Cost Control - Xerox WorkCentre 5325 Evaluator Manual

Section 1: Evaluating Multifunction Printers

Cost Control

One of the most critical considerations when evaluating a multifunction
printer is its cost of operation.
control access? Are accounting tools available to help track and assign printing
costs? Does the vendor offer services to help you right-size your deployment?
How the WorkCentre 5300 series
multifunction printer exceeds
the cost control requirement
Driver solutions to reduce cost
Driver Defaults allow users to customize print
settings for each application for economy
and efficiency. Set duplex printing or N-Up
as "default" and adjust settings for specific
applications.
Accounting capabilities
Xerox provides multiple levels of accounting
capabilities to give your organization the
control it needs for tracking and assigning
costs. These tools include:
• Auditron — controls and tracks and enables
quota setting for output for copy activity by
user or workgroup for analysis and billing
purposes.
• Xerox Standard Accounting (XSA) — builds
®
on Auditron by adding web-based remote
management for copy, print, scan and fax
activity.
4 Xerox WorkCentre 5325/5330/5335 Evaluator Guide
Does the vendor provide the tools you need to
• Network Accounting Enablement Kit
(optional) — enables Xerox MFPs to integrate
with third-party accounting and billing
solutions from Xerox Business Partners.
®
Assessment options
Xerox can help you decrease your overall
document costs by optimizing and right-sizing
your technology deployment. Three levels of
assessment tools and services are available to
help you deploy the right mix of equipment to
best serve the needs of your environment:
• LEVEL 1: Xerox
Office Efficiency Calculator
®
— A five-minute, web-based "instant analysis"
offers suggestions on your technology needs
by comparing information you enter on your
environment against key industry metrics.
• LEVEL 2: Xerox Office Productivity Advisor
®
(XOPA) — More in-depth, web-based tool
assesses your specific document environment.
XOPA results suggest better ways to manage
page volume between printing, copying and
faxing — they deliver end user satisfaction
and cost efficiency. XOPA is a free service
performed by your local Xerox sales
representative.
• LEVEL 3: Xerox Office Document
®
Assessment (ODA) — An analytical model
that measures and analyzes your current
document production infrastructure, the
ODA provides in-depth improvement plans
for significant cost savings and increased
efficiency. The ODA is a six-sigma, fee-based
tool and consultative service oriented more at
enterprise-level organizations.