Send Appointments; Contacts; Add New Contacts - HTC TOUCH Diamond User Manual

1 Programs on your Device

Send appointments

To send a meeting request
Use Calendar to schedule meetings via e-mail with contacts who use Outlook or Outlook Mobile.
1. Open the Calendar screen.
2. Schedule a new appointment, or open an existing one and tap Menu > Edit.
3. Tap Attendees, then tap Add Required Attendee or Add Optional Attendee and add the contacts
whom you want to invite.
Note
4. When you have finished adding attendees, tap Done.
5. Tap OK to send.
Tip To choose the e-mail account to use for sending meeting requests, tap Menu > Tools > Options > Appointments
tab. Tap the Send meeting requests via box and choose to send via your Outlook E-mail, POP3/IMAP4 or
Windows Live™ account.
Notes • I f you're sending the meeting request using your Outlook E-mail account, it will be sent to the attendees the next
time you synchronize your device with your computer or Exchange Server.
• W hen attendees accept your meeting request, the meeting is automatically added to their schedules. When their
response is sent back to you, your calendar is updated as well.

12.5 Contacts

Contacts is your address book and information storage for people and businesses you communicate with.
You can add the following types of contacts to your device:
• Outlook contacts. Contacts that are stored on your device, which can be created on your device or
synchronized with your PC or the Exchange Server.
• Windows Live™ contacts. Contacts that you communicate with using Windows Live™ Messenger or MSN.
Note You can only add Windows Live™ contacts after you have set up Windows Live™ on your device. See "Add Windows
Live contacts" in Chapter 8 for details.
To open the Contacts screen
• On the TouchFLO 3D Home screen, slide to the People tab and then tap All People; or
• Tap Start > Contacts.

Add new contacts

To add a contact on your device
1. Open the Contacts screen.
2. Tap New, select Outlook Contact, and enter the contact information.
3. In the File as field, choose how you want the contact name to appear
in the contact list.
4. To add a photo of the contact, tap Select a picture, and then select
the picture file or tap Camera to take a photo of the contact.
5. To assign a ring tone to the contact, tap the Ring tone field, scroll
through the list of tones, then select a desired tone.
6. When finished, tap OK.
You can specify if an attendee is required or optional only if your device is connected to a Microsoft
Exchange 00 server. Otherwise, all attendees are designated as required. For more information, see
"Managing Meeting Requests" in Chapter .