Evaluate Cost Control - Xerox WorkCentre 7425 Evaluator Manual

Evaluate Cost Control

One of the most critical considerations when evaluating an MFP is its cost of operation. Does the vendor provide the tools you need to
control access and use of the system's color features? Are the accounting tools available to help track and assign printing costs? Does
the vendor offer tools and services to help you right-size your deployment?
How the WorkCentre 7425/7428/7435 multifunction device exceeds the cost control requirement
Accounting capabilities
Xerox provides multiple levels of accounting capabilities to give your organization the
control it needs for tracking and assigning costs. These tools include:
• Auditron — controls and tracks and enables quota setting for output for copy activity
by user or workgroup for analysis and billing purposes
• Xerox Standard Accounting (XSA) — builds on Auditron by adding web-based remote
management for copy, print, scan and fax activity
• Network Accounting / Job Based Accounting — enables Xerox MFPs to integrate with
third-party accounting and billing solutions from Xerox Alliance Partners
• Automatic color sensing — automatically detects the use of color in a document and
applies the appropriate accounting charges
Assessment options
Xerox can help you decrease your overall document costs by optimizing and right-sizing
your technology deployment. Three levels of assessment tools and services are avail-
able to help you deploy the right mix of equipment to best serve the needs of your
environment:
• LEVEL 1: Xerox Office Efficiency Calculator — A five-minute, web-based "instant analy-
sis" offers suggestions on your technology needs by comparing information you enter
on your environment against key industry metrics.
• LEVEL 2: Xerox Office Productivity Advisor (XOPA) — More in-depth, web-based tool
assesses your specific document environment. XOPA results suggest better ways to
manage page volume between printing, copying and faxing — they deliver end user
satisfaction and cost efficiency. XOPA is a free service performed by your local Xerox
sales representative.
• LEVEL 3: Xerox Office Document Assessment (ODA) — An analytical model that mea-
sures and analyzes your current document production infrastructure, the ODA provides
in-depth improvement plans for significant cost savings and increased efficiency. The
ODA is a six-sigma, fee-based tool and consultative service oriented more at enterprise-
level organizations.
Xerox WorkCentre 7425/7428/7435 Evaluator Guide 25