Kyocera ECOSYS M3040idn Operation Manual
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Kyocera ECOSYS M3040idn Operation Manual

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ECOSYS M3040idn

OPERATION GUIDE

ECOSYS M3540idn
ECOSYS M3550idn
ECOSYS M3560idn

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Questions and answers

ngatia
May 10, 2025

am unable to install drivers in my desktop

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1 comments:
Mr. Anderson
May 20, 2025

To install drivers for the Kyocera M3040idn on your desktop, follow these steps:

1. Insert the installation DVD into your computer.
2. If the autorun screen appears, click "Run setup.exe." If prompted by User Account Control, click "Yes" or "Allow."
3. Cancel the "Found New Hardware Wizard" if it appears.
4. Choose "Custom Install."
5. Select the device (Kyocera M3040idn) from the list.
6. Follow the on-screen instructions to complete the installation.
7. If a restart message appears, restart the computer.
8. After installation, configure the device settings using the Printer Driver User Guide on the DVD.

Administrator privileges are required to install the software.

This answer is automatically generated

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Summary of Contents for Kyocera ECOSYS M3040idn

  • Page 1: Operation Guide

    PRINT COPY SCAN ECOSYS M3040idn OPERATION GUIDE ECOSYS M3540idn ECOSYS M3550idn ECOSYS M3560idn...
  • Page 2 > Preface Preface Thank you for purchasing the ECOSYS M3040idn/ECOSYS M3540idn/ECOSYS M3550idn/ECOSYS M3560idn. This Operation Guide is intended to help you operate the machine correctly, perform routine maintenance, and take simple troubleshooting measures as needed so that the machine can always be used in the optimum condition.

  • Page 3: Table Of Contents

    Contents Preface ............................. i Overview ..........................viii Machine Features ........................ix Guides Provided with the Machine ..................xiii About the Operation Guide (this Guide) ................xiv Structure of the guide ....................xiv Conventions Used in This Guide.................. xv Menu Map ........................... xviii Legal and Safety Information ..............
  • Page 4 Installing Software in Windows ................2-21 Uninstalling the Software ..................2-26 Installing Software in Mac Computer ..............2-27 Setting TWAIN Driver ....................2-29 Setting WIA Driver ....................2-30 Checking the Counter ..................... 2-31 Additional Preparations for the Administrator ............. 2-32 Sending Documents to a PC ...................
  • Page 5 Printing Document from Proof and Hold Box ............4-17 Operation on the Machine ..............5-1 Loading Originals ......................5-2 Placing Originals on the Platen ................. 5-2 Loading Originals in the Document Processor ............5-3 Favorites ..........................5-5 Registering Favorite ....................5-6 Recalling Favorite .....................
  • Page 6 Collate ........................6-10 Density ........................6-11 Original Image ......................6-11 EcoPrint ........................6-12 Color Selection ......................6-12 Sharpness ....................... 6-13 Background Density Adj. (Background Density Adjustment) ........6-13 Prevent Bleed-thru ....................6-14 Zoom ........................6-14 Combine ........................6-16 Duplex ........................6-18 Continuous Scan .....................
  • Page 7 Address Book/One Touch ..................8-23 User Login/Job Accounting ..................8-24 Printer ........................8-25 System/Network ...................... 8-27 Date/Timer/Energy Saver ..................8-37 Adjustment/Maintenance ..................8-40 User Authentication and Accounting (User Login, Job Accounting) 9-1 Overview of User Login Administration ................9-2 Enabling User Login Administration ................9-3 Setting User Login Administration ..................
  • Page 8 Appendix ....................11-1 Optional Equipment ......................11-2 Overview of Optional Equipment ................11-2 Optional Applications .................... 11-10 Character Entry Method ....................11-12 Entry Screens ......................11-12 Entering Characters ....................11-14 Paper ..........................11-15 Basic Paper Specifications ..................11-15 Choosing the Appropriate Paper ................11-16 Special Paper ......................

  • Page 9: Overview

    > Overview Overview This machine is equipped standard with copy and print functions, and a scanned image can be sent to an E-mail recipient as an attachment or to a computer on the same network. On products with a FAX function, it is also possible to use the fax function.

  • Page 10: Machine Features

    > Machine Features Machine Features The machine is equipped with many useful functions. Here are some examples. For details, refer to Using Various Functions (page 6-1). Optimize your office workflow Access to frequently used functions Set up the machine easily Set up fax easily (FAX Setup) with just one touch (Favorites) (Quick Setup Wizard)
  • Page 11 > Machine Features Optimize your office workflow Save energy and cost Send a FAX from a PC Save energy as needed Use less toner for printing (Sending FAX from PC) (Energy Saver function) (EcoPrint) You can save the paper used for sending The machine is equipped with Energy You can save toner consumption with this a FAX with this function.
  • Page 12 > Machine Features Strengthen security Password-protect a PDF file Protect data on the SSD Prevent loss of finished documents (PDF Encryption Functions) (Encryption / Overwrite) (Private Print) Use the PDF format's password security You can overwrite the unnecessary data You can temporarily save a printer options to restrict document viewing, that remains on the SSD automatically.
  • Page 13 > Machine Features Use functions more efficiently Expand functions as necessary Install the machine without concerning Use USB memory (Application) the network cables (Wireless Network) (USB Memory) The functionality of the machine can be In an environment where the wireless It is useful when you need to print expanded by installing applications.

  • Page 14: Guides Provided With The Machine

    Explains how to print PDF files without launching Adobe Acrobat or Reader. Monitor the machine KYOCERA Net Viewer User Guide and printers on the Explains how to monitor your network printing system (the machine) with KYOCERA Net network Viewer. File Management Utility User Guide...

  • Page 15: About The Operation Guide (This Guide)

    > About the Operation Guide (this Guide) About the Operation Guide (this Guide) Structure of the guide The Operation Guide contains the following chapters. Chapter Contents Legal and Safety Information Provides precautions regarding use of the machine and trademark information. Installing and Setting up the Explains part names, cable connections, installation of the software, login, logout, and Machine...

  • Page 16: Conventions Used In This Guide

    > About the Operation Guide (this Guide) Conventions Used in This Guide Adobe Reader XI is used as an example in the explanations below. Click an item in the Table of Click to move from the current page to the previously Contents to jump to the displayed page.

  • Page 17: Quiet Mode

    > About the Operation Guide (this Guide) On pages that explain a convenient function, the modes in which that function can be used are indicated by icons. Quiet Mode Scan to Print from Print from Copy Send Lower print and scan speed for quiet processing. Select this mode when the running noise is uncomfortable. Icon Description Icon...
  • Page 18 > About the Operation Guide (this Guide) Conventions used in procedures for operating the machine In this Operation Guide, continuous operation of the keys on the touch panel is as follows: Actual procedure Procedure indicated in this guide Press the [System Menu] key Press the...

  • Page 19: Menu Map

    > Menu Map Menu Map (The names displayed on the touch panel are used here. These may differ from the referenced titles.) Copy Paper Selection (page 6-9) Zoom (page 6-14) Density (page 6-11) Duplex (page 6-18) Combine (page 6-16) Quiet Mode (page 6-21) Functions...
  • Page 20 > Menu Map Send One Touch Key (page 5-24) Address Book (page 5-22) Ext Address Book (Refer to Command Center RX User Guide.) E-mail (page 5-25) Folder (page 5-26) FAX (Refer to FAX Operation Guide.) WSD Scan (page 5-36) Functions Quiet Mode (page 6-21)
  • Page 21 > Menu Map Custom Box Custom Box Menu Print Paper Selection (page 6-9) Collate (page 6-10) Duplex (page 6-18) Delete after Print (page 6-28) Quiet Mode (page 6-21) Functions Priority Override (page 6-21) File Name Entry (page 6-21) Job Finish Notice (page 6-20) EcoPrint...
  • Page 22 > Menu Map Removable Memory Removable Memory Print Paper Selection (page 6-9) Collate (page 6-10) Duplex (page 6-18) Quiet Mode (page 6-21) Functions EcoPrint (page 6-12) Job Finish Notice (page 6-20) Priority Override (page 6-21) Encrypted PDF Password (page 6-29) JPEG/TIFF Print (page 6-30)
  • Page 23 > Menu Map Sub Address Box Sub Address Box (Refer to FAX Operation Guide.) Polling Box Polling Box (Refer to FAX Operation Guide.) Status/ Job Cancel Print Job Status (page 7-4) Send Job Status (page 7-5) Store Job Status (page 7-6) Scheduled Job (page...
  • Page 24 > Menu Map System Menu Quick Setup Wizard FAX Setup (page 2-17) Paper Setup (page 2-17) Energy Saver Setup (page 2-17) Network Setup (page 2-17) Language (page 8-6) Report Print Report Status Page (page 8-6) Font List (page 8-6) Network Status (page 8-7) Service Status...
  • Page 25 > Menu Map Cassette/MP Tray Cassette 1 (page 8-9) Settings Cassette 2 (page 8-9) Cassette 3 (page 8-9) Cassette 4 (page 8-9) Cassette 5 (page 8-9) Multi Purpose Tray (page 8-10) Common Settings Default Screen (page 8-11) Sound Buzzer (page 8-11) FAX Speaker Volume (Refer to FAX Operation Guide.) FAX Monitor Volume (Refer to FAX Operation Guide.)
  • Page 26 > Menu Map Common Settings Function Defaults Continuous Scan (Except FAX) (page 8-16) Continuous Scan (FAX) (Refer to FAX Operation Guide.) File Name Entry (page 8-16) Subject/Body (page 8-16) FTP Encrypted TX (page 8-16) JPEG/TIFF Print (page 8-16) XPS Fit to Page (page 8-16) Detail Settings...
  • Page 27 > Menu Map Document Box Custom Box (page 5-43) Sub Address Box (Refer to FAX Operation Guide.) Job Box Quick Copy Job Retention (page 8-22) Deletion of Job Retention (page 8-22) Storage Media (page 8-22) Polling Box (Refer to FAX Operation Guide.) FAX (Refer to FAX Operation Guide.) Application (page...
  • Page 28 > Menu Map User Login/Job Job Accounting Job Accounting (page 9-33) Accounting Settings Job Accounting Access (page 9-34) Print Accounting Report (page 9-47) Total Job Accounting (page 9-46) Each Job Accounting (page 9-46) Accounting List (page 9-35) Default Setting Apply Limit (page 9-45) Copy/Printer Count...
  • Page 29 > Menu Map System/Network Network Host Name (page 8-27) TCP/IP Settings TCP/IP (page 8-27) IPv4 Settings (page 8-27) IPv6 Settings (page 8-28) Bonjour (page 8-28) Protocol Detail (page 8-29) WSD Scan (page 8-30) WSD Print (page 8-30) Enhanced WSD (page 8-30) Enhanced WSD (SSL) (page...
  • Page 30 > Menu Map System/Network Security Level (page 8-35) Restart (page 8-35) RAM Disk Setting (page 8-35) Optional Memory (page 8-36) Data Security (page 8-36) Optional Function (page 11-10) Date/Timer/Energy Date/Time (page 8-37) Saver Date Format (page 8-37) Time Zone (page 8-37) Auto Panel Reset (page...

  • Page 31: Legal And Safety Information

    Legal and Safety Information Please read this information before using your machine. This chapter provides information on the following topics. Notice ................................. 1-2 Safety Conventions in This Guide ......................1-2 Environment ............................. 1-3 Precautions for Use ..........................1-4 Laser Safety (Europe) ..........................1-5 SAFETY OF LASER BEAM (USA) ......................

  • Page 32: Notice

    Legal and Safety Information > Notice Notice Safety Conventions in This Guide The sections of this guide and parts of the machine marked with symbols are safety warnings meant to protect the user, other individuals and surrounding objects, and ensure correct and safe usage of the machine. The symbols and their meanings are indicated below.

  • Page 33: Environment

    Legal and Safety Information > Notice Environment The service environmental conditions are as follows: • Temperature: 50 to 90.5 °F (10 to 32.5 °C) (But humidity should be 70% or less when temperature is 90.5 °F (32.5 °C).) • Humidity: 15 to 80% (But temperature should be 86 °F (30 °C) or less when humidity is 80%.) Adverse environmental conditions may affect the image quality.

  • Page 34: Precautions For Use

    Legal and Safety Information > Notice Precautions for Use Cautions when handling consumables CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. Keep parts which contain toner out of the reach of children. If toner happens to spill from parts which contain toner, avoid inhalation and ingestion, as well as contact with your eyes and skin.

  • Page 35: Laser Safety (Europe)

    Legal and Safety Information > Notice Laser Safety (Europe) Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this machine is hermetically sealed within the protective housing and external cover. In the normal operation of the product by user, no radiation can leak from the machine.

  • Page 36: Safety Of Laser Beam (Usa)

    CDRH regulations and must be attached to laser products marketed in the United States. On this machine, the label is on the rear. ECOSYS M3040idn / ECOSYS M3540idn / ECOSYS M3550idn / ECOSYS M3560idn 3. Optical unit When checking the optical unit, avoid direct exposure to the laser beam, which is invisible.

  • Page 37: Safety Instructions Regarding The Disconnection Of Power

    Legal and Safety Information > Notice Safety Instructions Regarding the Disconnection of Power Caution: The power plug is the main isolation device! Other switches on the equipment are only functional switches and are not suitable for isolating the equipment from the power source. Attention: Le débranchement de la fiche secteur est le seul moyen de mettre l'appareil hors tension.

  • Page 38: Warranty (The United States And Canada)

    Authorized KYOCERA Dealer from whom the product was purchased. If the KYOCERA Dealer is not able to provide service, write to KYOCERA at the address below for the name and address of the Authorized KYOCERA Dealer in your area, or check KYOCERA's website at http://www.kyoceradocumentsolutions.com for KYOCERA Document Solutions America, Inc.
  • Page 39 Authorized KYOCERA Dealer from whom the product was purchased. If the KYOCERA Dealer is not able to provide service, write to KYOCERA at the address below for the name and address of the Authorized KYOCERA Dealer in your area, or check KYOCERA's website at http://www.kyoceradocumentsolutions.com for KYOCERA Document Solutions America, Inc.

  • Page 40: Legal Restriction On Copying/Scanning

    Legal and Safety Information > Notice Legal Restriction on Copying/Scanning It may be prohibited to copy/scan copyrighted material without permission of the copyright owner. Copying/Scanning the following items is prohibited and may be penalized by low. It may not be limited to these items. Do not knowingly copy/scan the items that are not to be copied/scanned.

  • Page 41: Legal Information

    Legal and Safety Information > Notice Legal Information Copying or other reproduction of all or part of this guide without the prior written consent of KYOCERA Document Solutions Inc. is prohibited. Regarding Trade Names • PRESCRIBE is a registered trademark of Kyocera Corporation.
  • Page 42 Legal and Safety Information > Notice GPL/LGPL This product contains GPL (http://www.gnu.org/licenses/gpl.html) and/or LGPL (http://www.gnu.org/licenses/lgpl.html) software as part of its firmware. You can get the source code, and you are permitted to copy, redistribute and modify it under the terms of GPL/LGPL. For further information including availability of the source code, visit http://www.kyoceradocumentsolutions.com/gpl/.
  • Page 43 Legal and Safety Information > Notice 1. Redistributions of source code must retain the copyright notice, this list of conditions and the following disclaimer. 2. Redistributions in binary form must reproduce the above copyright notice, this list of conditions and the following disclaimer in the documentation and/or other materials provided with the distribution.
  • Page 44 Legal and Safety Information > Notice 10 You shall not sublicense, sell, lease, or otherwise transfer the Software and/or Typefaces without the prior written consent of Monotype Imaging. 11 Use, duplication or disclosure by the Government is subject to restrictions as set forth in the Rights in Technical Data and Computer Software clause at FAR 252-227-7013, subdivision (b)(3)(ii) or subparagraph (c)(1)(ii), as appropriate.
  • Page 45 Legal and Safety Information > Notice "Object" form shall mean any form resulting from mechanical transformation or translation of a Source form, including but not limited to compiled object code, generated documentation, and conversions to other media types. "Work" shall mean the work of authorship, whether in Source or Object form, made available under the License, as indicated by a copyright notice that is included in or attached to the work (an example is provided in the Appendix below).
  • Page 46 Legal and Safety Information > Notice 5. Submission of Contributions. Unless You explicitly state otherwise, any Contribution intentionally submitted for inclusion in the Work by You to the Licensor shall be under the terms and conditions of this License, without any additional terms or conditions.

  • Page 47: Energy Saving Control Function

    Legal and Safety Information > Notice Energy Saving Control Function The device comes equipped with a Low Power Mode where energy consumption is reduced after a certain amount of time elapses since the device was last used, as well as a Sleep where printer and fax functions remain in a waiting state but power consumption is still reduced to a minimum when there is no activity with the device within a set amount of time.

  • Page 48: Energy Star (Energy Star®) Program

    Legal and Safety Information > Notice ® Energy Star (ENERGY STAR ) Program We have determined as a participating company in the International Energy Star Program that this product is compliant with the standards laid out in the International Energy Star Program. ®...

  • Page 49: Installing And Setting Up The Machine

    Installing and Setting up the Machine This chapter provides information for the administrator of this machine, such as part names, cable connection, and software installation. Part Names ................................ 2-2 Machine Exterior ............................2-2 Connectors/Interior ..........................2-3 With Optional Equipments Attached ......................2-4 Connecting the Machine and Other Devices .....................

  • Page 50: Part Names

    Installing and Setting up the Machine > Part Names Part Names Machine Exterior 1 Document Processor 10 Original Stopper 2 Original Width Guides 11 USB Memory Slot 3 Original Table 12 Front Cover Open Button 4 Original Eject Table 13 Slit Glass 5 Inner Tray 14 Original Size Indicator Plates 6 Paper Stopper...

  • Page 51: Connectors/Interior

    Installing and Setting up the Machine > Part Names Connectors/Interior 1 LINE Connector 5 USB Interface Connector 2 TEL Connector 6 Envelope Lever (ECOSYS M3040idn and ECOSYS M3540idn only) 3 Option Interface 7 Fuser Cover 4 Network Interface Connector 8 Paper Width Guides...

  • Page 52: With Optional Equipments Attached

    Installing and Setting up the Machine > Part Names 16 Toner Container (Black) 19 Left Cover 17 Toner Container Lock Lever 20 Waste Toner Box 18 Registration Roller With Optional Equipments Attached 6 Rear Tray (ECOSYS M3550idn and ECOSYS 1 Card Reader M3560idn only) 2 Cassette 2 7 Paper Stopper (ECOSYS M3550idn and ECOSYS...

  • Page 53: Connecting The Machine And Other Devices

    Installing and Setting up the Machine > Connecting the Machine and Other Devices Connecting the Machine and Other Devices Prepare the cables necessary to suit the environment and purpose of the machine use. When Connecting the Machine to the PC via USB When Connecting the Machine to the PC on the Network Network Network...

  • Page 54: Connecting Cables

    Installing and Setting up the Machine > Connecting Cables Connecting Cables Connecting LAN Cable IMPORTANT If the power is on, turn the power switch off. Power Off (page 2-8) Connect the cable to the machine. Connect the LAN cable to the network interface connector. Connect the other end of the cable to the hub.

  • Page 55: Connecting Usb Cable

    Installing and Setting up the Machine > Connecting Cables Connecting USB Cable IMPORTANT If the power is on, turn the power switch off. Power Off (page 2-8) Connect the cable to the machine. Connect the USB cable to the USB interface connector located on the left side of the body. Connect the other end of the cable to the PC.

  • Page 56: Power On/Off

    Installing and Setting up the Machine > Power On/Off Power On/Off Power On Turn the power switch on. IMPORTANT When turning off the power switch, do not turn on the power switch again immediately. Wait more than 5 seconds, and then turn on the power switch. Power Off IMPORTANT When the [Processing] indicator or [Memory] indicator is lit up or blinked, the machine is operating.

  • Page 57: Login/Logout

    NOTE The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000 5000 ECOSYS M3560idn...

  • Page 58: Logout

    Installing and Setting up the Machine > Login/Logout Simple Login Select the user to login. 10:10 None None None None None None Menu If this screen is displayed during operations, select a user and log in. NOTE If a user password is required, an input screen will be displayed. Simple Login Settings (page 9-25) Logout To logout from the machine, press the [Authentication/Logout] key to return to the login user...

  • Page 59: Default Settings Of The Machine

    Installing and Setting up the Machine > Default Settings of the Machine Default Settings of the Machine Before using this machine, configure such settings as date and time, network configuration, and energy saving functions as needed. The Machine Setup Wizard is launched when the equipment is turned on for the first time after being installed.

  • Page 60: Set The Date

    Installing and Setting up the Machine > Default Settings of the Machine Set the summer time. System Menu/Counter. 10:10 Time Zone - Summer Time Cancel < Back NOTE If you select a region that does not utilize summer time, the summer time setting screen will not appear.

  • Page 61: Network Setup (Lan Cable Connection)

    Installing and Setting up the Machine > Default Settings of the Machine Network Setup (LAN Cable Connection) The machine is equipped with network interface, which is compatible with network protocols such as TCP/IP (IPv4), TCP/IP (IPv6), NetBEUI, and IPSec. It enables network printing on the Windows, Macintosh, UNIX and other platforms. Set up TCP/IP (IPv4) to connect to the Windows network.

  • Page 62: Energy Saver Function

    Installing and Setting up the Machine > Energy Saver function Energy Saver function If a certain period of time elapses after the machine is last used, the machine automatically enters Low Power Mode to reduce power consumption. If a further period of time elapses without the machine being used, the machine automatically enters sleep mode, which minimizes power consumption.

  • Page 63: Sleep And Auto Sleep

    [Energy Saver] key. The machine will be ready to operate within 15 seconds (ECOSYS M3040idn/ECOSYS M3540idn), 20 seconds (ECOSYS M3550idn) or 25 seconds (ECOSYS M3560idn). Note that ambient environmental conditions, such as ventilation, may cause the machine to respond more slowly.
  • Page 64 Installing and Setting up the Machine > Energy Saver function Sleep Level (Energy Saver and Quick Recovery) (models except for Europe) For sleep level, you can toggle between the following two modes: Energy Saver mode and Quick Recovery mode. The default setting is Energy Saver mode.

  • Page 65: Quick Setup Wizard

    Installing and Setting up the Machine > Quick Setup Wizard Quick Setup Wizard For FAX functions, paper settings, Energy Saver functions and network settings, the following settings can be configured in a wizard-style screen. FAX Setup Configures basic fax settings. 1.
  • Page 66 If the user authentication screen appears, enter your login user name and login password and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000...
  • Page 67 Installing and Setting up the Machine > Quick Setup Wizard Control Description Exits the wizard. Settings configured so far are applied. Previous Returns to the previous item. Skip Advances to the next item without setting the current item. Next Advances to the next screen. Back Returns to the previous screen.

  • Page 68: Installing Software

    File Management Utility This makes it possible to send and save a scanned document to a specified network folder. KYOCERA Net Direct Print This makes it possible to print a PDF file without starting Adobe Acrobat/ Reader. FONTS These are display fonts that enable the machine's built-in fonts to be used in a software application.

  • Page 69: Installing Software In Windows

    Installing and Setting up the Machine > Installing Software Installing Software in Windows Express Install The following procedure is an example for installing the software in Windows 7 using [Express Install]. For details on Custom Installation, refer to Custom Install on page 2-23.

  • Page 70: Finish The Installation

    Installing and Setting up the Machine > Installing Software NOTE • The machine cannot be detected unless it is on. If the computer fails to detect the machine, verify that it is connected to the computer via a network or USB cable and that it is turned on and click (Reload).

  • Page 71: Custom Install

    Installing and Setting up the Machine > Installing Software Custom Install The following procedure is an example for installing the software in Windows 7 using [Custom Install]. Insert the DVD. NOTE • Installation on Windows must be done by a user logged on with administrator privileges. •...
  • Page 72 Installing and Setting up the Machine > Installing Software Install using [Custom Install]. Select the device to be installed. The following buttons can be used. : This changes the display to icon and text display. : Use this to select multiple items. : If the desired device does not appear, press this button to directly select the device.
  • Page 73 Installing and Setting up the Machine > Installing Software Click [Install]. Finish the installation. When "Your software is ready to use" appears, you can use the software. To print a test page, click the "Print a test page" checkbox and select the machine. Click [Finish] to exit the wizard.

  • Page 74: Uninstalling The Software

    Programs], [Kyocera], and [Uninstall Kyocera Product Library] to display the Uninstall Wizard. NOTE In Windows 8, click [Search] in charms, and enter "Uninstall Kyocera Product Library" in the search box. Select [Uninstall Kyocera Product Library] in the search list. Uninstall the software.

  • Page 75: Installing Software In Mac Computer

    Bonjour on page 8-28. • In the Authenticate screen, enter the name and password used to log in to the operating system. Insert the DVD. Double-click the [Kyocera] icon. Display the screen. Double-click [Kyocera OS X x.x] depending on your Mac OS version.

  • Page 76: Configure The Printer

    Installing and Setting up the Machine > Installing Software Configure the printer. Display the window. Select [Default] and click the item that appears in "Name". Select the driver in "Use". NOTE When using an IP connection, click the IP icon for an IP connection and then enter the IP address and printer name.

  • Page 77: Setting Twain Driver

    Register this machine to the TWAIN Driver. Instructions are based on interface elements as they appear in Windows 7. Display the screen. Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. TWAIN Driver screen appears. NOTE In Windows 8, click [Search] in charms, and enter "TWAIN Driver Setting"...

  • Page 78: Setting Wia Driver

    Installing and Setting up the Machine > Installing Software Setting WIA Driver Register this machine to the WIA Driver. Instructions are based on interface elements as they appear in Windows 7. Display the screen. Click [Start] button on the Windows and enter [Scanner] in [Program and File Search].

  • Page 79: Checking The Counter

    Installing and Setting up the Machine > Checking the Counter Checking the Counter Press the [System Menu/Counter] key to check the number of sheets printed and scanned. Display the screen. System Menu/Counter. 10:10 System Menu Quick Setup Wizard Language Report Counter Close Check the counter.

  • Page 80: Additional Preparations For The Administrator

    Installing and Setting up the Machine > Additional Preparations for the Administrator Additional Preparations for the Administrator In addition to the information provided in this chapter, the administrator of this machine should check the following, and configure the settings as needed. Sending Documents to a PC To Send to a Shared Folder (Send to Folder (SMB)) To send a document that has been loaded, you need to create a shared folder to receive the document on your computer.
  • Page 81 Installing and Setting up the Machine > Additional Preparations for the Administrator I want to... Function Reference page Protect the transmission from interception and IPP over SSL page 8-29 wiretapping. HTTPS page 8-29 LDAP Security page 8-31 SMTP Security page 8-31 POP3 Security page 8-31 FTP Encrypted TX...

  • Page 82: Command Center Rx

    Installing and Setting up the Machine > Command Center RX Command Center RX If the machine is connected to the network, you can configure various settings using Command Center RX. This section explains how to access Command Center RX, and how to change security settings and the host name. For details on Command Center RX, refer to the Command Center RX User Guide.

  • Page 83: Accessing Command Center Rx

    Installing and Setting up the Machine > Command Center RX Accessing Command Center RX Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Press [Device Information] in the home screen and then [Identification/Network] to check the machine's IP address and the host name.
  • Page 84 Installing and Setting up the Machine > Command Center RX Configure the function. Select a category from the navigation bar on the left of the screen. NOTE To fully access the features of the Command Center RX pages, enter the User Name and Password and click [Login].

  • Page 85: Changing Security Settings

    Installing and Setting up the Machine > Command Center RX Changing Security Settings This section explains how to change the security settings. Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Press [Device Information] in the home screen and then [Identification/Network] to check the machine's IP address or the host name.
  • Page 86 Installing and Setting up the Machine > Command Center RX Configure the Security Settings. From the [Security Settings] menu, select the setting you want to configure. NOTE • The configurable settings within [Device Security], [Send Security], and [Network Security] can also be configured from the machine's System Menu. Setup and Registration (System Menu) (page 8-1).

  • Page 87: Changing Device Information

    Installing and Setting up the Machine > Command Center RX Changing Device Information Change the device information of the machine. Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Press [Device Information] in the home screen and then [Identification/Network] to check the machine's IP address or the host name.
  • Page 88 Installing and Setting up the Machine > Command Center RX Specify the host name. Enter the device information, and then click [Submit]. IMPORTANT • After changing the setting, restart the network or turn the machine OFF and then • To restart the network interface card, click [Reset] in the [Management Settings] menu, and then click...

  • Page 89: E-Mail Settings

    Installing and Setting up the Machine > Command Center RX E-mail Settings By configuring the SMTP settings, it is possible to send the images scanned by the machine as E-mail attachments and to send E-mail notices when jobs have been completed. To use this function, this machine must be connected to a mail server using the SMTP protocol.
  • Page 90 Installing and Setting up the Machine > Command Center RX From the [Network Settings] menu, click [Protocol]. Configure the settings. Set "SMTP (E-mail TX)" to [On] in the "Send Protocols". 2-42...
  • Page 91 Installing and Setting up the Machine > Command Center RX Display the screen. Display the E-mail Settings screen. From the [Function Settings] menu, click [E-mail]. 2-43...
  • Page 92 Installing and Setting up the Machine > Command Center RX Configure the settings. Enter "SMTP" and "E-mail Send Settings" items. Setting Description SMTP Set to send e-mail from the machine. SMTP Protocol Displays the SMTP protocol settings. Check that "SMTP Protocol" is set to [On].

  • Page 93: Registering Destinations

    Installing and Setting up the Machine > Command Center RX Registering Destinations You can register destinations to the machine's Address Book, from Command Center RX. Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Press [Device Information] in the home screen and then [Identification/Network] to check the machine's IP address or the host name.
  • Page 94 Installing and Setting up the Machine > Command Center RX Populate the fields. Enter the destination information. Enter the information for the destination you want to register. The fields to populate are the same as when registering via operation panel. Registering Destinations in the Address Book (page 3-35) Click [Submit].

  • Page 95: Creating A New Custom Box

    Installing and Setting up the Machine > Command Center RX Creating a New Custom Box You can register a custom box from Command Center RX. NOTE To use Custom Box, an optional SSD must be installed in the machine. Display the screen. Launch your Web browser.

  • Page 96: Printing A Document Stored In A Custom Box

    Installing and Setting up the Machine > Command Center RX Printing a document stored in a Custom Box A document stored in a Custom Box can be printed from Command Center RX. Display the screen. Launch your Web browser. In the address or location bar, enter the machine's IP address or the host name. Press [Device Information] in the home screen and then [Identification/Network] to check the machine's IP address or the host name.
  • Page 97 Installing and Setting up the Machine > Command Center RX Print the document. Select the document you wish to print. Select the checkbox of the document to be printed. Click [Print]. For settings that are configurable, refer to Command Center RX User Guide. 2-49...

  • Page 98: Transferring Data From Our Other Products

    This section explains how to transfer data between our products. Migrating the Address Book The Address Book registered on the machine can be backed up or migrated using the KYOCERA Net Viewer on the included DVD. For details on operating the KYOCERA Net Viewer, refer to the KYOCERA Net Viewer User Guide.
  • Page 99 Installing and Setting up the Machine > Transferring Data from Our Other Products Select [Create from device] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. Select the model you want to back up, and click [Next]. NOTE If the "Admin Login"...

  • Page 100: Load The Address Book Data

    Please note that selecting [Finish] will write the data to the machine's Address Book. Writing Address Book Data to the Machine Launch the KYOCERA Net Viewer. Load the Address Book data. Right-click on the model name to which you want to transfer the Address Book, and select...
  • Page 101 Installing and Setting up the Machine > Transferring Data from Our Other Products Select [Create from file] and remove the checkmark from [Overwrite settings on target device], and then click [Next]. Selecting the [Overwrite settings on target device] checkbox will overwrite the machine's Address Book from entry No.1.

  • Page 102: Preparation Before Use

    Preparation before Use This chapter explains the following operations. Using the Operation Panel ..........................3-2 Operation Panel Keys ..........................3-2 Adjusting the Operation Panel Angle ....................... 3-3 Touch Panel Display ............................3-4 Home Screen ............................3-4 Display for Device Information ......................... 3-8 Display of Keys That Cannot Be Set .......................

  • Page 103: Using The Operation Panel

    Preparation before Use > Using the Operation Panel Using the Operation Panel Operation Panel Keys Displays the Home screen. Displays the Status/Job Displays the screen for Cancel screen. sending. You can change it to display the Address Book screen. Displays the Copy screen. Displays the FAX screen.

  • Page 104: Adjusting The Operation Panel Angle

    Preparation before Use > Using the Operation Panel Adjusting the Operation Panel Angle The angle of the operation panel can be adjusted. Keep the angle adjustment tab pressed and the angle can be adjusted in 2 stages.

  • Page 105: Touch Panel Display

    Preparation before Use > Touch Panel Display Touch Panel Display Home Screen This screen is displayed by pressing the [Home] key on the operation panel. Touching an icon will display the corresponding screen. You can change the icons to display on the Home screen as well as its background. Editing the Home Screen (page 3-5) Select the function.

  • Page 106: Editing The Home Screen

    You can only change the settings by logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn...
  • Page 107 Preparation before Use > Touch Panel Display Available Functions to Display on Desktop Reference Function Icon Description page Copy Displays the Copy screen. page 5-16 Send Displays the Send screen. page 5-19 Displays the FAX screen. Refer to the FAX Operation Guide.
  • Page 108 Preparation before Use > Touch Panel Display Available Functions to Display on Taskbar Reference Function Icon Description page Status/Job Cancel Displays the Status screen. If an error occurs, the icon will show "!". Once the error clears, the display will return to normal.

  • Page 109: Display For Device Information

    Preparation before Use > Touch Panel Display Display for Device Information Shows device information. Allows you to check system and network information, as well as options that are used. Press [Device Information] in the home screen. Device Information Check the device information. 10:10 Device Information Identification/Network...

  • Page 110: Display Of Keys That Cannot Be Set

    Preparation before Use > Touch Panel Display Display of Keys That Cannot Be Set Keys of features that cannot be used due to feature combination restrictions or non-installation of options are in a non- selectable state. Normal Grayed out Ready to copy. 10:10 Ready to copy.

  • Page 111: Enter Key And Quick No. Search Key

    Preparation before Use > Touch Panel Display Enter key and Quick No. Search key This section explains how to use the [Enter] key and [Quick No. Search] key on the operation panel. Using the [Enter] key ( The [Enter] key has the same function as the key with the Enter mark ( ), such as the [OK  ] key and the [Close  ]. Ready to copy.

  • Page 112: Help Screen

    Preparation before Use > Touch Panel Display Help Screen If you have difficulty operating the machine, you can check how to operate it using the touch panel. When the [?] (help) is displayed on the touch panel, you can press it to display the Help screen. The Help screen shows explanations of functions and how to use them.

  • Page 113: Loading Paper

    Preparation before Use > Loading Paper Loading Paper Load paper in the cassettes and multipurpose tray. For the paper load methods for each cassette, refer to the page below. Name Page Cassette 1 page 3-14 Cassette 2 page 3-14 Cassette 3 page 3-14 Cassette 4 page 3-14...

  • Page 114: Precaution For Loading Paper

    Preparation before Use > Loading Paper Precaution for Loading Paper When you open a new package of paper, fan the sheets to separate them slightly prior to loading in the following steps. Fan the paper, then tap it on a level surface. In addition, note the following points.

  • Page 115: Loading In The Cassettes

    Preparation before Use > Loading Paper Loading in the Cassettes The cassettes can hold plain paper, recycled paper or color paper. Cassette 1 to 5 hold up to 500 sheets of plain paper (80 g/m For details of the supported paper sizes, refer to Choosing the Appropriate Paper on page 11-16.
  • Page 116 Preparation before Use > Loading Paper Adjust the paper length guide to the paper size required. Press the paper length adjusting tab and slide the guides to the paper size required. NOTE If you are going to use paper that is longer than A4, pull out the paper length guide backwards.

  • Page 117: Load Paper

    Preparation before Use > Loading Paper (On ECOSYS M3040idn/ECOSYS M3540idn only) Press the bottom plate down until it locks. Load paper. Fan the paper, then tap it on a level surface to avoid paper jams or skewed printing. Load the paper in the cassette.

  • Page 118: Operation Panel

    Preparation before Use > Loading Paper Gently push the cassette back in. Specify the type of paper loaded in the cassette using the operation panel. Paper Size and Media Type for the Cassettes (page 3-22) 3-17...

  • Page 119: Loading Paper In The Multi Purpose Tray

    Preparation before Use > Loading Paper Loading Paper in the Multi Purpose Tray The multi purpose tray will hold up to 100 sheets of plain paper (80 g/m For details of the supported paper sizes, refer to Choosing the Appropriate Paper on page 11-16.

  • Page 120: The Operation Panel

    Preparation before Use > Loading Paper Adjust the multi purpose tray size. Paper sizes are marked on the multi purpose tray. Load paper. Insert the paper along the paper width guides into the tray until it stops. After removing new paper from its packaging, fan the paper before loading it in the multi purpose tray.
  • Page 121 Preparation before Use > Loading Paper When you load envelopes or cardstock in the multi purpose tray Switching to Envelop Mode (ECOSYS M3040idn/ECOSYS M3540idn) To print on an envelope, follow the procedure below to switch to envelope mode. NOTE When the printing on envelopes is completed, return the envelope lever to its original position (at the bottom).
  • Page 122 Preparation before Use > Loading Paper Loading Envelopes or Cardstock Load the paper with the print side facing up. For the procedure for printing, refer to the Printer Driver User Guide. Example: When printing the address. Open the flap Close the flap. Return postcard Cardstocks Portrait form...

  • Page 123: Specifying Paper Size And Media Type

    Preparation before Use > Loading Paper Specifying Paper Size and Media Type The default paper size setting for cassette 1, for the multi purpose tray and for the optional paper feeder (cassettes 2 to 5) is "A4" or "Letter", and the default media type setting is "Plain". To change the type of paper to be used in cassettes, specify the paper size and media type setting.
  • Page 124 Preparation before Use > Loading Paper Paper Size and Media Type for the Multi Purpose Tray (MP Tray Setting) Specify the paper size and media type of paper to be used in the multi purpose tray. Item Description Paper Size Metric Select from the Metric standard sizes.

  • Page 125: Paper Stopper

    Preparation before Use > Paper Stopper Configure the function. System Menu/Counter. 10:10 Paper Setup 1. Cassette 1 2. Cassette 2 3. Cassette 3 4. Cassette 4 Set the paper size and type to load in the cassette. 5. Cassette 5 6.

  • Page 126: Preparation For Sending A Document To A Shared Folder In A Pc

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Preparation for Sending a Document to a Shared Folder in a PC Check the information that needs to be set on the machine and create a folder to receive the document on your computer.

  • Page 127: Making A Note Of The User Name And Domain Name

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Making a note of the user name and domain name Check the domain name and user name for logging onto Windows. Display the screen. From [Start] button on the Windows, select [All Programs] (or [Programs]), [Accessories]...

  • Page 128: Create A Folder

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Creating a Shared Folder, Making a Note of a Shared Folder Create a shared folder to receive the document in the destination computer. NOTE If there is a workgroup in System Properties, configure the settings below to limit folder access to a specific user or group.
  • Page 129 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Right-click the "scannerdata" folder and click [Share] and [Advanced sharing]. Click the [Advanced Sharing] button. Make sure that the [Sharing] tab is selected. In Windows XP, right-click the "scannerdata" folder and select [Sharing and Security] (or [Sharing]).
  • Page 130 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Specify the location. If the computer name that you made a note of on page Making a note of the computer name and full computer name on page 3-25 is the same as the domain name: If the computer name is not shown in "From this...
  • Page 131 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Check the details set in the [Security] tab. Select the [Security] tab. Select the user you entered. If the user does not appear on "Group or user names", click [Edit] button to add user in a similar way of step 2 (Configure permission...

  • Page 132: Configuring Windows Firewall

    Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Configuring Windows Firewall Permit sharing of files and printers and set the port used for SMB transmission. NOTE Log on to Windows with administrator privileges. Check file and printer sharing.
  • Page 133 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select [Advanced settings]. Select [Inbound Rules]. Select [New Rules]. Select [Port]. 3-32...
  • Page 134 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Select [TCP] as the port to apply the rule to. Then select [Specific local ports] and enter “445” then click [Next]. Select [Allow the connection] and click the [Next] button.
  • Page 135 Preparation before Use > Preparation for Sending a Document to a Shared Folder in a PC Enter "Scan to SMB" in "Name" and click [Finish]. In Windows XP or Windows Vista In Windows XP, from [Start] button on the Windows, select [Control Panel], and then [Windows...

  • Page 136: Registering Destinations In The Address Book

    Preparation before Use > Registering Destinations in the Address Book Registering Destinations in the Address Book Save frequently used destinations to the Address Book or One Touch Keys. The saved destinations can be changed. The destinations are available for Send as E-mail, Send to Folder, and Fax Transmission (Only on products with the fax function installed).
  • Page 137 Preparation before Use > Registering Destinations in the Address Book Add the address. Press [E-mail Address] to add an E-mail address, [SMB] to add a folder on the PC, or [FTP] to add an FTP folder. The procedure differs depending on the transmission method selected. Select the item that you want to change.
  • Page 138 Preparation before Use > Registering Destinations in the Address Book To search for a folder on a PC on the network, press [Menu] and then [Search Folder from Network] or [Search Folder by Host Name]. If you selected [Search Folder from Network], you can enter the "Domain/Workgroup", and "Host Name"...
  • Page 139 Preparation before Use > Registering Destinations in the Address Book Use [+] / [-] or the numeric keys to enter an address number (001 to 250). To have the number assigned automatically, enter "000". NOTE • Address Number is an ID for a destination. You can select any available number out of 200 numbers for contacts and 50 numbers for groups.

  • Page 140: Editing And Deleting Address Book Entries

    Preparation before Use > Registering Destinations in the Address Book Select the members (destinations). Select the item that you want to change. 10:10 Add - Confirmation Name Support department Member Member: 0 Address Number Auto Cancel < Back Save Press [Member]. Press Select destinations (contacts) to add to the group.
  • Page 141 Preparation before Use > Registering Destinations in the Address Book Press [ ], [Address Book/One Touch] and then [Address Book]. The procedure differs depending on the details to be edited. Edit or delete the destination. NOTE Destinations can be sorted or searched by destination name or address number. For details, refer to Specifying Destination on page 5-22.

  • Page 142: Adding A Destination On One Touch Key (One Touch Key)

    Preparation before Use > Registering Destinations in the Address Book Adding a Destination on One Touch Key (One Touch Key) Assign a new destination (contact or group) to an one touch key. A maximum of 100 destinations can be registered. NOTE •...

  • Page 143: Editing And Deleting One Touch Key

    Preparation before Use > Registering Destinations in the Address Book Editing and Deleting One Touch Key Edit and delete the destinations you added to One Touch Key. Display the screen. Press the [System Menu/Counter] key. Press [ ], [Address Book/One Touch] and then [One Touch Key]. Select a One Touch Key number (001 to 100) for the destination.

  • Page 144: Printing From Pc

    Printing from PC This chapter explains the following topics: Printing from PC ..............................4-2 Printing on Non-standard Sized Paper ....................4-4 Printer Driver Print Settings Screen ......................4-5 Printer Driver Help ........................... 4-6 Changing the Default Printer Driver Settings (Windows 7) ..............4-6 Canceling Printing from a Computer ......................

  • Page 145: Printing From Pc

    Printing from PC > Printing from PC Printing from PC Follow the steps below to print documents from applications. This section provides the printing method using the KX DRIVER. NOTE • To print the document from applications, install the printer driver on your computer from the supplied DVD (Product Library).

  • Page 146: Start Printing

    Printing from PC > Printing from PC Select the [Basic] tab. Click "Print size" menu and select the paper size to use for printing. To load the paper of size that is not included in print sizes of the machine such as cardstock or envelopes, the paper size needs to be registered.

  • Page 147: Printing On Non-Standard Sized Paper

    Printing from PC > Printing from PC Printing on Non-standard Sized Paper If you loaded a paper size that is not included in the print sizes of the machine, register the paper size in the [Basic] tab of the print settings screen of the printer driver. The registered size can be selected from the "Print size"...

  • Page 148: Printer Driver Print Settings Screen

    Printing from PC > Printing from PC Printer Driver Print Settings Screen The printer driver print settings screen allows you to configure a variety of print-related settings. For more information, refer to the Printer Driver User Guide on the DVD. Description [Quick Print] tab...

  • Page 149: Printer Driver Help

    Printing from PC > Printing from PC Printer Driver Help The printer driver includes Help. To learn about print settings, open the printer driver print settings screen and display Help as explained below. • Click the [?] button in the upper right corner of the screen and then click the item you want to know about. •...

  • Page 150: Printing By Airprint

    Printing from PC > Printing by AirPrint Printing by AirPrint AirPrint is a printing function that is included standard in iOS 4.2 and later products, and Mac OS X 10.7 and later products. This function enables you to connect and print to any AirPrint compatible device without installing a printer driver. To allow the machine to be found when printing by AirPrint, you can set machine location information in Command Center RX.

  • Page 151: Printing Data Saved On The Printer

    Printing from PC > Printing Data Saved on the Printer Printing Data Saved on the Printer If you configure settings in the [Job] tab of the printer driver and then print, the print job will be saved in the Job Box (memory) and printing can be executed at the machine.
  • Page 152 Printing from PC > Printing Data Saved on the Printer Printing the Documents Print the documents stored in a Private Print box. The procedure is as follows. Display the screen. Press [Job Box] in the home screen. Job Box Select [Private Print/Stored Job]. Document Box.
  • Page 153 Printing from PC > Printing Data Saved on the Printer Deleting the Documents Delete the documents stored in a Private Print box. The procedure is as follows. Display the screen. Press [Job Box] in the home screen. Job Box Select [Private Print/Stored Job]. Document Box.

  • Page 154: Printing Document From Stored Job Box

    Printing from PC > Printing Data Saved on the Printer Printing Document from Stored Job Box In Stored Job, the print data sent from the application is saved to the machine. You can set up an access code as necessary. If you set up an access code, enter the access code when printing. Print data will be stored in the Stored Job Box after printing.
  • Page 155 Printing from PC > Printing Data Saved on the Printer Specify the number of copies to print as desired. Press [OK]. Printing starts. NOTE If the document is protected by an access code, the password entry screen will be displayed. Enter the password using the numeric keys. Deleting the Documents Delete the documents stored in a Stored Job box.
  • Page 156 Printing from PC > Printing Data Saved on the Printer Press [Yes] in the confirmation screen. The document is deleted. NOTE If the document is protected by an access code, the password entry screen will be displayed. Enter the password using the numeric keys. 4-13...

  • Page 157: Printing Document From Quick Copy Box

    Printing from PC > Printing Data Saved on the Printer Printing Document from Quick Copy Box Quick Copy feature facilitates additional prints of a document already printed. Activating Quick Copy and printing a document using the printer driver allow the print data to be stored in the Quick Copy Job Box. When additional copies are required, you can reprint the required number of copies from the operation panel.
  • Page 158 Printing from PC > Printing Data Saved on the Printer Print the document. Select the document to print and press [Print]. Document Box. 10:10 Job Box - Quick Copy/Proof and Hold doc 4100908135138 2013/10/10 10:10 doc 0100908134821 2013/10/10 11:11 Menu Cancel <...
  • Page 159 Printing from PC > Printing Data Saved on the Printer Delete the document. Select the document to delete and press Document Box. 10:10 Job Box - Quick Copy/Proof and Hold doc 4100908135138 2013/10/10 10:10 doc 0100908134821 2013/10/10 11:11 Menu Cancel <...

  • Page 160: Printing Document From Proof And Hold Box

    Printing from PC > Printing Data Saved on the Printer Printing Document from Proof and Hold Box The Proof and Hold feature produces only a single proof print of multiple-print job and holds printing of the remaining copies. Printing a multiple-print job in Proof and Hold using the printer driver allows only a single copy to be printed while maintaining the document data in the Job Box.
  • Page 161 Printing from PC > Printing Data Saved on the Printer Print the document. Select the document to print and press [Print]. Document Box. 10:10 Job Box - Quick Copy/Proof and Hold doc 4100908135138 2013/10/10 10:10 doc 0100908134821 2013/10/10 11:11 Menu Cancel <...
  • Page 162 Printing from PC > Printing Data Saved on the Printer Delete the document. Select the document to delete and press Document Box. 10:10 Job Box - Quick Copy/Proof and Hold doc 4100908135138 2013/10/10 10:10 doc 0100908134821 2013/10/10 11:11 Menu Cancel <...

  • Page 163: Operation On The Machine

    Operation on the Machine This chapter explains the following topics: Loading Originals ............................... 5-2 Placing Originals on the Platen ........................ 5-2 Loading Originals in the Document Processor ..................5-3 Favorites ................................5-5 Registering Favorite ..........................5-6 Recalling Favorite ............................ 5-9 Editing and Deleting Favorite .........................

  • Page 164: Loading Originals

    Operation on the Machine > Loading Originals Loading Originals Placing Originals on the Platen You may place books or magazines on the platen in addition to ordinary sheet originals. Align it flush against the original size indicator plates with Put the scanning the back left corner side facedown.

  • Page 165: Loading Originals In The Document Processor

    Operation on the Machine > Loading Originals Loading Originals in the Document Processor The document processor automatically scans each sheet of multiple originals. Both sides of two-sided originals are scanned. Originals Supported by the Document Processor The document processor supports the following types of originals. Weight 50 to 120 g/m (duplex: 50 to 120 g/m...

  • Page 166: Place The Originals

    Operation on the Machine > Loading Originals Place the originals. Put the side to be scanned (or the first side of two-sided originals) face-up. Slide the leading edge into the document processor as far as it will go. NOTE For details on Original Orientation, refer to Original Orientation on page 6-10.

  • Page 167: Favorites

    Operation on the Machine > Favorites Favorites Frequently used functions can be registered as favorites so that they can be called up easily. The following functions are pre-registered on this machine. You can delete these functions as well as register new functions.

  • Page 168: Registering Favorite

    Operation on the Machine > Favorites Favorites Name Description Default Registration Scan to E-mail (Address Use this when you want to send the image to an • Sending Functions Book) E-mail address registered in the Address Book. • Wizard mode The settings necessary for sending such as the •...
  • Page 169 Operation on the Machine > Favorites NOTE When the job type is “Copy”, the Destination Recall Method screen will not be displayed. Enter the new favorite name and press [Next]. Character Entry Method (page 11-12) Check the settings and change or add information as needed. Select the item that you want to change.

  • Page 170: Program Mode

    Operation on the Machine > Favorites Program Mode Display the screen. Press [Send] on the Home screen. Send Set the send function and press [Favorites]. Ready to send. 10:10 Send Dest. : Check bbb@abc.com One Touch Key Address Book Ext Address Book E-mail Folder Functions...

  • Page 171: Recalling Favorite

    Operation on the Machine > Favorites Item Description Name Enter the name displayed on the favorite screen (up to 32 characters). Job Type The type of the selected job is displayed. Number Enter the favorite number. If you enter 00, the smallest number available will be automatically assigned.

  • Page 172: Editing And Deleting Favorite

    Operation on the Machine > Favorites Execute the favorite. When using the wizard mode The registered screens are displayed in order. Make the desired settings and press [Next]. When all the settings are complete, the confirmation screen is displayed. NOTE To edit the settings, press [<Back] and make changes as desired.

  • Page 173: Application

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn...

  • Page 174: Using Applications

    Operation on the Machine > Application Press [Yes] in the confirmation screen. Installation of the application begins. Depending on the application being installed, the installation may take some time. Once the installation ends, the original screen reappears. NOTE • To install another application, repeat steps 2-3 and 2-4. •...

  • Page 175: Uninstalling Applications

    [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn...

  • Page 176: Registering Shortcuts

    Operation on the Machine > Registering Shortcuts Registering Shortcuts You can register shortcuts for easy access to the frequently used functions. The settings for the selected function can also be registered. A function name linked to a registered shortcut can be changed as necessary. You can register up to 2 shortcuts for copying functions, sending functions, fax functions, and functions set for document box.

  • Page 177: Editing And Deleting Shortcuts

    Operation on the Machine > Registering Shortcuts Press [Save]. Ready to copy. 10:10 Copy Copies Paper Zoom Density Selection Auto 100% Normal 0 Duplex Combine Collate/ Offset 1-sided>>1-sided Collate Functions Shortcut 1 Shortcut 2 Favorites The shortcut is registered. Editing and Deleting Shortcuts Follow the steps shown below to change a shortcut number/name or delete a shortcut.

  • Page 178: Copying

    Operation on the Machine > Copying Copying Basic Operation Follow the steps as below for basic copying. Press [Copy] on the Home screen. Copy Place the originals. Place the originals. Loading Originals (page 5-2) Select the functions. Ready to copy. 10:10 Copy Copies...

  • Page 179: Reserve Next

    Operation on the Machine > Copying Reserve Next This function allows you to reserve the next job during printing. Using this function, the original will be scanned while the machine is printing. When the current print job ends, the reserved copy job is printed. The procedure differs depending on the Reserve Next Priority (refer to Reserve Next Priority on page 8-20).

  • Page 180: Canceling Jobs

    Operation on the Machine > Copying Canceling Jobs You can also cancel jobs by pressing the [Stop] key. Press the [Stop] key with the copy screen displayed. Cancel a job. When there is a job is being scanned Canceling... 10:10 Job No.:0005 Job Name:doc00000120101010101010 Scanned Pages...

  • Page 181: Sending

    Operation on the Machine > Sending Sending This machine can send a scanned image as an attachment of an E-mail message or to a PC linked to the network. In order to do this, it is necessary to register the sender and destination (recipient) address on the network. A network environment which enables the machine to connect to a mail server is required in order to send E-mail.

  • Page 182: Basic Operation

    Operation on the Machine > Sending Basic Operation Press [Send] on the Home screen. Send Place the originals. Place the originals. Loading Originals (page 5-2) Specify the destination. Ready to send. 10:10 Send Dest. : Check Recall One Touch Key Address Book Ext Address Book E-mail...
  • Page 183 Operation on the Machine > Sending Select the functions. Ready to send. 10:10 Send Dest. : Check bbb@abc.com One Touch Key Address Book Ext Address Book E-mail Folder Functions Favorites Press tabs to display other functions. Send (page 6-3) Press the [Start] key. Sending starts.

  • Page 184: Specifying Destination

    Operation on the Machine > Sending Specifying Destination Select the destination using either of the following methods: Choosing from the Address Book (page 5-22) Choosing from the External Address Book For details on the External Address Book, refer to Command Center RX User Guide. Choosing from the One Touch Key (page 5-24) Entering an E-mail Address (page 5-25) Specifying a New PC Folder (page 5-26)
  • Page 185 Operation on the Machine > Sending Select the destinations. 10:10 Address Book (All) ABCD 123456 EFGH efg@efg.com IJKL 12345.com MNOP 11111.com Menu Cancel < Back Press the checkbox to select the desired destination from the list. The selected destinations are indicated by a checkmark in the check box. You can also press [Menu] to perform a more detailed search.
  • Page 186 Operation on the Machine > Sending Accept the destination, and press [OK]. 10:10 Address Book (All) ABCD 123456 EFGH efg@efg.com IJKL 12345.com MNOP 11111.com Menu Cancel < Back Destinations can be changed later. Refer to Checking and Editing Destinations on page 5-30.
  • Page 187 Operation on the Machine > Sending Accept the destination, and press [OK]. 10:10 One Touch Key Cancel Destinations can be changed later. Refer to Checking and Editing Destinations on page 5-30. Entering an E-mail Address Enter the desired E-mail address. NOTE To send an E-mail, configure the environment settings necessary.

  • Page 188: Specifying A New Pc Folder

    Operation on the Machine > Sending Press [OK]. E-mail Input: abc@def.com Limit: Del. Menu Next Dest. Cancel Destinations can be changed later. Refer to Checking and Editing Destinations on page 5-30. Specifying a New PC Folder Specify either the desired shared folder on a computer or an FTP server as the destination. NOTE •...
  • Page 189 Operation on the Machine > Sending Select the folder specification method. Ready to send. 10:10 Folder - SMB Search Folder from Network Search Folder by Host Name Enter Folder Path Cancel < Back To search for a folder on a PC on the network, press [Search Folder from Network] or [Search Folder by Host Name].
  • Page 190 Operation on the Machine > Sending Max. Item Detail characters Login User Name If the computer name and domain name are the same: Up to 64 characters User Name For example: james.smith If the computer name and domain name are different: Domain name\User name For example: abcdnet\james.smith Login Password...
  • Page 191 Operation on the Machine > Sending Press [Menu] and then [Connection Test] to check the connection. Ready to send. 10:10 10:10 Folder - Confirmation Menu Connection Test Host Name pc001 Next Destination Path pc001\ScanData Add to Address Book Port Login User Name abcdnet\james.smith Menu Cancel...

  • Page 192: Checking And Editing Destinations

    Operation on the Machine > Sending Checking and Editing Destinations Check and edit a selected destination. Display the screen. Referring to Specifying Destination on page 5-22, specify the destination. Press [Check]. Ready to send. 10:10 Send Dest. : Check bbb@abc.com One Touch Key Address Book Ext Address Book...

  • Page 193: Confirmation Screen Of Destinations

    Operation on the Machine > Sending Confirmation Screen of Destinations When selecting [On] for Destination Check before Send (Dest. Check before Send on page 8-21), the confirmation screen of destinations appears after pressing the [Start] key. Follow the steps below to confirm the destinations. Check the destinations and press [Check].

  • Page 194: Recall

    Operation on the Machine > Sending Recall Recall is a function allowing you to send the last entered destination once again. When you want to send the image to the same destination, press [Recall], and you can call the destination you sent on the destination list. Press [Recall].

  • Page 195: Sending To Different Types Of Destinations (Multi Sending)

    Operation on the Machine > Sending Sending to Different Types of Destinations (Multi Sending) You can specify destinations that combine E-mail addresses, folders (SMB or FTP) and fax numbers . This is referred to as Multi Sending. This is useful for sending to different types of destination (E-mail addresses, folders, etc.) in a single operation.

  • Page 196: Canceling Sending Jobs

    Operation on the Machine > Sending Canceling Sending Jobs You can also cancel jobs by pressing the [Stop] key. Press the [Stop] key with the send screen displayed. Cancel a job. When there is a job is being scanned Canceling... 10:10 Job No.:0005 Job Name:doc00000120101010101010...

  • Page 197: Wsd Scan

    [View devices and printers]. Install the driver. Click [Add a device]. Select the machine's icon (Kyocera:ECOSYSXXX:XXX) and then click [Next]. When the machine's icon (Kyocera:ECOSYSXXX:XXX) is displayed in "Printers" on the [Devices and Printers] screen, the installation is completed. 5-35...
  • Page 198 Operation on the Machine > Sending WSD scan Press [Send] on the Home screen. Send Place the originals. Loading Originals (page 5-2) Display the screen. Press [WSD Scan]. Scan the originals. Procedure using this machine Select [From Operation Panel] and press [Next]. Select the destination computer and press [OK].

  • Page 199: Scanning Using Twain

    Operation on the Machine > Sending Scanning using TWAIN This section explains how to scan an original using TWAIN. The procedure for scanning using the TWAIN driver is explained as an example. The WIA driver is used in the same way.
  • Page 200 Operation on the Machine > Sending Item Detail Imaging Color Settings This setting specifies the type of color for the image. Resolution This setting specifies the dpi (dots per inch), or sharpness, for the image. Image Quality This setting specifies the overall image quality. Make sure your selection matches the original that you are scanning.

  • Page 201: Scanning With Fmu Connection

    Operation on the Machine > Sending Scanning with FMU Connection "FMU Connection" is installed on the machine as a standard application. FMU Connection can be used to scan an original according to the settings configured with "File Management Utility" on the provided DVD, and save the image data and scanning information on a specified server or in a specified folder.

  • Page 202: How To Use The Fax Function

    Operation on the Machine > How to use the FAX Function How to use the FAX Function On products with a FAX function, it is possible to use the FAX function. For details, refer to the FAX Operation Guide. 5-40...

  • Page 203: What Is Document Box

    Operation on the Machine > What is Document Box? What is Document Box? Document Box contains four types of component boxes which provide the following functions. The following types of document boxes are available. Custom Box (page 5-43) Custom Box is a component box which you can create within the Document Box and store data for later retrieval. You can create or delete a Custom Box, and manipulate data in various ways as described below: Creating a New Custom Box (page 5-43) Storing Documents (page 5-46)

  • Page 204: Basic Operation For Document Box

    Operation on the Machine > What is Document Box? Removable Memory Box (page 5-50) A USB memory stick can be connected to the USB port on the machine to print a saved PDF file. You can print PDF data directly from the USB memory without a PC. Image files scanned using this machine can also be saved to USB memory in the PDF, TIFF, JPEG, XPS or high compression PDF format (Scan to USB).

  • Page 205: Using A Custom Box

    • If user login administration is enabled, you can only change the settings by logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000...
  • Page 206 Operation on the Machine > Using a Custom Box Check the settings and change or add information as needed. Select the item that you want to change. 10:10 Add - Confirmation Box Name Box 01 Box No. 0001 Owner User A Permission Private Cancel...

  • Page 207: Editing And Deleting Custom Box

    Operation on the Machine > Using a Custom Box Editing and Deleting Custom Box Display the screen. Press [Custom Box] on the Home screen. Custom Box Edit the custom box. To edit a custom box Press [Menu], [ ], and then [Edit]. Select the box you want edit.

  • Page 208: Storing Documents

    Operation on the Machine > Using a Custom Box To delete Press [Menu], [ ], and then [Delete]. Select the box you want delete. NOTE • When you have logged in as a user, you can only delete the box whose owner is set to that user.

  • Page 209: Printing Documents

    Operation on the Machine > Using a Custom Box Printing Documents The procedure for printing documents in a custom box is explained below. Display the screen. Press [Custom Box] on the Home screen. Custom Box Select the box containing the document you want to print. NOTE If a custom box is protected by a password, enter the correct password.

  • Page 210: Editing Documents

    Operation on the Machine > Using a Custom Box Editing Documents This function allows you to move documents stored in custom boxes into other boxes. The procedure for moving documents is explained below. Display the screen. Press [Custom Box] on the Home screen. Custom Box Select the box containing the document you want to move.

  • Page 211: Deleting Documents

    Operation on the Machine > Using a Custom Box Deleting Documents The procedure for deleting documents in a custom box is explained below. Display the screen. Press [Custom Box] on the Home screen. Custom Box Select the box containing the document you want to delete. NOTE If a custom box is protected by a password, enter the correct password.

  • Page 212: Printing Documents Stored In Removable Usb Memory

    Operation on the Machine > Printing Documents Stored in Removable USB Memory Printing Documents Stored in Removable USB Memory Plugging USB memory directly into the machine enables you to quickly and easily print the files stored in the USB memory without having to use a computer. The following file types can be printed: •...
  • Page 213 Operation on the Machine > Printing Documents Stored in Removable USB Memory Print the document. Select the folder containing the file to be printed and press [Open]. The machine will display documents in the top 3 folder levels, including the root folder. NOTE 1,000 documents can be displayed.

  • Page 214: Saving Documents To Usb Memory (Scan To Usb)

    Operation on the Machine > Saving Documents to USB Memory (Scan to USB) Saving Documents to USB Memory (Scan to USB) This function allows you to store scanned image files in USB memory connected to the machine. You can store files in PDF, TIFF, JPEG, XPS or high-compression PDF format.

  • Page 215: Check The Usb Memory Information

    Operation on the Machine > Check the USB Memory Information Store the document. Select the folder where the file will be stored. The machine will display the top 3 folder levels, including the root folder. Press Document Box. 10:10 Removable Memory 11-3-3.JPG 7-9-2.JPG Menu...

  • Page 216: Removing Usb Memory

    Operation on the Machine > Removing USB Memory Removing USB Memory Follow the steps below to remove the USB memory. IMPORTANT Be sure to follow the proper procedure to avoid damaging the data or USB memory. Display the screen. Press [Removable Memory] on the Home screen. Removable Memory Press [Menu], [...

  • Page 217: Using Various Functions

    Using Various Functions This chapter explains the following topics: Functions Available on the Machine ........................6-2 Copy ................................ 6-2 Send ................................ 6-3 Custom Box (Printing) ..........................6-5 Removable Memory (Store File, Printing Documents) ................6-6 Functions ................................6-8 Original Size ............................6-8 Paper Selection ............................

  • Page 218: Functions Available On The Machine

    Using Various Functions > Functions Available on the Machine Functions Available on the Machine Copy To configure the settings for functions, press the function key. By pressing [Functions], other selectable functions will be shown as a list. Ready to copy. 10:10 Ready to copy.

  • Page 219: Send

    Using Various Functions > Functions Available on the Machine Send To configure the settings for functions, press [Functions]. Ready to send. 10:10 Ready to send. 10:10 Send Dest. : Functions Quiet Mode Check Recall File Format One Touch Key Address Book Ext Address Book Original Size Original Orientation...
  • Page 220 Using Various Functions > Functions Available on the Machine Reference Functions Description page FAX Direct Sends FAX directly without reading original data into memory. Refer to the FAX Transmission Operation Guide. FAX Polling RX Automatically makes a machine with a stored document send the document to Refer to the FAX your machine.

  • Page 221: Custom Box (Printing)

    Using Various Functions > Functions Available on the Machine Custom Box (Printing) To configure the settings for functions, press the function key. By pressing [Functions], other selectable functions will be shown as a list. Ready to print from Box. 10:10 Ready to print from Box.

  • Page 222: Store File

    Using Various Functions > Functions Available on the Machine Removable Memory (Store File, Printing Documents) To configure the settings for functions, press the function key. By pressing [Functions], other selectable functions will be shown as a list. Ready to store in Box. 10:10 Ready to store in Box.
  • Page 223 Using Various Functions > Functions Available on the Machine Printing Documents Reference Function key Description page Paper Selection Select the cassette or multi-purpose tray that contains the required paper size. page 6-9 Collate Offsets the output by page or set. page 6-10 Duplex Produces two-sided copies.

  • Page 224: Functions

    Using Various Functions > Functions Functions Original Size Scan to Copy Send Specify the original size to be scanned. Press [Metric], [Inch], or [Others] to select the original size. Item Value Description Metric A4-R, A5-R, A6-R, B5-R, B6-R, Folio, 216 × 340 mm Select from the Metric standard sizes.

  • Page 225: Paper Selection

    Using Various Functions > Functions Paper Selection Print from Print from Copy Select the cassette or multi-purpose tray that contains the required paper size. Select from [1] (Cassette 1) to [5] (Cassette 5) to use the paper contained in that cassette. If [Auto] is selected, the paper matching the size of the original is selected automatically.

  • Page 226: Original Orientation

    Using Various Functions > Functions Original Orientation Scan to Copy Send Select the orientation of the original document top edge to scan correct direction. To use any of the following functions, the document's original orientation must be set. • Duplex •...

  • Page 227: Density

    Using Various Functions > Functions Density Scan to Copy Send Adjust density using 9 levels. Adjust density pressing [-4] (Lighter) to [+4] (Darker). Original Image Scan to Copy Send Select original image type for best results. Copying/Printing Item Description Text+Photo Best for mixed text and photo documents.

  • Page 228: Ecoprint

    Using Various Functions > Functions EcoPrint Print from Print from Copy EcoPrint saves toner when printing. Use this function for test prints or any other occasion when high quality print is not required. (Value: [Off] / [On]) Color Selection Scan to Send Select the color mode setting.

  • Page 229: Sharpness

    Using Various Functions > Functions Sharpness Scan to Copy Send Adjusts the sharpness of image outlines. When copying penciled originals with rough or broken lines, clear copies can be taken by adjusting sharpness toward "Sharpen". When copying images made up of patterned dots such as magazine photos, in which moire patterns appear, edge softening and weakening of the moire effect can be obtained by setting the sharpness toward "Blur".

  • Page 230: Prevent Bleed-Thru

    Using Various Functions > Functions Prevent Bleed-thru Scan to Copy Send Hides background colors and image bleed-through when scanning thin original. (Value: [Off] / [On]) Zoom Print from Scan to Copy Send Adjust the zoom to reduce or enlarge the image. Copying The following zoom options are available.
  • Page 231 Using Various Functions > Functions Zoom Entry Manually reduces or enlarges the original image in 1% increments between 25% and 400%. Use the numeric keys or press [+] or [-] to enter the any magnification. Printing/Sending/Storing Item Description 100% Reproduces the original size. Auto Reduces or enlarges original to printing/sending/storing size.

  • Page 232: Combine

    Using Various Functions > Functions Combine Copy Combines 2 or 4 original sheets into 1 printed page. You can select the page layout and the type of boundary lines around the pages. The following types of the boundary lines are available. None Solid Line Dotted Line...
  • Page 233 Using Various Functions > Functions Item Image 4 in 1 Right then Down Left then Down Down then Right Down then Left NOTE • The paper sizes supported in Combine mode are A4, A5, B5, Folio, 216 × 340 mm, Letter, Legal, Statement, Oficio II, and 16K.

  • Page 234: Duplex

    Using Various Functions > Functions Duplex Print from Print from Copy Produces two-sided copies. The following modes are available. One-sided to Two-sided Produces two-sided copies from one-sided originals. In case of an odd number of originals, the back side of the last copy will be blank. Original Copy The following binding options are available.

  • Page 235: Continuous Scan

    Using Various Functions > Functions Copying Prints 1-sided originals to 2-sided, or 2-sided originals to 1-sided. Select the binding orientation for original and finished documents. Item Value Description 1-sided>>1-sided ― Disables the function. 1-sided>>2-sided ― Copy the original with the default setting. For the default settings, refer to Function Defaults on page 8-15.

  • Page 236: Job Finish Notice

    Using Various Functions > Functions Job Finish Notice Print from Print from Scan to Copy Send Sends E-mail notice when a job is complete. Users can be notified of the completion of a job while working at a remote desk, saving the time spent waiting beside the machine to finish.

  • Page 237: File Name Entry

    Using Various Functions > Functions File Name Entry Print from Scan to Copy Send Adds a file name. Additional information such as job number and date and time can also be set. You can check a job history or job status using the file name, date and time, or job number specified here. Enter the file name ( , and press [Next].

  • Page 238: Duplex (2-Sided Original)

    Using Various Functions > Functions Duplex (2-sided Original) Scan to Send Select the type and orientation of the binding based on the original. Item Value Description 1-sided ― Disables the function. 2-sided ― Set when using a 2-sided sheet original that will be bound on the left or right.

  • Page 239: Sending Size

    Using Various Functions > Functions Sending Size Send Select size of image to be sent. Press [Same as Original Size], [Metric], [Inch], or [Others] to select the sending size. Item Value Description Same as Original Size ― Automatically sends the same size as the original.

  • Page 240: File Format

    Using Various Functions > Functions File Format Scan to Send Specify the image file format. Image quality level can also be adjusted. Select the file format from [PDF], [TIFF], [JPEG], [XPS], and [High Comp. PDF]. When the color mode in scanning has been selected for Grayscale or Full Color, set the image quality. If you selected [PDF] or [High Comp.

  • Page 241: Pdf Encryption Functions

    Using Various Functions > Functions PDF Encryption Functions If you have selected PDF or High Comp. PDF for file format, you can restrict the access level for displaying, printing, and editing PDF's by assigning a secure password. Select [Others], [PDF] or [HighComp.PDF] in [File Format], and press [Encryption]. Items that can be set vary depending on the setting selected in "Compatibility".
  • Page 242 Using Various Functions > Functions When [Acrobat 5.0 and later, Encryption Level: High(128-bit)] is selected Item Value Description Password to Open Document Off, On Enter the password to open the PDF file. Press [On], enter a password (up to 256 characters) and then press [Next].

  • Page 243: File Separation

    Using Various Functions > Functions File Separation Scan to Send Creates several files by dividing scanned original data page by page, and sends the files. (Value: [Off] / [Each Page]) Press [Each Page] to set File Separation. NOTE A three-digit serial number such as "abc_001.pdf, abc_002.pdf..." is attached to the end of the file name. Scan Resolution Scan to Send...

  • Page 244: Ftp Encrypted Tx

    You can only change the settings by logging in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000...

  • Page 245: Storing Size

    Using Various Functions > Functions Storing Size Scan to Select size of image to be stored. Press [Same as Original Size], [Metric], [Inch], or [Others] to select the sending size. Item Value Description Same as Original Size ― Store an image the same size as the original. Metric A4, A5, A6, B5, B6, Folio, 216 ×...

  • Page 246: Jpeg/Tiff Print

    Using Various Functions > Functions JPEG/TIFF Print Print from Select the image size when printing JPEG or TIFF files. Select [Paper Size], [Image Resolution] or [Print Resolution]. Item Description Paper Size Fits the image size to the selected paper size. Image Resolution Prints at resolution of the actual image.

  • Page 247: Status/Job Cancel

    Status/Job Cancel This chapter explains the following topics: Checking Job Status ............................7-2 Details of the Status Screens ........................7-4 Checking Detailed Information of Jobs ....................7-8 Checking Job History ............................7-9 Checking the Detailed Information of Histories ..................7-11 Sending the Log History .........................

  • Page 248: Checking Job Status

    Status/Job Cancel > Checking Job Status Checking Job Status Check the status of jobs being processed or waiting to be printed. Available Status Screens The processing and waiting statuses of jobs are displayed as a list on the touch panel in four different screens - Printing Jobs, Sending Jobs, Storing Jobs, and Scheduled Jobs.

  • Page 249: Displaying Status Screens

    Status/Job Cancel > Checking Job Status Displaying Status Screens Display the screen. Press the [Status/Job Cancel] key. Select the job you want to check. Press either of [Print Job Status], [Send Job Status], [Store Job Status] or [Scheduled Job] to check the status.

  • Page 250: Details Of The Status Screens

    Status/Job Cancel > Checking Job Status Details of the Status Screens NOTE You can show the job statuses of all users, or only the statuses of your own jobs. For details, refer to Display Status/ Log on page 8-19. This setting can also be changed from Command Center RX. For details, refer to the Command Center RX User Guide.

  • Page 251: Send Job Status Screen

    Status/Job Cancel > Checking Job Status Send Job Status Screen Status/Job Cancel. 10:10 Send Job Status 0005 0123456 Process Menu Cancel Close Item Description Job No. Acceptance No. of job Type Icons that indicate the job type Sending Job FAX Sending Job E-mail Sending Job Folder Sending Job Application...

  • Page 252: Store Job Status Screen

    Status/Job Cancel > Checking Job Status Store Job Status Screen Status/Job Cancel. 10:10 Store Job Status 0016 doc0000162010082913... Storing Cancel Close Item Description Job No. Acceptance No. of job Type Icons that indicate the job type Storing Job Scan Storing Job Printer Storing Job FAX Job Name Job name or file name is displayed.

  • Page 253: Scheduled Job Status Screen

    Status/Job Cancel > Checking Job Status Scheduled Job Status Screen Status/Job Cancel. 10:10 Scheduled Job 0014 A OFFICE 12:00 Menu Cancel Close Item Description Job No. Acceptance No. of job Type Icons that indicate the job type Storing Job FAX Destination Destination (Either destination name, FAX number, or No.

  • Page 254: Checking Detailed Information Of Jobs

    Status/Job Cancel > Checking Job Status Checking Detailed Information of Jobs Check the detailed information of each job. NOTE When you have logged in as a user, you can only check your own jobs. When you have logged in as administrator, you can check all jobs.

  • Page 255: Checking Job History

    Check the history of completed jobs. NOTE • Job history is also available by Command Center RX or KYOCERA Net Viewer from the computer. • You can show the job log of all users, or only your own job log. For details, refer to Display Status/Log on page 8-19.
  • Page 256 [Login]. For this, you need to login with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn...

  • Page 257: Checking The Detailed Information Of Histories

    Status/Job Cancel > Checking Job History Checking the Detailed Information of Histories Check the detailed information of each history. Display the screen. Referring to Displaying Job History Screen on page 7-10, display the screen. Check the information. Press [ ] for the job for which you wish to check details. Status/Job Cancel.

  • Page 258: Job Operation

    Status/Job Cancel > Job Operation Job Operation Pause and Resumption of Jobs Pause/resume all printing jobs in printing/waiting. Display the screen. Press the [Status/Job Cancel] key. Press [Pause All Print Jobs] on the printing jobs status screen. Printing is paused. Status/Job Cancel.

  • Page 259: Device/Communication

    Status/Job Cancel > Device/Communication Device/Communication Configure the devices/lines installed or connected to this machine or check their status. Display the screen. Press the [Status/Job Cancel] key. Select the device you wish to check. Status/Job Cancel. 10:10 Status/Job Cancel. 10:10 Status Status Scanner Waiting...
  • Page 260 Status/Job Cancel > Device/Communication "SSD" The status of the optional SSD is displayed. "Connection Status" The connection status of the optional Wireless Network Interface Kit is displayed. 7-14...

  • Page 261: Checking The Remaining Amount Of Toner And Paper (Paper/Supplies)

    Status/Job Cancel > Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Checking the Remaining Amount of Toner and Paper (Paper/Supplies) Check the remaining amount of toner, paper, and staples on the touch panel. Display the screen. Display the screen. Press the [Status/Job Cancel] key.

  • Page 262: Setup And Registration (System Menu)

    Setup and Registration (System Menu) This chapter explains the following topics: System Menu ..............................8-2 Operation Method ............................ 8-2 System Menu Settings ..........................8-4 Language ..............................8-6 Report ..............................8-6 User Property ............................8-9 Cassette/MP Tray Settings ........................8-9 Common Settings ........................... 8-11 Home ..............................

  • Page 263: System Menu

    Setup and Registration (System Menu) > System Menu System Menu Configure settings related to overall machine operation. Operation Method System Menu is operated as follows: Display the screen. Press the [System Menu] key. Select a function. System Menu/Counter. 10:10 System Menu Quick Setup Wizard Language Scrolls up and down...
  • Page 264 • In order to change settings that require administer privileges, you must log in with administrator privileges. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 265: System Menu Settings

    Setup and Registration (System Menu) > System Menu System Menu Settings This section explains the functions that can be configured in System Menu. To configure the settings, select the item in System Menu and press the setting item. For details on each function, see the table below. Item Description Reference Page...
  • Page 266 Setup and Registration (System Menu) > System Menu Item Description Reference Page Home Configure settings for Home screen. page 8-19 Copy Configures settings for copying functions. page 8-20 Send Configures settings for sending functions. page 8-21 Document Box Configures settings related to the Job Box, Sub Address Box and Polling —...

  • Page 267: Language

    Setup and Registration (System Menu) > System Menu Language Language Item Description Language Select the language displayed on the touch panel. Report Print reports to check the machine settings and status. Default settings for printing the result reports can also be configured.

  • Page 268: Admin Report Settings

    Setup and Registration (System Menu) > System Menu Item Description Network Status Prints the network status, allowing you to check the information including network interface firmware version, network address and protocol. Network Status Page Service Status Prints the service status. More detailed information is available than on the Status Page. Service personnel usually print the service status pages for maintenance purpose.

  • Page 269: Result Report Settings

    Setup and Registration (System Menu) > System Menu Result Report Settings Report Result Report Settings Item Description Send Result Report Automatically print a report of transmission result when a transmission is complete. E-mail/Folder Automatically print a report of transmission result when E-mail or SMB/FTP transmission is complete.

  • Page 270: User Property

    Setup and Registration (System Menu) > System Menu User Property User Property Allows you to view information about logged in users and edit some of that information. Changing User Properties (page 9-9) Cassette/MP Tray Settings Select paper size and media type for Cassettes and multi purpose tray. Cassette 1 (to 5) Cassette/MP Tray Settings Cassette1 (to 5)

  • Page 271: Multi Purpose Tray

    Setup and Registration (System Menu) > System Menu Multi Purpose Tray Cassette/MP Tray Settings Multi Purpose Tray Item Description Paper Size Metric Select from the Metric standard sizes. Values: A4, A5, A6, B5, B6, Folio, 216 × 340 mm Inch Select from the Inch series standard sizes.

  • Page 272: Common Settings

    Setup and Registration (System Menu) > System Menu Common Settings Configures overall machine operation. Default Screen Common Settings Default Screen Item Description Default Screen Select the screen appearing right after start-up (default screen). Value: Home, Copy, Send, FAX , Custom Box, Job Box, Removable Memory, Sub Address Box , Polling Box , Favorites, Status, Application Name...

  • Page 273: Original Settings

    Setup and Registration (System Menu) > System Menu Original Settings Common Settings Original Settings Item Description Custom Original Size Set up frequently-used custom original size. The custom size option is displayed on the screen to select original size. Value Metric X: 50 to 356 mm (in 1 mm increments) Y: 50 to 216 mm (in 1 mm increments) Inch...

  • Page 274: Paper Settings

    Cassette 1 Size Register the custom paper size to be used in Cassette 1. Value ECOSYS M3040idn/ECOSYS M3540idn ECOSYS M3550idn/ECOSYS M3560idn Metric Metric X: 140 to 216 mm (in 1 mm increments)
  • Page 275 Setup and Registration (System Menu) > System Menu Item Description Media Type Setting Select weight for each media type. For Custom 1-8, settings for duplex printing and media type name can be changed. For details, refer to Media Type Setting on page 8-14.

  • Page 276: Function Defaults

    Setup and Registration (System Menu) > System Menu Each media type's default weight is indicated. Media Type Default Media Type Default Plain Normal 2 Cardstock Heavy 3 Transparency Extra Heavy Color Normal 3 Rough Normal 3 Prepunched Normal 2 Vellum Light Letterhead Normal 3...
  • Page 277 Setup and Registration (System Menu) > System Menu Item Description Original Image (Send/Store) Set the default original document type for sending/storing. Value: Text+Photo, Photo, Text, Text (for OCR), Light Text/Line NOTE [Text (for OCR)] is only available when "Color Selection" is set to [Black & White]. Background Density Adj.

  • Page 278: Error Handling

    Setup and Registration (System Menu) > System Menu Item Description Detail Settings — Image Quality Set the default value for the image quality adjustment range when selecting the file format with which to send and store images. Value: 1 Low (High Comp.), 2, 3, 4, 5 High (Low Comp.) PDF/A Set the default value for PDF/A when selecting the file format with which to send and store images.

  • Page 279: Keyboard Layout

    Setup and Registration (System Menu) > System Menu Low Toner Alert Level Common Settings Low Toner Alert Level Item Description Low Toner Alert Level Set the amount of remaining toner to notify the administrator when to order a toner when the toner is running low.

  • Page 280: Home

    Setup and Registration (System Menu) > System Menu Format SD Card Common Settings Format SD Card A new SD card must be formatted before it can be used in the machine. IMPORTANT • Formatting will destroy any existing data on a storage device including a used SD card. •...

  • Page 281: Copy

    Setup and Registration (System Menu) > System Menu Copy Copy Configures settings for copying functions. Item Description Auto Paper Selection If [Auto] is selected for Paper Selection, set the paper size selection method when the zoom changes. Value Most Suitable Size: Select paper based on the current zoom and the size of the original. Same as Original Size: Select paper that matches the size of the original, regardless the zoom.

  • Page 282: Send

    Setup and Registration (System Menu) > System Menu Send Send Configures settings for sending functions. Item Description Dest. Check before Send When performing sending jobs, display the confirmation screen of destinations after pressing the [Start] key. Value: Off, On Entry Check for New Dest. When adding new destination, display the entry check screen to check the entered destination.

  • Page 283: Document Box

    Setup and Registration (System Menu) > System Menu Document Box Document Box Item Description Custom Box Configure settings for Custom Box. Add/Edit Box For details, refer to Using a Custom Box on page 5-43. Default Setting Auto File Deletion Time Set the time to automatically delete stored documents.

  • Page 284: Application

    Setup and Registration (System Menu) > System Menu Application Application Configure settings for Application. Item Description Application You can install, activate, deactivate, and install applications. For details, refer to Application on page 5-11. Internet Internet Set the proxy for connection to the Internet from an application. Item Description Proxy...

  • Page 285: Print List

    Setup and Registration (System Menu) > System Menu One Touch Key Address Book/One Touch One Touch Key Configure settings for One Touch Key. Adding a Destination on One Touch Key (One Touch Key) (page 3-41) Address Book Defaults Address Book/One Touch Address Book Defaults Item Description...

  • Page 286: Printer

    Setup and Registration (System Menu) > System Menu Printer Printer Printing from computers, settings are generally made on the application software screen. However, the following settings are available for configuring the defaults to customize the machine. Item Description Emulation Select the emulation for operating this machine by commands oriented to other types of printers.
  • Page 287 Setup and Registration (System Menu) > System Menu Item Description LF Action Set the line feed action when the machine receives the line feed code (character code 0AH). Value: LF Only, LF and CR, Ignore LF CR Action Set the character return action when the machine receives the character return code (character code 0DH).

  • Page 288: System/Network

    Setup and Registration (System Menu) > System Menu System/Network Configures machine system settings. Network System/Network Network Configures network settings. Host Name Item Description Host Name Check the host name of the machine. Host name can be changed from Command Center RX. Changing Device Information (page 2-39) TCP/IP Item...
  • Page 289 Setup and Registration (System Menu) > System Menu Item Description IPv6 Settings Set up TCP/IP (IPv6) to connect to the network. This setting is available when [TCP/IP] is [On]. IPv6 Select whether to use IPv6. Value: Off, On NOTE Selecting [On] displays IP address in [IP Address (Link Local)] after restarting the network. Manual Setting Manually specify the IP address, prefix length, and gateway address of TCP/IP (IPv6).
  • Page 290 Setup and Registration (System Menu) > System Menu Item Description Protocol Detail ― NetBEUI Selects whether or not to receive documents using NetBEUI. Value: Off, On Select whether or not to receive documents using LPD as the network protocol. Value: Off, On SMTP (E-mail TX) Select whether or not to send e-mail using SMTP.
  • Page 291 Setup and Registration (System Menu) > System Menu Item Description ThinPrint Select whether to use ThinPrint. When selecting [On], set the SMB default Port Number. Use *1 *2 the default port 4000. Value: Off, On (Port Number: 1 to 32767) NOTE This function is displayed only when the optional ThinPrint Option is activated.

  • Page 292: Secure Protocol

    Setup and Registration (System Menu) > System Menu IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON. IPSec Item Description IPSec Make this setting when you use IPSec. Value: Off, On *1 The setting will be changed after restarting the device or the network for the machine. Secure Protocol Item Description...

  • Page 293: Optional Network

    Setup and Registration (System Menu) > System Menu Proxy Item Description Proxy Set the proxy for connection to the Internet from an application. Value: Off, On Use the Same Proxy Set whether the same proxy server is used for all protocols. To use the same proxy server, Server for All Protocols select the [Use the Same Proxy Server for All Protocols] checkbox.

  • Page 294: Wireless Network

    Setup and Registration (System Menu) > System Menu Wireless Network NOTE This function is displayed when the optional Wireless Network Interface Kit is installed. Item Description Connection Status When the optional Wireless Network Interface Kit is installed, you can check the wireless LAN status.

  • Page 295: Interface Block Setting

    Optional Interface 2 NOTE If the machine has two optional interface slots, you can set this feature for each slot. *1 [Optional Interface] is displayed on ECOSYS M3040idn. *2 Only on products with the fax function installed. IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON.

  • Page 296: Security Level

    Setup and Registration (System Menu) > System Menu Security Level System/Network Security Level Item Description Security Level Specify the security level. Value: Low: This mode is used during maintenance. Do not use normally. High: This is the security setting we recommend. Use this setting normally. Very High: In addition to [High] setting, this setting disables the machine settings to be changed from external command.

  • Page 297: Optional Memory

    Setup and Registration (System Menu) > System Menu Optional Memory System/Network Optional Memory Item Description Optional Memory When optional memory is installed, select the memory allocation scheme based on the application in which you are using the equipment. Value: Printer Priority, Normal, Copy Priority IMPORTANT After changing the setting, restart the network or turn the machine OFF and then ON.

  • Page 298: Optional Function

    Setup and Registration (System Menu) > System Menu Optional Function System/Network Optional Function Item Description Optional Function You can use the optional applications installed on this machine. Optional Applications (page 11-10) Date/Timer/Energy Saver System/Network Optional Function Configures settings related to the date and time. Item Description Date/Time...
  • Page 299 Setup and Registration (System Menu) > System Menu Item Description Sleep Rules (models for Select whether to use the Sleep mode for the following functions individually: Europe) • Network • USB Cable • Card Reader • • Application Value: Off, On NOTE If the sleep condition is not turned off, the ID card cannot be recognized.
  • Page 300 Setup and Registration (System Menu) > System Menu Item Description Power Off Rule Select whether or not the machine enters Power Off mode for the following function. Select [On] to set the Power Off mode. • Network • • USB Cable •...

  • Page 301: Adjustment/Maintenance

    Setup and Registration (System Menu) > System Menu Adjustment/Maintenance System/Network Adjustment/Maintenance Adjust printing quality and conduct machine maintenance. Item Description Quiet Mode Settings Lower print and scan speed for quiet processing. Quiet Mode Set the Quiet Mode. Select this mode when the running noise is uncomfortable. Value: Off, On Specify for Each Job It is possible to set the use of Quiet Mode for each job, such as copying and sending.
  • Page 302 Setup and Registration (System Menu) > System Menu Item Description Drum Refresh Remove image blur and white dots from the printout. It takes about 3 minutes. The time required may vary depending on the operating environment and this process may take time. For more information, refer to the Drum Refresh on page 10-25.

  • Page 303: User Authentication And Accounting (User Login, Job Accounting)

    User Authentication and Accounting (User Login, Job Accounting) This chapter explains the following topics: Overview of User Login Administration ......................9-2 Enabling User Login Administration ........................9-3 Setting User Login Administration ........................9-5 Adding a User (Local User List) ....................... 9-5 Changing User Properties ........................

  • Page 304: Overview Of User Login Administration

    User Authentication and Accounting (User Login, Job Accounting) > Overview of User Login Administration Overview of User Login Administration User login administration specifies how the user access is administered on this machine. Enter a correct login user name and password for user authentication to login. Enable User Login Set the user (page...

  • Page 305: Enabling User Login Administration

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...
  • Page 306 User Authentication and Accounting (User Login, Job Accounting) > Enabling User Login Administration Press [User Login]. System Menu/Counter. 10:10 User Login/Job Acco... - User Login Setting User Login Local Authentication Local User List ID Card Settings Simple login settings < Back Configure the settings.

  • Page 307: Setting User Login Administration

    By default, one of each default user with machine administrator rights and administrator privileges is already stored. Each user's properties are: Machine Administrator User Name: DeviceAdmin Login User Name: ECOSYS M3040idn/ECOSYS M3540idn: 4000, ECOSYS M3550idn: 5000, ECOSYS M3560idn: 6000 Login Password: ECOSYS M3040idn/ECOSYS M3540idn: 4000, ECOSYS M3550idn: 5000, ECOSYS M3560idn: 6000...
  • Page 308 If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...
  • Page 309 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Check the user information. Select the item that you want to change. 10:10 Add - Confirmation User Name User A Login User Name user A Login Password ********** Account Name Others...
  • Page 310 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Item Descriptions My Panel You can register the language selection, initial screen, and shortcut settings for each user. Settings registered here can be applied simply by logging in. Local Set usage authority for each user.

  • Page 311: Changing User Properties

    You can only view user information if you log in as a regular user. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ECOSYS M3540idn 4000 4000 ECOSYS M3550idn 5000...
  • Page 312 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Change the user properties. Changing user properties Press [ ] for the user to edit. System Menu/Counter. 10:10 User Login S... - Local User List Admin Admin DeviceAdmin 5000 User A...
  • Page 313 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration To change the user information of logged in user (User Property) These users can partially change their own user properties including user name, login password, E-mail address, and Simple Login.
  • Page 314 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Item Description Simple Login When simple login is enabled, changes associated settings. NOTE This function does not appear when Simple Login is set to [Off] or the user is not registered in Simple Login.

  • Page 315: User Account Lockout Setting

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...
  • Page 316 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Configure the settings. The following settings can be selected. Item Descriptions Lockout Select whether or not account lockout policy is enabled. Value: Off, On Lockout Policy Specify the conditions and the extent to which the account lockout is applied.

  • Page 317: User Login Administration For Printing

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration User Login Administration for Printing It is possible to manage the users that print on this machine from a PC. Setting Printer Driver To manage the users that print on this machine from a PC, the following settings are necessary in the printer driver. Display the screen.

  • Page 318: To Manage The Users To Scan Using Twain

    To manage the users that scan using TWAIN, the following settings are necessary in the TWAIN driver. Display the screen. Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. TWAIN Driver screen appears. NOTE In Windows 8, select [Search] in charms, [Apps], and then [TWAIN Driver Setting].

  • Page 319: To Manage The Users To Scan Using Wia

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration To Manage the Users to Scan Using WIA It is possible to manage the users that scan using WIA. Setting WIA Driver To manage the users that scan using WIA, the following settings are necessary in the WIA driver. Display the screen.

  • Page 320: To Manage The Users That Send Faxes From A Pc

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration To Manage the Users that Send Faxes from a PC It is possible to manage the users that send faxes from a PC. Setting FAX Driver To manage the users that send faxes from a PC, the following settings are necessary in the FAX driver. Display the screen.

  • Page 321: Local Authorization

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 322: Group Authorization Settings

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 323: Group List

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Group List Register the groups that are restricted the machine usage. Up to 20 groups can be individually registered. Other users and groups belong to "Others". The table below explains the group information to be registered. Item Descriptions Group ID...
  • Page 324 If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 325: Obtain Nw User Property

    User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Obtain NW User Property Set the required information to obtain the network user property from the LDAP server. The user name and E-mail address obtained with this setting is shown in the user information, the status confirmation screen, and the header of E-mail.

  • Page 326: Obtain Nw User Property

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 327: Simple Login Settings

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 328: Simple Login Setup

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...
  • Page 329 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Specifying the user from local users Select the user. 10:10 Add - Local User DeviceAdmin 5000 User A 1111 User B 2222 User C 3333 Menu Cancel <...
  • Page 330 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Select the user icon to be displayed and press [OK]. System Menu/Counter. 10:10 Icon Male 1 Male 2 Female 1 Female 2 Soccer Tennis Basket Piano Guitar Trumpet Bicycle Cancel...

  • Page 331: Id Card Settings

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...
  • Page 332 User Authentication and Accounting (User Login, Job Accounting) > Setting User Login Administration Configure the settings. The following settings can be selected. Item Descriptions Keyboard Login When ID card authentication is enabled, select whether or not login by keyboard is allowed. Value: Permit, Prohibit Password Login Select whether or not to require password entry after authenticating by ID...

  • Page 333: Using User Login Administration

    User Authentication and Accounting (User Login, Job Accounting) > Using User Login Administration Using User Login Administration This section explains procedures while setting job accounting. Login/Logout If user login administration is enabled, the login user name and login password entry screen appears each time you use this machine.

  • Page 334: Overview Of Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Overview of Job Accounting Overview of Job Accounting Job accounting manages the copy/print/scan/FAX count accumulated by individual accounts by assigning an ID to each account. Enable job Setting an account. Enter the assigned account ID Count the number of pages page 9- accounting.

  • Page 335: Enabling Job Accounting

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 336: Job Accounting Access

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 337: Setting An Account

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...
  • Page 338 User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Enter the account information. Add - Account Name Input: Limit: Del. Cancel < Back Next > Enter the account name and press [Next]. NOTE Refer to the Character Entry Method (page 11-12) for details on entering characters.

  • Page 339: Restricting The Use Of The Machine

    User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Restricting the Use of the Machine This section explains how to restrict the use of the machine by account or the number of sheets available. The items that can be restricted differ depending on whether "Individual" or "Total" is selected for Copy/Print Count on page 9-45.

  • Page 340: Editing An Account

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...
  • Page 341 User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Select the account information to be changed and change the account information. System Menu/Counter. 10:10 Account:AAA Account Name Account ID 00000001 Print (Total) Scan (Others) Cancel Save Press [Save]. Press [Yes] in the registration confirmation screen.

  • Page 342: Deleting An Account

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 343: Job Accounting For Printing

    User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for Printing The number of jobs to be printed from the computer can be managed by Job Accounting. Setting Printer Driver To manage the number of jobs to be printed from the PC on the network, you need configure the following settings by using the printer driver on the PC.

  • Page 344: Job Accounting For Scan Using Twain

    To manage the number of jobs scanned by using TWAIN, you need to configure the following settings by using the TWAIN Driver on the computer. Display the screen. Select [Start] button on the Windows, [All Programs], [Kyocera] and then [TWAIN Driver Setting]. TWAIN Driver screen appears. NOTE In Windows 8, select [Search] in charms, [Apps], and then [TWAIN Driver Setting].

  • Page 345: Job Accounting For Scan Using Wia

    User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for Scan Using WIA The number of jobs scanned by using WIA can be managed by Job Accounting. Setting WIA Driver To manage the number of jobs scanned by using WIA, you need to configure the following settings by using the WIA Driver on the computer.

  • Page 346: Job Accounting For The Fax Transmitted From A Computer

    User Authentication and Accounting (User Login, Job Accounting) > Setting an Account Job Accounting for the FAX Transmitted from a Computer The number of FAX jobs transmitted from the computer can be managed by Job Accounting. NOTE FAX functions are available only on products with the fax function installed. Setting FAX Driver To manage the number of FAX jobs transmitted from the computer, you need to configure the following settings by using the FAX Driver on the computer.

  • Page 347: Configuring Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Configuring Job Accounting Default Setting Set the defaults for job accounting. To configure the settings, select the item in Default Setting and press the setting item. User Login/Job Accounting Job Accounting Settings Default Setting For details on each function, see the table below.

  • Page 348: Counting The Number Of Pages Printed

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Counting the Number of Pages Printed This counts the number of pages printed. Counts are classified into Total Job Accounting and Each Job Accounting. A new count can also be started after resetting the count data which was stored for a certain period of time. Total Accounting User Login/Job Accounting Job Accounting Settings...

  • Page 349: Print Accounting Report

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 350: Print The Report

    User Authentication and Accounting (User Login, Job Accounting) > Configuring Job Accounting Print the report. Press [Print Accounting Report]. Press [Yes] on the screen to confirm the printing. Accounting report is printed. 9-48...

  • Page 351: Using Job Accounting

    User Authentication and Accounting (User Login, Job Accounting) > Using Job Accounting Using Job Accounting This section explains procedures while setting job accounting. Login/Logout If job accounting is enabled, an account ID entry screen appears each time you use this machine. Use the procedure below to login and logout.

  • Page 352: Unknown Id Job

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 353: 10 Troubleshooting

    10 Troubleshooting This chapter explains the following topics: Regular Maintenance ............................10-2 Cleaning ..............................10-2 Toner Container Replacement ....................... 10-5 Waste Toner Box Replacement ......................10-8 Troubleshooting ............................. 10-10 Solving Malfunctions ..........................10-10 Responding to Messages ........................10-15 Adjustment/Maintenance ........................10-25 Clearing Paper Jams ...........................

  • Page 354: Regular Maintenance

    Troubleshooting > Regular Maintenance Regular Maintenance Cleaning Clean the machine regularly to ensure optimum printing quality. CAUTION For safety, always unplug the power cord before cleaning the machine. Glass Platen Wipe the inside of the document processor and the glass platen with a soft cloth dampened with alcohol or mild detergent.

  • Page 355: Registration Roller

    Troubleshooting > Regular Maintenance Registration Roller Transfer roller (Black) IMPORTANT Be careful not to touch the black transfer roller and brown transfer belt during cleaning as this may adversely affect print quality. 10-3...
  • Page 356 Troubleshooting > Regular Maintenance Vents Use a lint free cloth to clean dust and dirt away from the vents. 10-4...

  • Page 357: Toner Container Replacement

    Troubleshooting > Regular Maintenance Toner Container Replacement When toner runs low, "Toner is low. (Replace when empty.)" appears in the touch panel. Make sure you have a new toner container available for replacement. When the touch panel displays "Toner is empty.", replace the toner. NOTE •...
  • Page 358 Troubleshooting > Regular Maintenance NOTE When removing the toner container from the machine, lift up the right hand side first. IMPORTANT Do not touch the points shown below. 10-6...
  • Page 359 Troubleshooting > Regular Maintenance NOTE • If the front cover does not close, check that the new toner container is installed correctly (in step 7). • Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations.

  • Page 360: Waste Toner Box Replacement

    Troubleshooting > Regular Maintenance Waste Toner Box Replacement When the touch panel shows "Waste toner box is full.", immediately replace the waste toner box. CAUTION Do not attempt to incinerate parts which contain toner. Dangerous sparks may cause burns. 10-8...
  • Page 361 Troubleshooting > Regular Maintenance NOTE Return the exhausted toner container and waste toner box to your dealer or service representative. The collected toner container and waste toner box will be recycled or disposed in accordance with the relevant regulations. 10-9...

  • Page 362: Troubleshooting

    Troubleshooting > Troubleshooting Troubleshooting Solving Malfunctions The table below provides general guidelines for problem solving. If a problem occurs with your machine, look into the checkpoints and perform procedures indicated on the following pages. If the problem persists, contact your Service Representative. NOTE When contacting us, the serial number will be necessary.
  • Page 363 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Copies have a moire pattern Is the original a printed photograph? Set the original image to [Photo]. page 6-11 (dots grouped together in patterns and not aligned uniformly). Texts are not clearly printed. Did you choose appropriate image Select appropriate image quality.
  • Page 364 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page 2 or more sheets are ― Load the paper correctly. page 3-14 overlaps when ejected. page 3-18 (multi feed) Printouts are wrinkled. Is the paper loaded correctly? Load the paper correctly. page 3-14 page 3-18 Is the paper damp?
  • Page 365 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Irregular horizontal lines ― Press the [System Menu/Counter] key, ― appear in the image. [Adjustment/Maintenance], [Service Setting], [MC] and decrease the adjustment value. Decrease the adjustment value 1 level at a time from the current value.
  • Page 366 Troubleshooting > Troubleshooting Reference Symptom Checkpoints Corrective Actions Page Cannot send via SMB. Is the network cable connected? Connect the correct network cable page 2-6 securely. Have the network settings for the Configure the TCP/IP settings properly. page 8-27 equipment been configured properly? Have the folder sharing settings been Check sharing settings and access ―...

  • Page 367: Responding To Messages

    Troubleshooting > Troubleshooting Responding to Messages If the touch panel or the computer displays any of these messages, follow the corresponding procedure. NOTE When contacting us, the serial number will be necessary. To check the serial number, refer to Display for Device Information on page 3-8.
  • Page 368 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Cannot connect to — Set machine time to match the page 2-11 Authentication Server. server's time. — Check the domain name. page 9-2 — Check the domain name. page 9-2 — Check the connection status with —...
  • Page 369 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Failed to specify Job — Failed to specify Job Accounting — Accounting. when processing the job externally. The job is canceled. Press [End]. Failed to store job — The job is canceled. Press [End]. —...
  • Page 370 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Machine failure. ― Internal error has occurred. Make a ― note of the error code displayed on the screen, and contact your Service Representative. Maximum number of Is the acceptable scanning count Only one copy of the scanned —...
  • Page 371 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Paper jam. ― If a paper jam occurs, the machine page 10-26 will stop and the location of the jam will be indicated on the screen. Leave the machine on and follow the instruction to remove the jammed paper.
  • Page 372 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Removable Memory is ― Job is canceled. Press [End]. ― full. Insufficient free space in the removable memory. Delete unnecessary files. Remove originals in the Are there any originals left in the Remove originals from the ―...
  • Page 373 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page Scanner memory is — Scanning cannot be performed due — full. to insufficient memory of scanner. Only one copy of the scanned pages is available. Press [Continue] to print, send or store the scanned pages.
  • Page 374 Troubleshooting > Troubleshooting Reference Message Checkpoints Corrective Actions Page The cover is open. Is the top cover of the document Close the document processor ― processor open? cover. Is there any cover which is open? Close the cover indicated on the screen.

  • Page 375: Responding To Send Error

    Troubleshooting > Troubleshooting Responding to Send Error Error Reference Message Corrective Actions Code Page 1102 Failed to send via SMB. Check the SMB settings. — • Login user name and login password NOTE If the sender is a domain user, specify the domain name.
  • Page 376 Troubleshooting > Troubleshooting Error Reference Message Corrective Actions Code Page 2101 Failed to send via SMB. Check the network and SMB settings. — • The network cable is connected. • The hub is not operating properly. • The server is not operating properly. •...

  • Page 377: Adjustment/Maintenance

    Troubleshooting > Troubleshooting Adjustment/Maintenance Drum Refresh Remove image blur and white dots from the printout. NOTE Drum Refresh cannot be performed while printing. Execute Drum Refresh after the printing is done. Display the screen. Press the [System Menu/Counter] key. Press [ ], [Adjustment/Maintenance], [ ] and then [Drum Refresh].

  • Page 378: Clearing Paper Jams

    Troubleshooting > Troubleshooting Clearing Paper Jams If a paper jam occurs, the touch panel will display "Paper Jam." and the machine will stop. Refer to these procedures to remove the jammed paper. Jam Location Indicators 10:10 Paper jam. Open cassette 1 and Shows the location remove paper.
  • Page 379 Troubleshooting > Troubleshooting Precautions with Paper Jams • Do not reuse jammed papers. • If the paper tears during removal, be sure to remove any loose scraps of paper from inside the machine. Scraps of paper left in the machine could cause subsequent jamming. CAUTION The fixing unit is extremely hot.

  • Page 380: Cassettes 1 To

    Troubleshooting > Troubleshooting Cassettes 1 to 5 Procedures for handling a paper jam in Cassettes 1 to 5 are all the same. This section explains procedures using Cassette 1 as an example. 10-28...
  • Page 381 Troubleshooting > Troubleshooting Duplex Unit 10-29...

  • Page 382: Inside The Machine

    Troubleshooting > Troubleshooting Inside the Machine If the jammed paper appears to be pinched by rollers, pull it along the normal running direction of the paper. If you cannot find a paper jam, try checking inside the rear of the printer. Refer to Inner Tray / Inside Rear Cover on page 10-31.
  • Page 383 Troubleshooting > Troubleshooting Inner Tray / Inside Rear Cover If you cannot find a paper jam, try checking inside the rear of the machine. CAUTION The fixing unit is extremely hot. Take sufficient care when working in this area, as there is a danger of getting burned.
  • Page 384 Troubleshooting > Troubleshooting Document Processor 10-32...
  • Page 385 Troubleshooting > Troubleshooting 10-33...

  • Page 386: 11 Appendix

    11 Appendix This chapter explains the following topics: Optional Equipment ............................11-2 Overview of Optional Equipment ......................11-2 Optional Applications ..........................11-10 Character Entry Method ..........................11-12 Entry Screens ............................11-12 Entering Characters ..........................11-14 Paper ................................11-15 Basic Paper Specifications ........................11-15 Choosing the Appropriate Paper ......................

  • Page 387: Optional Equipment

    Appendix > Optional Equipment Optional Equipment Overview of Optional Equipment The following optional equipment is available for the machine. (3) Card Authentication Kit(B) (1) PF-320 (5) SD Memory Card SDHC Memory Card (2) PT-320 (ECOSYS M3550idn/ ECOSYS M3560idn only) (4) Expansion Memory Software option (9) Data Security kit(E) (6) HD-6/HD-7...
  • Page 388 Appendix > Optional Equipment (1) PF-320 "Paper Feeder (500-sheet x1)" Up to four additional cassettes identical to the machine's cassettes can be installed in the machine. Paper capacity and loading method are the same as the standard cassettes. Refer to Loading in the Cassettes on page 3-14 for loading paper.

  • Page 389: Expansion Memory

    Appendix > Optional Equipment (4) "Expansion Memory" The machine can perform the more multiple jobs simultaneously by adding more memories. You can increase the machine's memory up to 2,048 MB by plugging in the optional memory modules (512 MB, 1,024 MB). Precautions for Handling the Memory Modules To protect electronic parts, discharge static electricity from your body by touching a water pipe (faucet) or other large metal object before handling the memory modules.
  • Page 390 Appendix > Optional Equipment Removing the Memory Module To remove a memory module, remove the right cover and the memory slot cover from the machine. Then, carefully push out the two socket clamps. Ease the memory module out of the socket to remove. Verifying the Expanded Memory To verify that the memory module is working properly, test it by printing a status page.
  • Page 391 Appendix > Optional Equipment Remove the cover. Insert the SD/SDHC memory card into the SD/SDHC memory card slot. Replace the covers and close the rear cover. Insert the power cord into the socket and turn on the power switch. Format the SD/SDHC memory card from the operation panel. For the procedure for formatting, refer to Format SD Card on page 8-19.
  • Page 392 Appendix > Optional Equipment (6) HD-6/HD-7 "SSD" With SSD installed in the machine, received data can be rasterized and stored on this SSD. This enables high-speed printing of multiple copies using an electric sort function. Also, you can use the Document Box functions. For details, refer to What is Document Box? on page 5-41.
  • Page 393 Appendix > Optional Equipment Insert straight into the Option Interface Slot. Fix it with the (2) screws. Replace the covers and close the rear cover. Insert the power cord into the socket and turn on the power switch. 11-8...
  • Page 394 Appendix > Optional Equipment (7) IB-50 "Network Interface Kit" The Network Interface Kit provides a high-speed connection for the Gigabit-per-second interface. Settings are possible for a variety of OS and network protocols. For details, refer to IB-50 User’s Manual. The installation method is the same as for SSD. Refer to HD-6/HD-7 "SSD"...

  • Page 395: Optional Applications

    If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...
  • Page 396 If the login user name entry screen appears during operations, enter a login user name and password, and press [Login]. The factory default login user name and login password are set as shown below. Model Name Login User Name Login Password ECOSYS M3040idn/ 4000 4000 ECOSYS M3540idn ECOSYS M3550idn 5000...

  • Page 397: Character Entry Method

    Appendix > Character Entry Method Character Entry Method To enter characters for a name, use the on-display keyboard in the touch panel following the steps as explained below. NOTE Keyboard Layout "QWERTY", "QWERTZ" and "AZERTY" are available as keyboard layouts the same as a PC keyboard. Press the [System Menu/Counter] key, [Common Settings] and then [[Keyboard Layout] to choose the desired layout.
  • Page 398 Appendix > Character Entry Method Upper-case Letter Entry Screen Add - Name Input: Limit: Del. Cancel < Back Next > Number/Symbol Entry Screen Add - Name Input: Limit: Symbol Del. " & Cancel < Back Next > Display/Key Description []/[] To enter a number or symbol not shown in the keyboard, press the cursor key and scroll the screen to view other numbers or symbols to enter.

  • Page 399: Entering Characters

    Appendix > Character Entry Method Entering Characters Follow the steps below to enter ‘List A-1’ for an example. Enter 'List', (space). Add - Name Add - Name 1, 3 Input: Input: List Limit: Limit: Del. Del. Cancel < Back Next > Cancel <...

  • Page 400: Paper

    Appendix > Paper Paper This section explains the paper sizes and types that can be used in the paper source. For details on the sizes, types, and number of sheets of paper that can be loaded in each paper tray, refer to Specifications on page 11-23.

  • Page 401: Choosing The Appropriate Paper

    Measurements in the table take into account a ±0.7 mm dimensional accuracy for length and width. Corner angles must be 90° ± 0.2°. Paper Size Cassette 1 Cassette 1 Cassettes 2 Multi (ECOSYS M3040idn/ (ECOSYS M3550idn/ to 5 Purpose ECOSYS M3540idn) ECOSYS M3560idn) Tray Envelope Monarch (3-7/8 ×...

  • Page 402: Moisture Content

    × Custom Cassette 1 ECOSYS M3040idn/ECOSYS M3540idn: 140 × 210 to 216 × 356 mm ECOSYS M3550idn/ECOSYS M3560idn: 105 × 148 to 216 × 356 mm Cassettes 2 to 5: 92 × 162 to 216 × 356 mm Multi Purpose Tray: 70 × 148 to 216 × 356 mm Smoothness The paper surface should be smooth, but it must be uncoated.
  • Page 403 Appendix > Paper Other Paper Specifications Porosity: The density of the paper fibers Stiffness: Paper must be stiff enough or it may buckle in the machine, causing jams. Curl: Most paper naturally tends to curl after the package is opened. When paper passes through the fixing unit, it curls upward slightly.

  • Page 404: Special Paper

    Appendix > Paper Special Paper This section describes printing onto special paper and print media. The following paper and media can be used. • Transparencies • Preprinted paper • Bond paper • Recycled paper • Thin paper • Letterhead • Colored paper •...
  • Page 405 Appendix > Paper Label Be sure to feed labels from the multi purpose tray. For selecting labels, use extreme care so that the adhesive may not come in direct contact with any part of the machine and that the labels are not easily peeled from the carrier sheet. Adhesives that stick to the drum or rollers and peeled labels remaining in the machine may cause a failure.

  • Page 406: Thick Paper

    NOTE Do not load paper above the load limits located on the paper width guide of the optional paper feeder. For ECOSYS M3040idn/ECOSYS M3540idn, set envelope mode. Refer to Switching to Envelop Mode (ECOSYS M3040idn/ECOSYS M3540idn) on page 3-20.

  • Page 407: Colored Paper

    Appendix > Paper Colored Paper Colored paper must conform to the specifications listed on page 11-15. In addition, the pigments in the paper must be able to withstand the heat of printing (up to 200°C or 392°F). Preprinted Paper Preprinted paper must conform to the specifications listed on page 11-15. The colored ink must be able to withstand the heat of printing.

  • Page 408: Specifications

    Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Hagaki, Oufuku Hagaki, Youkei 4, Youkei 2, Custom Warm-up Time Power on ECOSYS M3040idn: 21 seconds or less (22°C/71.6°F, ECOSYS M3540idn: 21 seconds or less 60%) ECOSYS M3550idn: 21 seconds or less...
  • Page 409 Appendix > Specifications Item Description Output Tray Inner tray ECOSYS M3040idn: 250 sheets (80 g/m Capacity ECOSYS M3540idn: 250 sheets (80 g/m ECOSYS M3550idn: 500 sheets (80 g/m ECOSYS M3560idn: 500 sheets (80 g/m Rear tray 250 sheets (80 g/m...

  • Page 410: Copy Functions

    50 sheets/min B5-R 48 sheets/min A5-R/A6-R 32 sheets/min First Copy Time Black and ECOSYS M3040idn/ECOSYS M3540idn: 9.0 seconds or less (A4, feed from White ECOSYS M3550idn/ECOSYS M3560idn: 8.0 seconds or less Cassette) Zoom Level Manual mode: 25 to 400%, 1% increments...

  • Page 411: Scanner Functions

    600×600 dpi, 400×400 dpi, 300×300 dpi, 200×400 dpi, 200×200 dpi, 200×100 dpi File Format TIFF (MMR/JPEG compression), JPEG, PDF (MMR/JPEG compression), XPS, PDF/A, High compressive PDF Scanning Speed ECOSYS M3040idn/ 1-sided B/W 40 Images/min ECOSYS M3540idn Color 30 Images/min 2-sided...

  • Page 412: Paper Feeder (500-Sheet) (Option)

    Appendix > Specifications Paper Feeder (500-sheet) (Option) Item Description Paper Supply Method Friction retard feeder (No. Sheets: 500, 80 g/m²) Paper Size A4, A5, B5, B6, Folio, 216 × 340 mm, Letter, Legal, Statement, Executive, Oficio II, 16K, ISO B5, Envelope #10, Envelope #9, Envelope #6, Envelope Monarch, Envelope DL, Envelope C5, Oufuku Hagaki, Youkei 4, Youkei 2, Custom (92 ×...

  • Page 413: Glossary

    Appendix > Glossary Glossary Accessibility The machine is designed featuring good accessibility even for the elderly and those who are physically challenged or visually impaired. Touch panel is adjustable in two angles. Auto Form Feed Timeout During data transmission, the machine may sometimes have to wait until receiving the next data. This is the auto form feed timeout.

  • Page 414: Ecoprint Mode

    SSL server and client authentication as well as encryption. KPDL (Kyocera Page Description Language) Kyocera's PostScript page description language compatible with Adobe PostScript Level 3. Multi Purpose (MP) Tray The paper supply tray on the right side of the machine. Use this tray instead of the cassettes when printing onto envelopes, Hagaki, transparencies, or labels.

  • Page 415: Printer Driver

    Appendix > Glossary PDF/A This is "ISO 19005-1. Document management - Electronic document file format for long-term preservation - Part 1: Use of PDF (PDF/A)", and is a file format based on PDF 1.4. It has been standardized as ISO 19005-1, and is a specialization of PDF, which has been mainly used for printing, for long-term storage.
  • Page 416 Appendix > Glossary TCP/IP (Transmission Control Protocol/Internet Protocol) TCP/IP is a suite of protocols designed to define the way computers and other devices communicate with each other over a network. TCP/IP (IPv6) TCP/IP (IPv6) is based on the current Internet protocol, TCP/IP (IPv4). IPv6 is the next-generation Internet protocol and expands the available address space, which resolves the problem of the lack of addresses under IPv4, while also introducing other improvements such as additional security functionality and the capacity to prioritize data transmission.

  • Page 417: Index

    Index Common Settings 8-11 Default Screen 8-11 Display Status/Log 8-19 Error Handling 8-17 Format SD Card 8-19 Accessibility 11-28 Format SSD 8-18 Address Book 3-35 Function Defaults 8-15 Adding 3-35 Function Key Usage 8-19 Contact 3-35 Keyboard Layout 8-18 Editing and Deleting 3-39 Low Toner Alert Level 8-18...
  • Page 418 Date/Timer/Energy Saver 8-37 11-29 Auto Error Clear 8-39 Drum Refresh 8-41 Auto Panel Reset 8-37 Duplex 6-18 Date Format 8-37 Duplex (2-sided Original) 6-22 Date/Time 8-37 Duplex Cover Error Clear Timer 8-39 Low Power Timer 8-37 Panel Reset Timer 8-37 EcoPrint 6-12, 11-29 Power Off Rule...
  • Page 419 FTP Client (Transmission) Protocol Detail 8-29 FTP Encrypted TX 6-28 Available Status Default 8-16 Canceling 7-12 FTP Server (Reception) Checking History Protocol Detail 8-29 Checking Status Function Defaults 8-15 Detailed Information Function Key Usage 8-19 Detailed Information of Histories 7-11 Fuser Cover Details of the Status Screens Displaying History Screen...
  • Page 420 Legal Restriction on Copying 1-10 Optional Function 8-37 Legal Restriction on Scanning 1-10 Optional Memory 8-36 LINE Connector Optional Network Loading Originals Basic 8-32 Loading Originals in the Document Processor Wireless Network 8-33 Placing Originals on the Platen Original Local Authorization 9-19 Custom Original Size 8-12...
  • Page 421 Paper Width Guides 2-3, 3-14 Part Names RA (Stateless) 11-30 PDF/A 6-24, 11-30 Settings 8-28 Default 8-17 RAM Disk Setting 8-35 Platen Raw Port POP3 11-30 Protocol Detail 8-29 POP3 (E-mail RX) Rear Cover Protocol Detail 8-29 Rear Tray 2-4, 11-3 PostScript 11-30...
  • Page 422 Shortcuts System Menu Adding 5-14 Address Book/One Touch 8-23 Editing and Deleting Shortcuts 5-15 Adjustment/Maintenance 8-40 Simple Login 2-10 Application 8-23 Simple Login Settings Cassette/MP Tray Settings Simple Login 9-25 Common Settings 8-11 Simple Login Setup 9-26 Copy 8-20 Size Dial Date/Timer/Energy Saver 8-37 Sleep...
  • Page 423 USB Cable Connecting USB Interface USB Interface Connector USB Keyboard 11-9 USB Keyboard Type 8-18 USB Memory Printing 5-50 Remove 5-54 Save 5-52 USB Memory Slot User Login Administration Adding a User Changing User Properties Enabling User Login Administration FAX Driver 9-18 Group Authorization Set.
  • Page 425 KYOCERA Document Solutions Phone: +886-2-2507-6709 Australia Pty. Ltd. Fax: +886-2-2507-8432 Level 3, 6-10 Talavera Road North Ryde N.S.W, 2113, Australia KYOCERA Document Solutions Korea Co., Ltd. Phone: +61-2-9888-9999 18F, Kangnam bldg, 1321-1, Fax: +61-2-9888-9588 Seocho-Dong, Seocho-Gu, Seoul, Korea Phone: +822-6933-4050...
  • Page 426 KYOCERA Document Solutions South Africa (Pty) Ltd. KYOCERA Document Solutions Espana, S.A. KYOCERA House, Hertford Office Park, Edificio Kyocera, Avda. de Manacor No.2, 90 Bekker Road (Cnr. Allandale), Midrand, South Africa. 28290 Las Matas (Madrid), Spain Phone: +27-11-540-2600 Phone: +34-91-6318392...
  • Page 427 Rev.1 2014.2 2P6KDEN001...

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