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Diagnosing "Waiting for Host" Messages (continued)
Inefficient Print
Files
DocuMatch
Integrated Mail System
TM
•
Reduce the amount of graphics on the page. You may
want to pre-print letterheads rather than printing them
on the fly.
•
You may be inadvertently be sending your TrueType
fonts as graphics rather than as downloaded fonts. To
see if this is the case, click on Start/Settings/Printers,
right-click on DocuMatch, and select Properties. On the
Fonts tab, the Print TrueType as Graphics option should
NOT be selected.
•
In Microsoft Word 7 or Office 97, you may have chosen
the "Float over text" option for one or more of your
graphic items. This allows text and bitmapped graphics
to be overlapped in the document. However, if this
option is selected, Word will print the entire page as a
bitmapped graphic, which is very inefficient. To check
for this, click on each graphic item (scanned signature
or letterhead for example) to select it. If it is outlined in
black and the control "handles" are solid black boxes, it
is acceptable.
If it is not outlined and the handles are empty squares,
Float over text is selected. The job will print much more
efficiently if you turn this option off. With the object
selected, click the right mouse button and then click on
Format Picture. Choose the Position tab and uncheck
Float Over Text. You may need to reposition the text in
your document after making this change.
When you add a graphic to a document using Insert
Picture, make sure Float over text is not checked.
•
In Word 6 and 7, you should avoid using graphic boxes
for blocks of text. This happens most often when you
have blocks of text that you want to place side by side.
You can tell if text is in a graphics box by clicking on
the text. If the text has a gray border with black resizing
DocuMatch Application Notes
67
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