ....................

  • Page 115: Flow Of Network Fax Sending

    Sending Faxes from PC > Flow of Network FAX Sending The Network FAX function enables any PC, which is networked to the machine, to perform sending and receiving of faxes. Its primary features include the following. • PC-prepared document can be sent and received by fax without being printed out. •...

  • Page 116: Setup

    Sending Faxes from PC > Setup Setup The following preparation is needed before using Network FAX. Connection to a PC Connect the machine to a PC using the network cable. For details, refer to the machine’s Operation Guide. Machine Registration Using the memory transmission function, select the recipient PC or file format.

  • Page 117: Installing The Fax Driver

    Sending Faxes from PC > Setup Installing the Fax Driver The procedure for installing the FAX Driver is explained below. (The screens in Windows 7 are shown.) NOTE Plug and Play is disabled on this device when in Sleep. Wake the device from Sleep before continuing.
  • Page 118 Sending Faxes from PC > Setup Select [FAX Driver]. Click [ Click [Install]. NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network cable and that it is turned on and click (Reload).

  • Page 119: Uninstalling The Fax Driver

    Uninstallation on Windows must be done by a user logged on with administrator privileges. Display the screen. Click [Start] button on the Windows and then select [All Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. Uninstall the software.

  • Page 120: Basic Transmission

    Sending Faxes from PC > Basic Transmission Basic Transmission Create the document to be sent. Use an application on your computer to create the document to be sent. Set the original size and orientation. Select [Print] from the File menu. The Print dialog box for the application that you are using will appear.
  • Page 121 Sending Faxes from PC > Basic Transmission Select settings on the FAX Setting tab. Specify fax settings such as the original size on the FAX Setting tab, and click [OK]. For detailed information on the settings on the tab, refer to Configuring the Driver Default Settings on page 6-10.
  • Page 122 Sending Faxes from PC > Basic Transmission Set the destination. Use the keyboard to enter the destination fax number in the [Address Setting] tab. Click [Add to Destination List]. The destination information will appear in the address list. To send to multiple destinations, repeat this operation. To use the Address Book, click [Select from Address Book] and select the destination.

  • Page 123: Configuring The Driver Default Settings

    Sending Faxes from PC > Basic Transmission Configuring the Driver Default Settings Use the FAX Setting tab of the print settings screen to set the original size and other transmission conditions. Display the screen. From the start button, click [Control Panel], [Hardware and Sound], and...

  • Page 124: Default Settings Dialog Box

    Sending Faxes from PC > Basic Transmission Default Settings Dialog Box By setting the transmission conditions that you use most in this dialog box, you can minimize the need to change the settings each time. The Default Settings dialog box can be accessed by the following procedure: Display the screen.
  • Page 125 Sending Faxes from PC > Basic Transmission (2) Cover Page Tab Item Description Attach Cover Page Check the checkbox when you want to add a cover page to checkbox your transmission. (3) Authentication Tab Item Description User Login checkbox If the fax machine is set to User Login, select either Specific Login User Name Prompt for Login User Name...
  • Page 126 Sending Faxes from PC > Basic Transmission (4) Sender Information Tab Enter your own information into fields explained below to send a cover page with your faxes. Item Description Company A maximum of 64 characters can be entered. Department A maximum of 64 characters can be entered. Name A maximum of 32 characters can be entered.

  • Page 127: Changing Transmit Settings

    Sending Faxes from PC > Basic Transmission Changing Transmit Settings Transmit Settings can be changed at the time of transmission. (1) Selecting a Destination from the Address Book NOTE There are three types of Address Books from which you can select the party to transmit to.
  • Page 128 Sending Faxes from PC > Basic Transmission Select the desired Address Book. To select the Address Book registered in the fax machine, select [Address Book/XXXX (model name)] from the drop-down menu. NOTE To use the Windows Address Book, select [Windows Address Book].
  • Page 129 Sending Faxes from PC > Basic Transmission Click on the [OK] button. [Transmit Settings] dialog box will be displayed once again. (2) Subaddress-Based Communication NOTE In order to conduct sub address communication, the other party’s system also needs to be equipped with sub address communication functions of the same type. Open the Option Settings dialog box.
  • Page 130 Sending Faxes from PC > Basic Transmission (3) Cover Page Settings A Cover Page can be set as the first page of a fax transmission. In addition to the standard templates for Cover Pages, original templates can be created and used. To attach and transmit a Cover Page, place a check in the check box for [Attach Cover Page]...

  • Page 131: Using Cover Pages

    Sending Faxes from PC > Basic Transmission Using Cover Pages Cover Page Selection (Transmission Settings) The Cover Page is attached to the fax and sent as the first page. About Cover Pages The Cover Page can be selected from a template. The Cover Page contains such destination information and sender information as that shown below.
  • Page 132 Sending Faxes from PC > Basic Transmission Attaching and Transmitting a Cover Page The procedure for attaching and transmitting a Cover Page is shown below. Open the Transmit Settings dialog box. Perform Steps 1 to 7 of the Basic Transmission method given on page to display the Transmit Settings dialog box.
  • Page 133 Sending Faxes from PC > Basic Transmission Add the destination to the destination list. Add this information to the [Destination List] by clicking on the [Add to Destination List] button. To change the recipient information of a destination that has been added to the [Destination List], select the destination to be changed and click on the [Edit] button.
  • Page 134 Sending Faxes from PC > Basic Transmission Attach a Cover Page. Click on the [Cover Page] tab and place a check in the [Attach Cover Page] checkbox. Select the Cover Page to be attached. Select a Cover Page template from the [Cover Page Templates] list.
  • Page 135 Sending Faxes from PC > Basic Transmission Click on the [Close] button. Edit the Message. Click on the [Edit Message] button. Enter the message to be added to the Cover Page and click on the [OK] button. Item Description Message A maximum of 1,000 characters can be entered.

  • Page 136: Cover Page Registration (Default Settings)

    Sending Faxes from PC > Basic Transmission Cover Page Registration (Default Settings) If the Cover Page is registered in the Default Settings, the action of selecting the Cover Page for each transmission can be omitted. Template Selection Select the Cover Page template to be registered in the Default Settings. The registration method is as follows.
  • Page 137 Sending Faxes from PC > Basic Transmission Check the contents of the Cover Page. Click on the [Preview] button. A preview of the currently selected template will be displayed. To display a different template, use the drop-down menu at the top of the dialog box or click on the [] or [] button.
  • Page 138 Sending Faxes from PC > Basic Transmission Sender Information Registration Please register the sender information to be included on the Cover Page. NOTE For information regarding the registration method, refer to (4) Sender Information Tab on page 6-13. Creating New Cover Page Templates Perform the following procedure to create an original Cover Page template.
  • Page 139 Sending Faxes from PC > Basic Transmission Enter the characters. From the Menu bar, click on [Insert] and then [Textbox] and then position the textbox and enter the characters. Position the field box. From the Menu bar's [Insert] menu, select the field box to be positioned. IMPORTANT If there are too many characters in the entered information, such as recipient name or company name, the information will not fit in the field box and some of...
  • Page 140 Sending Faxes from PC > Basic Transmission Menu Item Template Display Inserted Information Sender Company Sender - Company Sender information company name Department Sender - Department Sender information department name Name Sender - Name Sender information sender name FAX Number Sender - FAX Number Sender information FAX number Telephone...

  • Page 141: Transmission Control

    Sending Faxes from PC > Basic Transmission Transmission Control Perform the following procedure when you want to use your computer to verify the status of a fax transmission currently being processed, or to actually terminate that transmission. Once a fax transmission starts being processed, a Transmission Control icon will be displayed in the Windows Task Bar.

  • Page 142: Managing Jobs

    Managing Jobs This chapter explains the following topics: Various Tools for Checking Transmission Results and Registration Status ............7-2 Checking FAX Job History ..........................7-3 Displaying Job Log Screen ........................7-3 Printing Administrative Reports (Result Report Setting) ..................7-4 Send Result Reports ..........................7-4 Report for Job Canceled before Sending ....................

  • Page 143: Various Tools For Checking Transmission Results And Registration Status

    Managing Jobs > Various Tools for Checking Transmission Results and Registration Status Various Tools for Checking Transmission Results and Registration Status Check the fax transmission results and registration status using the following tools. Tool Display Contents to Timing of Check Reference Location Check...

  • Page 144: Checking Fax Job History

    Managing Jobs > Checking FAX Job History Checking FAX Job History Display the history of the latest 50 each of send and receipt results on the display for checking. NOTE Even when job accounting is enabled, 50 each of send and receipt results are displayed regardless of the account ID.

  • Page 145: Printing Administrative Reports (Result Report Setting)

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Printing Administrative Reports (Result Report Setting) You can print various administrative reports to check the results of fax transmission or the status of the functional setup. Send Result Reports Each time you send a fax, you can print a report to confirm whether the fax was sent successfully. You can also print the transmitted image in the send result report.

  • Page 146: Report For Job Canceled Before Sending

    Managing Jobs > Printing Administrative Reports (Result Report Setting) Report for Job Canceled before Sending Print a send result report when the job is canceled before being sent. NOTE This is not displayed if E-mail/Folder and Fax are both set to [Off] in Send Result Reports. Display the screen.

  • Page 147: Fax Rx Result Reports

    Managing Jobs > Printing Administrative Reports (Result Report Setting) FAX RX Result Reports Each time you receive a fax, you can print a report to confirm whether the fax was received successfully. NOTE Fax receipt can also be notified by e-mail instead of checking the receipt result report. (Refer to Reporting FAX Receipt Result by E-mail on page 7-10.)

  • Page 148: Activity Report (Outgoing Fax Report And Incoming Fax Report)

    Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity Report (Outgoing FAX Report and Incoming FAX Report) Activity reports are reports of both the sent faxes and the received faxes. Each report lists the history of the latest 50 sent or received fax data.

  • Page 149: Automatic Printout

    Managing Jobs > Activity Report (Outgoing FAX Report and Incoming FAX Report) Automatic Printout An activity report is printed out automatically after every 50 faxes sent or received. Display the screen. Press the [System Menu/Counter] key. Press [Report], [Admin Report Settings], and then [Outgoing FAX Report] or [Incoming FAX Report].

  • Page 150: Status Page

    Managing Jobs > Status Page Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc. You can print it out as necessary. Display the screen. Press the [System Menu/Counter] key.

  • Page 151: Reporting Fax Receipt Result By E-Mail

    Managing Jobs > Reporting FAX Receipt Result by E-mail Reporting FAX Receipt Result by E-mail Fax receipt can also be notified by e-mail instead of checking the receipt result report. NOTE This setting is displayed when the FAX RX Result Report setting is [On] or [Error and Forward Only].
  • Page 152 Managing Jobs > Reporting FAX Receipt Result by E-mail Enter the E-mail address Press [E-mail]. Press [+]. System Menu/Counter. 10:10 RX Result Report Type - E-mail Menu Cancel < Back Press [Address Entry]. Enter the address of the destination and press [OK]. For details on character entry, refer to Character Entry Method on page 10-2.

  • Page 153: Confirmation Screen Of Destinations

    Managing Jobs > Confirmation Screen of Destinations Confirmation Screen of Destinations When selecting [On] for Dest. Check before Send, the confirmation screen of destinations appears after pressing the [Start] key. For details, refer to Dest. Check before Send in the machine’s Operation Guide. Follow the steps below to confirm the destinations.
  • Page 154 Managing Jobs > Confirmation Screen of Destinations Press [Check]. When you have finished checking all destinations, press [Check]. Check the destinations and press [Check]. 10:10 Destinations Check 3333 3333 44444 44444 99999 99999 Menu Cancel Check Press the [Start] key. Start sending.

  • Page 155: Fax Settings

    Fax Settings This chapter explains the following topics: Default fax settings ............................8-2 Operation method ............................ 8-2 System Menu Settings ..........................8-4 Report ..............................8-5 Cassette/MP Tray Settings ........................8-6 Common Settings ............................ 8-6 FAX ................................8-7 Adjustment/Maintenance ........................8-10 Transmission Restriction ...........................

  • Page 156: Default Fax Settings

    Fax Settings > Default fax settings Default fax settings This section explains the fax settings in the system menu. Operation method The system menu is operated as follows: Display the screen. Press the [System Menu/Counter] key. Select a function. System Menu/Counter. 10:10 System Menu Quick Setup Wizard...

  • Page 157: Default Login And Password

    If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000...

  • Page 158: Report

    Fax Settings > Default fax settings System Menu Settings Settings for the fax function in the system menu are shown below. NOTE For settings other than fax settings, refer to the Operation Guide for the machine. Item Description Reference Page Quick Setup Wizard Configures settings for the machine in a wizard format.

  • Page 159: Report

    Fax Settings > Default fax settings Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured. Report Print Item Description Status Page A status page provides information on a number of user setups. FAX-related information includes the Local FAX Number, Local FAX Name, fax line setting, etc.

  • Page 160: Cassette/Mp Tray Settings

    Fax Settings > Default fax settings Cassette/MP Tray Settings Select paper size and media type for Cassette 1 to 5. Cassette1 (to 5) Item Description Paper Size Set the paper size to load in Cassette 1 and optional paper feeders (Cassette 2 to 5). IMPORTANT: Specify the paper size as follows for the cassette that you want to use for fax reception.

  • Page 161: Fax

    Fax Settings > Default fax settings Function Defaults Item Description FAX TX Resolution Select the default scanning resolution. Value: 400×400dpi Ultra Fine, 200×400dpi Super Fine, 200×200dpi Fine, 200×100dpi Normal Continuous Scan (FAX) Set the continuous scan defaults. Value: Off, On Display Status/Log Item Description...
  • Page 162 Fax Settings > Default fax settings Item Description Local FAX Number Register the local FAX number printed in the transmit terminal identification (TTI) area. This item is included in the Quick Setup Wizard. Refer to Quick Setup Wizard (Fax Setup) on page 2-7.
  • Page 163 Fax Settings > Default fax settings Reception Item Description Media Type Specify the paper type to be used for print output of the received fax. Value: All Media Types, Plain, Rough, Vellum, Labels, Recycled, Bond, Cardstock, Color, Envelope, Thick, High Quality, Custom 1-8 Refer to Media Type for Print Output on page 4-7.

  • Page 164: Adjustment/Maintenance

    Fax Settings > Default fax settings Item Description ECM RX Set whether ECM RX is performed. ECM is a communication mode specified by the ITU-T (International Telecommunication Union) that retransmits data when an error occurs. Fax machines that have ECM mode check for errors as they communicate, preventing distortion of the image due to noise on the line and other conditions.

  • Page 165: Transmission Restriction

    Fax Settings > Transmission Restriction Transmission Restriction This function allows you to send or receive originals only when communication requirements are met. Using this function can limit other parties with which you can communicate. Specifically, you must register communication requirements (Permit FAX No./Permit ID No.) and set the transmission limit in advance.
  • Page 166 Fax Settings > Transmission Restriction Prerequisites Reception Rejection Requirements Reception • Register Reject FAX numbers.* • The sender’s Local FAX Number Rejection (Refer to Registering Reject FAX is not registered. No. on page 8-15.) • The sender’s Local Fax Number •...

  • Page 167: Registering Permit Fax No

    Fax Settings > Transmission Restriction Registering Permit FAX No. NOTE Up to 25 Permit FAX numbers can be registered. Display the screen. Press the [System Menu/Counter] key. Press [ ], [FAX], [TX/RX Restriction], and then [Permit No. List]. Add a permit fax number. Press [+].

  • Page 168: Changing And Deleting Permit Fax No

    Fax Settings > Transmission Restriction Changing and Deleting Permit FAX No. Display the screen. Press the [System Menu/Counter] key. Press [ ], [FAX], [TX/RX Restriction], and then [Permit No. List]. Change/Delete. Changing Press […] for Permit FAX No. you want to change, and enter the new number. System Menu/Counter.

  • Page 169: Registering Reject Fax No

    Fax Settings > Transmission Restriction Registering Reject FAX No. NOTE Up to 25 Reject FAX numbers can be registered. Display the screen. Press the [System Menu/Counter] key. Press [ ], [FAX], [TX/RX Restriction], [ ], and then [Reject No. List]. Add a Reject FAX No.
  • Page 170 Fax Settings > Transmission Restriction Change/Delete. Changing Press […] for Reject FAX No. you want to change. System Menu/Counter. 10:10 TX/RX Restriction - Reject No. List 6543 Menu Enter the new number. NOTE For the procedure for entering a number, refer to Registering Reject FAX No.

  • Page 171: Registering Permit Id No

    Fax Settings > Transmission Restriction Registering Permit ID No. NOTE Up to 10 Permit ID numbers can be registered. Display the screen. Press the [System Menu/Counter] key. Press [ ], [FAX], [TX/RX Restriction], and then [Permit ID List]. Add a Permit ID No. Press [+].

  • Page 172: Setting Send Restriction

    Fax Settings > Transmission Restriction Press […] for Permit ID No. you want to change. System Menu/Counter. 10:10 TX/RX Restriction - Permit ID List 1111 Menu Enter the new number. NOTE For the procedure for entering a number, refer to Registering Permit ID No.

  • Page 173: Setting Reception Restriction

    Fax Settings > Transmission Restriction Setting Reception Restriction Restrict incoming faxes so that you only receive originals from senders registered in Permit FAX No. and Permit ID No. and senders registered in your Address Book. This mode also allows you to set a [Reject List] for Reception Restriction so that reception from senders on the list of Rejected FAX numbers or from senders whose Local FAX Number is not registered are rejected.

  • Page 174: Unusable Time

    If the login user name entry screen appears during operations, log in by referring to the machine's Operation Guide for Administrator User Name and Password. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000...
  • Page 175 Fax Settings > Unusable Time Set the cancel code Specify the code to temporarily cancel the unusable setting during unusable time. Press [Unlock code]. Use the numeric keys to enter Unlock Code (0000 to 9999). Press [OK]. NOTE To use the machine temporarily during unusable time, enter the Unlock Code and press [Login].

  • Page 176: Account Management

    Fax Settings > Account Management Account Management Account management is user management that specifies the users who can use the machine and job accounting that controls the usage per account. In user accounting, up to 100 users can be managed using User ID and Password. In job accounting, the status of fax use per account can be known for up to 100 accounts for sending of originals and making communication reservation after entering Account ID.
  • Page 177 Fax Settings > Account Management • Normal transmission • Delayed transmission • Broadcast transmission • Sub address transmission • Output from Sub address Box • Encrypted transmission • Manual send when dialed from this machine to the receiving system • Polling reception •...

  • Page 178: Troubleshooting

    Troubleshooting This chapter explains the following topics: Indicators During Sending/Receiving Operation ....................9-2 Responding to an Attention Indicator Flashes ....................9-2 Precautions When Turning Power OFF ......................9-3 Messages ................................9-4 Error Code List ..............................9-5 Troubleshooting ..............................9-8...

  • Page 179: Indicators During Sending/Receiving Operation

    Troubleshooting > Indicators During Sending/Receiving Operation Indicators During Sending/Receiving Operation The [Processing] and [Memory] indicators show the fax transmission status. • The [processing] indicator blinks during fax transmission and reception. • The [Memory] indicator blinks when source data is being stored in memory for memory transmission. •...

  • Page 180: Precautions When Turning Power Off

    Troubleshooting > Precautions When Turning Power OFF Precautions When Turning Power OFF To power off the machine, press the Power switch. You cannot automatically receive a fax when the power switch is turned off. Make sure that the [Processing] indicator and the [Memory] indicator are off before turning off the power switch. Check that the indicators are off.

  • Page 181: Messages

    Troubleshooting > Messages Messages When an error occurs, the display may show one of the messages listed below. These will help you identify and correct the problem. NOTE When a transmission error occurs, a sent/receipt result report is produced. Check the error code shown in the report and refer to Error Code List on page 9-5 for a description.

  • Page 182: Error Code List

    Troubleshooting > Error Code List Error Code List When a transmission error occurs, one of the following error codes is recorded in the TX/RX Result Report and Activity Report. NOTE “U” or “E” will appear in the error code depending on the communication speed setting. Error Code Possible Cause/Action Busy...
  • Page 183 Troubleshooting > Error Code List Error Code Possible Cause/Action U01600 Communication error occurred during reception of high-speed transmission. Ask the sender to reduce the transmission speed and send again. NOTE If the communication error occurs frequently, change the default setting of RX Start Speed in System Menu.
  • Page 184 Troubleshooting > Error Code List Error Code Possible Cause/Action U04100 Recipient machine is not equipped with a sub address box function, or the sub address does not match. U04200 Encrypted transmission was canceled because the specified box is not registered. U04300 Encrypted transmission was canceled because the recipient fax is not equipped with an encrypted communication function.

  • Page 185: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting When a problem occurs, first check the following. If the problem persists, contact your dealer or service representative. Symptom Checkpoint Corrective Action Reference Page Cannot send document. Is the modular cord connected Connect the modular cord correctly. ―...
  • Page 186 Troubleshooting > Troubleshooting Symptom Checkpoint Corrective Action Reference Page Cannot output from a Sub Is the box password been set? Enter the correct box password. Address Box. Cannot use polling reception. Is polling transmission being Check with the recipient. ― used correctly on the sending machine? Cannot use sub address...

  • Page 187: 10 Appendix

    10 Appendix This chapter explains the following topics: Character Entry Method ........................... 10-2 Specifications ..............................10-5 Menu Map ................................ 10-7 Received FAX Sizes and Paper Priority (Metric Model) ................. 10-13 Received FAX Sizes and Paper Priority (Inch Model) ..................10-14 10-1...

  • Page 188: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE QWERTY, QWERTZ and AZERTY are keyboard layouts the same as a PC keyboard are available. If necessary, change the layout.
  • Page 189 Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: Del. Cancel < Back Next > Number/Symbol Entry Screen Add - Name Input: Limit: Symbol Del. Cancel < Back Next > Display/Key Description []/[] To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to enter.

  • Page 190: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). Add - Name Add - Name 1, 3 Input: Input: List Limit: Limit: Del. Del. Cancel < Back Next > Cancel <...

  • Page 191: Specifications

    Appendix > Specifications Specifications NOTE Specifications are subject to change without notice. FAX function Item Description Compatibility SuperG3 Communication Line Subscriber telephone line Transmission Time 3 seconds or less (33600 bps, JBIG, ITU-T A4-R #1 chart) Transmission Speed 33600/31200/28800/26400/24000/21600/19200/16800/14400/12000/ 9600/7200/4800/2400 bps Coding Scheme JBIG/MMR/MR/MH Error Correction...
  • Page 192 Appendix > Specifications Network FAX functions Item Description Hardware IBM PC-AT compatible computer Interface 10BASE-T, 100BASE-TX, 1000BASE-T Operating system Windows XP, Windows Server 2003/2008/2012, Windows Vista and Windows 7/8 Transmission Resolution Ultra fine (400 × 400dpi), Fine (200 × 200dpi), Normal (100 ×...

  • Page 193: Menu Map

    Appendix > Menu Map Menu Map One Touch Key (page 3-12) Address Book (page 3-10) Job Box Ext. Address Book (refer to Command Center RX User Guide) Add Dest. (page 3-8) Functions Quiet Mode (page 3-19) Original Size (page 3-19) Original Orientation (page 3-19) Duplex (page 3-19) FAX TX Resolution (page 3-20)
  • Page 194 Appendix > Menu Map FAX Job Log Outgoing FAX Log (page 7-3) Incoming FAX Log (page 7-3) Outgoing FAX Report (page 7-7) Incoming FAX Report (page 7-7) Scanner (refer to the machine’s Operation Guide) Printer (refer to the machine’s Operation Guide) Line Off (page 3-6) Manual RX (page 4-4) Toner Status (refer to the machine’s Operation Guide)
  • Page 195 Appendix > Menu Map Report (page 8-5) Report Print (page 8-5) Status Page (page 7-9) Font List (refer to the machine’s Operation Guide) Network Status (refer to the machine’s Operation Guide) Service Status (refer to the machine’s Operation Guide) Accounting Report (refer to the machine’s Operation Guide) Sub Address Box List (page 5-15) FAX List (Index) (page 2-19) FAX List (No.) (page 2-19)
  • Page 196 Appendix > Menu Map Common Settings Default Screen (refer to the machine’s Operation Guide) Sound (page 8-6) Buzzer (refer to the machine’s Operation Guide) FAX Speaker Volume (page 8-6) FAX Monitor Volume (page 8-6) Original Settings (refer to the machine’s Operation Guide) Paper Settings (refer to the machine’s Operation Guide) Function Defaults FAX TX Resolution (page 8-7)
  • Page 197 Appendix > Menu Map FAX (page 8-7) TX/RX Common Encryption Key Registration (page 5-25) (page 8-7) FAX Remote Diagnosis (page 8-7) Transmission Local FAX Name (page 8-7) (page 8-7) Local FAX ID (page 8-7) Local FAX Number (page 8-7) TTI (page 8-7) Dialing Mode(Inch version only) (page 8-7) Retry Times (page 8-7) ECM TX (page 8-7)
  • Page 198 Appendix > Menu Map Date/Timer/Energy Date/Time (page 2-9) Saver Date Format (refer to the machine’s Operation Guide) Time Zone (page 2-9) Auto Panel Reset (refer to the machine’s Operation Guide) Panel Reset Timer (refer to the machine’s Operation Guide) Auto Error Clear (refer to the machine’s Operation Guide) Low Power Timer (refer to the machine’s Operation Guide) Sleep Level (Except for Europe) (refer to the machine’s Operation Guide) Sleep Rules (Europe only)

  • Page 199: Received Fax Sizes And Paper Priority (Metric Model)

    Appendix > Received FAX Sizes and Paper Priority (Metric Model) Received FAX Sizes and Paper Priority (Metric Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Folio Folio...

  • Page 200: Received Fax Sizes And Paper Priority (Inch Model)

    Appendix > Received FAX Sizes and Paper Priority (Inch Model) Received FAX Sizes and Paper Priority (Inch Model) When no paper loaded in the cassettes matches the received fax size and orientation, the machine automatically chooses the printing paper according to the following priority. Received FAX Size Legal Statement...

  • Page 201: Index

    Index ECM RX 8-10 ECM TX Numerics E-mail Notice Job Finish Notice 3-27 2 in 1 Print 4-6, Reporting FAX Receipt Result 7-10 Encrypted Communication 5-25 Encryption Communication Account Management 8-22 Changing and Deleting Registration Contents of Address Book 2-12, 3-10 Encryption Key 5-27...
  • Page 202 Machine (Names) Received FAX Sizes and Paper Priority 10-13, 10-14 Manual Reception 4-4, 5-38 Receiving Mode 4-2, Manual Send 3-22, 5-37 Reception Date/Time 4-6, Media Type for Print Output 4-7, Redial Memory Reception Changing Retry Times Memory Transmission Reject Fax No. Cancel Change/Deletion 8-15...
  • Page 203 Telephone Line 2-7, Time Touch Panel Transmission Restriction 8-11 Communication Establishing Requirements 8-11 Permit FAX No. 8-13 Permit ID No. 8-17 Prerequisites 8-11 Reception Rejection Requirements 8-12 Reception Restriction Setting 8-19 Reject FAX No. 8-15 Send Restriction Setting 8-18 Unknown Number Reception 8-19 Troubleshooting TX Start Speed...
  • Page 205 Rev.1 2014.2 2P6KDEN501...

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