HandyTrac Key Control Installation And Operation Manual
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HandyTrac Key Control Installation And Operation Manual

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HandyTrac EASY GUIDE
Installation and Operation
INSTALLATION
Parts include ....................................................... 2
What you need .................................................... 3
Mounting control box & key panels ...................... 5
Double cabinet setup ........................................ 6-7
PREPARING FOR SET UP
Establishing communications ............................... 8
Activating System. ............................................... 9
Moving keys into System ..................................... 9
Atlanta
510 Staghorn Court
Alpharetta, GA 30004
Toll Free: 800.665.9994
Fax: 678.990.2311
www.handytrac.com
888-458-9994
OPERATION
HandyTrac.com ............................................. 10-11
Accessing the system ......................................... 12
Pulling a key ...................................................... 13
Using building pull ............................................. 13
Work order number key pull .............................. 14
Returning a key ................................................. 15
Review keys out ................................................ 15
Show last transaction ........................................ 15
Edit key tag ....................................................... 16
Change APT/UNIT .............................................. 17
Activity codes .................................................... 18
Dallas
16990 North Dallas Parkway
Suite 206
Dallas, TX 75248
Toll Free: 800.665.9994
Fax: 972.380.9978
service@handytrac.com
HT Scan 2.0

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Summary of Contents for HandyTrac Key Control

  • Page 1: Table Of Contents

    HT Scan 2.0 HandyTrac EASY GUIDE Installation and Operation 888-458-9994 INSTALLATION OPERATION HandyTrac.com ..........10-11 Parts include ............2 Accessing the system ......... 12 What you need ............ 3 Programming fingerprints (biometric equipped) . 12 Mounting cabinet & checking door alignment ..4 Pulling a key ............

  • Page 2: Parts Include

    Parts Included Congratulations on the purchase of your new HandyTrac Key Control System. This kit includes everything you’ll need to set up the system. If you have any questions regarding this process please contact a HandyTrac technician at 888-458-9994 or email service@handytrac.com.

  • Page 3: What You Need

    1) Drill & Drill Bits 2) Level 3) Flat Head Screwdrivers 4) Phillips Head Screwdrivers Pliers An Internet Connection: 1) HandyTrac will supply a 7 foot network cable. If you need a longer length you will need to purchase one.

  • Page 4: Mounting Cabinet & Checking Door Alignment

    Here's a summary of the steps to install your System Familiarize yourself with these steps before you start! 1 ) Mount the Cabinet on the wall NOTE : A minimum of 9 screws/bolts 2) Mount the Control Box and Datalog-Keypad on the wall should be used when mounting the cabinet 3) Insert Key Panels to the wall.

  • Page 5: Mounting Control Box & Key Panels

    Mount the Control Box Hold the Control Box flush against the side of the cabinet. The Electronic Lock port on the side of the cabinet must be aligned with the Electronic Lock Cables from the Control Box. Before mounting the Control Box, gently feed the Electronic Lock Cables through the Electronic Lock Cable port on the right side of the Key Cabinet.

  • Page 6: Double Cabinet Setup

    Double Cabinet Setup Here’s what you get and how to identify the various components 1. Primary cabinet left hand door open labeled “LH 2.0” 2. Secondary cabinet right hand door open labeled “RH 2.0” 3. Panels for primary cabinet labeled “Cab 1” and “LH” 4.
  • Page 7 4) Mount secondary cabinet labeled “RH 2.0” 5) Connect the corresponding control box light flush to the right side of the control box. and lock cables to each cabinet’s lock and Route the light, lock, and switch cables light assemblies. coming from the right hand side of the control box through the hole provided in the cabinet.

  • Page 8: Establishing Communications

    HandyTrac server. NOTE: It is crucial to connect your HandyTrac system to a UPS (Uninterruptable Power Supply) which serves as your battery backup and surge protection device. Without a UPS, valuable information can be lost in the event of a power...

  • Page 9: Activating System

    A) Call HandyTrac for activation at 888-458-9994. During activation you will be given your User Name and Password for HandyTrac.com. B) Your HandyTrac system is now ready for you to attach your keys to the bar coded key tags. NOTE: The proper way to hang the keys is by the key tag’s center punch hole.

  • Page 10: Handytrac.com

    During the activation of your HandyTrac system you will be issued a User Name and Password for HandyTrac.com. Once logged in, you are able to view various reports such as the keys out report, reports by unit, employee and activity.
  • Page 11 E) Choose an "Access Level" for this employee Employee - Employees who are just going to pull and put keys back in Master - Full administrative rights to the HandyTrac system F) Place a checkmark in the "Active" box to activate this employee G) Click on "Add/Update Employee"...

  • Page 12: Accessing The System

    OPERATION Accessing the System 9:00 This procedure is required for all activities. 2-23-15 1) The system must be at the Time/Date screen for a user to gain access. ENTER PIN 2) Scan your employee badge through data log with the bar coded side facing toward the data log. You will hear a beep, and the screen will change to look like this.

  • Page 13: Pulling A Key

    How to Pull a key ENTER APT/UNIT# OR 1) Access the system using your badge and PIN. PRESS OUT (Biometric users can use fingerprint reader) 2) Enter the 2 digit Activity Code – referring to list you have posted near the Data Log. A46 SCAN KEYSET OR 3) Enter Apartment/Unit# and press the ENTER key.

  • Page 14: Work Order Number Key Pull

    Instructions for Using Building Pull ACTIVITY? 2) Scan your employee badge and enter your 4 digit PIN number (Biometric users can use fingerprint TRANS#: 19 MAX:3000 reader) 3) The system will prompt you for an “Activity Code” BUILDING PULL 4) Type in Activity Code “10” to activate Building Pull 5) The system will prompt you for an “Activity Code”...

  • Page 15: Returning A Key

    How to Return a Key 1) Access the system using your badge and pin. (Biometric users can use fingerprint reader) 2) Press the green "IN" key or enter activity code 01 - Return Key. 3) Scan key tag through Data Log as prompted by the screen.

  • Page 16: Edit Key Tag

    Edit Key Tags If a key tag gets lost or damaged, you will need to EDIT the old tag out of the Datalog-Key Pad. TO EDIT A KEY TAG 1) Access the system using your badge and pin. *Badge must have Master Access to edit Keytags!* 2) Enter Activity Code 04 (Edit key tag).

  • Page 17: Change Apt/Unit

    Change APT / UNIT # This system allows you to change the name of a Location or Item that has keys stored in the cabinet. Abbreviate the names as much as possible. For example APT/UNIT#1 could stand for "Storage". It will make the process go much faster and make it easier to pull keys when you need them.

  • Page 18: Activity Codes

    2. Press the IN button 4. Press OUT when finished 3. Scan the key tag 4. Place keyset on indicated Hook # 5. Scan another keyset or press OUT NOTE: Activity Codes 11 through 98 can be edited at HandyTrac.com.
  • Page 19 HandyTrac Maintenance Guide The HandyTrac system must be operated in a proper environment and utilize a functioning Uninterruptible Power Supply (UPS). System must be installed and operated in a room reasonably free of dust and air particles; e.g. separate from key cutting machine, wood sawing, and other adverse activity or matter.

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