Cost Control - Xerox WorkCentre 7120 Evaluator Manual

Section 1: Evaluating Color
Multifunction Printers

Cost Control

One of the most critical considerations when evaluating a color multifunction
printer is its cost of operation.
control access and use of the system's color features? Are the accounting tools
available to help track and assign printing costs? Does the vendor offer tools and
services to help you right-size your deployment?
How the WorkCentre 7120/7125
multifunction printer exceeds
the cost control requirement
Driver solutions to reduce cost
Driver Defaults allow users to customize
print settings for each application for
economy and efficiency. Set duplex
printing or N-Up as "default" and adjust
settings for specific applications, such as
always printing emails in black-and-white.
Accounting capabilities
Xerox provides multiple levels of
accounting capabilities to give your
organization the control it needs for
tracking and assigning costs. These tools
include:
• Auditron — controls and tracks and
enables quota setting for output for
copy activity by user or workgroup for
analysis and billing purposes.
• X erox Standard Accounting (XSA) —
builds on Auditron by adding web-based
remote management for copy, print,
scan and fax activity.
4 Xerox WorkCentre 7120/7125 Evaluator Guide
Does the vendor provide the tools you need to
• N etwork Accounting Enablement Kit
(optional) — enables Xerox MFPs to
integrate with third-party accounting
and billing solutions from Xerox Business
Partners.
Assessment options
Xerox can help you decrease your overall
document costs by optimizing and right-
sizing your technology deployment. Three
levels of assessment tools and services are
available to help you deploy the right mix
of equipment to best serve the needs of
your environment:
• L EVEL 1: Xerox Office Efficiency
Calculator — A five-minute, web-based
"instant analysis" offers suggestions on
your technology needs by comparing
information you enter on your
environment against key industry
metrics.
• LEVEL 2: Xerox Office Productivity
Advisor (XOPA) — More in-depth,
web-based tool assesses your specific
document environment. XOPA results
suggest better ways to manage page
volume between printing, copying
and faxing — they deliver end user
satisfaction and cost efficiency. XOPA is
a free service performed by your local
Xerox sales representative.
• L EVEL 3: Xerox Office Document
Assessment (ODA) — An analytical
model that measures and analyzes
your current document production
infrastructure, the ODA provides in-
depth improvement plans for significant
cost savings and increased efficiency.
The ODA is a six-sigma, fee-based tool
and consultative service oriented more
at enterprise-level organizations.