Sagem MF 5481 Instruction Booklet
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Sagem MF 5481 Instruction Booklet

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MF 5461 / MF 5481
Instruction booklet

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Summary of Contents for Sagem MF 5481

  • Page 1 TELECOM SAGEM MF 5461 / MF 5481 Instruction booklet...

  • Page 2: Dear Customer

    Thanks to its navigator and its multitask access, it is powerful, user-friendly and easy to use. The MF 5461 / MF 5481 multifunction machines, come with a 600 dpi scanner and a black and white laser printer offering a printing speed of 16 ppm. The Companion Suite Pro LL software provided allows you to use your multifunction machine as a scanner and a printer from a personal computer.

  • Page 3: Table Of Contents

    MF 5461 / MF 5481 Contents Left and right printing margins setup Top and bottom printing margins setup Format paper setup Dear customer Consumables Fax transmission Immediate transmission Security Delayed transmission Security directives Transmission with auto redial Positions of Safety labels on the machine...
  • Page 4 MF 5461 / MF 5481 Fax or PC reception Modifying the connection time(s) (Set Times type) Received faxes reduction mode Selecting the print mode for the deposit notice Technical Parameters Printing the Internet settings Printing the functions guide Mail sorting...
  • Page 5 MF 5461 / MF 5481 Fax parameters Access to fax parameters Description of the tab Log and Report Description of the tab Fax Parameters Cover sheet Creating a cover sheet Description of the tab Cover page Creating a cover page template...

  • Page 6: Security

    MF 5461 / MF 5481 Security Security directives Before turning on your device, check that the outlet that you are going to plug it into conforms to the indications shown on the information plate (voltage, current, power network frequency) located on your device. This device shall be connected to a single phase power network.

  • Page 7: Positions Of Safety Labels On The Machine

    The manufacturer declares that the products are manufactured in accordance with the APPENDIX II of the R&TTE 1999/5/CE directive. The conformity declaration is available on www.sagem.com, see the support section or at the following address: Sagem Communication - Customer relations department...

  • Page 8: Environment

    MF 5461 / MF 5481 Environment The preservation of the environment is of importance to the manufacturer. The manufacturer wishes to service the installations with respect to the environment and has chosen to integrate the environmental performance in the whole lifecycle of its products, throughout manufacturing, release, use and disposal.

  • Page 9: Software Use License

    MF 5461 / MF 5481 Software use license CAREFULLY READ ALL THE TERMS AND CONDITIONS OF THE PRESENT LICENSE BEFORE OPENING THE SEALED ENVELOPE CONTAINING THE SOFTWARE. OPENING THIS ENVELOPE INDICATES THAT YOU ACCEPT THESE TERMS AND CONDITIONS. In case you should not accept the terms of this license, the CD-ROM packaging should be returned to the retailer unopened, along with the other components of the product.

  • Page 10: Applicable Law

    Registered trademarks Given the technical evolution, Sagem Communication reserves the right to modify the technical specifications of this product and/or to stop its manufacturing at any time and without notice. Companion Suite Pro is a registered trademark of Sagem Communication.

  • Page 11: Installation

    MF 5461 / MF 5481 Installation Location conditions By choosing an appropriate location, you preserve the longevity of the machine. Check that the selected location has the following characteristics: - Choose a well ventilated location. - Make sure not to obstruct the ventilation grids located on the left and right sides of the device. During the installation, make sure to place the machine thirty centimeters away from the surrounding objects so all the lids can be easily opened.

  • Page 12: Paper Recommendations

    MF 5461 / MF 5481 - Never try to modify the machine. This could cause a fire hazard or an electric shock hazard. - Always make sure that paper clips, staples or other small metallic items do not get inside the machine via the ventilation ports or other ports.

  • Page 13: Terminal Description

    MF 5461 / MF 5481 Terminal description Front side Document feeder Control panel Paper output Smart card insertion point Fold-down stop for paper delivery Master USB connection Manual (USB key) input tray Manual paper feed setup guides Paper tray Cartridge access cover...

  • Page 14: Command Panel

    MF 5461 / MF 5481 Command panel 1. Screen. 16. Key : Validation. 2. Digital keypad. 17. Key OK: confirms the displayed selection. 3. Alphabetical keypad. 18. Key : menu access and navigation down the 4. Key : deletes the character to the left of the cursor.

  • Page 15: Packaging Contents

    MF 5461 / MF 5481 Packaging contents 1 initialisation card The packaging contains the items listed below: Multifunction device Device installation 1 Unpack the device. 2 Install the device respecting the security notices stated at the beginning of this booklet.

  • Page 16: Cartridge Installation

    MF 5461 / MF 5481 4 Take a paper stack, pull the paper off and align it on a flat surface. You can use paper weighing between 60 and 105 g/m2. 1 Remove the paper feed cassette completely. 5 Put the paper stack in the feed cassette (ex: 200 sheets of 80 g/m²...

  • Page 17: Paper Delivery Stop

    MF 5461 / MF 5481 Paper delivery stop Adjust the paper delivery stop, depending on the format of the document to be printed. Do not forget to raise the flap to prevent the sheets from falling down. 3 Make sure that the On/Off switch is on Off (O position).

  • Page 18: Paper Insertion In The Manual Input Tray

    MF 5461 / MF 5481 8 By default, the machine is set to operate in the UK in English. To modify this parameter, refer to Country, page 24. 9 Set the date and time, refer to Date/Time, page 24. Paper insertion in the manual input...

  • Page 19: Copy

    MF 5461 / MF 5481 Copy button. 5 Choose with the buttons the printing option (see examples below) depending on the copy mode that you want: Your machine has the function to make one or more Combined mode (document feeder): copies.

  • Page 20: Special Setup For The Copying

    MF 5461 / MF 5481 Assembled copy setup TEXT or PHOTO with the buttons , then confirm with the OK button. 843 - ADVANCED FCT/COPY/ASSEMBLED 9 Adjust the contrast level with the buttons then confirm with the OK button. The ASSEMBLED parameter allows you to assemble or 10 Adjust the desired brightness level with the buttons disassemble your copies.

  • Page 21: Paper Type Setup

    MF 5461 / MF 5481 Paper type setup 3 Quit this menu by pressing the button. 851 - ADVANCED FCT/SCAN. & PRINT/PAPER Left and right printing margins setup TYPE If you want to, you can offset the lateral margins of the 1 Select the paper NORMAL or THICK that you use document to the left or right during printing.

  • Page 22: Fax

    MF 5461 / MF 5481 Transmission with auto redial This function allows you to monitor the dialling operation during a fax transmission. In this case, the maximum This chapter describes all the fax processing and transmission rate will be 14400 bps.

  • Page 23: Relay Broadcast

    MF 5461 / MF 5481 Default tray set to Manual: document next to the current time and press OK. 6 If you wish to modify the document feed type, Manual tray Main tray select one of the options FEEDER or MEMORY,...

  • Page 24: Fax Rerouting

    MF 5461 / MF 5481 1 If you have defined an access code for your fax Fax messages that are rerouted are therefore saved on answering machine, enter it and press OK. the USB memory key with format Tiff and are named as follows "FAXYYMMDDHHMMSS"...

  • Page 25: Performing Immediate Transmission From The Waiting Queue

    MF 5461 / MF 5481 - queue order number, To cancel transmission in progress: - document name or number, - scheduled transmission time (fax), 1 Press - operation type regarding the document: transmission A message will ask you to confirm cancellation by...

  • Page 26: Modifying The Features Of A Mbx

    MF 5461 / MF 5481 4 Select option MAILBOX NAME and press OK. The list gives the status of each MBX. 5 Enter this MBX’s S.I.D. (20 characters max.) and press OK. MBX deposit in your fax The MBX is initialised. If you wish to initialise 1 Insert the document in the fax machine’s feeder.

  • Page 27: Deposit And Polling

    MF 5461 / MF 5481 Choix Procédure Immediate Please check for remote fax compatibility. 1 Press poll 1 Press OK. 2 Next to the current time, enter Deposit and Polling Delayed poll the time you wish to poll the You may deposit a document in your fax and keep it...

  • Page 28: Sms

    MF 5461 / MF 5481 • to delete a character (by moving the cursor to the left), use or C. 3 Validate with OK. Thanks to the SMS button, you can send an SMS to 4 Dial the number of the recipient (mobile phone or subscribers all over the world.

  • Page 29: Parameters/Setup

    MF 5461 / MF 5481 Parameters/ Type of network You can connect your fax to either a PSTN or a private Setup network such as private automatic branch exchange (PABX). You must select the network which is in use. To select the type of network: You can setup your machine as you like depending on the use.

  • Page 30: Language

    MF 5461 / MF 5481 Language printing reports: • WITH: a report is given when the transmission was This setting enables you to choose the menu language of properly performed or when it is completely your choice. By default, the multifunction machine is set abandoned (but there is only one report per request), to English.

  • Page 31: Reception Mode

    MF 5461 / MF 5481 To use the economy period: Paper out is indicated by a beep and a 32 - FAX / ECO TRANS. message on the screen. Received faxes are then stored in memory 1 Enter the call number and confirm with OK.

  • Page 32: Technical Parameters

    MF 5461 / MF 5481 1 Select FIXED and confirm with OK. Parameter Signification 2 Enter the reduction value (between 70 and 100) and confirm with OK. Choice between transmission 7 - COM. display speed displayed or number of 3 To exit this menu, press the page in progress.
  • Page 33 MF 5461 / MF 5481 Parameter Signification Parameter Signification This parameter lets you choose Starts the printing of the log list. 25 - TEL Impedance 81Font number between a complex impedance This parameter lets you set the and a 600 Ohm impedance, default PCL font.

  • Page 34: Printing The Functions Guide

    MF 5461 / MF 5481 • transmission mode (Normal, Fine, SFine or Photo), Parameter Signification • number of pages sent or received, Time-out before document • call duration, 91 - Printer error timeout being printed is deleted • incoming or outgoing results: noted CORRECT if...

  • Page 35: Lock The Keyboard

    MF 5461 / MF 5481 1 Press on , enter 811 with the digital keyboard. • received pages, 2 Enter your lock code (4 digits) with the keyboard, • scanned pages, confirm with OK. • printed pages. 3 Enter again your lock code (4 digits) with the keyboard, confirm with OK.

  • Page 36: Calibrate Your Scanner

    MF 5461 / MF 5481 3 Quit this menu by pressing button. Calibrate your scanner You can do this operation when the quality of photocopied documents is not satisfactory anymore. 80 - ADVANCED FCT / CALIBRATION 1 Press on , enter 80 with the keyboard, confirm with OK.

  • Page 37: Directory

    MF 5461 / MF 5481 Directory 5 Select W. ASSOC. KEY if you want to assign a shortcut key (letter) to your subscriber record. The first available letter appears, use to choose another letter. Confirm with OK. Your multifunction machine lets you create a directory by 6 Select the appropriate transmission RATE to send memorising subscriber records and subscriber lists.

  • Page 38: Deleting A Record Or A List

    MF 5461 / MF 5481 Deleting a record or a list To delete a subscribers record or list: 14 - DIRECTORY / CANCEL 1 Press on , enter 14 with the keypad. 2 With , browse the directory and select the record or list you want to delete by pressing OK.

  • Page 39: Local Network Settings

    MF 5461 / MF 5481 Local network IP address 272 - SETUP/LAN ETHER/ADRESSE IP settings 1 Enter the IP address of your terminal and press OK to confirm. You may connect your multifunction terminal to an Sub-network mask Ethernet or a wireless network.

  • Page 40: Wlan Network

    MF 5461 / MF 5481 WLAN network well as the number of barriers, such as walls or ceilings. You can connect your machine to a PC using a USB cable or make a wireless connection (via radio) with a PC or network.

  • Page 41: Configure Your Network

    MF 5461 / MF 5481 WLAN USB key. 1 Type in , select the menu SETUP using the keys and confirm with OK. 2 Select WLAN using the keys t or s and confirm with Your machine’s network radio adaptor transmits data using the radio protocol IEEE 3 Select ASS.
  • Page 42 MF 5461 / MF 5481 4 Select IP ADDRESS using the keys and confirm with OK. confirm with OK. 2 Select WLAN using the keys and confirm 5 The dumber of your IP address will appear in the with OK.

  • Page 43: An Example Of How An Ad-Hoc Network May Be Set Up

    MF 5461 / MF 5481 The machine name allows you to identify your machine on 11 Enter "169.254.0.2" in the field IP ADDRESS and the network via a PC (for example with the name "PRINT- confirm with OK. NETWORK-1"). 12 Enter "255.255.0.0" in the field SUBNET MASK and confirm with OK.

  • Page 44: Message Service (Model Mf5481)

    MF 5461 / MF 5481 Message service ID.MESS.SERV to keep the same identification parameters as in the messaging service or AUTHENT. SPEC. to define other identification (Model MF5481) parameters, then validate by pressing OK key. 3 When you select AUTHENT. SPEC, carry out the...

  • Page 45: Scan To Ftp

    MF 5461 / MF 5481 Standard settings 16 Enter the text with the alphabetical keypad (100 lines of 80 characters) and confirm with OK. Your machine has two types of settings that let you To go to the next line, use key .

  • Page 46: Selecting The Print Mode For The Deposit Notice

    MF 5461 / MF 5481 00:01 and 23:59) and validate with the OK key. OK to confirm. Selecting the print mode for the deposit notice Menu Description E-MAIL / SETTINGS / DEPOSIT NOTICE All E-Mails are sent to the PC.

  • Page 47: Usb Memory Key

    MF 5461 / MF 5481 USB memory key with OK. 4 The list is shown in a table with the following information: You can connect a USB memory Key on the front side of the analyzed files are indexed in an incremental your machine.

  • Page 48: Delete Your Files Located In The Key

    MF 5461 / MF 5481 Select the printing format: A4 or 10x15 and confirm with OK. 07 - MEDIA / MEDIA ANALYSIS Select the printing format: THICK or NORMAL and confirm with OK to start printing. 1 Press on , enter 07 with the keyboard.

  • Page 49: Pc Features

    MF 5461 PC Features This screen allows you to install and uninstall the software, access the product's user guides or browse the CD-ROM contents. 4 Place your cursor on P RODUCT INSTALLATION Introduction confirm with left-click of the mouse. 5 The Products Installation screen appears. The Companion Suite Pro software allows the connection Place your cursor on F and confirm by left-click...
  • Page 50 MF 5461 6 After restart, the InstallShield Wizard screen shows 12 The final installation is ready to be executed. the progress of the assistant preparation. You can stop the procedure at any time by clicking on the C button. ANCEL 13 Click on the I button.

  • Page 51: Connections

    MF 5461 18 Select your choice and click on the F button. button. INISH 19 Your "Companion Suite Pro" kit is successfully 5 Select the location where the system has to look for installed on your PC. the driver. Only the CD-ROM checkbox has DRIVES to be ticked.

  • Page 52: Uninstall The Software From Your Pc

    4 Select what you wish to add from the hardware list. Click on the N button. 3 A confirmation screen appears. Click on OK button 5 For the model MF 5481, with a LAN connection, to continue the C LL program you must choose one printer among the list.

  • Page 53: Multifunction Terminal's Supervision

    MF 5461 Graphical presentation 5 You need to restart your system at the end of the procedure. Close all open programs, select Y Run the application by clicking on the MF Director icon and click on WANT TO RESTART MY COMPUTER NOW located on your desktop or from the menu S TART the F...

  • Page 54: Mf Monitor

    MF 5461 MF Monitor Scan To The setup of this tab, becomes the default setup for the scanner. Graphical presentation Remark: The function S can only be used if Run the application by clicking on the MF Monitor icon the application is running. If this is not the located on your desktop or from the menu S TART case, activate it.

  • Page 55: Analysis With Scan To

    MF 5461 Analysis with Scan To Character recognition software (OCR) Run the application by clicking on the MF Director icon The character recognition function allows to create a located on your desktop or from the menu S usable data file for desktop applications from a hardcopy TART >...

  • Page 56: Address Book

    MF 5461 Address book Add a group to the terminal address book Click the link of the window DDRESS BOOK The address book enables you to store the numbers of IRECTOR the contacts you call the most frequently. The purpose of this function is to facilitate dialing your contact’s number when you want to send an SMS or fax.

  • Page 57: Manage The Address Book

    MF 5461 Manage the address book in the menu F of the window Select XPORT DDRESS BOOK When you are working in the directory, you can perform different Enter the name of the file and select the destination operations click on S directory, then print a list of contacts in your address book, Fax communications...

  • Page 58: Send A Fax

    MF 5461 To add a cover sheet, select the tab then OVER PAGE Item Action click the box W . Select the cover ITH THE OVER PAGE Display all faxes in the selected directory in the sheet you want to add from the pop-down menu, or Fax manager.

  • Page 59: Receive A Fax

    MF 5461 Receive a fax The send memory (items sent) The sent memory is used to keep all faxes you have sent. The window MF Manager and MF Director show, using The information in the send memory is: different messages, the reception of a fax. The icon displayed at the bottom of the window MF Manager and the recipient of the fax the icon...

  • Page 60: Description Of The Tab Log And Report

    MF 5461 Description of the tab L OG AND EPORT Field Description This dialing prefix shall be Dialling prefix automatically inserted in front of the number before sending on this line. Must be parametered according to Type of dialing the type of switchboard your terminal is connected to.

  • Page 61: Description Of The Tab Cover Page

    MF 5461 Description of the tab C OVER PAGE 3 Click on the icon to display the available fields. Field Description Either the name of the page Name of the cover selected by default or the page you sheet have selected to use. You can enter information Sender concerning the sender.
  • Page 62 MF 5461 You can either • Option (B): Launch MFM , select N , select the ANAGER scanner source as shown below : • Option (A): Draw this background image in your preferred application (such as Word, Excel,...), • Option (B): Scan a sheet of paper containing the layout of the cover page.

  • Page 63: Sms Communication

    MF 5461 Press the button O in the toolbar, change the file filter to *.fax and browse to the directory C:\Program Files\Companion Suite Pro Item Action LM\Documents\FAX\Temporary that contains the background Write an SMS. image that you have created in the First step. Click on the button F in the toolbar, a window pops up IELDS...

  • Page 64: Follow-Up Of Sms

    MF 5461 If necessary, adjust the advanced parameters (to send later or give priority to the SMS) by pressing the button DVANCED ARAMETERS 6 Click on OK to send your SMS to all contacts in the The outbox log field IST OF ECIPIENTS The outbox log is used to keep the entire history of SMS...

  • Page 65: Description Of The Tab Logs And Reports

    MF 5461 Description of the tab L OGS AND REPORTS Field Description Automatic printing of a The SMS is automatically printed sent document when it is sent. Printing of a send An outbox report is printed after report each fax is sent. Printing of the outbox The log is automatically printed when it fills an A4 page.

  • Page 66: Maintenance

    MF 5461 Maintenance 5 Unpack the new cartridge and insert it into the slot as indicated in the diagram below. Service General information For your safety, it is imperative to refer to the security directives presented chapter Security, page 1. 6 Close the cover.

  • Page 67: Cleaning

    MF 5461 then, Message Action UNKNOWN CARD The printer front cover is CLOSE COVER REMOVE CARD open, close it. PRINTER If the C button is pressed while the smart card is being read, the machine displays: Replace the toner cartridge. TONER EMPTY REPLACE <OK>...

  • Page 68: Scanner Issues

    MF 5461 The following message appears: CLOSE COVER The fusion unit can reach a very high SCANNER temperature during the operation. To prevent any harm, do not touch this area. 3 Close the scanner cover. Miscellaneous issues In case of paper jam, the following message appears: PAPER JAM When turning on the terminal, nothing is displayed on REMOVE TONER...

  • Page 69: Transmission From The Feeder

    MF 5461 Transmission from the feeder Code 0A - No document to be polled You tried to poll a document from a subscriber who had You have the choice between: not prepared his document (no deposit) or the password • waiting until the transmission takes place at the given entered was incorrect.

  • Page 70: Specifications

    Specifications Physical specifications Dimensions: 412 x 447 x 386 mm Weight: 13 kg Electrical specifications Power supply: Single phase 220-240 V - 50/60 Hz - 4.5 A Electric consumption: 12 W typical in powersave 16 W typical in standby 340 W average during printing Environmental specifications Operating temperature: In operation: + 10 °C to 32 °C...

  • Page 71: Consumable Specifications

    Consumable specifications Reference paper Scanner : Inapa tecno SPEED A4. Printer : Ricoh T6200 A4 Toner cartridge Reference CTR 360 CTR 365 Specifications are subject to changes for improvement without notice.

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