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Xerox WorkCentre 222 User Manual

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WorkCentre 222/228
User Guide

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  • Page 1 WorkCentre 222/228 User Guide...
  • Page 2 SAGEM and F@X are registered trademarks of SAGEM S.A. All product/brand names are trademarks or registered trademarks of the respective holders. Damage related to computer virus Fuji Xerox is not responsible for any breakdown of machines due to infection of computer virus or computer hacking. Important (1) This manual is copyrighted with all rights reserved.

  • Page 3: Table Of Contents

    Contents ONTENTS EFORE USING THE MACHINE Preface Related information sources Using this guide Prerequisite knowledge Organization Conventions Safety notes Warning - Electrical safety information Laser safety information Operational safety information Maintenance information Ozone safety information For consumables Product safety certification The objective of the International Energy Star Program Duplex photocopying feature (Depending on model) Sleep Mode feature (Eco Energy)
  • Page 4 Contents Telephone and LAN connection 2-20 Power line connection and switch on 2-20 ETTING STARTED Navigation methods Presentation The navigator Moving within the menus The display screen Access to functions Menu-driven access Direct access by number Guide to function list ETTING YOUR MACHINE Main settings Embedded web server...
  • Page 5 Contents Settings 4-16 Standard settings 4-16 Mail sorting 4-17 Internet Connection 4-18 Immediate connection to the Internet 4-19 Programmed connection 4-19 Deactivating the Internet function 4-19 The SMS service 4-19 SMS Parameters 4-19 Sending an SMS 4-20 Erase an SMS 4-21 SMS Reception 4-22...
  • Page 6 Contents Sending a black and white document to an E-Mail address Sending a color document to an E-mail address Sending a typed message to an E-Mail address Scan to FTP Simply put the file in an FTP server : Multi-contact sending. Transmission waiting queue 6-10 Immediately perform transmission from the waiting queue...
  • Page 7 Contents MBX deposit in your fax 6-24 MBX deposit in a remote fax 6-25 MBX polling from a remote fax 6-25 AINTENANCE Maintenance General Replacing the consumables (toner and drum ) Replacing cartridges Cleaning 7-14 Cleaning the scanner’s reading devices 7-14 Cleaning the printer 7-15...
  • Page 8 Contents...

  • Page 9: B Efore Using The Machine

    In this manual, safety instructions are preceded by the symbol Always read and follow the instructions before performing the required procedures. As a member of the International Energy Star Program, Fuji Xerox confirms this product satisfies the requirements for International Energy Star Program standards.

  • Page 10: Using This Guide

    SING THIS GUIDE This section describes the organization of this guide. This guide was produced for users who operate the WorkCentre 222/228 on a regular basis. When reading this guide, refer to the chapter most relevant to the operation you are performing.

  • Page 11: Conventions

    • Paper is synonymous with media. • Document is synonymous with original. • WorkCentre 222/228 is synonymous with the machine. Cautions Cautions are statements that suggest the possibility of mechanical damage as a result of an action.

  • Page 12: Safety Notes

    Read these safety notes carefully before using this product to make sure you operate the equipment safely. Your Fuji Xerox product and recommended supplies have been designed and tested to meet strict safety requirements. These include safety agency approval, and compliance to established environmental standards.

  • Page 13: Warning - Electrical Safety Information

    Before using the machine Maintenance Any operator product maintenance procedures will be described in the customer documentation supplied with the product. Do not carry out any maintenance procedures on this product which are not described in the customer documentation. Cleaning your product Before cleaning this product, unplug the product from the electrical outlet.

  • Page 14: Operational Safety Information

    Operational safety information To ensure the continued safe operation of your Fuji Xerox equipment, follow these safety guidelines at all times. Do these: •...

  • Page 15: Maintenance Information

    • Never override or “cheat” any of the electrical or mechanical interlock devices. • Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Fuji Xerox Service Representative or Service Provider immediately.

  • Page 16: Ozone Safety Information

    Adhering to the correct environmental conditions as specified in the installation instructions will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Fuji Xerox publication Ozone from your Service Provider.

  • Page 17: Duplex Photocopying Feature (Depending On Model)

    NERGY ROGRAM To protect the global environment and conserve energy sources, the International Energy Star Program encourages the following product features. Fuji Xerox confirms that WorkCentre 222/ 228 satisfies the requirements for this program. Duplex photocopying feature (Depending on model) To reduce the volume of copy paper used, the duplex photocopying feature is available and can be set as a default for the machine.

  • Page 18: Legal Notice

    Before using the machine EGAL NOTICE Copying or printing certain documents may be illegal in your country. Penalties of fines or imprisonment may be imposed on those found guilty. The following are examples of items that may be illegal to copy or print in your country. •...

  • Page 19: Console

    Before using the machine ONSOLE * Flashing : non-printed document(s) in memory 1. Key : stops current printing or being received * Out : reception impossible. 2. Key : help in terminal use. 18. Digital keyboard. 3. Key : local photocopy. 19.
  • Page 20 1-12...

  • Page 21: Installation

    • Always locate the equipment in an area that has adequate ventilation, and space for servicing. • Never operate the equipment if you notice unusual noises or odors. Disconnect the power cord from the electrical outlet and contact your local Fuji Xerox Service Representative or Service Provider immediately.

  • Page 22: Operational Precautions

    Installation ensure your machine operates at peak performance. Your Xerox representative will provide nec- essary support for the proper installation of the machine. Operational precautions Note the following important precautions whenever using the printer. Operating Environment This machine is capable of operating normally within the following recommended environmental limits.
  • Page 23 Adhering to the correct environmental conditions as specified in the installation instructions will ensure that the concentration levels meet safe limits. If you need additional information about ozone, please request the Fuji Xerox publication Ozone from your Service Provider.

  • Page 24: Unpacking The Box

    Installation NPACKING THE BOX Take the protection profiles, the packing material and the machine out of the shipping box. Check that the following parts are in the box. Terminal Output tray printer Mains power cord (model depending Document feeder on country) CD-ROM User guide CD-ROM Kit PC (depending on model)

  • Page 25: Unpacking The Additional Paper Tray Depending On Model Or Option

    Installation NPACKING THE ADDITIONAL PAPER TRAY DEPENDING ON MODEL OR OPTION Remove the plastic bags and check for the parts illustrated below. Paper tray Mechanical unit paper tray Cardboard box Installing the additional paper tray (refer to paragraph Description, page 2-7)
  • Page 26 Installation NPACKING THE DUPLEX UNIT DEPENDING ON MODEL OR OPTION Remove the plastic bags and check for the parts illustrated below. Installation guide Duplex-unit Cardboard box Installing the Duplex-unit (refer to paragraph Installing the Duplex-unit (depending on model or option), page 2-16).

  • Page 27: Description

    Installation ESCRIPTION Document feed Adjustable tray for scanning paper guide Original document output stacker Access handle Flatbed scanner Scroll scanner (ADF) Chip card reader Console Printer output stacker Printer Manual paper feed tray Second paper tray (optional) (500 pages) Printer paper feed tray Parallel PC port (depending on model)

  • Page 28: Installing The Removable Parts

    Installation NSTALLING THE REMOVABLE PARTS This section details the installation of the terminal’s removable parts. NSTALLING THE SCANNER PAPER TRAY Secure the document feeder by fitting the two clips (B) in the notches (A) provided for this purpose.

  • Page 29: Installing The Printer Output Stacker

    Installation NSTALLING THE PRINTER OUTPUT STACKER Insert the two clips (B) of the stacker into the notches (A) provided for this purpose.

  • Page 30: Installing The Printer Paper Tray

    Installation NSTALLING THE PRINTER PAPER TRAY Laying the tray with the left and right clips to the printer, slowly press the tray until it has docked against the bottom of the notches (as shown in the drawing). 2-10...

  • Page 31: Loading Paper

    Installation OADING PAPER Remove the cover from the printer paper tray. Press the paper size guide inside the tray on the right, in order to push both paper size guides to the left or to the right. Put a stack of paper into the tray (do not put in more than 250 pages). In case of letterhead paper, be sure to place the paper printed side up.
  • Page 32 Installation Note - Do not add paper to the tray while the machine is printing. Paper useable in the printer : Printer paper tray 60 to 90 g/m Manual feed 60 to 160 g/m Replace the printer paper tray cover. 2-12...

  • Page 33: Adjusting The Original Document Output Tray

    Installation DJUSTING THE ORIGINAL DOCUMENT OUTPUT TRAY Depending on the size of paper to scan, A4 or LGAL (LEGAL), adjust the supply stop. OADING PAPER IN MANUAL MODE When printing on special paper, such as 60 to 160 g/m maximum color paper or transparent file (laserprinter compatible), you should load the paper manually, up to 10 sheets maximum.
  • Page 34 Installation Adjust to the size of the paper or film using the paper size guide 1 or 2. 2-14...

  • Page 35: Installing The Second Paper Tray (Depending On Model Or Option)

    Installation NSTALLING THE SECOND PAPER TRAY DEPENDING ON MODEL OR OPTION 1. Remove the second paper cassette 2. Position the printer above the unit and tray 2 from their packag- additional paper tray unit. Align ing, including the protective tape the coupling pins of the additional used to hold the various compo- paper tray unit with the corre-...

  • Page 36: Installing The Duplex-Unit (Depending On Model Or Option)

    Installation Note - Always get hold of the paper tray with both hands when removing it or putting it back into the additional paper unit. NSTALLING THE UPLEX UNIT DEPENDING ON MODEL OR OPTION After installation and connection, the duplex-unit will enable you to print, receive faxes or to receive local photocopies in mode.
  • Page 37 Installation Clip the connector of the flat cable (E) of the duplex unit in the connector (D) located at the bottom left hand side of the terminal. Insert the two plastic clips (B) in the two slots (A) provided for this purpose. Hold the module in its housing, tip the access door to the two blue-colored locking clips backwards.
  • Page 38 Installation Hold the duplex unit in position and press the two blue colored clips firmly, one after the other, (A) while rotating them ¼ of a turn clockwise, to lock the duplex unit to the back of your terminal. Once the module is locked in position, close the door. The module is now ready to operate. Reconnect the mains plug and power the terminal using the mains switch located on the left hand side.

  • Page 39: Connections

    Installation ONNECTIONS Make sure the On/Off switch is in position (Off). A : Parallel port (depending on model) B : USB Port C : LAN socket (depending on model) D : Telephone line socket E : Mains plug F : Mains line (model depending on country) G : Mains power cord (model depending on country)

  • Page 40: Telephone And Lan Connection

    Installation ELEPHONE AND CONNECTION Plug the end of the telephone line (F) into the terminal socket (D) and the other end into the wall telephone socket. LAN connection (depending on model). Plug end of the LAN cord (as provided by your network administrator) into the socket (C) of your terminal and the other end into your local network port dedicated to your terminal.

  • Page 41: Getting Started

    ETTING STARTED AVIGATION METHODS RESENTATION The navigator gives you access to the menus visible on screen. The navigator This navigator has 4 keys and allows you to move within the menus available on your machine.

  • Page 42: Moving Within The Menus

    Getting started Moving within the menus Use key Symbol used Enter the main menu. Confirm entry and go to the following menu. Select the next line in a menu. Select the previous line in a menu. Return to the previous menu. Confirm and exit from the current menu.

  • Page 43: The Display Screen

    Getting started Use key Symbol used Confirm your entry. Delete a character by moving the cursor to the left. Confirm your entry and return to the initial screen. The display screen The screen has two lines of 16 characters. The cursor shows the line you selected.

  • Page 44: Direct Access By Number

    Getting started Use the navigator arrows to move the cursor in front of the required function. SMS SERVICE PRINT Validate your choice by pressing OK. When in the selected menu, use the navigator arrows to move the cursor in front of the required sub-function.

  • Page 45: Guide To Function List

    Getting started UIDE TO FUNCTION LIST MAIN MENU 1: D IRECTORY Functions Function description Page 11 OK Enter a new contact in the directory p. 5-2 ONTACT 12 OK Enter a relay broadcast list p. 5-4 13 OK Modify a record or a list p.
  • Page 46 Getting started MAIN MENU 2: S ETUP Functions Function description Page 20 OK Geographical settings p. 4-3 EOGRAPHICAL 201 OK Choice of country and language p. 4-3 OUNTRY 202 OK Choice of country p. 4-3 ETWORK 203 OK Choice of language p.

  • Page 47: Function Description

    Getting started MAIN MENU 5: P RINT Functions Function description Page 51 OK Function list printing p. 6-18 UNCTIONS LIST 52 OK Print TX and RX logs p. 6-17 53 OK Print the directory IRECTORY 54 OK User parameters printing p.
  • Page 48 Getting started MAIN MENU 8: A DVANCED FCT Functions Function description Page 842 OK Zoom setting p. 6-15 OOMING 843 OK Assembled or not copy choice p. 6-15 SSEMBLED 844 OK Origin setting p. 6-15 RIGIN 845 OK Contrast setting p.
  • Page 49 Getting started MAIN MENU 9: I NTERNET Functions Function description Page 972 OK Supplier’s dial-up number ALL NUMB 973 OK Supplier’s identifier DENTIFIER 974 OK Supplier’s password ASSWORD A.These menus will appear only with valid ISPN setting...
  • Page 50 Getting started 3-10...

  • Page 51: S Etting Your Machine

    ETTING YOUR MACHINE AIN SETTINGS At machine powerup, the screen displays: FRI 31 DEC 23:59 PLEASE WAIT Fine Fine Sfine Sfine Photo Photo You have to set the date and time, telephone network, language parameter and verify the other parameters listed below.

  • Page 52: Embedded Web Server

    Setting your machine MBEDDED WEB SERVER The same parameters can be set locally or remotely. Prerequisites To set your unit remotely, you need: A Web browser (Internet Explorer version 4 or higher for optimum operation). Define the local network setting parameters of your unit (IP address, sub-network mask...). Your network administrator will give these parameters to you.

  • Page 53: Type Of Network

    Setting your machine Type of network You may connect your fax to either a PSTN or private network such as private automatic branch exchange (PABX). You must select the network which is the most convenient. To select the type of network: 251 OK - SETUP / NETWORKS / TEL.

  • Page 54: Local Prefix

    Setting your machine Local prefix This function is used when your fax is installed with a private network, behind a company’s PABX. It allows you to program an additional automatic local prefix (to be defined), enabling you to automatically exit the company’s telephone network system, but only under certain conditions: •...

  • Page 55: Document Feed Type

    Setting your machine Document feed type You may choose the way you want to feed your documents: • from memory, transmission will take place only after memory storage of the document and dialing. It allows you to get your originals back quickly to free up the machine. •...

  • Page 56: Reception Without Paper

    Setting your machine Print fax messages stored in the memory 381 OK - FAX / FAX ANSW. / PRINT If you have defined an access code for your fax answering machine, enter it and press OK. Documents received and stored in the memory are printed. Activating or deactivating the answering machine 382 OK - FAX / FAX ANSW.

  • Page 57: Relay Broadcast

    Setting your machine Relay broadcast Your fax machine (initiator) can relay a document, in other words, transmit a document to your subscribers via a remote fax and with a precise relay list. To do this the initiator fax and the remote fax must both have the relay function. To relay you need to supply the remote fax with the document and the relay list number.

  • Page 58: Duplex Printing (Depending On Model)

    Setting your machine UPLEX PRINTING DEPENDING ON MODEL This function is only available if you have previously installed the duplex module and the additional paper tray at the back of your terminal. After installing the Duplex module at the back of your multi-function terminal, you can print faxes received in two ways: •...

  • Page 59: Parameter Setting

    Setting your machine Parameter Setting Signification 3 - TX SPEED 1 - 33600 Transmission speed for outgoing documents. 2 - 14400 For a quality telephone line (compatible, no echo), 3 - 12000 communications occur at maximum speed. 4 - 9600 However, it may be necessary to restrict the transmission 5 - 7200 speed for some calls.
  • Page 60 Setting your machine Parameter Setting Signification 72 - MODEM SPEED 1 - 56000 Choice of maximum Internet transmission speed. 2 - 33600 For a quality telephone line (compatible, no echo), 3 - 14400 communications occur at the maximum speed. 4 - 12000 However, it may be necessary to restrict the transmission 5 - 9600 speed for some Internet calls (bad line or bad ISP settings).

  • Page 61: Local Network Settings

    Setting your machine Parameter Setting Signification 93 - REPALACE 1 - NO Page format change 2 - Letter / A4 FORMAT 94 - PRINTER PCL / PC KIT Printing in PCL-/Postscript Mode PC KIT ONLY CLASS Printing in GDI mode Your terminal is now configured.

  • Page 62: Manual Configuration

    Setting your machine Once the message has disappeared, check for the IP Address, Sub-network mask SELF-CONF and Gateway address. If these are missing, you should carry out a manual configuration (see below). Manual configuration To configure your terminal manually, you should obtain the usual information used to set a peripheral device (IP address, sub-network mask, network and gateway address).

  • Page 63: Message Service And The Internet

    Setting your machine ESSAGE SERVICE AND THE NTERNET Your terminal lets you send and receive documents and E-mails from subscribers throughout the world over the Internet. An E-mail is an electronic message sent over the Internet, to an E-mail address (which is a personal Internet mailbox).

  • Page 64: Access To Servers Parameters

    Setting your machine , press OK. Enter connection IDENTIFIER , press OK. Enter connection PASSWORD 922 OK - INTERNET / INIT. PROVIDER / MESS. SERV Enter Email , press OK. IDENTIFIER Enter Email , press OK. PASSWORD , press OK. Enter E-MAIL ADR Access to servers parameters...
  • Page 65 Setting your machine Sample Internet settings for the terminal (56 kbps modem) Your access provider should give you the following information: CALL NUMBER: 08 60 00 10 00 CONNECTION IDENTIFIER: sg048944@wn.net CONNECTION PASSWORD: ***** MESSAGE SERVICE IDENTIFIER: demo jt12 MESSAGE SERVICE PASSWORD: ***** E-MAIL ADDRESS: demo2@example.co.jp...

  • Page 66: Settings

    Setting your machine SMTP AUTHENT. 9241 ACTIVATION With or Without Your terminal is now configured. ETTINGS The settings are divided into several categories: • the standard settings define the connection type and frequency to the Internet as well as the transmission type for your documents, •...

  • Page 67: Mail Sorting

    Setting your machine Selecting the transmission type 942 OK - INTERNET / SETTINGS / SEND TYPE Select one of the send options then press OK to validate. IMMEDIATE DURING CNX Changing the connection period ( type) PERIODIC 943 OK - INTERNET / SETTINGS / PERIOD With the mode, enter the new connection period by means of the numerical PERIODIC...

  • Page 68: Internet Connection

    Setting your machine Share PC mode Select option and press OK to confirm. SHARE PC You may choose to transfer your E-mails to a PC or use the fax as an E-mail printer. To transfer the E-Mails to a PC: Select option WITH PC TRANS.

  • Page 69: Immediate Connection To The Internet

    Setting your machine Immediate connection to the Internet There are two methods to immediately connect to the Internet: Access through the menu: 93 OK - INTERNET / IMMED ACCES Direct access: Press the key twice. Programmed connection An automatic connection to the Internet depends on how your machine is programmed and more particularly on the standard settings (refer to paragraph Standard settings, page 4-16).

  • Page 70: Sending An Sms

    Setting your machine The address is only modified if several terminals are installed on your line. It is used to differentiate between two machines during SMS reception. When you want a contact to send SMSs to the terminal you choose, you must send him your line number and the destination terminal address.

  • Page 71: Erase An Sms

    Setting your machine • Press the . key to send the SMS. Your SMS may be sent to only one person or to several people. To send an SMS: • to only one person, press the key to confirm • to several people: - press the key and enter the next person's name, - repeat the operations as many times as required (10 persons max.).

  • Page 72: Sms Reception

    Setting your machine SMS R ECEPTION SMS messages received are automatically printed (you can modify this setting with 451 OK Auto print). If you disable automatic printing, the messages are automatically stored in the memory. SMS read Access by menus: 42 OK - SMS SERVICE / READ SMS •...
  • Page 73 Setting your machine Define send number 4611 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / SEND NO Enter the send number of your main SMS centre, then validate with OK key Define reception number 4612 OK - SMS SERVICE / SERVER / SMS CENTRE 1 / RECEIVE NO Enter the reception number of your main SMS centre, then validate with OK key.
  • Page 74 Setting your machine 4-24...

  • Page 75: Directory

    IRECTORY Your fax lets you create a directory by memorizing subscriber records and subscriber lists. • Your machine can store up to 500 subscriber records with names and phone numbers. • You may also group several names to build a subscriber list with up to 32 subscriber lists. A subscriber list is made from the subscriber records already stored.

  • Page 76: Creating Subscribers Record

    Directory REATING SUBSCRIBERS RECORD For each contact record, complete the fields listed below. Only fields with the Name and Telephone number have to be completed: • Contact NAME, • TEL and fax number of contact, • E-mail address, example: dupont@example.co.jp, •...

  • Page 77: Creating Subscribers Lists

    Directory If need be, select the appropriate transmission speed to send your faxes, and confirm your choice by pressing the OK key. To associate an FTP address : Do not enter the e-mail address. Enter the FTP address of the contact, then validate with OK key (for example: 134.1.22.9). Enter the FTP user name (for example: Durand).

  • Page 78: Adding A List

    Directory DDING A LIST To add a list: 12 OK - DIRECTORY / NEW LIST Your fax machine has just created a new list, fill it in by first entering the name of this list then confirm with OK. Note - You can stop a list or record creation at any time by pressing .

  • Page 79: Adding Or Deleting A Number From The List

    Directory DDING OR DELETING A NUMBER FROM THE LIST 13 OK - DIRECTORY / MODIFY Select the subscriber list (L) by means of the keys and validate your choice with OK. Press OK to display the field, and add or delete the subscriber as ENTER ABR.

  • Page 80: Deleting A Record Or A List

    Directory ELETING A RECORD OR A LIST 14 OK - DIRECTORY / CANCEL The directory appears in alphabetical order. Use the keys to select the subscriber record or subscribers list (L) you wish to delete and confirm with OK. Press again OK to confirm your deleting. The record or list is deleted from the directory.
  • Page 81 Directory Your contacts’ fax number, without spaces or dots, can be up to 30 characters Fax number long (including any * and # characters). This field may be left empty, for instance, in the case of contacts to whom you only send e-mails. Your contacts’...

  • Page 82: Procedure

    Directory ROCEDURE To import a directory: 17 OK - DIRECTORY / IMPORTATION Select to authorize the importation of a directory. WITH Create your directory on a PC in a file whose structure corresponds to that set out above. In order to be recognized as a directory, the file name must include the word directory and must have a .csv extension.

  • Page 83: Operation

    PERATION ENDING Faxes sent over the telephone network are sent from the feeder or the memory. Documents sent over the Internet are first memorized and sent at the time of Internet connection. Over the telephone network: all fax transmissions are in black and white. Over the Internet: you can send black and white documents (TIFF format) or color documents (JPEG format).

  • Page 84: From The Flat Scanner

    Operation From the flat scanner Using the handle, lift up the document feeder tray. Put your document, with the printed face down on the scanner window. The scanner origin is located at your end, to the left, as shown opposite. Once the operation is complete, lift the document feeder tray and recover your document.

  • Page 85: Contrast

    Operation Contrast You can set the contrast if your document is too light or too dark. If the document is light, you must raise the contrast and if it is dark, you must reduce it. To set the contrast: Press as many times as necessary to choose the desired contrast, as shown by the position of a cursor.

  • Page 86: Using The Last Number Dialed Key

    Operation Using the last number dialed key You can redial one number among the ten last numbers you just dialed before. For a fax number (Tel in the Directory) Press the If the redial list is empty the display will show : You may enter the call number of the subscriber using the key block or the directory.

  • Page 87: Transmission Over The Public Switched Telephone Network (Pstn)

    Operation To multiple numbers You may dial to send a document simultaneously to multiple call numbers. Note - This may be achieved only if the machine is parametered to send from the memory (refer to paragraph Document feed type, page 4-5). Enter the fax or E-mail address, or use the Directory (refer to above paragraphs).

  • Page 88: Transmission With Auto Redial

    Operation and confirm with OK (refer to paragraph Document Select the feed type, FEEDER MEMORY feed type, page 4-5). You may enter the number of pages before transmission and confirm with OK. Confirm postponed transmission by pressing key Your document is stored and will be sent at the new time. Note - When sending in "Deferred Send"...

  • Page 89: Transmission Over The Internet

    Operation Set the re-direction contact 392 OK - FAX / REROUTING / DESTINATION Using the keys within the navigator select the subscriber from the directory (If the directory is empty the display will show DIRECTORY EMPTY). Enter the number of the subscriber manually or store the name and related number in the directory.

  • Page 90: Sending A Typed Message To An E-Mail Address

    Operation Press the key. The document is scanned and memorized, it will be sent at the time of Internet connection. If your contact has a PC, he will receive an E-mail to which your fax is attached in color PDF or TIFF format, depending on the format choice you made.

  • Page 91: Scan To Ftp

    Operation Set contrast and resolution if necessary (refer to paragraph Choosing the resolution/ contrast, page 6-2). Press key The document is scanned and the mail sent to memory. It will be sent during the next connection to the Internet. Your contact will receive an E-mail with an attachment. Scan to FTP The scan to FTP function enables you to put your TIFF, JPEG and PDF files in an FTP server, for example, for archiving.

  • Page 92: Transmission Waiting Queue

    Operation Then carry out the same operations as for sending to one address, except that you select an FTP address group in the directory, and not a single address. RANSMISSION WAITING QUEUE This function lets you obtain a recap of all documents queuing, for transmission, including those in deposit or in delayed transmission, etc.

  • Page 93: Consult Or Modify The Waiting Queue

    Operation Consult or modify the waiting queue 62 OK - COMMANDS / MODIFY In the waiting queue select the required document and confirm your choice with OK. You may now modify the parameters of the given document then confirm your modifications by pressing key Deleting a transmission on hold 63 OK - COMMANDS / CANCEL...

  • Page 94: Reception

    Operation ECEPTION Document reception over the Internet is automatic at each Internet connection. Reception of all documents over the telephone network is done one at a time at fax reception. ECEPTION OVER THE (PSTN) UBLIC WITCHED ELEPHONE ETWORK Fax reception depends on the parameter settings of your machine. ECEPTION OVER THE NTERNET Whatever the document received, reception is automatic at each Internet connection.

  • Page 95: Copying

    Operation OPYING Your fax offers to print out one more copies of one or more pages. If the duplex module (depends on model) is installed on your terminal, you can make duplex mode photocopies. OCAL COPY Standard copy Position the document (refer to paragraph Document depositing, page 6-1). Press key twice.

  • Page 96: Sophisticated" Copy

    Operation "Sophisticated" copy Position the document (refer to paragraph Document depositing, page 6-1). Press key Enter the required number of copies and confirm with the OK key. Using the keys select the scan modes (Front/Rear) or DUPLEX->DUPLEX and confirm with the OK key. 1-SIDE->DUPLEX DUPLEX->1-SIDE 1-SIDE->1-SIDE...

  • Page 97: Specific Copy Settings

    Operation PECIFIC COPY SETTINGS When the copy quality is no longer satisfactory, you can perform a calibration. To do so, refer to paragraph Scanner calibration, page 7-17. Moreover, a high number of controls let you improve the copy quality. Scanner settings 841 OK - ADVANCED FCT / COPY / RESOLUTION The Resolution parameter adjusts the photocopying resolution.
  • Page 98 Operation 846 OK - ADVANCED FCT / COPY / LUMINOSITY parameter is used to make your original document lighter or darker. Adjust the LUMINOSITY brightness required using keys , then validate the choice with the OK key. 847 OK - ADVANCED FCT / COPY / BINDING parameter is used to choose the long or short side according to the type of binding of your BINDING document.

  • Page 99: Other Functions

    Operation 856 OK - ADVANCED FCT / SCAN. & PRINT / PRINTER MARG If you want to offset the side margins of your document to the left or to the right. Adjust the offset of the left/right margins (in 0.5mm steps) using keys Validate by pressing the OK key.

  • Page 100: Printing The Functions List

    Operation RINTING THE FUNCTIONS LIST You may print the functions list of your fax machine at any time. To print the functions list: 51 OK - PRINT / FUNCTIONS LIST RINTING THE MACHINE SETTINGS At any moment, you may print the list of your fax’s parameter settings to control any changes possibly made to the default parameters.

  • Page 101: Deposit And Polling

    Operation • scanned sheets 824 OK - ADVANCED FCT / COUNTERS / DUPLEX SCAN • printed pages 825 OK - ADVANCED FCT / COUNTERS / PRINTED PG • printed sheets 826 OK - ADVANCED FCT / COUNTERS / PRINTED SHT EPOSIT AND POLLING You may deposit a document in your fax and keep it available to one or more subscribers who can obtain a fax of this document by calling your fax with the...

  • Page 102: Lock

    Operation Polling a deposited document 33 OK - FAX / POLLING RX Enter the number of the party whose document you want to poll or choose your dialing mode (refer to paragraph Dialing, page 6-3). Note - You can poll several documents using the key.

  • Page 103: Locking The Keyboard

    Operation Locking the keyboard This function allows you to prevent access to non-authorized persons. An access code must be entered each time a person wants to use the machine. To access the keypad unlocking menu: 812 OK - ADVANCED FCT / LOCK / LOCK KEYBD. Enter the four-digit interlock code.

  • Page 104: Locking The Sms Service

    Operation Locking the SMS service This function prevents access to the SMS service. To access the SMS service locking menu: 815 OK - ADVANCED FCT / LOCK / LOCK SMS Enter the four-digit locking code with the numerical keypad. Press key OK to confirm. With keys , select the option WITH...

  • Page 105: Mail Box (Mbx Fax)

    Operation (MBX FAX) AIL BOX There are 32 mailboxes (MBX), enabling you to transmit documents in complete confidence using an access code (named code MBX), to all subscribers equipped with a fax compatible to yours. MBX 00 is public. It is handled directly by the terminal to record the messages of the fax TAD as soon as this is put into service.

  • Page 106: Modifying The Features Of An Mbx

    Operation To exit the MBX, press Modifying the features of an MBX 71 OK - MAILBOXES / CREATE MBX Select a free MBX out of the 31 MBX, or enter the number of a free MBX directly (1-31). Enter the code of this MBX, if there is one, and confirm with OK. Select the menu , then confirm your choice with OK.

  • Page 107: Mbx Deposit In A Remote Fax

    Operation MBX deposit in a remote fax Insert the document in the fax machine’s feeder. Select 35 OK - FAX MBX SENDING and confirm with OK. Enter your subscriber’s number for MBX deposit or choose your dialing mode (refer to paragraph Dialing, page 6-3) and validate with OK.
  • Page 108 Operation 6-26...

  • Page 109: Maintenance

    Switch off the machine immediately, and contact your Xerox Customer Support Centre. • Never throw toner or a toner container into an open flame. It can cause an explosion and you can get burnt.

  • Page 110: Replacing The Consumables (Toner And Drum )

    Maintenance EPLACING THE CONSUMABLES TONER AND DRUM To check the remaining capacities of the consumables: 86 OK - ADVANCED FCT / CONSUMABLES The toner cartridge and the drum cartridge come with a chip card. After replacing a consumable item in the printer, you need to inform the machine about its features. For this purpose, the chip card supplied with each toner cartridge must be read by the machine each time a new consumable item is installed.
  • Page 111 Never touch a labelled area found on or near the heat roller. You can get burnt. If a sheet of paper is wrapped around the heat roller, do not try to remove it by yourself to avoid injuries or burns. Switch off the machine immediately, and contact your Xerox Customer Support Centre.
  • Page 112 Maintenance 3 - Unlock the toner cartridge by turning the blue locking clip as shown in the illustration below. 4 - Separate the drum cartridge from the toner cartridge. Drum cartridge Toner cartridge 5 - Remove the new toner cartridge from its box, holding it firmly in both hands.
  • Page 113 Maintenance 6 - Shake the toner cartridges alternately in the directions shown by the arrows in the illustration below. 7 - Remove the protective plastic strip from the cartridge as shown below.
  • Page 114 Maintenance 8 - Insert the new toner cartridge in the drum cartridge until locked in place . Note - Make sure not to touch the green colored drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
  • Page 115 Maintenance 9 - Insert the toner/drum cartridge in the printer as shown below. 10 - Close the printer cover pressing it carefully but firmly until it clicks into position. 11 - Press OK on the scanner keypad. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD...
  • Page 116 Maintenance 12 - Insert chip card (supplied with the toner cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below. Green arrow 13 - The following is displayed on the scanner control panel screen: CHANGE TONER ? YES= OK - NO= C 14 - Press OK.

  • Page 117: Replacing The Drum Cartridge

    Maintenance Replacing the drum cartridge To replace the drum cartridge, proceed as shown below: When the display shows: CHANGE DRUM <OK> TO CONFIRM 1 - Open the printer cover.
  • Page 118 Switch off the machine immediately, and contact your Xerox Customer Support Centre. 3 - Unlock the toner cartridge by turning the blue locking clip in the direction shown in the illustration below.
  • Page 119 Maintenance 4 - Separate the drum cartridge from the toner cartridge. 5 - Remove the new drum cartridge from its box, holding it firmly in both hands. Note - Make sure not to touch the green colored drum roller located under the fold away flap of the drum cartridge, which could cause deterioration to the print quality of your faxes and your local photocopies.
  • Page 120 Maintenance 6 - Insert the new toner cartridge in the drum cartridge until locked in place. 7 - Insert the toner/drum cartridge in the printer as shown below. 7-12...
  • Page 121 Maintenance 8 - Close the printer cover pressing it carefully but firmly until it clicks into position. 9 - Press the OK key on the scanner control panel. The display shows: TUE 02 APR 13:39 INSERT GAUGE CARD 10 - Insert the gauge card (supplied with the drum cartridge) into the card reader ensuring that the chip is entered as shown in the drawing below.

  • Page 122: Cleaning

    Maintenance 11 - The following is displayed on the scanner control panel screen: CHANGE DRUM ? YES= OK - NO= C 12 - Press OK. 13 - Once the chip card has been read, the display shows: DRUM OK REMOVE CARD 14 - Remove the card.

  • Page 123: Cleaning The Printer

    Maintenance Clean transparent scanning windows with a soft, lint-free cloth, dampened with alcohol. Close the scanner cover. Make a copy to check that the symptoms have been cleared. Cleaning the printer Dust, dirt and paper debris on the outer surfaces and inside the printer can interfere with printer performance.

  • Page 124: Cleaning The Paper Feed Roller

    Never touch a labelled area found on or near the heat roller. You can get burnt. If a sheet of paper is wrapped around the heat roller, do not try to remove it by yourself to avoid injuries or burns. Switch off the machine immediately, and contact your Xerox Customer Support Centre. 7-16...

  • Page 125: Servicing

    Maintenance ERVICING For guaranteed performance of your terminal, some maintenance work (replacing the fusing unit and the transfer roll) has to be done on the printer approximately every 50,000 printed pages. Please contact your supplier for this operation. CANNER CALIBRATION You can perform this operation when the quality of photocopied documents is no longer satisfactory.

  • Page 126: Communication Error Codes

    Maintenance • restarting the transmission using the transmission queue refer to paragraph Immediately perform transmission from the waiting queue, page 6-10). In this case, for a document composed of sev- eral pages, the transmission will take place from the page where the error occurred •...
  • Page 127 Maintenance Code 13 - Memory full Your fax can no longer receive since its memory is full. There are too many received unprinted documents or too many documents in the transmission line. Print the received documents and delete or transmit immediately the documents in the transmission line.

  • Page 128: Printer Errors

    Maintenance Code 46 - Xmission server disconnect The SMTP server for sending mail is disconnected. The service is temporarily unavailable- try again later. Code 47 - Reception server disconnect The POP3 server for mail reception is disconnected. The service is temporarily unavailable- try again later.

  • Page 129: Printer Paper Jam

    Never touch a labelled area found on or near the heat roller. You can get burnt. If a sheet of paper is wrapped around the heat roller, do not try to remove it by yourself to avoid injuries or burns. Switch off the machine immediately, and contact your Xerox Customer Support Centre.
  • Page 130 Maintenance Remove any jammed sheets. Open the rear cover of the printer until locked behind lug A. Remove any jammed sheets. Reinstall the drum/toner cartridge set (refer to paragraph Replacing cartridges, page 7-2). Correctly close the front and rear covers of the printer. 7-22...

  • Page 131: Paper Jam At The Feeders And Trays

    Maintenance Paper jam at the feeders and trays The figures below show different type of paper jam you might experience when using your machine. Remove any stuck sheets as shown by the arrow depending on where the paper jam occurs. At the printer output stacker At the paper tray At the manual feed tray...

  • Page 132: Scanner Incidents

    Maintenance Second cassette CANNER INCIDENTS Scanner paper jam When a paper jam occurs, the following message appears on the control panel screen. REMOVE DOCUMENT If jams often occur in a specific part of the unit, the latter needs to be checked, cleaned or repaired. 7-24...
  • Page 133 Maintenance Open the scanner cover. Remove the jammed paper (A) without tearing it. Then, close the scanner cover. 7-25...

  • Page 134: Miscellaneous Incidents

    Maintenance ISCELLANEOUS INCIDENTS At switch-on nothing appears on screen Check that the mains cable is plugged in, and check the mains plug if necessary. The fax does not detect the presence of your inserted document. The message does not READY appear on the screen.

  • Page 135: Machine Packing And Transportation

    Maintenance ACHINE PACKING AND TRANSPORTATION Always use the original package when transporting the machine. Failure to do so could void the warranty. 1 - Disconnect the machine from the telephone network (depends on model) and the mains plug. 2 - Remove the connection lead to the telephone line(depends on model) and the mains lead, the document feeder tray, the printer output tray and the paper tray;...

  • Page 136: Characteristics

    Maintenance HARACTERISTICS Device type: Office color fax machine, fast operation with all Group 3 devices according to ITU-T recommendations. NIT CHARACTERISTICS Dimensions: Width: 440 mm Depth: 460 mm (without duplex option) Height: 460 mm (without stackers and 500 sheets paper feed tray) Weight: 14 kg Electric power supply:...
  • Page 137 Maintenance Internet : general characteristics TCP/IP/PPP Protocols Protocols SMTP/POP3/MIME protocols for electronic mail V90Modem ( up to 56 kbps/s) File format: Image : TIFF-F for black/white documents and JPEG for color documents - PDF : monochrome and color ® - PCL 6 Emulation SG Script (PostScript®...
  • Page 138 ONSUMABLE INFORMATION For information about consumables, visit http://www.fxprinters.com ONSUMABLE CHARACTERISTICS Toner cartridge: The standard toner cartridge can produce up to 6,000 pages (when printing on A4 paper with a 5% max. black and white ratio). The initial toner cartridge can produce up to 2,000 pages (when printing on A4 paper with a 5% max.
  • Page 139 Customer Response Sheet WorkCentre 222/228 User Guide (ME3409E2-1) To improve our publications, we would appreciate your feedback regarding this guide. Please take a few moments to complete and return this form to us. About Yourself 1. How often do you use this guide? [ ] Daily [ ] Weekly [ ] Monthly [ ] Infrequently 2.
  • Page 140 WorkCentre 222/228 User Guide Fuji Xerox Co., Ltd. (Edition 1) ME3409E2-1 Human Interface & Design Development May 2005 © Copyright 2005 by Fuji Xerox Co., Ltd.

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