Send Appointments - HTC Touch Phone User Manual

102 Organising Contacts, Appointments, Tasks, and Other Information

Send appointments

To send a meeting request
Use Calendar to schedule meetings via e-mail with contacts who use
Outlook or Outlook Mobile.
1. Tap Start > Calendar.
2.
Schedule a new appointment, or open an existing one and
tap Menu > Edit.
3. Tap Attendees, then tap Add Required Attendee or Add Optional
Attendee and add the contacts whom you want to invite.
Note
4. When you have finished adding attendees, tap Done.
5. Tap OK to send.
Tip
Notes
To send appointment details as a vCalendar
A vCalendar is a standard file format used for exchanging scheduling and
task information. vCalendar files can be exported to Outlook on the PC.
Tap Menu > Send as vCalendar to send a vCalendar containing
appointment details as a file attachment in an MMS message. For more
information, see "MMS" in Chapter 7.
You can specify if an attendee is required or optional only if your
device is connected to a Microsoft Exchange 2007 server. Otherwise,
all attendees are designated as required. For more information, see
Chapter 8.
To choose the e-mail account to use for sending meeting requests, tap
Menu > Tools > Options > Appointments tab. Tap the Send meeting
requests via box and choose to send via your Outlook E-mail, POP3/IMAP4
or Windows Live account.
• If you're sending the meeting request using your Outlook E-mail account,
it will be sent to the attendees the next time you synchronise your device
with your PC or Exchange Server.
• When attendees accept your meeting request, the meeting is
automatically added to their schedules. When their response is sent back
to you, your calendar is updated as well.