MACROMEDIA BREEZE-FOR MEETING PRESENTERS Manual page 23

Admitting guests to Invitees Only meetings
When a meeting is restricted to Invitees Only, anyone who has the URL to the meeting room can
attempt to log in as a guest. When someone tries this, presenters see an animated icon next to the
Customize button on the meeting-room title bar. The figure is knocking to get into the meeting.
As a presenter, you can accept or refuse to accept a guest login to a private meeting.
To accept or deny a guest login to an Invitees Only meeting:
Place the pointer over the icon of a knocking figure.
1
This displays a pop-up window with the message:
[name of guest] would like to enter the room.
The guest name displayed is the name entered in the login text box for guests. If there is more
than one guest waiting to enter, you can go through the queue by using the < and > buttons in
the notification window. The notifier also tells you how many people are waiting to enter.
Click either the Decline or Accept button displayed in the pop-up window.
2
Stopping a meeting
You can stop a meeting at any time.
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If you stop a meeting before any participants are in the meeting room, you make it temporarily
unavailable to non-presenting participants. This allows you to keep participants out of the
meeting room between meetings and before you are ready for them at the start of a meeting.
When you stop a meeting, a text message (determined by the presenter) such as "The meeting
room is closed until the scheduled meeting time" is displayed to anyone who tries to enter the
room as either a participant or a guest.
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If you stop a meeting while non-presenting participants are in the meeting room, the meeting
room window is closed in their browser and a text message (determined by the presenter) such
as "Meeting is over; the meeting room is now closed" is displayed.
To stop a meeting:
Click the Present button at the top of the meeting room.
1
From the pop-up menu, select Stop Meeting.
2
A Stop Meeting window appears with a Message for Viewers text box. The box initially
displays the message "You will enter automatically when the presenter starts the meeting." (You
can change this text, if you want.)
Change the Message for Viewers text, if you do not want to use the default text.
3
Click the OK button.
4
A lock icon appears in the title bar of the meeting window. If participants navigate to the
meeting room URL, they are prompted to log in, and then they receive the custom message
you set. They are automatically logged in as soon as you open the meeting. The notification
window will let you know how many participants are waiting to enter the meeting room.
Note: If a user stays in a room for 12 hours, a green screen with the following message appears:
"You have exceeded the time limit in this room. Click Retry to reenter."
Controlling access to a meeting room 23