Konica Minolta PagePro 1390 MF User Manual
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Konica Minolta PagePro 1390 MF User Manual

Konica minolta pagepro 1390 mf: users guide
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PagePro 1390 MF

™
Facsimile User's
Guide
4558-9564-01A
1800795-001B

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Summary of Contents for Konica Minolta PagePro 1390 MF

  • Page 1: Pagepro 1390 Mf

    PagePro 1390 MF ™ Facsimile User’s Guide 4558-9564-01A 1800795-001B...

  • Page 2: Thank You

    Thank You Thank you for purchasing a PagePro 1390 MF. You have made an excellent choice. Your PagePro 1390 MF is specially designed for optimal performance in Windows environments. Trademarks KONICA MINOLTA and the KONICA MINOLTA logo are trademarks or regis- tered trademarks of KONICA MINOLTA HOLDINGS, INC.

  • Page 3: Table Of Contents

    Contents 1 Introduction ... 1 Precautions 2 Machine Parts 2 Front View 2 Rear View 2 2 Control Panel and Configuration Menu ... 3 About the Control Panel 4 Configuration Menu Overview 6 3 Set up ... 11 Fax Mode Screen 12 About the Fax Mode Screen 12 Entering Fax Mode 12 Initial Settings 13...
  • Page 4 Loading Original Documents 21 Loading the Original Document Into the ADF Input Tray 21 Placing the Original Document on the Flatbed Glass 22 Adjusting Original Images 24 Improving Brightness 24 Improving Resolution 24 Specifying a Recipient 25 Directly Entering a Fax Number 25 Using a One-Touch Dial Key 25 Using the Speed Dial Function 26 Using the Search Function 26...
  • Page 5 7 Printing Reports and Lists ... 55 About the Reports and Lists 56 Checking the Transmission Result (TX Report) 56 Transmit Report 57 Multi TX Report 58 Checking Lost Jobs (Lost Jobs Report) 60 Checking the Activity of the Machine (Activity Log Report) 61 Protocol Report 62 Printing the Contents of the Memory (Memory Job List) 63 Printing the Contents of the Phone Book 64...

  • Page 7: Introduction

    Introduction...

  • Page 8: Precautions

    The following types of telephone lines can be connected to this machine. PSTN (Public Switched Telephone Network) PBX (Private Branch eXchange) When connected to a PBX line, the PSTN access digit and pause must be dialed if you wish to connect to the PSTN line through the PBX line.

  • Page 9: Control Panel And Configuration Menu

    Control Panel and Configuration Menu...

  • Page 10: About The Control Panel

    Part Name One-touch dial keys Keypad Fax key Scan key Copy key Scroll keys Menu key Toner Save key Stop/Reset key Start key Description Registers and recalls one-touch dial numbers. To select a one-touch dial number registered with one-touch dial keys 7 through 12, hold down the [Shift] key.
  • Page 11 Copy operations Cancel key Select key Message Window Displays settings and messages. Scan To key Toner indicator Error indicator On Hook key Shift key Brightness Redial/Pause Resolution Speed Dial/ Search About the Control Panel Provides copy operations. For details, refer to the Printer/Copier/Scanner User’s Guide.

  • Page 12: Configuration Menu Overview

    You could probably program the machine without the User’s Guide. But to better understand the menu selections and options available, you can refer to the following menu table. For information on the Common Setup menu, the Copy Setup menu, and Configuration, Menu map and Usage report of the Report menu, refer to the Printer/Copier/Scanner User’s Guide.
  • Page 13 Configuration Menu Overview 43.Tone/Pulse 44.No. of Rings 45.Header 46.Def. Res. 47.Def. Bright 48.Line Moni- 49.Tx Report 410.Redial Count 411.Redial Int. 412.Footer 413.DialTone USA/Canada: Tone, Pulse 10PPS Europe: Tone, 10PPS 33/67, 10PPS 40/60 China: Tone, Pulse 10PPS, Pulse 20PPS Taiwan: Tone, Pulse 10PPS 1,2,3,4, Manual Off, On...
  • Page 14 5.PhoneBook 414.Fax Main. Connect Time Tx Level Tx Speed Rx Speed Speed Dis- play Codec Dis- able Protocol Report File Clear Install Location 51.One Touch 52.Speed Dial 53.Group Dial Add, Delete, Del All Configuration Menu Overview 60 secs, 70 secs, 80 secs, 90 secs 0dbm,-1dbm,-2dbm, ,,-10dbm,,,-15dbm...
  • Page 15 6.Special Fax 61.Timer Tx Configuration Menu Overview Time entry 62.Broadcast 63.Polling Rx 64.Mem Man- 641.Mem.Job age. List 642.Mem. Clear Max: 5 entries. Max: 100 entries. Enter Job No.

  • Page 17: Set Up

    Set up...

  • Page 18: Fax Mode Screen

    About the Fax Mode Screen The following message window appears in Fax mode. Parameter Brightness Resolution Date/Time Entering Fax Mode Before using a Fax function, make sure that the [Fax] key is lit in green. Oth- erwise, press it to enter Fax mode. Description Displays the current Brightness setting.

  • Page 19: Initial Settings

    About Fax Setup The machine settings can be changed depending on the normal use. All factory default values are shown in bold. Date/Time Fax Header Initial Settings Set the machine to the current date and time. This date and time appears in the message window in Fax mode and is printed on received faxes.
  • Page 20 Tone/Pulse No. of Rings Header Settings The available settings differ depending on the setting selected for tion USA/Canada: 10PPS Europe: 10PPS 40/60 China: Pulse 20PPS Taiwan: (PPS: Pulses per second) Select the type of telephone line that is being used. If Pulse is selected, press the [*] key to temporarily change the telephone line type to Tone.
  • Page 21 Def. Res. Def. Bright Line Monitor Tx Report Redial Count Initial Settings Settings STD. / Fine / S-Fine / Photo Specify the default resolution. Frequently used document types are available. .: For documents containing normal text (such as handwriting) : For documents containing small text Fine : For documents such as newspapers or S-Fine...
  • Page 22 Redial Int. Footer DialTone Det Fax Main. Settings 10s / 30s / 1min / 2min / 3min Select the length of time in seconds (s) or minutes (min) during which redials are attempted. Settings Off / On Select whether or not the sender’s information is printed on received faxes.
  • Page 23 Fax Main. Initial Settings Settings Speed Select whether or not the modem speed is Display displayed in the message window during a transmission or reception. In addition, settings such as the modem speed are also printed in the Transmit Report. Settings Codec MMR and MR CODEC can be disabled.

  • Page 24: Setting Up Fax Setup

    Setting Up Fax Setup Press the [Menu] key to enter Menu mode. The main menu appears in the message window. Press the [+] key 4 times. Press the [4] key. Hold down the [+] key to navigate more quickly to Fax Setup. Fax Setup appears in the message window.

  • Page 25: Sending Faxes

    Sending Faxes...

  • Page 26: Basic Fax Operation

    This section contains basic information on sending faxes. An example of the basic procedure for sending a fax using the ADF is described below. Press the [Fax] key to enter Fax mode. Load the original document to be faxed facing up. For details on loading the original document into the ADF input tray, refer to “Loading the Original Document Into the ADF Input Tray”...

  • Page 27: Loading Original Documents

    If the fax could not be sent (for example, because the line was busy), the Auto Redial function will try sending the transmission again. For details on the Auto Redial function, refer to “About Fax Setup” on page 13. If the fax could not be sent with the Auto Redial function, a Trans- mit Report is printed.

  • Page 28: Placing The Original Document On The Flatbed Glass

    Put the top end of the document stack into the ADF input tray face up and with the first page to be sent on top of the stack. Adjust the guides to the document size. Placing the Original Document on the Flatbed Glass Remove all documents from the ADF.
  • Page 29 A multi-page fax can be sent using the flatbed glass. After the [Start] key is pressed, a confirmation message appears, asking whether or not there are additional pages. If there are more pages, replace the page on the flatbed glass, and then press the [Start] key.

  • Page 30: Adjusting Original Images

    Improving Brightness If the original document contains faint markings or dark images, you can adjust the brightness to send a fax that is easier to read. Press the [Brightness] key. Repeatedly press the [Brightness] key to find the desired brightness set- ting.

  • Page 31: Specifying A Recipient

    The specified Resolution setting returns to the default under the fol- lowing conditions. – No operation is performed for 2 minutes. – Two minutes after a fax is sent. – A different menu item is selected. The default setting is “STD.”; however, the setting can be changed as desired.

  • Page 32: Using The Speed Dial Function

    Press the one-touch dial key programmed with the group dial recipi- ents to send a fax to multiple recipients. If an incorrect recipient is selected, press the [Cancel] key or the [Stop/Reset] key Using the Speed Dial Function If a recipient has been registered with a speed dial number, the recipient’s fax number can be dialed simply by pressing a speed dial number key.

  • Page 33: Sending A Fax To Multiple Recipients

    If an incorrect recipient was selected, press the [Cancel] key or the [Stop/Reset] key. Sending a Fax to Multiple Recipients A fax can be sent to multiple recipients in a single transmission. Load the document into the ADF or place it on the flatbed glass. Press the [Menu] key, the [6] key, and then the [Select] key.

  • Page 34: Sending Faxes After Using The Telephone

    A fax can be sent after finishing a conversation using a telephone connected to this machine. Load the document into the ADF or place it on the flatbed glass. Pick up the telephone receiver. Type in the fax number of the recipient. After completing the telephone conversation, press the [Start] key.

  • Page 35: Sending A Fax Again

    If Pulse is selected as the telephone line type, press the [*] key to temporarily change the line type to Tone. After using the machine with the receiver on the hook, return the setting to Pulse. Check to see whether the recipient answers the call, and then press the [Start] key.
  • Page 36 To correct the entered information, press the [+] or [–] key until the cur- sor is positioned at the information to be corrected. Then, use the key- pad to type in the correct information. Type in the fax number of the recipient. The recipient can be specified in any of the following ways.

  • Page 37: About The Fax Header

    If transmission source information is set in Fax Setup to be printed, informa- tion such as the sender’s name, fax number, transmission date/time, job num- ber and page number can be printed 4 mm (0.157") from the top edge of the fax printed by the recipient.

  • Page 39: Receiving Faxes

    Receiving Faxes...

  • Page 40: Receiving Faxes Automatically

    If the No. of Rings parameter on the Fax Setup menu is set to automatically receive faxes, no special operation is needed in order to receive the fax. Reception begins after the specified number of rings. If the No. of Rings parameter on the Fax Setup menu is set “Manual”, the fax is not received automatically.

  • Page 41: Receiving Faxes With The Receiver On The Hook

    Hook A fax can be received after the call is checked without a telephone con- nected. When the telephone rings, press the [On Hook] key. To receive a fax with voice guidance (for example, with a fax informa- tion service), press the [On Hook] key, and then type in the sender’s fax number.

  • Page 42: Printing Received Faxes

    Press the [Start] key. Dialing begins, and then the fax is received. Printing Received Faxes What Is the Guaranteed Imageable (Printable) Area? The printable area on all media sizes is up to 5 mm (0.197") from the edges of the media. The printable area of received faxes differs depending on the sender’s...

  • Page 43: Adding The Sender's Information When Printing Faxes

    Printing Faxes If transmission source information is set in Fax Setup to be printed, informa- tion such as the sender’s fax number, reception date/time, job number and page number can be printed 3 mm (0.118") from the bottom edge of the fax that is received and printed.
  • Page 44 If the Media tray is not loaded with paper when a fax is received, but loaded with paper after reception, the footer may not be printed even if the Footer parameter on the Fax Setup menu is set to “On”. Therefore, be sure to always load sufficient paper into the Media tray.

  • Page 45: Programming The Phone Book

    Programming the Phone Book...

  • Page 46: About The Phone Book

    Frequently used fax numbers are registered in the phone book so that the fax number can be easily accessed. In addition, this reduces input errors. The following phone book types are available: One Touch: Register fax numbers with one-touch dial keys. Press a one-touch dial key to recall the fax number.

  • Page 47: Changing/Deleting A One Touch Dial

    To correct the entered information, press the [+] or [–] key until the cur- sor is positioned at the information to be corrected. Then, press the [– ] key to delete a character. A one-touch dial key can be programmed without specifying a fax recipient’s name.

  • Page 48: Speed Dial

    Correct the fax number of the recipient. Press the [Select] key to register the corrections and return to the Fax mode screen. Press the [Stop/Reset] key to return to the Fax mode screen without registering the entered information. Speed Dial Programming a Speed Dial Register frequently used fax numbers with speed dial numbers (maximum 100).

  • Page 49: Changing/Deleting A Speed Dial

    Type in the fax number of the recipient. The fax number can contain a maximum of 40 digits. Entering numbers after 40 digits have already been entered for the fax number will overwrite the number at the cursor’s position. Press the [Select] key to register the entered information and return to the Fax mode screen.

  • Page 50: Group Dial

    Programming a Group Dial Register multiple frequently used fax numbers (maximum 50) together with one-touch dial keys (maximum 6). Press a one-touch dial key when sending a fax to recall the fax numbers. Follow the procedure described below to create a new group dial or add a recipient to an existing group dial.

  • Page 51: Deleting A Recipient From A Group Dial

    In order to program a group dial, the fax recipient’s number must be registered as a one-touch dial key or a speed dial. For details on pro- gramming one-touch dial keys, refer to “One-Touch Dial” on page 40. For details on programming speed dial numbers, refer to “Speed Dial” on page 42.

  • Page 52: Deleting A Group Dial

    To quit deleting a recipient, press the [Cancel] key. The previous screen appears again. Press the [Stop/Reset] key to return to the Fax mode screen. Display the recipient to be deleted, and then press the [Select] key. The recipient is deleted. To delete more recipients, repeat steps 5 and 6.

  • Page 53: Editing The Phone Book From A Pc

    Using software called “LinkMagic,” a PC connected to the PagePro 1390 MF can be used to program and edit the phone book. In LinkMagic, click “Fax Phonebook” to display the window for programming/ editing the phone book. For details on installing, starting, and using LinkMagic, refer to the PagePro 1390 MF User’s Guide.

  • Page 54: One-Touch Program/Edit Window

    One-Touch Program/Edit Window Item Tabs Settings [Download] but- [Upload] button Description Switches the phone book sections. Displays one-touch dial key information. 1-Touch: Displays the one-touch dial num- ber. This corresponds to the one-touch dial key on the machine. Name: Displays the name of the fax recipi- ent.
  • Page 55 Submenu Editing the Phone Book From a PC Right-click the entry to be edited to display this submenu. Edit: Displays the Edit 1-Touch dialog box. This allows entry information to be cor- rected. Delete: Deletes the selected entry.

  • Page 56: Speed Dial Program/Edit Window

    Speed Dial Program/Edit Window Item Tabs Settings [Download] but- [Upload] button Description Switches the phone book sections. Displays the speed dial information. Speed key: Displays the speed dial number. This corresponds to the speed dial on the machine. Name: Displays the name of the fax recipi- ent.
  • Page 57 Submenu Editing the Phone Book From a PC Right-click the entry to be edited to display this submenu. Edit: Displays the Edit Speed Dial dialog box. This allows entry information to be cor- rected. Delete: Deletes the selected entry.

  • Page 58: Group Dial Program/Edit Window

    Group Dial Program/Edit Window Item Tabs “Select Group” drop-down list Settings [Download] but- [Upload] button Description Switches the phone book sections. Click , to display the group dial numbers. The set- tings for the corresponding number are displayed. Displays the group dial information. Speed key\1-Touch: Displays the one-touch dial number or speed dial number.
  • Page 59 Submenu Editing the Phone Book From a PC Right-click the settings area to display a submenu. Add: Displays the Add Speed Dial to Group Dial dialog box. The one-touch dial keys (*) and the speed dial numbers (#) that can be added are displayed.

  • Page 60: Opening/Saving Data

    Opening/Saving Data The contents of the fax phone book can be saved in a file or imported from a saved file. Editing the Phone Book From a PC...

  • Page 61: Printing Reports And Lists

    Printing Reports and Lists...

  • Page 62: Printing Reports And Lists

    Reports on the status of fax transmissions and receptions and the contents of the phone book can be printed with this machine. The following reports and lists can be printed with this machine. TX Report (See page 57) Lost Jobs Report (See page 60) Activity Log Report (See page 61) Protocol Report (See page 62) Memory Job List (See page 63)

  • Page 63: Transmit Report

    Transmit Report Item TIME NAME Date,Time Identification Duration Page Mode Result Checking the Transmission Result (TX Report) Description Shows the time that the Transmit Report was printed. Shows the name specified in Fax Setup for the machine. Shows the fax number specified in Fax Setup for the machine.

  • Page 64: Multi Tx Report

    Multi TX Report 10 11 Item TIME NAME Date,Time Identification Duration Page Checking the Transmission Result (TX Report) 15 16 17 Description Shows the time that the Multi TX Report was printed. Shows the name specified in Fax Setup for the machine.
  • Page 65 Mode Result Date Time Type Identification Duration Page Result Checking the Transmission Result (TX Report) Shows ECM/resolution/coding/speed (only if the Speed Display parameter is set to “ON”). If an error occurred before page transmission, nothing appears in this field. If “Photo” was selected, “STANDARD”, “FINE”...

  • Page 66: Checking Lost Jobs (Lost Jobs Report)

    This report is printed when transmission data stored in the memory is lost, for example, when the machine is turned off. Item Date Time Type Identification Duration Page Result Description Shows the managing job number used by this machine. Shows the start date of the job. Shows the scheduled time for this job Shows the type of data that was lost (“Send”).

  • Page 67: Checking The Activity Of The Machine (Activity Log Report)

    (Activity Log Report) A report listing the machine operations, such as the statuses of transmis- sions/receptions, is printed after every 100 transmissions/receptions. In addi- tion, the report can be printed manually if “Fax Act. Rpt” is selected on the Report menu. Canceled timer transmissions are not listed in the report.

  • Page 68: Protocol Report

    Identification Duration Page(s) Result Protocol Report Shows the recipient’s name or fax number for a transmission job. Shows the recipient name if one-touch dial keys or speed dial numbers were used in the transmission. Shows the fax number if the number was entered directly or if one-touch dial keys or speed dial num- bers with no recipient name registered were used.

  • Page 69: Printing The Contents Of The Memory (Memory Job List)

    (Memory Job List) The data for faxes queued to be sent at a specified time or waiting to be sent, for example, with the Auto Redial function, are stored in the memory. The memory job list can be printed so that the status of stored data can be checked.

  • Page 70: Printing The Contents Of The Phone Book

    Print the contents of the phone book to check the status that is currently spec- ified. Print the phone book by selecting Phone Book on the Report menu. Item ONE TOUCH DIAL SPEED DIAL GROUP DIAL Description Shows the one-touch dial key settings. No.

  • Page 71: Troubleshooting

    Troubleshooting...

  • Page 72: Problems When Sending Faxes

    If the fax cannot be sent correctly, refer to the following table, and then per- form the indicated operation. If the fax still cannot be sent correctly, even after performing the described operations, contact your technical representative. For details on the error messages, refer to “Error Messages on the Display”...

  • Page 73: Problems When Receiving Faxes

    Transmission is not pos- sible. Problems When Receiving Faxes If the fax cannot be received correctly, refer to the following table, and then perform the indicated operation. If the fax still cannot be received correctly, even after performing the described operations, contact your technical repre- sentative.

  • Page 74: Error Messages On The Display

    Faxes cannot be received automatically. Error Messages on the Display Error message Out of Memory Memory Low No more room No Dialtone No Answer No record Search not found The machine is set to receive faxes manually. The memory is full. The telephone line is incorrectly connected.
  • Page 75 Bad fax number Bad fax job ID Fax job:xxx busy Line is busy Number busy No connection Com Err:xxxxxx Dialing Failed Redialing failed Error Messages on the Display A space was entered in the fax number. The number of a job that does not exist in the mem- ory was entered.

  • Page 76: Error Codes

    When Sending Faxes As a default, the transmission result is printed when a fax transmission fails. Check the 6-digit error code that appears in the Result column. Error code xxx015 xxxx16, xxxx17, xxxx31 xxxx30-xxx79 xx0130-xx0179 If errors often occur with Cause This code indicates that no dial tone was...

  • Page 77: When Receiving Faxes

    Error code xx0230-xx0279 If errors often occur with When Receiving Faxes Print the Activity Log Report and check the error code that appears in the Result column. Error code xx0130-xx0179 If errors often occur with xx0230-xx0279 If errors often occur with Error Codes Cause these error codes, the...

  • Page 79: Appendix

    Appendix...

  • Page 80: Technical Specifications

    Compatible lines Compatibility Modem speed Fax transmission speed Coding method Memory capacity Number of stored pages Maximum scanning size Paper size Edge Erase For details on other specifications, refer to the Printer/Copier/Scanner User’s Guide. List of Available Characters Lowercase .,'?¿!¡"1-()@/:;_ abc2àáâãäåæç...
  • Page 81 Index Activity log report 61 ADF 2 Loading original documents 21 Brightness 24 Broadcast 27 Characters 74 Control panel 2, 4 Direct dialing 25 Index Error messages 68 Fax mode Entering fax mode 12 Fax mode screen 12 Fax setup About fax setup 13 Setting up 18 Flatbed glass...
  • Page 82 Programming 44, 52 Header 31 Imageable area 36 Keypad 4 LinkMagic 47 Group dial 52 Importing/exporting data 54 One-touch dial 48 Speed dial 50 Lists 56 Lost jobs report 60 Memory job list 63 Menu overview 6 Multi TX report 58 Multiple recipients 27 On hook Receiving faxes 35...
  • Page 83 Search function 26 Speed dial 26 Speed dial 26 Changing 43 Deleting 43 LinkMagic 50 Programming 42, 50 Timer TX 29 Transmission result 56, 58 Transmit report 56 Troubleshooting 65 TX report 56 Index...

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