Synchronize E-Mails; Customize E-Mail Settings - HTC TOUCH Diamond User Manual

66 Exchanging Messages

Synchronize e-mails

Synchronizing e-mails ensures that new e-mails are downloaded to the device Inbox folder, e-mails in the
Outbox folder are sent, and e-mails deleted from the server are removed from your device. The manner in
which you synchronize e-mails depends on the type of e-mail account you have.
To automatically synchronize an Outlook e-mail account
1. Connect your device to your computer through USB or Bluetooth. Otherwise, connect through
Wi-Fi or a data connection if you are synchronizing Outlook e-mail with the Exchange Server. For more
information, see Chapter .
2. Synchronization automatically begins, and your device sends and receives Outlook e-mail.
To manually synchronize your Outlook or Internet e-mail account
1. Select your Internet e-mail account. (See "To select a messaging account" in this chapter.)
2. Tap Menu > Send/Receive.

Customize e-mail settings

To change the download size and format for Outlook e-mail
1.
Disconnect your device from the computer.
2. Tap Start > Programs > ActiveSync.
3. Tap Menu > Options, select E-mail, then tap Settings.
4.
On the E-mail Sync Options screen:
•
•
5.
Close ActiveSync and reconnect your device to the computer.
To change the download size and format for Internet e-mail
1. Tap Menu > Options on the Account Picker screen, or tap Menu > Tools > Options while you're in a
message list.
2.
Tap your POP3 or IMAP4 Internet e-mail account.
3. Tap Download Size Settings.
•
•
4.
Tap Done.
To automatically receive attachments on Outlook e-mails
1. Tap Start > Programs > ActiveSync.
2. Tap Menu > Options.
3. Tap E-mail > Settings, then select Include file attachments.
To automatically receive attachments on IMAP4 e-mails
1. Tap Menu > Options on the Account Picker screen, or tap Menu > Tools > Options while you're in a
message list.
2. Tap the name of your IMAP4 e-mail account.
3. Tap Download Size Settings.
4. In Download attachments, select a download size or select All attachments.
5. Tap Done.
To store attachments on the internal storage
1. Tap Start > Messaging.
2. Tap Menu > Options > Storage tab.
3. Select the When available, use this storage card to store attachments check box.
Under Message format, select HTML or Plain text.
Under Download size limit, select the desired e-mail size.
Under Message format, select HTML or Plain text.
Under Download size limit, select the desired e-mail size.