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MACROMEDIA CONTRIBUTE 3 - USING AND ADMINISTERING CONTRIBUTE Use Manual

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CONTRIBUTE
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Using and Administering Contribute

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Summary of Contents for MACROMEDIA CONTRIBUTE 3 - USING AND ADMINISTERING CONTRIBUTE

  • Page 1 CONTRIBUTE ™ Using and Administering Contribute...
  • Page 2 FlashPaper, Flash Video Encoder, Flex, Flex Builder, Fontographer, FreeHand, Generator, HomeSite, JRun, MacRecorder, Macromedia, MXML, RoboEngine, RoboHelp, RoboInfo, RoboPDF, Roundtrip, Roundtrip HTML, Shockwave, SoundEdit, Studio MX, UltraDev, and WebHelp are either registered trademarks or trademarks of Adobe Systems Incorporated and may be registered in the United States or in other jurisdictions including internationally.

  • Page 3: Table Of Contents

    PART I: USING CONTRIBUTE Chapter 1: Welcome to Macromedia Contribute ....11 Website development and maintenance overview ....11 Contribute resources .
  • Page 4 Editing web page content in an external application ....52 Adding Google search functionality to your web page ... . . 53 Editing web page source in an external application .
  • Page 5 Chapter 8: Working with Tables ......111 About conflicts in table formatting ....... 111 Inserting a table on a page .
  • Page 6 Sending connection keys for websites ......185 Sending connections for CPS managed sites ....187 Adding users to websites managed by CPS .
  • Page 7 Appendix B: Macintosh Keyboard Shortcuts ....241 File menu ........... .241 Edit menu .
  • Page 8 Contents...
  • Page 9 This part contains the following chapters: Chapter 1: Welcome to Macromedia Contribute ....11 Chapter 2: Getting Started ........15 Chapter 3: Exploring the Contribute Workspace .

  • Page 11: Chapter 1: Welcome To Macromedia Contribute

    CHAPTER 1 Welcome to Macromedia Contribute Macromedia Contribute enables users to easily create and edit web pages on existing websites. Whether you’re using Contribute to update web pages or to manage the website, you’ll find Contribute a very useful tool for browsing, editing, and publishing content to a website.

  • Page 12: Contribute Resources

    Deploying guide for Contribute and CPS, a Quick Start guide, a How Do I panel, a tutorial, and an online help system. You can find regularly updated tips, TechNotes, examples, and information at the Contribute Support Center at www.macromedia.com/support/contribute. Contribute administrators can also access the CPS help system from the CPS Administration Console.
  • Page 13 Administering Contribute, for Contribute administrators. To use Contribute Help: Select Help > Macromedia Contribute Help or click the Help button in any dialog box for information about that dialog box. Note: A PDF version of Contribute Help is included on your Contribute CD.

  • Page 14: Typographical Conventions In The Contribute Resources

    Contribute. As you work with Contribute, refer to the How Do I panel to complete common tasks quickly, and use the online help to get detailed and complete information about Contribute tasks and features. For more information about all the resources, see “Contribute resources” on page Chapter 1: Welcome to Macromedia Contribute...

  • Page 15: Chapter 2: Getting Started

    CHAPTER 2 Getting Started If Macromedia Contribute is not already installed on your computer, you need to install it. Before you install it, be sure that your computer meets the minimum setup requirements. Before you can use Macromedia Contribute to edit and update your website content, you must create a connection to the website—actually, to the web server that stores your website.

  • Page 16: Chapter 2: Getting Started

    Earthlink or America Online. If you can read e-mail or browse the web, you have an Internet connection. In addition to having an Internet connection, you need the system requirements to run Contribute. For more information, see www.macromedia.com/go/contribute_sysreqs. Installing and starting Contribute Before you install Contribute, make sure your computer meets the minimum system requirements (see “Setup requirements”...

  • Page 17: Connecting To A Website

    Connecting to a website Contribute lets you connect to your website quickly and easily. Your Contribute administrator will do one of the following to help set up a connection for you: • Send you an e-mail message with a website connection key file (see “Using a website connection key”...

  • Page 18: Starting Contribute Without A Network Connection

    Entering a Contribute startup password If the Require Contribute startup password option is selected in the Security category of Preferences, Contribute prompts you for your startup password when you start the program. A startup password protects unauthorized users from publishing pages to your website. After you enter the correct startup password, you can make updates and publish changes to the connected websites until you close Contribute.
  • Page 19 Disabling your website at startup Contribute alerts you if it detects a problem with any of your website connections when it starts. Contribute displays the alert after the first website connection problem it encounters. You can have Contribute try to connect again. If Contribute still can’t connect, you can disable the website connection and try to connect to your other websites, if any.
  • Page 20 Chapter 2: Getting Started...

  • Page 21: Chapter 3: Exploring The Contribute Workspace

    CHAPTER 3 Exploring the Contribute Workspace You can use Macromedia Contribute as a web browser and as a web page editor. You can easily switch between browsing web pages and editing web pages. The Contribute workspace makes it easy for you to access pages, whether you’re browsing or editing.

  • Page 22: The Contribute Workspace

    The Contribute workspace The Contribute workspace has three main areas: the Contribute browser/editor, the toolbar, and the sidebar. Toolbar Start page in the browser/editor Sidebar The Contribute browser/editor The main window in Contribute is used for browsing and editing. If you are not sure whether you are browsing or editing in Contribute, look at the toolbar.
  • Page 23 Depending on the role the Contribute administrator assigned you, some buttons in the toolbars might not be enabled for you. The browser toolbar contains buttons for navigating your website or creating a new page. The editor toolbar contains buttons for common operations from the File, Insert, Format, and Table menus.
  • Page 24 Click any link in the How Do I panel in the sidebar to get more information on that task. If the task you’re looking for is not in the list, see Contribute Help (Help > Macromedia Contribute Help) to get detailed information.

  • Page 25: Switching Between Browsing And Editing

    To resize the sidebar: • Drag the splitter bar between the sidebar and the Contribute browser/editor. To expand or collapse a panel in the sidebar: • Double-click the panel title bar. To resize panels vertically in the sidebar: • Drag the title bar in the How Do I panel. Switching between browsing and editing You can use Contribute to browse or edit web pages.

  • Page 26: Browsing To Web Pages

    Browsing to web pages The easiest way to find a web page you want to edit is to browse to the page in Contribute, just as you would browse to a page in any web browser. Tip: See “Opening pages without browsing” on page 26 to learn other ways to find your web pages.
  • Page 27 • Bookmarks for frequently accessed pages Current drafts Home pages for your websites Pages that aren’t linked Bookmarks Viewing drafts and new pages The Pages panel displays the names of drafts you are currently editing. You can also access drafts from the File menu.

  • Page 28: Setting Up Access To Commonly Used Pages

    Viewing pages and files that you can’t browse to Contribute gives you access to pages and files that are associated with your website but that you can’t browse to. Use the Choose button in the toolbar to view pages and files that are saved in a website folder but aren’t linked from any page on your website.
  • Page 29 Adding a page to your bookmarks You can add any web page—not just pages in websites you’re connected to—to your bookmarks list. You can have up to 1000 bookmarks. To add a page to your list of bookmarks: Browse to the page you want to add to your bookmarks list. Select Bookmarks >...

  • Page 30: Setting Contribute Preferences

    Setting Contribute preferences You use the Preferences dialog box to set your user preferences for Contribute. You can set preferences for general editing, file editors, firewall settings, invisible elements, and password security. To edit user preferences: Select Edit > Preferences (Windows) or Contribute > Preferences (Macintosh). The Preferences dialog box appears.

  • Page 31: Changing Or Disabling The Contribute Startup Password

    Changing or disabling the Contribute startup password You can change your Contribute startup password as often as you like. Before you can change the startup password, you must first successfully enter the current Contribute startup password and start Contribute. If the Require Contribute startup password option is selected in the Contribute Preference dialog box, you must enter the correct password to start Contribute and edit website pages.

  • Page 32: Using Contribute Accessibility Features

    Using Contribute accessibility features Accessibility refers to making websites and web products usable by people with visual, auditory, motor, and other disabilities. Contribute provides features that make it accessible to users with disabilities. Using screen readers with Contribute A screen reader recites text that appears on the computer screen. It also reads nontextual information, such as button labels or image descriptions.
  • Page 33 235. All the items in the Pages panel and toolbar are accessible through the menus. To view task information in the How Do I panel, use Contribute Help (Help > Macromedia Contribute Help). To use the keyboard to switch from the Contribute browser to the editor, do one of the following: •...
  • Page 34 • (Windows Only) To shift to the options for a category in a category list, press Control+Tab. Related topics • “Navigating the workspace” on page 33 Navigating tables After you select a table, you can use the keyboard to navigate through it. To navigate a table: In the Contribute editor, do one of the following to select the table: If the insertion point is to the left of the cell, press Shift+Right Arrow.

  • Page 35: Chapter 4: Working With

    CHAPTER 4 Working with Pages Macromedia Contribute enables you to edit existing pages and content on your website. You can cancel your edits or cancel a new page if you need to. If you have permission, you can delete pages and other files on your website.

  • Page 36: About Working With Pages

    About working with pages Contribute enables you to edit existing pages on your website, including pages based on templates. You can use the draft review process or the e-mail review process to have your edits reviewed by another user before you publish. Editing pages You can edit pages on websites that you’re connected to (see “Connecting to a website”...
  • Page 37 Understanding the draft review process The Contribute draft review process enables you to send a draft to other Contribute users to get feedback or to collaborate before you publish the draft. Or, if your role doesn’t allow you to publish directly to the website, you might need to send the draft to someone who can review the draft and publish it.
  • Page 38 “Making your draft available for review by e-mail” on page 47 About templates A Macromedia Dreamweaver template contains a preset page layout and includes elements such as text and images. A template gives you a starting point for new web pages and can ensure that the pages on your website have a consistent look.

  • Page 39: Editing Existing Web Pages

    In a template, the designer creates regions to control which elements of a template-based page you can edit. There are editable regions in a template, which you can edit, and locked regions, which you can’t edit. In the employee template example, the company logo and address might be in a locked region.
  • Page 40 Note: Administrator preferences are not applied because this page is not part of a website. If you need to enforce preferences for pages that are edited this way, see the Contribute Support Center at www.macromedia.com/go/direct_edit_settings. Chapter 4: Working with Pages...

  • Page 41: Saving Drafts

    Related topics • “Editing pages” on page 36 • “Opening a page on your website for editing” on page 40 • “Undoing mistakes” on page 41 • “Saving drafts” on page 41 Undoing mistakes In Contribute, as in most applications, you can undo individual mistakes as you make them. You can also redo an edit if you decide that you don’t want to undo it.

  • Page 42: Getting Drafts And Files Reviewed By Others

    To save a draft that is on your computer and continue working, do one of the following: • Click Save in the toolbar. Note: This option is only available for drafts saved on your computer, not drafts that are associated with a website.
  • Page 43 This review process enables you to get feedback and collaborate with others on a draft or file. Reviewers can see your draft, then edit it, publish it, and send it to another reviewer, or delete it. For more information, see “Understanding the draft review process”...
  • Page 44 If the Send New Page dialog box appears, you can change the draft’s filename or click Choose Folder to save this draft in another location. Then click Send or Next. Note: The current folder location appears in the web address under the filename. If the Send Linked New Files dialog box appears, you can click the names of the unpublished linked pages, and then change the filenames and folder location.
  • Page 45 Select the name of the person you want to review the file you are sending from your computer, enter comments for the reviewer, and then click Send. The Send New Page dialog box appears. Change the filename if you want, or click the Choose Folder button to save this draft in another location if you want, and then click Send.
  • Page 46 Reviewing a draft When someone sends you a draft to review, the draft appears in your Pages panel in Contribute. You can manually refresh the Pages panel to check for drafts to review. When you review a draft, depending on your user role, you can edit the draft, publish it, send it for review, or delete it.
  • Page 47 To view comments for a draft you are reviewing: While you are reviewing a draft, click the expander arrow at the bottom right of the Contribute window to display the draft status pane, if it is not already showing. Do one of the following: Click the Draft History button in the draft status pane.

  • Page 48: Working With Pages Based On Dreamweaver Templates

    Working with pages based on Dreamweaver templates A Macromedia Dreamweaver template is a special type of page that contains a preset page layout and includes elements such as text and images. In Contribute, you can create a page based on a template.
  • Page 49 When you view a template-based page, you see outlines around the editable regions. The editable regions each have a tab at the upper left giving the name of that content area. The tabs show you where you can add or update content on the page. For example, a product template-based page might have a Title region, for the product title, and a Description region, for a product description.

  • Page 50: Using Contribute To Work Offline

    In the Name list, select a property. Contribute updates the bottom of the dialog box to show the label of the selected property and its assigned value. In the field to the right of the property label, edit the value to modify the property. Click Apply to apply changes without closing the dialog box, or click OK to apply changes and close the dialog box.
  • Page 51 To switch from working offline to working online: Restore your network connection, if necessary. Do one of the following: Select File > Work Offline (Windows) or Contribute > Work Offline (Macintosh). ■ The check mark next to this menu option disappears. Click the Work Online button in the toolbar.

  • Page 52: Editing Web Page Content In An External Application

    Contribute displays the External Application Editing page and starts an external editing application. If you are editing an image in Macromedia Fireworks, click No in the Find Source dialog box to indicate that you do not want to edit the source file for this image; you want to edit the image for your website only.

  • Page 53: Adding Google Search Functionality To Your Web Page

    Adding Google search functionality to your web page You can add a Google™ search field to your web page, so that your website visitors can search the entire web or just your website. To insert a Google search field: In your draft, place the insertion point where you’d like the search field to appear. Select Insert >...

  • Page 54: Canceling A Draft Or New Page

    In the external application, make changes as necessary, and then save your changes and close the file or application. Warning: Be careful when you edit web page source—you can easily alter style and formatting and get unexpected results. If you are unsure about editing the source directly, talk to your Contribute administrator.

  • Page 55: Deleting A Web Page

    Deleting a web page Depending on your role, you might be able to delete pages from your website. If you can delete pages, you can delete files of any type on your website, including image files. Note: If you do not have permission to delete a page that you need to delete, talk to your Contribute administrator or see “Setting folder and file access settings”...

  • Page 56: Printing A Page

    Printing a page You can browse to a page and print it, or you can print a page you are editing to check your changes. To preview a page before you print: Do one of the following: Select File > Print Preview (Windows). ■...

  • Page 57: Chapter 5: Adding Pages And Documents

    Adding Pages and Documents With Macromedia Contribute you can add pages to your website. You can create a copy of a page, create a blank page, create a copy of a sample page, or create a page based on a template. In addition to creating web pages, you can add existing content, such as Microsoft Word or Excel, to your website.

  • Page 58: Creating Or Copying A Page On Your Website

    Because you can embed a Flash document in a web page, you can publish file types that most people can’t easily view on the web today, such as Microsoft Project, Microsoft Visio, and even QuarkXPress and AutoCAD. When a user opens your web page, the Flash document opens instantly, so the user can view the file without leaving the web page.
  • Page 59 Copying a page on your website You can create a copy of the page you are currently viewing on your website. You must be viewing the page in the Contribute browser. You cannot create a copy of a page that is a draft in the Contribute editor.
  • Page 60 In the Create new page for section, select Blank Web Page. Note: If you don’t see this option, then your Contribute administrator has restricted the types of new pages that you can create. For more information, talk to your Contribute administrator or see “Settings for new web pages”...
  • Page 61 Enter a page title in the Page title text box. This title appears in the browser title bar when a website visitor views the page; it does not appear on the page itself. Click OK. The new page opens as a draft in Contribute. For information about editing the starter web page, see “Editing a starter web page”...
  • Page 62 In Contribute there are two types of templates: • A template created in Macromedia Dreamweaver (see Dreamweaver Help > Using Dreamweaver). A Dreamweaver template is a template that a designer creates for you with editable and locked regions.

  • Page 63: Creating A Stand-Alone Web Page

    To create a new page based on a template: In the Contribute browser, click the New Page button in the toolbar, or in the browser or editor, select File > New Page. The New Page dialog box opens. In the Create new page for section, expand the website in which you want to create the new page, if it is not already expanded.

  • Page 64: Setting Page Properties

    Enter a title for the new page. Click OK, and then click OK again at the prompt. The Save As dialog box appears. Browse to the location where you want to save the file, and then click OK. The new page opens as a draft in the Contribute editor. Related topics •...

  • Page 65: Adding Keywords And A Description For A Page

    Select categories from the list on the left and make changes as necessary. By default, Contribute uses CSS to assign page properties. If your Contribute administrator has set the preference to use HTML tags instead of CSS, you will see only the Title/Encoding and Appearance categories on the left side of the dialog box.

  • Page 66: Converting Documents With Flashpaper

    Related topics • “Setting page properties” on page 64 Converting documents with FlashPaper By using the FlashPaper Printer utility that is automatically installed with Contribute, you can easily convert your documents (such as Microsoft PowerPoint, Word, or Excel documents) to Flash documents that users can view in a browser.
  • Page 67 Navigate to the file you want to convert to a Flash document, and then click Open. The FlashPaper Options dialog box appears. Select the options you want to apply to the document you are inserting. For information about options in the dialog box, click the Help button. Click OK.
  • Page 68 Using the FlashPaper toolbar The FlashPaper toolbar contains options that enable you to resize a document for viewing, navigate through the document pages, select text, search the document, and print the document. The FlashPaper controls are active whether you are using the Contribute browser or editor. Open in new Page browser...
  • Page 69 File > Print. The Print dialog box appears. For the printer name, select Macromedia FlashPaper, and then set the printer options you want to apply to the converted document. (Windows only) Click Properties if you want to specify the page orientation and page size of the Flash document.
  • Page 70 Select File > Print Area > Set Print Area. Select File > Print. The Print dialog box appears. For the printer, select Macromedia FlashPaper. (Windows Only) Click Properties if you want to set page layout properties for the document, and then click OK when you are finished.

  • Page 71: Adding Microsoft Word And Excel Documents To A Website

    • “Creating and inserting Flash documents within Contribute (Windows only)” on page 66 • “Using the FlashPaper toolbar” on page 68 • “Creating a Flash document in another application” on page 69 Adding Microsoft Word and Excel documents to a website With Contribute you can easily add Word and Excel documents or content from those documents to your website.
  • Page 72 Related topics • “Creating and inserting Flash documents within Contribute (Windows only)” on page 66 Inserting a link to a Word or Excel document You can insert a link to a Microsoft Word or Excel document in an existing page. When you publish the page with the link, Contribute copies the document to your website and then links to that copy (not to the original file on your computer).

  • Page 73: Chapter 6: Working With Text

    CHAPTER 6 Working with Text You can use Macromedia Contribute to add and format text, much as you do with a basic word processor. You’ll find a few differences in working with text in Contribute and a word-processing program, such as Microsoft Word, because Contribute formats your text using HTML behind the scenes.

  • Page 74: Adding Text To A Web Page

    You cannot attach a Cascading Style Sheet to a page in Contribute to add more styles; use Macromedia Dreamweaver to attach a style sheet. Related topics • “Applying styles to text” on page 78 • “Creating and managing styles” on page 79...
  • Page 75 To add the date to a draft: Place the insertion point in your draft where you want the date to appear. Select Insert > Date. The Insert Date dialog box appears. Select the format for the day, date, and time. For information about options in the dialog box, click the Help button.

  • Page 76: Changing Text Appearance On The Page

    To add a special character to a draft: Place the insertion point in your draft where you want the character to appear. Do one of the following: Select Insert > Special Characters, and then select a character from the pop-up menu. ■...
  • Page 77 To change text size: In your draft, select the text you want to change. Do one of the following: Select a size from the Font Size pop-up menu in the text formatting toolbar. ■ Right-click (Windows) or Control-click (Macintosh), select Size, and then select a size from ■...
  • Page 78 To edit the font list: In your draft, select Format > Font > Edit Font List. The Edit Font List dialog box appears. Select a font combination in the Font list section. The fonts in the selected combination appear in the Chosen fonts section. The Available fonts section lists fonts that are installed on your computer.
  • Page 79 To apply a style to text: In your draft, select the text you want to change or place the insertion point in the paragraph you want to change. Do one of the following: Select a style from the Style pop-up menu in the text formatting toolbar. ■...
  • Page 80 To create a new text style: In your draft, place the insertion point in the paragraph, or select some of the text in the paragraph. Apply the font, size, or color as desired. Contribute keeps track of the formatting properties you assign and assigns a label to the new style, using the naming convention: Style1, Style2, Style3, Stylen.
  • Page 81 To make text bold, italic, or underlined: In your draft, select the text you want to change. Do one of the following: Click the Bold or Italic button in the text formatting toolbar. ■ Right-click (Windows) or Control-click (Macintosh), then select Bold, Italic, or Underline. ■...

  • Page 82: Positioning Text On The Page

    To highlight text: In your draft, select the text you want to highlight. Click the Highlight Color button in the text formatting toolbar, or select Format > Highlight Color. The color selector appears. Select a color from the color selector. The color selector closes and the text is highlighted in your draft.

  • Page 83: Creating Lists

    Aligning text You can select one of four text alignment options: Left, Center, Right, and Justify. To change text alignment: In your draft, select text, or place the insertion point within the text. Note: Contribute applies alignment to the entire paragraph, even if you select specific text in the paragraph.
  • Page 84 To create a numbered list: Place the insertion point in your draft where you want to add the list. Do one of the following: Click the Numbered List button in the text formatting toolbar. ■ Select Format > List > Numbered List. ■...
  • Page 85 To create a bulleted list from existing text: In your draft, select multiple lines of existing text. Do one of the following: Click the Bulleted List button in the text formatting toolbar. ■ Select Format > List > Bulleted List. ■...
  • Page 86 The nested list does not have to be of the same type as the parent list. For instance, you can nest a bulleted list in a numbered list. You can have multiple nested lists within your list. To create a sublist: In your draft, place the insertion point at the end of the line within an existing list where you want to create the sublist.
  • Page 87 When you finish typing the list, do one of the following to leave the sublist: Press Enter or Return twice. ■ Press Enter or Return, then click the Outdent button in the text formatting toolbar. ■ Note: If you changed the sublist to be a different type than the parent list, click the Numbered List or Bulleted List button to switch back to the type of the parent list.

  • Page 88: Checking Spelling

    To set list properties for a list item: In your draft, place the insertion point in the bulleted or numbered list item you want to change. Note: If you select multiple items, list properties will be applied to the entire list. Do one of the following: Select Format >...

  • Page 89: Finding And Replacing Text

    Finding and replacing text You can search the draft you’re editing for specific text. You can also search for and replace text in drafts. To search for text: In your draft, select Edit > Find. The Find and Replace dialog box appears. Type the text you want to find, and then click Find next until you finish searching the draft.
  • Page 90 Chapter 6: Working with Text...

  • Page 91: Chapter 7: Working With Images And Graphical Elements

    Macromedia Contribute makes it easy for you to edit, add, or delete images on your web pages. You can also add Macromedia Flash movies (SWF files) as easily as you add an image to a page. You can use Contribute to add PayPal buttons for completing e-commerce transactions through your web page.

  • Page 92: About Inserting Images And Buttons

    GIF, or PNG (16). If the image you want to add is in another format, you can use an image-editing tool, such as Macromedia Fireworks, to convert the image to a web-ready format. When you add an image to a page, it’s a good idea to add descriptive text about the image so that the image is accessible to users with disabilities.

  • Page 93: Adding An Image To A Page

    All payment button wizards let you price items in multiple currencies, such as Canadian dollars, British pounds sterling, euros, or Japanese yen. They also provide options that let you display your business name and logo on the checkout page. Finally, you can specify a web address (URL) for a web page you want shown when a customers completes a purchase, such as a “Thank you for your order”...
  • Page 94 Using the Insert menu or Image button to add images to a page You can use the Insert menu or Image button in the toolbar to add an image from your computer or website to a page. You can add images from other sources by dragging them to the page (see “Dragging images to a page”...
  • Page 95 Dragging images to a page You can drag an image from another source to your Contribute page. Note: If your Contribute administrator has restricted the types of images your user role can insert, you might be able to insert images only from shared assets. You can also add images by using the Insert menu or Image button (see “Using the Insert menu or Image button to add images to a page”...

  • Page 96: Inserting Shared Assets Into A Web Page

    “Dragging images to a page” on page 95 Inserting shared assets into a web page Contribute enables you to insert images, Macromedia Flash content, or Macromedia Dreamweaver library items from a list of shared assets for your website. Your Contribute administrator adds assets to the list so they are available to most or all users.

  • Page 97: Changing Image Properties

    The Insert Shared Asset dialog box appears. Select a shared asset in the left pane. A preview appears in the right pane. Click OK. If the Image Description dialog box appears, enter text to describe the image for users with disabilities or for users whose browsers are set to display text only, and then click OK.

  • Page 98: Changing An Image's Position Or Orientation

    To change image properties: In your draft, do one of the following: Double-click the image. ■ Select the image, and then click the Image Properties button in the image editing toolbar. ■ Select the image, and then select Format > Image Properties. ■...
  • Page 99 Related topics • “Changing image properties” on page 97 • “Editing an image in Contribute” on page 100 • “Rotating an image” on page 103 Aligning an image You can change image alignment two ways: you can change the alignment of an image on the page (for example, where an image is in a table cell) or you can change how the image aligns with surrounding elements.

  • Page 100: Editing An Image In Contribute

    Editing an image in Contribute Within Contribute, you can edit an image’s brightness and contrast, sharpening, cropping, and dimensions. To make more advanced edits, you can edit images in an external image-editing application. For more information, see “Editing an image in an external application” on page 104.
  • Page 101 Sharpening an image Sharpening increases the contrast around the edges of objects to increase the image’s definition. Note: Changing an image this way affects only this instance of the image; it does not affect the original image source file. To sharpen an image: In your draft, select the image you want to adjust.
  • Page 102 To crop an image: In your draft, select the image you want to crop. Do one of the following: Click the Crop Tool icon in the image editing toolbar. ■ Select Format > Edit Image > Crop. ■ Right-click (Windows) or Control-click (Macintosh) the image, and then select ■...
  • Page 103 Drag one of the selection handles to the desired image size. Selection handles Contribute changes the height and width of the image by the same percentage so that the image is not distorted. Tip: Hold the Shift key as you drag if you do not want to change the height and width of the image by the same percentage.

  • Page 104: Editing An Image In An External Application

    Related topics • “Editing an image in Contribute” on page 100 • “Changing an image’s position or orientation” on page 98 Editing an image in an external application You can use Contribute to start an external image-editing application. You can make simple edits directly in Contribute, using the image editing toolbar (see “Editing an image in Contribute”...

  • Page 105: Inserting Flash Content Into Your Web Page

    Related topics • “Adding an image to a page” on page 93 • “Changing image properties” on page 97 • “Editing an image in Contribute” on page 100 Inserting Flash content into your web page Many websites contain Flash assets such as navigation buttons or a banner. You can insert Flash content from your computer, from your website, or from your Shared Assets list.

  • Page 106: Inserting A Movie Into Your Web Page

    Make changes as necessary. For information about options in the dialog box, click the Help button. Click OK. Related topics • “Inserting Flash content into your web page” on page 105 Inserting a movie into your web page You can embed movies in a web page and control them within Contribute. For example, you can insert a video from a still camera, video camera, or a video editor, such as Movie Maker or iMovie.

  • Page 107: Adding And Deleting A Horizontal Rule

    To set movie properties: In your draft, select the movie placeholder. Double-click the movie placeholder, or select Format > Movie Properties. The Movie Properties dialog box appears. Make changes as necessary. For information about options in the dialog box, click the Help button. Click OK.
  • Page 108 To insert a horizontal rule: Place the insertion point in your draft where you want the horizontal rule to appear. Select Insert > Horizontal Rule. Contribute inserts the horizontal rule. Content before the insertion point appears above the line, and content after the insertion point appears below the line. To delete a horizontal rule: In your draft, click the horizontal rule to select it.

  • Page 109: Inserting Paypal E-Commerce Buttons

    Inserting PayPal e-commerce buttons PayPal is a payment processing service that enables you to sell your products and services online and accept credit card payments from your customers. You can add instant e-commerce functionality by creating payment buttons on your web pages. Note: Your Contribute administrator must enable the PayPal feature for your role before you can use it.
  • Page 110 Inserting multiple PayPal buttons You can insert multiple PayPal buttons in the same page. For example, you might insert an Add to Cart button and a View Cart button in the same page. However, you cannot insert more than one PayPal button in a paragraph or table cell.

  • Page 111: Chapter 8: Working With Tables

    In Macromedia Contribute, you can add text and images to table cells the same way that you add text and images to a page (see “Working with Text”...

  • Page 112: Chapter 8: Working With Tables

    For example, if you set the background color for a single cell to blue, and then set the background color of the entire table to yellow, the blue cell does not change to yellow because cell formatting takes precedence over table formatting. Note: When you set properties for a column, Contribute changes the attributes of the corresponding to each cell in the column.

  • Page 113: Selecting Table Elements

    Complete the dialog box. For information about options in the dialog box, click the Help button. Click OK. The table appears in your draft. Tip: After you insert the table, select it, and then click the Table button again to change table properties.
  • Page 114 To select an entire table, do one of the following: • Click the upper left corner of the table or click anywhere on the right or bottom edge. • Click in a table cell, and then select Table > Select Table. Selection handles appear on the selected table’s lower and right edges.

  • Page 115: Resizing Tables, Rows, And Columns

    To select nonadjacent cells: • Control-click (Windows) or Command-click (Macintosh) the cells, rows, or columns you want to select. Note: If a cell, row, or column you Control-click or Command-click isn’t already selected, it’s added to the selection. If it is already selected, it’s removed from the selection. Related topics •...

  • Page 116: Aligning Tables

    Aligning tables You can indicate how a table aligns on the web page in relation to elements, such as text or images, around it on the page. You cannot select an alignment option when you create a table. You must insert the table (see “Inserting a table on a page”...

  • Page 117: Cutting, Copying, And Pasting Cells

    Cutting, copying, and pasting cells You can cut, copy, or paste a single table cell or multiple cells at once, preserving the cell formatting. You can paste cells at the insertion point or paste over a selection in an existing table. The selected cells must be contiguous and in the shape of a rectangle.
  • Page 118 To remove cell content but leave the cells intact: In your draft, select one or more cells. Note: Do not select an entire row or column. If you do, then when you select Edit > Clear or press Delete, Contribute removes the entire row or column—not just its contents—from the table. Select Edit >...

  • Page 119: Adding, Deleting, And Merging Table Rows And Columns

    Adding, deleting, and merging table rows and columns You can modify an existing table by adding or deleting rows or columns. You can also merge cells to accommodate data. Adding rows and columns You can add a single row or column, or you can add multiple rows or columns at the same time. To add a single row to a table: In your draft, place the insertion point in a table cell, or select an entire row.
  • Page 120 Complete the dialog box. For information about options in the dialog box, click the Help button. Click OK. Contribute adds the rows or columns to your table. Related topics • “Merging and splitting cells” on page 120 Deleting rows and columns You can delete a single row or column, or you can delete multiple rows or columns at the same time.

  • Page 121: Modifying Table Appearance

    To split table cells: In your draft, place the insertion point in the cell you want to split. Note: Contribute only splits one cell at a time, even if you select multiple cells. Do one of the following: Select Table > Split Cell. ■...
  • Page 122 Modifying table properties You can modify the alignment, width, border width and color, and background color of a selected table. To modify table properties: In your draft, select the table you want to modify (see “Selecting table elements” on page 113).
  • Page 123 Modifying row or column properties You can modify horizontal and vertical alignment, background color, height or width, and text wrap for a selected row or column. Note: To understand how Contribute resolves formatting conflicts for cells, rows, and tables, see “About conflicts in table formatting”...
  • Page 124 Modifying cell properties You can modify horizontal and vertical alignment, background color, and text wrap for a selected cell. Note: To understand how Contribute resolves formatting conflicts for cells, rows, and tables, see “About conflicts in table formatting” on page 111.
  • Page 125 Using a preset table format You can apply a preset design to a table and select options to further customize the design. Note: You can apply preset table designs to a simple rectangular grid of cells only. You can’t use these designs to format tables that contain merged cells or other unusual formatting.

  • Page 126: Sorting Tabular Data

    Sorting tabular data You can sort the rows of a table based on the contents of a single column. For example, if you have a Names column in a table, you can sort items in that column alphabetically. You can also perform a more complicated table sort based on the contents of two columns. Note: You cannot sort on a column that contains merged cells.

  • Page 127: Chapter 9: Working With Links

    “Testing links” on page 144 Creating text and image links In Macromedia Contribute, you can make text or images in your web page act as links. When a visitor to your website clicks a link—specified text or an image—the browser takes the visitor to another web page or file, or starts their e-mail application.

  • Page 128: Chapter 9: Working With Links

    Related topics • “Setting the advanced linking options” on page 137 • “Editing links” on page 142 • “Testing links” on page 144 Linking to a draft or a recently published page on your website You can create a link on your page to a draft that you are currently editing or to a recently published page on your website.
  • Page 129 Click Drafts and Recent Pages (Windows) or Drafts (Macintosh) at the top of the dialog box, if it’s not already selected. Complete the dialog box. For information about options in the dialog box, click the Help button. Click OK. The link appears in your draft. Related topics •...
  • Page 130 The Insert Link dialog box appears. Click the Create New Page button (Windows) or New Page button (Macintosh) at the top of the dialog box, if it is not already selected. The bottom half of the dialog box changes. Complete the dialog box. For information about options in the dialog box, click the Help button.
  • Page 131 Linking to a page on your website or on another website You can create a link to another page on your website or on another website. If the page you’re linking to is not linked to any other pages—so you can’t browse to it—Contribute enables you to use the file system to find the page.
  • Page 132 Complete the dialog box. For information about options in the dialog box, click the Help button. Click OK. Contribute adds the link to your draft. Related topics • “Linking to a draft or a recently published page on your website” on page 128 •...
  • Page 133 The Insert Link dialog box appears. Click the E-mail Address button (Windows) or E-mail button (Macintosh) at the top of the dialog box, if it is not already selected. Complete the dialog box. For information about options in the dialog box, click the Help button. Click OK.
  • Page 134 Tip: If you want to replace an existing page on your website, with the contents of a file saved on you computer, see “Replacing a file on your website” on page 158. You can use the Insert Link dialog box to insert a link to a file on your computer, or you can drag the file to your page (see “Inserting a link to a Word or Excel document”...
  • Page 135 “Linking to an e-mail address” on page 132 Linking to Breeze content, training, and meetings If you are a Macromedia Breeze customer, you can link to Breeze content, training, and meetings in a web page. Breeze is a communication program comprised of three components: Macromedia Breeze Live, Breeze presentations, and Breeze Training.
  • Page 136 Select Insert > Breeze Link. The Breeze Log In dialog box appears if this is the first time you’re inserting a Breeze link since you started Contribute. If the Breeze Log In dialog box appears, enter your Breeze server URL and user information, and then click OK.

  • Page 137: Setting The Advanced Linking Options

    (Optional) If you want to access another Breeze account, click the Settings button; enter information in the Macromedia Breeze Log In dialog box, and then click OK. Find and select the item you want to link to, and then click OK.
  • Page 138 Setting a target for your page You can specify where a linked page opens by creating a target for the link. For example, you can have your linked document open in a new window instead of the current window. If you create a link in a document with frames, you can indicate which frame, or target, displays the new content.
  • Page 139 Setting a target for an existing link You can edit an existing link to change or add the target. To specify a target for an existing link: In your draft, select an existing link. Do one of the following to open the Insert Link dialog box: Select Format >...
  • Page 140 To add an anchor to a page: In your draft, place the insertion point at the beginning of the section where you want the page to open when a website visitor clicks the link. Select Insert > Section Anchor. The Section Anchor dialog box appears. Enter a name for your anchor.
  • Page 141 To indicate an anchor for an existing link: In your draft, select an existing link. Do one of the following to open the Insert Link dialog box: Select Format > Link Properties. ■ Right-click (Windows) or Control-click (Macintosh), and then select Link Properties. ■...

  • Page 142: Editing Links

    Editing section anchors After you create a section anchor, you can change its name or delete it. Note: If you edit a section anchor, links to that anchor will be broken until you fix the link on the page that links to the section anchor. To edit a section anchor name: In your draft, select the anchor, and then do one of the following: Double-click the section anchor.
  • Page 143 To change link destination: In your draft, select an existing link. Do one of the following to open the Insert Link dialog box: Select Format > Link Properties. ■ Right-click (Windows) or Control-click (Macintosh), and then select Link Properties. ■ The Insert Link dialog box appears.

  • Page 144: Testing Links

    Change any of the following link properties: Link text ■ Tip: You can also change link text by selecting the text in your draft and typing over it. Linked file, web page, or e-mail ■ Web address ■ For more information about the web address, see “Editing the URL for a link”...

  • Page 145: Chapter 10: Working With Pages With Frames

    Framesets divide a browser window into multiple frames or regions, each of which can display different content. You design pages with frames in an HTML design application, such as Macromedia Dreamweaver. You can edit pages with frames in Macromedia Contribute. Note: For more information about creating pages with frames in Dreamweaver, see Dreamweaver Help (Help >...

  • Page 146: Chapter 10: Working With Pages With Frames

    For example, a web page might have one narrow frame on the left side that contains navigation links, one frame along the top that contains the logo and title of the website, and one large frame that takes up the rest of the page and displays the main content. Title and logo frame Main content frame Navigation frame...

  • Page 147: Editing Frame Content

    About targeting a frame To use a link in one frame to open a new page in another frame, you must set a target for the link. Selecting a frame in which to open a page is called targeting a frame. Each link in a frameset should have a target—a frame in which to open the page when the user clicks the link.

  • Page 148: Saving And Publishing A Page With Frames

    When you select a frame, a border appears around that frame in the Contribute editor. Selected frame in the dialog box Selection indicator in the editor Note: A lock icon appears beside the page name if you can’t edit it. The lock means that you do not have permission to edit that frame’s content or that another user is currently editing the page.

  • Page 149: Targeting Frame Content

    To publish a page that appears in a frame: • In your draft, click Publish (see “Publishing a page to your website” on page 152). Note: Depending on the role the Contribute administrator assigned you, you might not be able to publish.
  • Page 150 Click OK. The link appears in your draft. Note: If you created a link to a new page, the new page draft appears and you need to return to the draft where you added the link. Click Publish. The frame page appears, with updated content in the frame you edited. Related topics •...

  • Page 151: Chapter 11: Publishing Your Page

    If the draft you’re publishing was already on your website, Macromedia Contribute replaces the existing page with your updated version. You can also make updates to an existing page, and then publish it as a new page without altering the original page.

  • Page 152: Chapter 11: Publishing Your Page

    About the Rollback feature You can use the Rollback feature to revert to a previous version of any published page. You do not have to roll back to the last published version; you can select any version that Contribute has saved as a rollback file.
  • Page 153 You can publish any of the following types of pages to your website: • Updates to an existing page • New page, not previously published • Existing page as a new page Publishing updates to an existing page When you publish updates to an existing page, Contribute replaces the currently published version of the page on your website with the new version.
  • Page 154 Publishing a new page When you publish a new page to your website, Contribute asks you to name the file for the page and any other new pages the page links to. Then Contribute publishes the new page, and any pages that the new page links to, on your website.
  • Page 155 If your new page draft links to any other new pages, the Publish New Linked Pages dialog box appears. If the Publish New Linked Pages dialog box appears, for each unpublished linked page click the page name to select it, change the filename and folder location if you want, and then click Publish All.
  • Page 156 Contribute warns you if have not linked the new page from an existing page. After you publish the new page, be sure to create a link to it (see “Linking to a draft or a recently published page on your website” on page 128).

  • Page 157: Publishing A File From Your Computer To Your Website

    Publishing a file from your computer to your website You can add a document or file (except HTML pages) directly to your website from your computer. You can also add documents or files, including HTML pages, to your website by linking to the them from a draft.

  • Page 158: Replacing A File On Your Website

    Click Publish. If the draft has the same name as an existing file on your website, the Replace File dialog box appears. If the Replace File dialog box appears, select to either replace the existing file with the one you are trying to publish or leave the existing file on the website and publish the new file with a similar filename, and then click OK.
  • Page 159 If the Select Website dialog box appears, select the website that contains the current version of the file you are replacing, and then click OK. The Publish New Page dialog box appears. Change the filename, if necessary, to make sure it matches the name of the file you’re replacing; also, make sure you choose the folder that contains the file you want to replace.

  • Page 160: Rolling Back To A Previous Version Of A Page

    Click the Browse button, and then navigate to and select the file on your computer you want to link to. Note: You cannot select HTML, executable, or template files. If you select an invalid file type, Contribute warns that you cannot select this file and provides a complete list of invalid file types. The filename for the new file must exactly match the filename for the file you are replacing.
  • Page 161 To roll back to a previous version of a page or asset: Browse to the page that you want to roll back. Select File > Actions > Roll Back to Previous Version. The Roll Back Page dialog box appears. Select a previous version of the published page from the list of available pages. Note: The list of previously published pages shows a number of previous versions of the page, depending on your Contribute administrator’s setting.
  • Page 162 Chapter 11: Publishing Your Page...

  • Page 163: Part Ii: Administering Contribute

    PART II Administering Contribute Learn how to configure Contribute to work with your organization’s websites, create and distribute site connections for users, help contributors get started using Contribute, and manage the website’s settings and user permissions. This part contains the following chapters: Chapter 12: Creating and Managing Website Connections.

  • Page 165: Chapter 12: Creating And Managing Website Connections

    CHAPTER 12 Creating and Managing Website Connections After you have installed Macromedia Contribute, you must create a connection to a website before you can begin to edit its pages or create new pages. This chapter explains how to use the Contribute Connection Wizard (Windows) or Connection Assistant (Macintosh) to create a connection.
  • Page 166 For example, if your website uses a Macromedia ColdFusion application server that uses the document type extension .cfm, and the index page for your website uses the filename main.cfm, you need to add the filename main.cfm to the list of index pages in the Index and URL Mapping...
  • Page 167 Alternate website addresses Web servers can be configured in a variety of ways to respond to varying user needs. One common part of web server configuration is the mapping of web addresses to either different IP addresses (often for either load balancing or localization issues), or multiple web addresses pointing to a single IP address.

  • Page 168: Preparing To Connect To A Website

    The user name and e-mail address identify users and the web pages they are working on. Contribute prevents multiple users from simultaneously editing the same web page. (Contribute uses a system much like the Macromedia Dreamweaver check in/check out system to avoid editing conflicts.) Tip: If you have multiple copies of Contribute, use a different user name for each copy.

  • Page 169: Creating A Contribute Website Connection

    • Network path to the website (for connecting to local networks) The network path is the location of the website within your organization’s local network. The network path includes the name of the server on which the website is stored and the directory path of the website’s files on that server.
  • Page 170 To create a new website connection: Start Contribute. Select Edit > My Connections (Windows) or Contribute > My Connections (Macintosh). The My Connections dialog box appears. The options in this dialog box let you create and manage your Contribute connections. Click Create.

  • Page 171: Enabling And Disabling Cps For A Website

    To create a connection to a .Mac account: Select Contribute > My Connections (Macintosh). The My Connections dialog box appears. Click Create. The Connection Assistant appears. Select .Mac website from the What do you want to connect to pop-up menu. Using the .Mac information stored in your computer’s system preferences, Contribute mounts your IDisk and creates the connection to the root folder of your website.
  • Page 172 Enabling CPS to work with your website Before you can start using CPS with your website, you must install and configure CPS (see CPS Console Help for information about configuring). You must also create a Contribute connection to your website (see “Creating a Contribute website connection”...
  • Page 173 (Optional) In the Administer Website dialog box, click the Publishing Server Console link if you want to launch the CPS Console. Related topics • “Adding users to websites managed by CPS” on page 188 Disabling CPS for a website You can disable CPS for a website that is managed by CPS. This can be useful when you need to temporarily prevent users from connecting to the server;...
  • Page 174 Click the Disable Publishing Server button. A confirmation dialog box appears. Click Yes to continue. Contribute disables CPS for this website. Contribute does not remove the administrative settings file for the website, so roles and permissions are unaffected. You still have a connection to the website as a non-managed site.

  • Page 175: Becoming An Administrator Of An Existing Contribute Website

    Becoming an administrator of an existing Contribute website When you create a Contribute website connection, you have the option of becoming the administrator of the website you are creating a connection to. If you choose not to become the website administrator when you create the connection, you or another user can become the administrator at a later time.

  • Page 176: Configuring Contribute Administration Settings

    Enter and confirm an administrative password for the website, and click OK. After you assign an administrative password to the website, the Administer Website dialog box appears, allowing you to configure the website’s settings and permission groups. Related topics • “Changing the website administrator”...
  • Page 177 The Administer Websites dialog box appears. Select the administrative settings category you want to modify from the list on the left side of the dialog box. See the following topics for information about using the options in this dialog box: “Changing the website administrator”...
  • Page 178 To change the administrator e-mail address: Select Edit > Administer Websites (Windows) or Contribute > Administer Websites (Macintosh), and select the website you want to administer from the submenu. Do one of the following: If the Administrator Password dialog box appears, enter the administrator password and ■...
  • Page 179 Enabling and disabling rollbacks Rollback pages are backup versions of each web page published with Contribute. Enable Rollback is on by default. You can disable rollback or change the number of rollback versions. Each rollback page is a copy of the last published version of that page before the currently published version.
  • Page 180 The default file extension is .htm, but you can specify any file extension appropriate to your website. For example, if your website exclusively uses Macromedia ColdFusion pages, you will want to create new pages with the file extension .cfm.
  • Page 181 To add an index page filename: Select Edit > Administer Websites (Windows) or Contribute > Administer Websites (Macintosh), and select the website you want to administer from the submenu. If prompted, enter the Administrator password, and click OK. Assigning an administrator to a site and assigning a password for the administrative account are optional.
  • Page 182 When you have added and ordered the filenames in the Index file list, click Close to exit the Administer Website dialog box and save your changes, or select another category to modify. Related topics • “Web server index pages” on page 166 Removing index page filenames You can remove index page names from the default list supplied with Contribute.
  • Page 183 You need not configure Contribute to recognize all possible website aliases, but only the ones that Contribute users will actually use to access the website. To specify an alternate web address for a website: Select Edit > Administer Websites (Windows) or Contribute > Administer Websites (Macintosh), and select the website you want to administer from the submenu.
  • Page 184 Specifying a guard page Guard pages are web pages that Contribute places in folders containing administrative files and temporary copies of pages that have been sent for review. The guard page prevents users from browsing to a Contribute folder containing files that you don’t want them to access. To specify a guard page for a website: Select Edit >...

  • Page 185: Sending Connection Keys For Websites

    To enable Compatibility Mode: In Contribute 3, select Edit > Administer Websites, and then select a website. The Administer Website dialog box appears. Select Compatibility from the category list on the left. The Compatibility options appear in the Administer Website dialog box. Select Compatibility, and then click Close.
  • Page 186 To create a website connection key to share with users: Select Edit > Administer Websites (Windows) or Contribute > Administer Websites (Macintosh), and select the website you want to administer from the submenu. Do one of the following: If the website has no administrator, click Yes when a dialog box asks whether you want to become the website administrator.

  • Page 187: Sending Connections For Cps Managed Sites

    You can send a connection key file to a new user, or you can send a connection key to a user who has already connected to the site, and assign them a new role. To send a connection key to a new user, click Send Connection Key. ■...

  • Page 188: Adding Users To Websites Managed By Cps

    If you’re not using CPS to manage your website, see “Sending connection keys for websites” on page 185 for information about sending connection keys. To send a CPS connection key: Select Edit > Administer Websites (Windows) or Contribute > Administer Websites (Macintosh), and select the website you want to administer from the submenu.
  • Page 189 Click Add Users. The Add Users dialog box appears. Select a role for the users you want to add from the Role for the new users pop-up menu. The role you assign determines the editing permissions the new users have for modifying the site’s pages.

  • Page 190: Removing Users From Sites Managed By Cps

    Removing users from sites managed by CPS Contribute Publishing Server (CPS) lets you add users to a website from your organization’s LDAP or Active Directory service (see “Adding users to websites managed by CPS” on page 188). You can remove any users that you’ve added so that they will no longer be able to connect to the website.
  • Page 191 To manage website connections: Select Edit > My Connections (Windows) or Contribute > My Connections (Macintosh). The My Connections dialog box appears. Select a website from the list of connections. Manage connections by doing any of the following: “Editing website connections” on page 191 ■...
  • Page 192 Tip: If you have drafts open, you can’t change your name or e-mail address for the website belonging to those drafts. To change that information, first close the open drafts. To edit a website connection: Select Edit > My Connections (Windows) or Contribute > My Connections (Macintosh). The My Connections dialog box appears.
  • Page 193 Renaming a website connection You can rename a website as it appears in Contribute. The name you select appears in the Home Pages menu, the My Connections dialog box, and the Administer Websites submenu. Note: You cannot rename a website connection for a site managed with CPS. Website names come from the title of the site’s home page.
  • Page 194 To remove a website connection for a website managed by CPS: Close any open drafts for the website you are removing. Contribute does not remove a connection to a website in which you’re editing pages. Select Edit > My Connections (Windows) or Contribute > My Connections (Macintosh). The My Connections dialog box appears.
  • Page 195 Another reason to disable a site is that Contribute may run slowly when many sites are defined because it must maintain multiple network connections over an extended period. To alleviate such performance problems, you can disable sites that you don’t frequently need to update or disable all site connections and enable them only when you need to edit the site.
  • Page 196 If you want to recover the unpublished drafts, in most cases you can locate them in the Recycle Bin or Trash. Contribute saves the drafts in a folder named for the removed website in the Recycle Bin or Trash. Enabling a website connection If you disable a website connection, or if Contribute automatically disables it because it can’t connect to the website, you can re-enable it later.

  • Page 197: Chapter 13: Managing Users And Roles

    CHAPTER 13 Managing Users and Roles Macromedia Contribute lets you control the extent to which users can alter a website. To do so, you create roles for each website and define permissions for each role. After a website’s permissions are defined, Contribute creates a folder labeled _mm at the root of the website and places a shared settings file in this folder.
  • Page 198 Contribute users can create new, blank pages, and which (if any) Macromedia Dreamweaver MX templates they can use to create new pages. You can also specify which pages, if any, the user can copy. The options in this category determine what options users see in the New Page dialog box.

  • Page 199: Creating Contribute Roles

    Creating Contribute roles When Contribute users connect to a website, they are prompted to indicate which role they belong to. For example, a Contribute user might choose or be assigned to the Writer role. Thereafter, while connected to that website, that user has whatever permissions you have configured for the Writer role.
  • Page 200 Click Create New Role. The Create New Role dialog box appears. Select an existing role from the Create new role from copy of list box. Selecting an existing role as a base for a new role lets you reuse the selected role’s settings. You can modify the new role’s settings as needed.
  • Page 201 Editing a role’s settings The Role Settings dialog box lets you define different home pages for users based on the role they belong to, limit roles to working in specific folders, and determine the modifications a role can make to a website. Note: For information about creating new roles, see “Creating Contribute roles”...
  • Page 202 Select the role whose settings you want to modify, and then click Edit Role Settings. The Edit Role Name Settings dialog box appears. The Edit Role Name Settings dialog box lets you modify the settings associated with each role. Select a settings category to modify. For more information about the role settings you can modify in a specific category, see the following sections: “Setting general role settings”...
  • Page 203 Modify the settings for the role. When you finish defining the role, click OK to save your changes. The Role dialog box will close, returning you to the Administer Website dialog box. Select another administrative category to modify, or click Close to apply your changes and exit the Administer Website dialog box.
  • Page 204 To set general website settings for a role: Open the Edit Role Name Setting dialog box, if it’s not already open. (See “Editing a role’s settings” on page 201.) Click the General category on the left side of the dialog box. (Optional) Select Allow users to publish files.
  • Page 205 Setting folder and file access settings The Folder/File Access settings category lets you limit a role’s access to selected folders (or directories) and to any subfolders they contain as well as determine whether users can delete web pages and related files. Setting folder access settings You can choose to limit user access to specific folders within the website or to allow users to access all the folders within the defined website.
  • Page 206 If you’ve selected Only allow editing within these folders, specify folders by clicking Add Folder. The Choose Folder dialog box appears. The Choose Folder dialog box displays all folders and files under the website’s root. You can preview pages in the website by selecting them. This lets you see which pages you are restricting access to.
  • Page 207 Setting file-deletion settings You can allow users to delete pages from the web server. When determining whether users should be able to remove a page from the website, carefully consider whether you want to maintain a backup copy of deleted pages. If you do want to maintain backup copies, you must make sure that the Contribute rollback feature is enabled.
  • Page 208 To set page-editing settings: Open the Edit Role Name Settings dialog box, if it’s not already open. (See “Editing a role’s settings” on page 201.) Click the Editing category on the left side of the dialog box. The Editing category provides options that let you specify which page-editing attributes Contribute will apply.
  • Page 209 Setting style and font settings The Styles and Fonts category in the Role dialog box lets you control whether typographic styles and fonts appear in the Contribute toolbar and which kinds of typographical styles users can apply to text. To set the style and font settings for a website: Open the Edit Role Name Settings dialog box, if it’s not already open.
  • Page 210 Modify the style settings for your chosen style support option as necessary. For more information about options in this dialog box, click the Help button in the dialog box. Select another role settings category to modify, or click OK to apply your changes. Limiting available CSS styles Although CSS style sheets often include many style definitions, you may want to limit the number of styles available to a given Contribute user role.
  • Page 211 To set the new pages options for a website: Open the Edit Role Name Settings dialog box, if it’s not already open. (See “Editing a role’s settings” on page 201.) Click the New Pages category on the left side of the dialog box. Change options as necessary.
  • Page 212 Contribute lets you specify what folders into which you can copy different file types. The file types include images, linked documents (such as Microsoft Office documents and Adobe Acrobat PDF files), and Macromedia Flash content. By default, Contribute places these files relative to the web page that they are linked to.
  • Page 213 Select another role settings category to modify, or click OK to apply your changes. Setting options for shared assets Contribute lets users add images, Macromedia Flash content, or Macromedia Dreamweaver library items to your website from a list of shared assets. The website administrator can make shared assets available to users by adding assets to the list so that they are available to most or all users.
  • Page 214 For more information, see “Inserting shared assets into a web page” on page You can modify your Shared Assets list as follows: • Add image files, Flash content, and Dreamweaver library items to your list of shared assets. The assets you add to your Shared Assets list must already be on the server; Contribute does not upload the files for you.
  • Page 215 To add shared assets, delete shared assets, or modify shared asset properties for an entire website or for a specific role: Open the Edit Role Name Settings dialog box, if it’s not already open. (See “Editing a role’s settings” on page 201.) Note: If you’re making changes that apply to all roles associated with the website, it doesn’t matter which role you select.

  • Page 216: Managing Drafts Sent For Review

    Managing drafts sent for review As an administrator, you can view and change the status of drafts that are currently in the draft review process for your website. You can change owners for a draft that has been sent for review, and you can also remove any draft from the draft review process.

  • Page 217: Chapter 14: Troubleshooting

    CHAPTER 14 Troubleshooting This chapter documents common problems that you may encounter as a Macromedia Contribute user and provides potential solutions. This chapter contains the following sections: • “Problems installing Contribute” on page 217 • “Problems starting Contribute” on page 218 •...

  • Page 218: Problems Starting Contribute

    Problems starting Contribute The following sections describe problems you might encounter when starting Contribute: • “Startup is slow or the application appears to freeze” on page 218 • “The Connection Failure dialog box appears when Contribute is connected to the network” on page 218 •...

  • Page 219: Problems Creating A Connection

    The Dial-up dialog box appears when Contribute is connected to the network By default, the Microsoft Internet Explorer web browser is configured to automatically dial a network connection if a connection is not present. In some instances, when Contribute is started, this can cause Contribute to attempt to dial the network connection.
  • Page 220 Can’t move to the next screen in the Connection Wizard If you cannot navigate to the next screen of the Connection Wizard (Windows) or Connection Assistant (Macintosh), you may have entered the connection information incorrectly. Verify that you have entered the correct website address, server name, user name, password, and network path.

  • Page 221: Problems Editing A Page

    To check whether a folder is visible to your local area network: Select Start > Run from the Windows Start menu. The Run dialog box appears. Enter the network path to the folder in the Open text box, and click OK. For example, enter \\MyServer\MyFolder.
  • Page 222 You might be experiencing a network or server abnormality. Try refreshing the page or using the Back and Forward buttons to navigate to the page a second time. Edit button is disabled There are several reasons why the Edit button may be disabled for a certain page: •...
  • Page 223 To delete the shared settings file: Connect to the server, either by mounting it on your desktop (Macintosh) or by logging in to it (using an FTP client, telnet, SSH, or similar software). Note: You can’t perform this procedure from within a web browser. On the server, open the root folder of your Contribute website, and then open the _mm folder that’s inside the root folder.

  • Page 224: Problems Canceling Pages

    Problems canceling pages The following sections describe problems you may encounter when canceling pages in Contribute: The Cancel button isn’t visible when you are reviewing a draft, which means you may inadvertently be working offline. Select File > Work Offline (Windows) or Contribute > Work Offline (Macintosh) to reconnect to the server.

  • Page 225: Problems Creating New Documents From Templates

    To correct this: • Ensure that the user has read access to any folders containing images or other referenced page elements (such as Macromedia Flash movies). • Check that the template doesn’t contain broken links or invalid syntax.

  • Page 226: Problems Administering Contribute

    Problems administering Contribute The following sections describe problems you may encounter when administering Contribute: • “The Administer Websites menu is deactivated” on page 226 • “You forgot the administrator role password” on page 226 • “Contribute freezes when sending a connection key” on page 227 •...
  • Page 227 Using Contribute, select Edit > My Connection (Windows) or Contribute > My Connection (Macintosh), select the website whose shared settings file you deleted, and click Edit. Re-establish a connection to the site. When you re-define the website connection, select Edit > Administer Websites (Windows) or Contribute >...
  • Page 228 Click the Roll Back button if the page you selected is the one you want to publish. If it is not the one you want to publish, select another page from the list, and then click Roll Back. Contribute replaces the currently published version of the page with the previously published version that you selected.
  • Page 229 You need to remove a single user from a role If you are using Contribute Publishing Server (CPS) to manage users, you can remove an individual user from a role or you can reassign that user to a different role. To learn more, see “Removing users from sites managed by CPS”...

  • Page 230: Using Contribute With Dynamic Pages

    Click Yes to confirm that you want to delete the file. Another alert appears, warning that you are deleting a special file and asking if you want to proceed. Click Yes to confirm that you want to delete the file. Contribute deletes the lock file and displays the last page you viewed.
  • Page 231 Editing static content in dynamic pages You can allow users to edit static content within dynamic pages and protect only the dynamic portions of the page. Contribute users cannot edit source code, nor can they edit anything outside the <body> tags of a page.
  • Page 232 Chapter 14: Troubleshooting...
  • Page 233 PART III Appendixes This part contains the following appendixes: Appendix A, “Windows Keyboard Shortcuts,” on page 235 Appendix B, “Macintosh Keyboard Shortcuts,” on page 241...

  • Page 235: Appendix A: Windows Keyboard Shortcuts

    APPENDIX A Windows Keyboard Shortcuts The following sections contain tables listing the Windows operating system keyboard shortcuts for Macromedia Contribute. File menu The following table lists the keyboard shortcuts for performing File menu actions in Contribute. Action Shortcut Create a new page...

  • Page 236: View Menu

    Action Shortcut Control+X Copy Control+C Paste Control+V Paste as text Control+Shift+V Clear Delete Select all Control+A Find Control+F View menu The following table lists the keyboard shortcuts for performing View menu actions in Contribute. Action Shortcut Open or close sidebar Open Draft Console Control+Shift+D Open the browser...

  • Page 237: Format Menu

    Format menu The following table lists the keyboard shortcuts for performing Format menu actions in Contribute. Action Shortcut Check spelling Make selected text bold Control+B Make selected text italic Control+I Underline selected text Control+U Set left alignment Control+Alt+Shift+L Set center alignment Control+Alt+Shift+C Set right alignment Control+Alt+Shift+R...

  • Page 238: Editing Text

    Editing text The following table lists the keyboard shortcuts for editing text in Contribute. Action Shortcut Create a new paragraph Enter Insert a line break <BR> Shift+Enter Insert a space Spacebar Insert a non-breaking space Control+Shift+Space Move text or object to another Drag selected item to new location place in the page Select a word...

  • Page 239: Getting Help

    Getting help The following table lists the keyboard shortcuts for accessing the online help system in Contribute. Action Shortcut Open online help Open the Start Page Alt+Home Getting help...
  • Page 240 Appendix A: Windows Keyboard Shortcuts...

  • Page 241: Appendix B: Macintosh Keyboard Shortcuts

    APPENDIX B Macintosh Keyboard Shortcuts The following sections contain tables listing the Macintosh operating system keyboard shortcuts for Macromedia Contribute. File menu The following table lists the keyboard shortcuts for performing File menu actions in Contribute. Action Shortcut Create a new page...

  • Page 242: View Menu

    Action Shortcut Copy Command+C Paste Command+V Paste as text Command+Shift+V Clear Delete Select all Command+A Find Command+F View menu The following table lists the keyboard shortcuts for performing View menu actions in Contribute. Action Shortcut Open the browser Command+Shift+B Open Draft Console Command+Shift+D Back Option+Left...

  • Page 243: Table Menu

    Format menu The following table lists the keyboard shortcuts for performing Format menu actions in Contribute. Action Shortcut Make selected text bold Command+B Make selected text italic Command+I Underline selected text Command+U Set left alignment Command+Option+Shift+L Set center alignment Command+Option+Shift+C Set right alignment Command+Option+Shift+R Set justified alignment...

  • Page 244: Working In Templates

    Working in templates The following table lists the keyboard shortcuts for navigating template regions. Action Shortcut Move to the next editable region Command+Option+E Move to the previous editable region Command+Shift+Option+E Editing text The following table lists the keyboard shortcuts for editing text in Contribute. Action Shortcut Create a new paragraph...

  • Page 245: Working With Images

    Working with images The following table lists the keyboard shortcuts for performing image actions in Contribute. Action Shortcut Insert an image Command+Option+I Change image properties Double-click image Working with images...
  • Page 246 Appendix B: Macintosh Keyboard Shortcuts...

  • Page 247: Index

    Index accessibility bold, applying to text 80 authoring for 34 bookmarks initiatives 34 adding to a folder 29 keyboard-only navigation 32 deleting 29 operating system features 32 deleting a bookmarks folder 29 screen reader 32 organizing 29 adding viewing 28 bookmarks 29 borders, for images 97 copy of the current page 59...
  • Page 248 changing setup requirements 16 Contribute startup password 31 sidebar 24 link destination 142 starter web pages 60 link text 142 Support Center 13 link text, for a Breeze link 137 text formatting toolbar 23 table properties 122 toolbars 22 text alignment 83 using 15 text style 78 workflow 15...
  • Page 249 43 link destination 142 disabled website, enabling a 19 link text 142 disabling Macromedia Flash 52 CPS for a website connection 173 Microsoft Word or Microsoft Excel documents 52 User Directory service for a website 174 non-HTML documents 52...
  • Page 250 FlashPaper converting a document 66 images creating in an external application 69 adding to a web page 93 deleting from a draft 67 adding to page by dragging 95 documents 57 borders, adding and adjusting 97 inserting a document 66 brightness, adjusting 100 setting Microsoft Excel print area 70 changing alignment of 99...
  • Page 251 Macromedia Flash, editing 52 Contribute 15 managing website connections 190 resources 12 margins, setting page 64 library items, inserting from shared assets 96 meetings, linking to Breeze meetings 135 line break, adding 82 merging table cells 120 link properties...
  • Page 252 pages Google search field 53 canceling changes to a draft or new page 54 movies 106 copying a starter web page 60 numbered list 87 creating a linked new page 129 publishing creating new 51 linked documents 153 deleting 55 new pages 154 duplicating 59 updates to an existing page 153...
  • Page 253 inserting 139 linking to 140 table 122 selecting text in FlashPaper SWF files 68 table cells sending a draft for review 43, 47 copying 117 setting cutting and pasting 117 browser encoding 31 merging 120 frames 149 pasting 118 pages to open in a new window 138 selecting 114 table alignment 116 splitting 120...
  • Page 254 text users aligning 83 connecting to a website 17 bold 80 connecting to a website managed by CPS 189 bulleted lists, creating 84 using Contribute 15 centering 83 color, applying 81 definition lists, creating 85 finding and replacing 89 viewing font size, changing 76 bookmarks list 28 font, changing 76...
  • Page 255 managing 190 removing 193 renaming in Contribute 193 websites disabling a connection to 194 disabling all connections 194 disabling CPS for 173 disabling CPS for a connection 173 disabling User Directory service for 174 editing connection information for 191 enabling connections to 196 managing connections to 190 removing connections to 193 renaming connections to 193...
  • Page 256 Index...

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