Oki CX1145MFP Fax Manual
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Oki CX1145MFP Fax Manual

Oki CX1145MFP Fax Manual

Network fax guide
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Summary of Contents for Oki CX1145MFP

  • Page 2: Trademarks And Copyright

    TRADEMARKS AND COPYRIGHT Trademarks The official name of Windows 98 is Microsoft Windows 98 Operating System. The official name of Windows Me is Microsoft Windows Me Operating System. The official name of Windows NT is Microsoft Windows NT Operating System. The official name of Windows 2000 is Microsoft Windows 2000 Operating System.

  • Page 3: Preface

    Preface Thank you for purchasing OKI Multifunctional Digital Systems. This Network Fax Guide explains instructions on how to use the N/W-Fax driver and Address Book Viewer. Read this guide before operating the network fax features for the Multifunctional Digital Systems from client com- puters.

  • Page 4: Table Of Contents

    TABLE OF CONTENTS TRADEMARKS AND COPYRIGHT ...............1 Preface......................2 Chapter 1 Overview Features and Functions ................6 Functional Highlights .................6 Software Components ................7 Chapter 2 Installing Client Software Installing Network Fax Software ...............10 Overview....................10 Installing the N/W-Fax Driver and Address Book Viewer ......11 Uninstalling the Network Fax Software ............20 Repairing Client Software................
  • Page 5 Address Book Viewer Related Errors ............100 Chapter 6 Appendix Cover Sheet Samples................102 Standard Cover Page ................102 Business Cover Page ................103 Professional Cover Page...............104 TABLE OF CONTENTS...

  • Page 6: Chapter 1 Overview

    Overview This section describes about the overview of the network fax features. Features and Functions ...................6 Functional Highlights...........................6 Software Components.........................7...

  • Page 7: Features And Functions

    1 Overview Features and Functions This equipment provides the network fax feature, which simplifies and facilitates your office fac- simile needs that enables you to send fax or Internet fax digital documents directly from your desktop. This equipment also includes an Address Book database, where you can store frequently used fax numbers or Internet Fax destinations and other important recipient information, such as com- pany name, telephone number and postal address.

  • Page 8: Software Components

    Software Components N/W-Fax Driver The N/W-Fax driver enables you to set up send lists and send electronic documents from your PC to one or more destinations. You print to the fax much the same way you would choose to print to a designated printer that makes using the N/W-Fax driver quick and simple. You can select the fax properties.
  • Page 10 Installing Client Software This section describes the instructions on how to install the client software for the network fax features. Installing Network Fax Software................10 Overview ............................10 Installing the N/W-Fax Driver and Address Book Viewer ..............11 Uninstalling the Network Fax Software..............20 Repairing Client Software ..................22...

  • Page 11: Chapter 2 Installing Client Software

    2 Installing Client Software Installing Network Fax Software This chapter includes procedures for installing software required to enable the fax printing and online address books for this equipment. It is recommended that you read these instructions in their entirety before beginning the installation process. Overview Before you can begin utilizing the network fax feature for this equipment, you must install the software using the Drivers &...

  • Page 12: Installing The N/W-Fax Driver And Address Book Viewer

    Installing the N/W-Fax Driver and Address Book Viewer You can install the N/W-Fax driver and Address Book Viewer from the Drivers & Network Utilities CD-ROM or TopAccess. This section describes the installation of the N/W-Fax driver and Address Book Viewer in an SMB environment.
  • Page 13 2 Installing Client Software Select “I agree to the terms of the License Agreement.” and click [Next]. To change the display language, select a desired language from the Select Language drop-down menu. The main menu window is displayed. Installing Network Fax Software...
  • Page 14 Select a menu; to install the fax driver, select “Recommended,” “Fax Driver,” or “Custom Install.” Recommended: Select this to install all the drivers and utilities included in the CD ROM. If you select this menu, skip to Step 5. Fax Driver: Select this to install the network-fax driver and AddressBook Viewer only. If you select this menu, skip to Step 5.
  • Page 15 2 Installing Client Software If you have selected “Custom Install” in Step 3, check the software that you want to install and click [Next]. The following software can be installed: OKI N/W-Fax OKI AddressBook Viewer There are also printing software, scan software, and e-Filing software in the list. For more information about each software, please see the Printing Guide, the Scanning Guide, and the e-Filing Guide.
  • Page 16 When the equipment is automatically found in the network, the “Devices on Network” option is selected and the found devices are displayed in the list. Select the equipment that you want to connect and click [OK]. The installation starts. Finding devices may take long depending on your OS or network environment. If the following message appears, click [Continue Anyway] to proceed with the instal- lation.
  • Page 17 2 Installing Client Software 2. Click [Browse] for the network path or queue name. - Finding devices may take long depending on your OS or network environment. 3. The Browse for Folder dialog box appears. Locate this equipment in your network, select the “print”...
  • Page 18 4. Click [OK]. If the following message appears, click [Yes] to set the indicated printer driver to be the default printer driver, or click [No] to not change the default printer driver. When the installation is complete, click [Finish]. The main menu window is displayed. The Installer may ask you to restart your computer.

  • Page 19: Installing From Topaccess

    2 Installing Client Software Click [Exit]. When a message appears asking whether to finish the installation, click [OK]. Installing from TopAccess If the system administrator has uploaded the software to this equipment, you can use TopAc- cess to install the software on your workstation. When using Windows Server 2003 that the Service Pack is installed, the installation from TopAccess cannot be performed.
  • Page 20 Click the “Install Client1” link to download the installer file. Download the installer file on your desktop by following the prompts. Double-click the downloaded file to extract the installer files. After extracting the downloaded file, the folders that includes WebInstaller.exe are created.

  • Page 21: Uninstalling The Network Fax Software

    2 Installing Client Software Uninstalling the Network Fax Software The following instructions describe how to uninstall the N/W-Fax driver and Address Book Viewer. P.20 “Deleting the N/W-Fax driver” P.21 “Deleting Address Book Viewer” Deleting the N/W-Fax driver Open the “Printers” or “Printers and Faxes” folder, select the printer icon that you want to delete, and press the [Delete] key.
  • Page 22 Display the Drivers tab. Select the N/W-Fax driver and click [Remove]. The confirmation dialog box appears. When you are using Windows Vista, follow the procedure below after selecting [Remove]: 1. Select “Remove driver and driver package” and click [OK] in the “Remove Driver And Package”...

  • Page 23: Repairing Client Software

    2 Installing Client Software Repairing Client Software When the client software will not work correctly, you can repair the client software. Do not perform preparing the client software on Windows XP that the Service Pack 2 is not installed. In that case, uninstall the client software and then install again to repair the client software.
  • Page 24 Faxing from Client Computers This section describes the instructions on how to send a fax using the N/W-Fax driver. Faxing from Applications..................24 How to Fax using the N/W-Fax Driver....................24 Setting up the N/W-Fax Options .......................39 Sending with Extended Fax Functionality ..................43 Managing Fax Jobs using TopAccess ..............47 Managing Fax Jobs using TopAccess....................47...

  • Page 25: Faxing From Applications

    3 Faxing from Client Computers Faxing from Applications You can use the N/W-Fax driver option to electronically fax and Internet Fax from your computer to one or more recipients. In addition, you can select fax properties, fax schedule options, include fax cover sheets and edit sender information.
  • Page 26 Select “N/W-Fax” and Click [Properties]. The properties dialog box appears. The procedures for displaying the properties dialog for the printer driver may be different depending on the application you are using. See your application’s manual about dis- playing the printer properties dialog box. Display the Send tab and specify the recipients, and other options.
  • Page 27 3 Faxing from Client Computers When you want to send a document with a fax cover sheet, display the Cover Sheet tab, select the cover sheet type in the “Cover Sheet” drop down box and specify the other options. If you enable the “Sender Information” option, continue to the next step and specify the message to appear as the sender information.
  • Page 28 When you enable the “Sender Information” option in the Cover Sheet tab, display the Sender Information tab and enter the sender information message to appear the message on the fax cover sheet. In the text field in the Sender Information tab, up to 500 characters can be entered. For instructions on how to set the Sender Information, see the following section.

  • Page 29: Specifying Recipients

    3 Faxing from Client Computers Specifying Recipients You can specify the recipients following method: P.28 “Specifying recipients from Address Book” P.32 “Searching recipients from address book” P.36 “Entering a recipient manually” Also you can remove the recipients added to the “To” list. P.37 “Removing recipients”...
  • Page 30 Browse the address book category within the Address Book where desired recipients are programed. Private Address Book — This contains the contacts registered in the associated client address book on your client computer. Public Address Book — This contains the contacts registered in the address book in this equipment.
  • Page 31 3 Faxing from Client Computers Select the contact you want to add as a recipient and click the [Fax] icon ( ) in the tool bar to add the fax number as a recipient, and click the [Mail] icon ( ) to add the e-mail address as a recipient.
  • Page 32 After you selected all recipients, right-click on a recipient name in the right pane and select [Selection] in the menu displayed. The Destinations dialog box appears. You can also display the Destinations dialog box by clicking the [Selection] icon ( ) in the tool bar.
  • Page 33 3 Faxing from Client Computers The Address Book Viewer is closed and selected recipients are added to the “To” list. Searching recipients from address book Click [Select From Address Book] in the Send tab. The Address Book Viewer is launched. Faxing from Applications...
  • Page 34 Click the [Edit] menu and select [Find]. The Find Contact dialog box appears. Select a address book to search contacts in the “Data Source” drop down box. The default address book in the “Data Source” can be set by selecting [View] - [Default Configuration] - [Data Source] from the menu bar.
  • Page 35 3 Faxing from Client Computers Display the Person tab and enter search text in the following fields that you require. Name — Enter the search characters or string to search by the first name. Fax Number — Enter the search characters or string to search by the contact fax number.
  • Page 36 Check the “Email Address” check box if you want to add the Email address of the selected contacts as the destinations, and check the “Fax Number” check box if you want to add the fax number of the selected contacts as the destinations. The default destination type in the “Type Selection”...
  • Page 37 3 Faxing from Client Computers The Address Book Viewer is closed and selected recipients are added to the “To” list. Entering a recipient manually Click [New]. The Direct Dial dialog box appears. To add an Internet Fax address as a recipient, select “Internet Fax Address”...

  • Page 38: Removing Recipients

    To add a fax number as a recipient, select “Fax Number” and enter the fax number in the right field. In addition, if you specify a Sub address, enter the Sub address in the “SUB” field, and security password for the Sub address in the “PWD” field if required. You can send to a fax number only when the optional Fax unit is installed.

  • Page 39: How To Setup

    3 Faxing from Client Computers How to Setup There are several ways to set the N/W-Fax driver options. Also, how the settings effect varies depending on the way you set the options. Setting Initial Values of N/W-Fax Driver Options Setting the N/W-Fax options by displaying the N/W-Fax driver properties from the Printers folder within the Windows Start menu will establish the initial values of the options.

  • Page 40: Setting Up The N/W-Fax Options

    Setting up the N/W-Fax Options N/W-Fax options are the attributes you set to define the way a fax job is transmitted. For exam- ple, you can specify the recipients, resolution, and paper size. For additional instructions concerning these fax transmission settings, refer to the procedures in the following section.
  • Page 41 3 Faxing from Client Computers 3) [New] Click to add new recipient by entering manually. The Direct Dial dialog box appears. P.36 “Entering a recipient manually” 4) [Remove] Select a recipient in the “To” list and click this to remove the recipient from the list. P.37 “Removing recipients”...

  • Page 42: Setting Up The Cover Sheet Properties

    - Send Fax Later — Select this to send a document on a specified date and time. When this is selected, click [Edit] to display the Scheduled Time dialog box and specify the date and time the job will be transmitted. The job sent to this equipment will be stored in the Fax queue until the specified date and time.

  • Page 43: Setting Up The Sender Information Properties

    3 Faxing from Client Computers - Department Name — Check this to have the recipient department name appear on the cover sheet. - Fax Number — Check this to have the recipient fax number or Internet Fax address appear on the cover sheet. 7) Reference Number Enter the reference number to identify the fax.

  • Page 44: Sending With Extended Fax Functionality

    Displaying the Version Information In the About tab of the N/W-Fax properties dialog box, you can display the version information of the N/W-Fax driver. Sending with Extended Fax Functionality The N/W-Fax driver allows users to perform the following features. P.43 “Saving a Fax as File” P.44 “Delayed Transmission”...

  • Page 45: Delayed Transmission

    3 Faxing from Client Computers Specify the other options to send a document and click [OK]. Click [Print] to send a document to this equipment. The document is saved in the “TXFAX” folder in the “FILE_SHARE” folder in this equipment. The saved file contains the cover sheet when the cover sheet is set.

  • Page 46: Sending With A Cover Sheet

    Sending with a Cover Sheet You can choose to send a cover sheet with your fax transmission. The cover sheet is merged with the recipient “To” list data to create a fax cover sheet. You can select what to include on the cover sheet such as sender or recipient information.
  • Page 47 3 Faxing from Client Computers If you want the sender information to appear on the cover sheet, check the “Sender Information” box. If you check this, click the Sender Information tab and enter the sender information in the text box. You can enter up to 500 characters in the sender information text box. If you want the recipients information to appear on the cover sheet, check the “Recipients Information”...

  • Page 48: Managing Fax Jobs Using Topaccess

    Managing Fax Jobs using TopAccess You can display manage the fax jobs using TopAccess. P.47 “Managing Fax Jobs using TopAccess” Managing Fax Jobs using TopAccess Users can use TopAccess to display the fax jobs that are currently on this equipment. The Fax/ Internet Fax menu page in the Jobs tab allows the users to display and delete fax jobs that are currently stored in the queue.
  • Page 50 Managing Address Book This section describes the instructions on how to use the Address Book Viewer. Running Address Book Viewer ................50 Running the Address Book Viewer ....................50 About Address Book Viewer Interface ....................53 Using Commands..........................54 Managing Address Book..................58 About the Address Books........................58 Managing Contacts and Groups......................77...

  • Page 51: Running Address Book Viewer

    4 Managing Address Book Running Address Book Viewer The Address Book Viewer allows you to manage the Address Book properties, manage address books and address book entries. Particularly, you can perform the following functions: Create new contacts Create Address Book groups Modify contact information Search the address book database Import Address Book data...

  • Page 52: Access Using Print Properties

    Access Using Print Properties Within the application Print window, you have a limited ability to create and edit contacts in the Address Book. This method is only suggested if you are in the process of sending a fax and you need to add a fax recipient to the send list that is not currently a member of the Address Book.
  • Page 53 4 Managing Address Book — Selecting Contacts for N/W-Fax When you access the Address Book Viewer from the N/W-Fax driver, it allows you to select the contacts from the Address Book Viewer. After you select contacts that you want to add as recipients, right-click on a recipient name in the right pane and select [Selection] in the context sensitive menu.

  • Page 54: About Address Book Viewer Interface

    About Address Book Viewer Interface The Address Book Viewer main window consists of following items. 1) Menu Bar You can perform various functions by selecting a command from the menus. P.54 “Menu Bar” 2) Toolbar You can perform general functions quickly by clicking an icon in the tool bar. P.55 “Toolbar”...

  • Page 55: Using Commands

    4 Managing Address Book Using Commands Address Book Viewer allows you to perform a wide variety of functions. You can access all of the commands from menus in the menu bar and from the icons in the tool bar at the top of the Address Book Viewer window. You can also choose commands from con- text-sensitive menus by right-clicking the browse pane and contents pane.
  • Page 56 - Toolbar — Select this to display or hide the toolbar. When the check mark appears in the menu, the toolbar is currently displayed. You can select it again to hide the toolbar. - Status Bar — Select this to display or hide the status bar. When the check mark appears in the menu, the status bar is currently displayed.
  • Page 57 4 Managing Address Book (Paste) — Click this to paste the contacts or a group copied in the clipboard in the private address book. If the group has been copied, this item is available only when selecting a “Group” folder. If contacts have been copied, this item is available only when selecting a group or "Location/People"...
  • Page 58 Context-Sensitive Menus You can also use the context-sensitive menu that is displayed by right-click an item displayed in Address Book Viewer window. Add - Contact — Select this to add a new contact in the private address book. If the cur- rently selected item is a group, the contact will be created as a member of the group.

  • Page 59: Managing Address Book

    4 Managing Address Book Managing Address Book You can use the Address Book Viewer to manage the private address book. You can add or edit the contacts and groups as you desire. The private address book data is stored in your client computer.

  • Page 60: Configuring The Connection By Local Discovery

    You can configure the connection by searching the device in the network, or entering the IP address of the device manually. P.59 “Configuring the Connection by Local Discovery” P.62 “Configuring the Connection by Manual Selection” After configuring the connection to the device, the address book data of the device is obtained in the public address book.
  • Page 61 4 Managing Address Book Click [Start Discovery] to begin the process. It locates all the compatible devices in your network. You can quit the process by clicking [Stop Discovery]. If the process continues for a long time, it is because the too many network clients are in the network.

  • Page 62: Configuring Discovery Settings

    Configuring Discovery Settings You can configure the discovery settings. Devices Click the arrow button to display the pull down list and check the model name that you want to search. Network - Enable IPX/SPX Search This is disabled because the Address Book Viewer does not support the IPX/SPX connec- tion.
  • Page 63 4 Managing Address Book — Configuring the Connection by Manual Selection You can configure the connection by entering the IP or IPX address of the device manually. Configuring the connection manually Click the [Tools] menu and select [Device Setting]. The Document Monitor Local Discovery dialog box appears. Click [Manual Selection].
  • Page 64 Enter each item to specify the printer address. IPv4 Address — Enter the IPv4 address of the printer. IPv6 Address — Enter the IPv6 address of the printer. IPX Address — This is disabled because the Address Book Viewer does not support the IPX/SPX connection.

  • Page 65: Downloading The Public Address Book

    4 Managing Address Book — Downloading the Public Address Book You can download the address book data in the equipment to the Address Book Viewer. In the address book data, if the number of the addresses registered in the equipment exceeds 400 or when the total number of the data registered in each group exceeds 200, the Address Book Viewer downloads the address book data that are backed up in the equipment using TopAccess through FTP.

  • Page 66: Configuring The Mapi Address Book

    Configuring the MAPI Address Book The Address Book Viewer automatically accesses the address book application of the default e- mail client software using the Messaging API (MAPI). If the Address Book Viewer prompts an error message when selecting the MAPI Address Book, the default e-mail client software has not been defined in your computer, or the default e-mail software does not support MAPI.

  • Page 67: Registering The Ldap Directory Services

    4 Managing Address Book — Registering the LDAP Directory Services You can register multiple LDAP directory services. Registering the LDAP directory services Click the [Tools] menu and select [LDAP Setting]. The Internet Account dialog box appears. In the General tab, enter the items as described below. Directory Server Name —...
  • Page 68 In the Advanced tab, enter the items as described below. Server Port Number - Directory service (LDAP) — Enter the port number to access the LDAP server. It shows “389” as a default. Change this number if you are sure the LDAP port number is changed from the default port number on the LDAP server.

  • Page 69: Adding Contacts From Ldap Servers

    4 Managing Address Book — Adding Contacts from LDAP Servers After you register the LDAP directory services, you can search contacts in the LDAP servers and add preferred contacts to the LDAP Address Book. You can search contacts by the name, fax number, and e-mail address. Also you can search contacts by specifying the detailed search conditions.
  • Page 70 Display the Person tab and enter search text in the following fields that you require. Name — Enter the search characters or string to search by the contact name. Fax Number — Enter the search characters or string to search by the contact fax number.
  • Page 71 4 Managing Address Book Select contacts that you want to add to the LDAP Address Book, and click [Add]. The selected contacts are added to the LDAP Address Book. Searching contacts by detailed search conditions Click the [Edit] menu and select [Find]. The Find Contact dialog box appears.
  • Page 72 Display the Detail Setting tab and select a field to search in the “Field Select” drop down box. Select how it searches contacts in the “Condition of search string” drop down box. Contains — Select this to search contacts that contain the search string. Is —...
  • Page 73 4 Managing Address Book Repeat the procedure from Step 3 to Step 6 to add all required con- ditions. You can remove the search conditions you have added. To do this, select the condition and click [Delete]. Click [Search]. It begins searching contacts in the LDAP server. When it completes searching, found contacts appear in the list at the bottom of the dialog box.

  • Page 74: Importing And Exporting The Address Book

    Importing and Exporting the Address Book The Export feature of the Address Book Viewer allows you to create a CSV file or vCard file of your selected address book, and it can be imported to other user’s Address Book Viewer. The Import/Export feature is useful when users want to share the address book data.
  • Page 75 4 Managing Address Book Importing the address book from a CSV file or vCard file Click the [File] menu and select [Import] and [CSV File] or [vCard File]. The Importing dialog box appears. The [vCard File] command will appear only when Microsoft Office XP is installed on your computer.
  • Page 76 The address book data is imported into “Import Address Book”. If you have already been import an address book before, contacts information will be overwritten the existing import address book. If one or more records have been skipped during the import process, it may be due to one of following reasons: Record already exists.
  • Page 77 4 Managing Address Book Exporting the address book as a CSV file or vCard File Click the [File] menu and select [Export] and [CSV File] or [vCard File]. The Exporting dialog box appears. The [vCard File] command will appear only when Microsoft Office XP is installed on your computer.

  • Page 78: Managing Contacts And Groups

    Managing Contacts and Groups Users can create contact and group entries to the private address book that can be accessed from your desktop. Under the Private Address Book folder, there are two containers, “Group” and “Location/Peo- ple”. The “Location/People” folder contains individual contact information. The Group folder contains the groups and it can contain the individual contact information in each group.
  • Page 79 4 Managing Address Book Click the [File] menu and select [New Contact]. The New Contact dialog box appears. In the Personal tab, enter items as described below. One Touch ID — Select the one touch ID number for the contact (if desired). Prefix —...
  • Page 80 Second Fax — Enter the 2nd fax number of the contact. You can enter up to 128 characters includes numbers and the following symbols: +, -, [space], *, # To add a 3 second pause to a fax telephone number, place a hyphen (-) at the desired point in the number.

  • Page 81: Copying Contacts From An Address Book

    4 Managing Address Book — Copying Contacts from an Address Book You can also add contacts to the private address book by copying contacts from another address book folder. Copying contacts from another address book folder Browse to the folder that contains the contacts you want to copy, and select the contacts in the right pane.

  • Page 82: Displaying Or Modifying Contacts Properties

    — Displaying or Modifying Contacts Properties You can display the properties of contacts in any address book. You can also edit the properties of contacts in the private address book. Displaying or modifying the contact properties Browse to the folder that contains the contacts you want to display or modify, and select the contact in the right pane.
  • Page 83 4 Managing Address Book Personal Tab In the Personal tab, following items are displayed: When displaying the properties of a contact in the private address book, you can modify all items. One Touch ID — Display the one touch ID number for the contact. Prefix —...
  • Page 84 Sending Options Tab In the Sending Options tab, following items are displayed: When displaying the properties of a contact in the private address book, you can modify the fol- lowing settings: Use Sub Address and sender information Sub Address Sender Identification Items other than the above cannot be set.

  • Page 85: Removing Contacts

    4 Managing Address Book Internet Fax Mode — Display whether the simple mode or full mode is used for the Internet Fax transmission. Setting Value — Display whether to use auto detect receiver capability or manual settings for the Internet Fax transmission. When “Default” is selected, it enable auto detect receiver capability for the Internet Fax transmission.
  • Page 86 Removing contacts from address book Browse the folder that contains contacts you want to remove, and select contacts in the right pane. Click the [File] menu and select [Delete]. The Confirmation Deletion dialog box appears. Click [Yes]. The selected contacts are deleted. Managing Address Book...

  • Page 87: Managing Groups

    4 Managing Address Book Managing Groups You can add groups to the “Group” folder in the Private Address Book. Groups can be used for multiple transmission. P.86 “Creating Groups” Also you can modify or delete contacts in the private address book. P.87 “Modifying Groups Name”...
  • Page 88 Enter a group name in the “Group Name” field. The “Group ID” field displays the Group ID number automatically detected. Click [OK]. The group is created in the selected “Group” folder. Continue to add contacts to the group. P.77 “Managing Contacts” —...

  • Page 89: Removing Groups

    4 Managing Address Book When you display the properties of the group in the private address book, modify the group name in the “Group Name” field and click [OK]. The group name of selected group is modified. You cannot modify the group of the public address book. —...
  • Page 90 Removing a group Select the group that you want to delete in the “Group” folder of the private address book. Click the [File] menu and select [Delete]. The Confirm Deletion dialog box appears. Click [Yes]. The selected group is deleted. Managing Address Book...

  • Page 91: Searching Contacts

    4 Managing Address Book Searching Contacts In order to quickly locate contacts you can search the Address Book database. You simply type in a string or letters to be used to search the database. The Address Book Viewer will search for any entry that contains the specified string.
  • Page 92 Display the Person tab and enter search text in the following fields that you require. Display Name — Enter the search characters or string to search by the display name. Fax Number — Enter the search characters or string to search by the contact fax number.
  • Page 93 4 Managing Address Book Searching contacts by detailed search conditions Click the [Edit] menu and select [Find]. The Find Contact dialog box appears. Select a address book to search contacts in the “Data Source” drop down box. The default address book in the “Data Source” can be set by selecting [View] - [Default Configuration] - [Data Source] from the menu bar.
  • Page 94 Select how it searches contacts in the “Condition of search string” drop down box. Contains — Select this to search contacts that contain the search string. Is — Select this to search contacts that completely match the search string. Start with — Select this to search contacts that start with the search string. End with —...
  • Page 95 4 Managing Address Book Click [Search]. It begins searching contacts in the selected address book. When it completes searching, found contacts appear in the list at the bottom of the dialog box. If the Address Book Viewer is launched by clicking [Select From Address Book] in the N/W-Fax driver, you can add the searched contacts as recipients for N/W-Fax.
  • Page 96 Click [OK]. The selected contacts are added as recipients for N/W-Fax. Managing Address Book...

  • Page 98: Troubleshooting

    Troubleshooting This section describes about troubleshooting for printing features. N/W-Fax Driver Errors ....................98 N/W-Fax Driver Installation Error Messages ..................98 N/W-Fax Driver General Errors.......................100 Address Book Viewer Related Errors....................100...

  • Page 99: N/W-Fax Driver Errors

    5 Troubleshooting N/W-Fax Driver Errors N/W-Fax Driver Installation Error Messages Setup Needs to Copy Windows NT Files Problem Description The wrong port type was selected from the Printer Ports dialog. Corrective Action 1. Click Cancel until the Add Printer Wizard terminates. 2.

  • Page 100: This Port Is Currently In Use

    This Port is Currently in Use Problem Description The driver was either open, printing a job, or is in use by another printer or application, when you attempted to delete it. Corrective Action Make sure all print jobs have completed before deleting a port. If there are still problems, exit all applications and try again.

  • Page 101: N/W-Fax Driver General Errors

    5 Troubleshooting N/W-Fax Driver General Errors Driver Mapped to Wrong Port Problem Description If the N/W-Fax driver on a client workstation points to the wrong network port, jobs do not appear in the current jobs queue or print out. Corrective Action 1.
  • Page 102 Appendix This section shows the cover sheet samples. Cover Sheet Samples ...................102 Standard Cover Page........................102 Business Cover Page........................103 Professional Cover Page ........................104...

  • Page 103: Cover Sheet Samples

    6 Appendix Cover Sheet Samples Standard Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Cover Sheet Samples...

  • Page 104: Business Cover Page

    Business Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Cover Sheet Samples...

  • Page 105: Professional Cover Page

    6 Appendix Professional Cover Page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. Cover Sheet Samples...

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