Send Appointments - HTC Touch Pro User Manual

Send appointments

To send a meeting request
Use Calendar to schedule meetings via email with contacts who use Outlook or
Outlook Mobile.
1. Open the Calendar screen.
2. Schedule a new appointment, or open an existing one and tap Menu > Edit.
3. Tap Attendees, then tap Add Required Attendee or Add Optional
Attendee and add the contacts whom you want to invite.
Note You can specify if an attendee is required or optional only if your device is
connected to a Microsoft Exchange 00 server. Otherwise, all attendees are
designated as required. For more information, see "Managing Meeting Requests"
in Chapter .
4. When you have finished adding attendees, tap Done.
5. Tap OK to send.
Tip
To choose the email account to use for sending meeting requests, tap
Menu > Tools > Options > Appointments tab. Tap the Send meeting requests
via box and choose to send via your Outlook E-mail, POP/IMAP4 or Windows Live™
account.
Notes • If you're sending the meeting request using your Outlook E-mail account, it will
be sent to the attendees the next time you synchronise your device with your
computer or Exchange Server.
• When attendees accept your meeting request, the meeting is automatically
added to their schedules. When their response is sent back to you, your calendar is
updated as well.
Programs