Acroprint ES900 User Manual
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Acroprint ES900 User Manual

Time recorder
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ES900
USER'S MANUAL

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Summary of Contents for Acroprint ES900

  • Page 1 ES900 USER’S MANUAL...
  • Page 2 COMMUNICATIONS DU CANADA. Information contained in this manual is Serial Number label for bottom of clock company private to Acroprint Time Recorder Co., and shall not be modified, used, copied, reproduced or disclosed in whole or in part 5640 Departure Dr. • Raleigh, NC 27616 USA without the written consent of Acroprint.

  • Page 3: Table Of Contents

    Table of Contents Alert Definitions ................Precautions ..................Introduction ..................Main Features .................. Optional Features ................Equipment ..................ES900 ....................... Open and Close Unit ................Power the Unit/Print Positioning ............... Important Things to Remember When Using The ES900 ... Quick Start ..................Atomic Synchronization ................
  • Page 4 Cancel the Password ................Customized Comments ................Confirming/Changing Customized Comments ......... Time Table Program Features ..............Confirm Time Table Program Settings ............. Delete Time Table Program Settings ............Optional Installation/Connections ..........Connecting the External Time Signal ............Installing the Ni-Cd Battery ............... Attaching the Wire Clamp .................

  • Page 5: Alert Definitions

    LERT EFINITIONS For your safety and the protection of the unit, the following alerts are used throughout this manual. EADER LERT EANING Alerts you to supplementary information. Alerts you to helpful tips (information given as a guide to action). Alerts you to supplementary information that is essential to the completion of a task.

  • Page 6: Precautions

    RECAUTIONS LERT ESCRIPTION • Insert the power plug as far as it will go. Improper insertion of the plug may result in fire or electric shock. • Do not disassemble the unit. High voltage is present inside that may lead to an electric shock.

  • Page 7: Introduction

    NTRODUCTION Thank you for purchasing an Acroprint Model ES900 Time Recorder. We are confident this unit will give you full satisfaction. Items such as the time and date are preset at the factory. After plugging in the power cord to the wall outlet, this unit can be used. However, we recommend reading this manual before you start using this unit.

  • Page 8: Equipment

    Unpack the unit and check its contents to ensure that the time recorder unit and all accessories shown below are included. If equipment has been damaged in transit, report the extent of damage to the transportation company and to Acroprint. Order replacement equipment, if necessary. ES900 Manual (1)

  • Page 9: Open And Close Unit

    Open and Close Unit Open Unit Insert the key into the lock on cover of the unit. Turn the key in the clockwise position to unlock the unit. Remove the cover. Refer to Open Unit below. Open Unit When you open the unit for the first time, you must remove the Protective Pad and Cardboard Insert.
  • Page 10 Remove Protective Pad and Cardboard Insert/Plug AC Adapter into Unit Close Unit Replace the cover. Insert the key into the lock on the cover of the unit. Turn the key in the counter-clockwise position to lock the unit. Refer to Close Unit below.

  • Page 11: Power The Unit/Print Positioning

    Power the Unit/Print Positioning Plug the transformer into the AC outlet. Insert a card to get a sample print. Refer to Power the Unit below. Power the Unit Print position from the card edge is adjustable by pressing and sliding the print position button located on the right outside bottom of the unit.

  • Page 12: Important Things To Remember When Using The Es900

    ES900 MPORTANT HINGS TO EMEMBER SING You must open the unit to make changes to the settings. After each use, replace the cover and lock it. Refer to “Open and Close Unit” on page After performing each procedure on the unit, remember to press SET until the unit returns to normal operation mode.

  • Page 13: Quick Start

    UICK TART Atomic Synchronization The clock receives the NIST WWVB Signal which will automatically set the time and date. Refer Atomic Synchronization Time Zones on page For more information about the WWVB Radio Signal (Atomic Signal), visit NIST’s website at: www.boulder.nist.gov.
  • Page 14 Atomic Synchronization Time Zones Default = ES-05 ISPLAY ESCRIPTION Greenwich Atlantic Standard Time ES-05 Eastern Standard Time (Default) CS-06 Central Standard Time Mountain Standard Time PS-08 Pacific Standard Time AS-09 Alaska Standard Time HS-10 Hawaiian Standard Time...

  • Page 15: Program The Time Recorder

    ROGRAM THE ECORDER Most of the procedures in this manual are performed from the Time Recorder menu. Refer to Time Recorder Menu below. Refer to Time Recorder Function Buttons below. Press SELECT. The unit changes into the program mode showing on the display positioned under the "TIME"...

  • Page 16: Main Settings

    ETTINGS Time Set the Time Zone before setting the Time (see Set Time Zone on page 7). Changing the Time Zone will change the Time. Example: Change the time from 9:08 AM to 10:09 AM. 1. Press SELECT until the is under the "TIME"...

  • Page 17: Date

    Date Example: Change the date from September 20, 2007 to October 21, 2008. 1. Press SELECT until the is under the "DATE" mark. 2. "Year" flashes. Change Year 1. Press CHANGE until the Year is "08". 2. Press SET. 3. The flashing changes from "Year" to "Month". Change Month 1.

  • Page 18: 12/24 Hour Format

    Change Date 1. Press CHANGE until the Date is "21". 2. Press SET. 12/24 Hour Format Example: Change the hour format from 12 hour format to 24 hour format. 1. Press SELECT until the is under the "HOUR" mark. 2. The flashing digit indicates "Hour Display Format Options". Change Hour 1.

  • Page 19: Print Order

    Print Order Example: Set the print order to "Month, Date, Year, Hour, Minute". 1. Press SELECT until the is under the "PRINT ORDER" mark. 2. The flashing digit indicates "Print Order Options". 3. Refer to Print Order Options on page 4.
  • Page 20 Print Order Options PTION RINT RDER PTIONS RINT XAMPLE M.D.H.Min JAN 31 AM 10:00 D.M.H.Min 31 JAN AM 10:00 M.D.Y.H.Min JAN 31 '08 AM 10:00 D.M.Y.H.Min 31 JAN '08 AM 10:00 Y.M.D.H.Min '08 JAN 31 AM 10:00 Y.M.D.H.Min.S '08 JAN 31 AM 10:00:00 D.H.Min 31 AM 10:00 DOW.D.H.Min...

  • Page 21: Print Pattern

    Print Pattern If you have selected the unit to print the year, this allows you to choose the number of digits in the year (two or four). You may also select the minute format: standard minutes, hundredths, twentieths of tenths of an hour. You may also choose whether to print Leading Zeros. Example: Change the Year imprint to 4 digits and the Minutes to 1/100 min.
  • Page 22 Change Type of Minute 1. In this example, press CHANGE until the option is "2" (1/100 Min). Refer to Type of Minute Options below. 2. Press SET. Type of Minute Options PTION YPE OF INUTE RINT XAMPLE 1/60 Min JAN 31 2008 AM 10:10 1/100 Min JAN 31 2008 AM 10.17 1/20 Min (= 5/100 Min)

  • Page 23: Preset Comments

    Preset Comments Prior to enabling Preset Comments, refer to Print Order Options on page 14 to ensure that you have set up the print order options to allow Preset Comments (options 12 through 18 allow Preset Comments). Example: Change the comment to "SENT". 1.

  • Page 24: Language

    Language This setting is available if you select "Month", "Day of the Week", or "Comment" in previous "PRINT ORDER". Example: Change the print language to Spanish. 1. Press SELECT until the is under the "LANGUAGE" mark. 2. The flashing digit indicates "Print Language Options". 3.

  • Page 25: Print Method

    Print Method Change Print Length 1. Press SELECT until the is under the "PRINT METHOD" mark. 2. The flashing digit indicates "Print Length Options". The print length default is 4. You may select from six (1-6) font sizes (refer to Print Length Examples (1-6) below).
  • Page 26 Change Print Direction Example: Change the print direction to "Left" and the print method to "Manual". 1. In this example, press CHANGE until option is "2" (Left-Hand Margin Form). Refer to Print Direction Options below. 2. Press SET. Print Direction Options PTION RINT IRECTION...
  • Page 27 Change Print Activation 1. In this example, press CHANGE until the option is "3" (Manual). Refer to Print Method Options below. 2. Press SET. Print Method Options PTION RINT ETHOD PTIONS Automatic – Allows you to print by inserting a card or piece of paper. Semi-Automatic –...

  • Page 28: Daylight Saving Time (Dst)

    Daylight Saving Time (DST) DST begins on the second Sunday in March and ends on the first Sunday in November. Refer to below. At 2:00 AM on the first day of DST, the clock automatically gains one hour to show 3:00 AM. At 2:00 AM on the last day of DST, the clock automatically loses one hour to show 1:00 AM.
  • Page 29 Manually Setting DST Example: Start Date – Sunday, March 9, 2008 End Date – Sunday, November 2, 2008 In this example, the unit remembers the Start Date as the second Sunday in March and the End Date as the first Sunday in November. Once the unit is set, it automatically updates the settings every year thereafter.
  • Page 30 3. The flashing changes from "Year" to "Month". Change the Month 1. In this example, press CHANGE until the month is "3" (March). Refer to DST on page 2. Press SET. 3. The flashing changes from "Month" to "Date". Change the Date 1.
  • Page 31 End Date Change the Year 1. In this example, the "Year" is not being changed. Refer to DST on page 2. Press SET. 3. The flashing changes from "Year" to "Month". Change the Month 1. In this example, press CHANGE until the month is "11" (November). Refer to DST on page 2.

  • Page 32: Numbering Print

    Change the Date 1. In this example, press CHANGE until the date is "02". Refer to DST on page 2. Press SET. 3. The "Ending Date" of the display changes from flashing to steady and the mark is displayed under "SU". Numbering Print Prior to enabling Numbering Print, refer to Print Order Options on page 14...
  • Page 33 Change Number of Digits The Number of Digits can be set from 1 to 8. 1. In this example, press CHANGE until the number digit is "4". 2. Press SET. 3. The flashing digit changes from "Number Digit" to "Repeat Times". Change Repeat Times The Repeat Times can be set from 0 to 9.
  • Page 34 3. The flashing digit changes from "Repeat Times" to "Reset Options". Change Reset Options The Reset Option can be set from 1 to 3. Refer to Reset Options below. 1. In this example, press CHANGE until the option is "3". 2.

  • Page 35: Initial Number

    Initial Number Example: Set the Initial Number to "123". Refer to “Numbering Print” on page 1. Press SELECT until the is beside the "INITIAL NUMBER" mark. 2. The flashing digit "-" indicates the 1st digit of the initial number. Set Initial Number Up to 8 digits can be set;...
  • Page 36 2nd Digit 1. In this example, press CHANGE until the 2 digit is "2". 2. Press SET. 3. The 3rd digit of the "Initial Number" appears next to "2" (2nd digit). 3rd Digit 1. In this example, press CHANGE until the 3rd digit is "3". 2.

  • Page 37: Set Password

    Set Password Once the password is set, you must enter it before changing any settings. Refer to “Enter Password” on page You may choose any 4-digit number from 0001 to 9998. Numbers "0000" and "9999" are not valid passwords. All settings must be reset if you forget the password. Refer to “Reset Factory Default Settings”...

  • Page 38: Enter Password

    Enter Password Once the password is set, you must enter the current password before changing any settings. 1. Press SELECT. 2. The numbers "9999" are displayed and the first two digits flash. Set the First Two Digits 1. In this example, press CHANGE until the first two digits are "12". 2.

  • Page 39: Customized Comments

    Customized Comments There is a maximum of 3 lines of comment that can be set to print. This unit can print a maximum of 31 characters. However, the number of acceptable characters is dependent on the size of the font used. Refer to “Character Code for Alphanumeric”...
  • Page 40 Change Print Order Options 1. In this example, press CHANGE until the option is "30" (Customized Comments). Refer to Print Order Options on page 2. "Print Position" appears next to the flashing digit "Print Order". Change Print Position Options (Only available when using Custom Comments.) 1.
  • Page 41 Setting the 1st Command Line 1. Press SELECT until the is under the "COMMENT" mark. 2. The flashing digit indicates "Character Position". 3. Press SET. Set 1st Character Code 1. The flashing digit changes from "Character Position" to "Character Code". COMMENT SELECT CHANGE...
  • Page 42 Set 2nd Character Code 1. The "Character Position" changes from the 1st character to the 2nd character. 2. Press SET. 3. The "Character Position" changes to the "Character Code". 4. In this example, the 2nd character is "B". Press CHANGE until the Character Code is "03"...
  • Page 43 5. Press SET. Follow the same procedures as outlined above for setting further Character Codes. Setting the 2nd Command Line 1. Press SET twice to change the comment line number to "C2". 2. The flashing digit indicates "Character Position". 3. Press SET. 4.
  • Page 44 Set 1st Character Code 1. In this example, the 1st character is "DATE". Press CHANGE until the Character Code is "28" (DATE). Refer to “Character Code for Alphanumeric” on pages 64-68. 2. Press SET. 3. The "Character Code" changes to the "Character Position". 4.
  • Page 45 Set 3rd Character Code 1. In this example, the 3rd character is "MONTH". Press CHANGE until the Character Code is "27" (MONTH). Refer to “Character Code for Alphanumeric” on pages 64-68. 2. Press SET. Follow the same procedures as outlined above for setting further Character Codes. Setting the 3rd Command Line 1.
  • Page 46 Set 1st Character Code 1. In this example, the 1st character is "B". Press CHANGE until the Character Code is "03" (B). Refer to “Character Code for Alphanumeric” on pages 64-68. 2. Press SET. 3. The "Character Code" changes to "Character Position". 4.
  • Page 47 Set 3rd Character Code 1. In this example, the 3rd character is "A". Press CHANGE until the Character Code is "02" (A). Refer to “Character Code for Alphanumeric” on pages 64-68. 2. Press SET. Follow the same procedures as outlined above for setting further Character Codes. Refer to the Change Customized Comments below to make changes to your customized comments.

  • Page 48: Confirming/Changing Customized Comments

    Confirming/Changing Customized Comments Example 1: Confirming 1st Comment Line: No change Example 2: Changing Customized Comment Line: Change from "YEAR" to time "HH:MM" Example 3: Confirming 3rd Comment Line: No change Refer to Confirming/Changing Customized Comments Examples below. Confirming/Changing Customized Comments Examples 1.
  • Page 49 Confirming 1st Comment Line 1. The flashing digit indicates "Character Position". 2. In this example, press CHANGE. While the "Character Position" changes, the "Character Code" that has been set appears. Refer to “Character Code for Alphanumeric” on pages 64-68. 3. Press CHANGE. Confirm the last character code of the 1st Comment Line. The 3rd character code SELECT...
  • Page 50 Confirming 2nd Comment Line 1. Press SET 4 times. The 2nd Comment Line displays. Confirm the 2nd Comment Line in the same way that you confirmed the 1st Comment Line. Confirming 3rd Comment Line Confirm the 3rd Comment Line in the same way that you confirmed the 1st Comment Line.
  • Page 51 4. In this example, press CHANGE until the option is "2A" (HH:MM). Refer to Comment Lines below. 5. Press SET. Comment Lines HARACTER OSITION Date SPACE Month SPACE HH:MM EANING ES900 User’s Manual...

  • Page 52: Time Table Program Features

    Time Table Program Features The time table function allows I-Mark™ "*" printing (Irregular registration Mark), an External Time Signal and a Built-in Buzzer. These functions can be programmed for each day of the week and each time period. Use the I-Mark™ "*" (asterick prints) to indicate punches earlier or later than scheduled.
  • Page 53 External Time Signal/Built-in Buzzer This optional feature identifies work start and stop times. External Time Signal and Built-in Buzzer should be controlled by the Time Table Program and it duration settings. For these features to be functional, the optional board must be installed in the unit. Connection Specifications for External Time Signal Contact: •...
  • Page 54 Time Table Program Setup 1. Press SELECT until the is above the "TIME TABLE PROGRAM" mark. 2. The flashing digit indicates "Program No". Set Example 2, Program No. 1 Set Day of the Week 1. Press SET. 2. The flashing changes from the "Program No." to "Day of the Week". Refer to Set Day of the Week below.
  • Page 55 5. The flashing changes from the "Day of the Week" to "Action". Set Action 1. Press CHANGE until the option is "3" (External Signal ON). Refer to Set Action below. 2. Press SET. Set Action PTION CTION I-Mark™ "*" ON I-Mark™...
  • Page 56 Set Hour 1. In this example, press CHANGE until the hour is "9". 2. Press SET. 3. The flashing changes from "Hour" to "Minute". Set Minute 1. Press CHANGE until the minute is "00". 2. Press SET.
  • Page 57 Set Example 2, Program No. 2 1. Press CHANGE twice, then press SET. 2. The display changes to the following figure. 3. Set Action. Refer to “Set Action” on page 49 as identified in Program 1. 4. Press SET. 5. Set Hour and Minutes. Refer to “Set Hour”...

  • Page 58: Confirm Time Table Program Settings

    Confirm Time Table Program Settings 1. Press SELECT until the is above the "TIME TABLE PROGRAM" mark. 2. The flashing digit indicates "Program No". 3. Press CHANGE. 4. After you confirm the program settings, press SET (6 times). Delete Time Table Program Settings Example: Delete the "Program No.
  • Page 59 Delete Program No. 2 1. Press CHANGE until the option is "--". 2. Press SET. 3. The display changes to the following figure. With the optional board installed, the durations of External Time Signal and Built-in Buzzer can be set from 1 to 30 seconds. Example: Change the External Time Signal to 30 seconds and the Built-in Buzzer to 10 seconds.
  • Page 60 Change External Signal 1. In the example, press CHANGE until the option is "30". 2. Press SET. 3. The flashing changes from "Ext. Signal" to "Built-in Buzzer". Change Built-in Buzzer 1. Press CHANGE until the option is "10. 2. Press SET.

  • Page 61: Optional Installation/Connections

    Recommended Relay and Signal Control Board Acroprint Relay P/N: 01-0230-000 Acroprint Signal Control Board P/N: 10-0164-000 Connections Be sure to unplug the unit from the wall outlet before connecting wires of the External Time Signal. Improper connection may cause a malfunction of the unit. Also refer to “Attaching the Wire Clamp”...

  • Page 62: Installing The Ni-Cd Battery

    Installing the Ni-Cd Battery This option allows for printing up to 200 registrations without AC power. Optional Battery Pack – Order Acroprint Part Number 58-0108-000 1. Open the unit. Refer to Open Unit on page 2. Remove the battery door screw and battery door.

  • Page 63: Attaching The Wire Clamp

    Attaching the Wire Clamp Be sure to unplug the unit from the wall outlet before attaching the wire clamp. 1. Remove two screws holding the wire clamp. Refer to Remove Screws Holding Wire Clamp below. Remove Screws Holding Wire Clamp 2.
  • Page 64 3. Alternate Method - If diameter of wires is too small to fix by the above method, turn the wire clamp upside down and feed wires through the clamp. Then secure them with screws. Refer to Alternate Method to Route Wires Through Wire Clamp below.

  • Page 65: Reset Factory Default Settings

    ESET ACTORY EFAULT ETTINGS Press the reset switch with a pointed object to return all settings to the factory default settings. Refer to Press Reset Button below. Refer to Factory Default Settings on page All custom settings will be deleted and will revert to the factory default settings when the reset switch is pressed.
  • Page 66 Factory Default Settings EATURE ACTORY EFAULT ETTINGS Time Default = 8:00 AM Date Default = 01/01/2008 12/24 Hour Format Default = 1 (12 hours format, AM/PM) Print Order Default = 1 (M.D.H.Min) Print Pattern Year Digit Default = 1 (2 digits) Minutes Default = 1 (60 minutes format) Leading Zero Default = 1 (zero disabled) Pre-Programmed...

  • Page 67: Wall Mounting

    OUNTING The ES900 should be mounted on 1/2 inch drywall using two ST 4x20 screws and fasteners. 1. Install the supplied wall-mount screws by using the template. Refer to Install Wall-Mount Screws below. Be sure to keep about 6mm (1/4") of the screw head away from the wall. The recommended height from the floor to the bottom of the unit is 45".

  • Page 68: Replacing The Ribbon Cassette

    EPLACING THE IBBON ASSETTE 1. Open the unit. Refer to “Open Unit” on page 2. Hold the ribbon cassette by its tab and pull the ribbon cassette straight out to remove it. Refer Remove Ribbon Cassette below. Remove Ribbon Cassette 3.
  • Page 69 4. Install the ribbon cassette inside the unit. Refer to Install Ribbon Cassette below. Push the ribbon cassette until it snaps into position. Turning the knob on the ribbon cassette may make installation easier. Install Ribbon Cassette Install the ribbon cassette so that the ribbon is between the print head and the ribbon mask.

  • Page 70: Character Code For Alphanumeric

    5. Turn the knob of the ribbon cassette in the direction of the arrow to tighten the ribbon. Refer to Tighten Ribbon Cassette below. Tighten Ribbon Cassette 6. Close the unit. Refer to “Close Unit” on page HARACTER ODE FOR LPHANUMERIC Legend: Num: Sequential Number...

  • Page 71: Large (Bold) Character

    Large (Bold) Character NOTE: ( ) is to indicate the following meanings: Code = 26: 2 digits setting of YEAR. Code = 2A and 2b: AM/PM setting of HOUR. Code = 2C to 30: Number digits depend on the setting. ES900 User’s Manual...

  • Page 72: Large Character

    Large Character NOTE: ( ) is to indicate the following meanings: Code = 6F: 2 digits setting of YEAR. Code = 73 and 74: AM/PM setting of HOUR. Code = 75 to 79: Number digits depend on the setting.

  • Page 73: Small Character

    Small Character NOTE: ( ) is to indicate the following meanings: Code = d2: 2 digits setting of YEAR. Code = d6 and D7: AM/PM setting of HOUR. Code = d8 to dc: Number digits depend on the setting. ES900 User’s Manual...

  • Page 74: Language-Specific Character

    Language-Specific Character...

  • Page 75: Troubleshooting

    Error No. Appears RROR RROR ONTENTS ORRECTIVE CTION E-00 CPU error Contact Acroprint at (800) 334-7190 (USA). E-01 The remaining life of lithium battery for memory back-up is short. E-05 The card is not inserted in the Correctly insert the card.

  • Page 76: Specifications

    Three years of cumulative power failure hours after the date of Compensation shipment. Print at Power Failure Optional Ni-Cd battery, 200 print registrations or 24 hours Acroprint part number 58-0108-000 Lithium Battery Toshiba part number ER3VT2 Time Program External time signal Built-in buzzer Printing an I-Mark™...
  • Page 77 Manual Time Clocks Human Resources Software Electronic Time Clocks Data Collection Terminals Time Stamps Biometrics Time and Attendance Software How likely is it that you would recommend Acroprint to a friend or colleague? Not at all likely Neutral Extremely likely...
  • Page 80 5640 Departure Drive Raleigh, NC 27616 USA 919.872.5800 800.334.7190 (in USA) 919.850.0720 (Fax) www.acroprint.com sales@acroprint.com P/N 06-0366-000 Rev. B...

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