HandyTrac Key Control Easy Manual Installation And Operation
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HandyTrac Key Control Easy Manual Installation And Operation

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HandyTrac EASY GUIDE
Installation and Operation
INSTALLATION
Parts Included................................................2
What You Need.............................................3
Mounting Cabinet/Door Alignment.....................4
Mounting Control Box/Key Panels.......................5
Establishing Communications ..........................6
Scanning Your Tags .......................................6
Moving Keys Into System..............................7
Atlanta
510 Staghorn Court
Alpharetta, GA 30004
Phone: 678.990.2305
Fax: 678.990.2311
Toll Free: 800.665.9994
www.handytrac.com
888-458-9994
OPERATION
HandyTrac.com...........................................8-9
Accessing the System......................................10
Pulling a Key................................................10
Returning a Key.............................................11
Review Key Out.............................................11
Show Last Transaction....................................11
Edit Key Tag................................................12
Change APT/UNIT#..........................................13
Activity Codes.............................................14
Dallas
16990 North Dallas Parkway
Suite 206
Dallas, TX 75248
Phone: 972.380.9878
Fax: 972.380.9978
service@handytrac.com
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Summary of Contents for HandyTrac Key Control

  • Page 1: Table Of Contents

    Self Scan HandyTrac EASY GUIDE Installation and Operation 888-458-9994 INSTALLATION OPERATION Parts Included………………………………………...2 HandyTrac.com….…………………………….…..8-9 What You Need………………………………………3 Accessing the System..………………..………….…10 Mounting Cabinet/Door Alignment…………………4 Pulling a Key..………….………………………..….10 Mounting Control Box/Key Panels….…………..…..5 Returning a Key…………………………….……..11 Review Key Out..……………………….….…….….11 Show Last Transaction……………………………...11 Edit Key Tag……….………………………………..12 PREPARING FOR SET UP Change APT/UNIT#..………...…………………..13...

  • Page 2: Parts Included

    Parts Included Congratulations on the purchase of your new HandyTrac Key Control System. This kit includes everything you’ll need to set up the system. If you have any questions regarding this process please contact a HandyTrac technician at 888-458-9994 or email service@handytrac.com.

  • Page 3: What You Need

    1) Drill & Drill Bits 2) Level 3) Flat Head Screwdrivers 4) Phillips Head Screwdrivers 5) Pliers An Internet Connection: 1) HandyTrac will supply a 6 foot network cable. If you need a longer length you will need to purchase one.

  • Page 4: Mounting Cabinet/Door Alignment

    Here's a summary of the steps to install your System Familiarize yourself with these steps before you start! 1) Mount the Cabinet on the wall 2) Mount the Control Box and Datalog-Keypad on the wall 3) Insert Key Panels Cabinet Installation Instructions 1) Find a stud- align stud with at least one of the six drilled stud holes at the top of the cabinet.

  • Page 5: Mounting Control Box/Key Panels

    Mount the Control Box Hold the Control Box flush against the side of the cabinet. The Electronic Lock port on the side of the cabinet must be aligned with the Electronic Lock Cables from the Control Box. Before mounting the Control Box, gently feed the Electronic Lock Cables through the Electronic Lock Cable port on the right side of the Key Cabinet.

  • Page 6: Preparing For Set Up

    Apartment number. You do not need to keep track of the key tags during this step. HandyTrac recommends attaching keys after all tags are scanned into the system. NOTE: You may want to leave your old Key Tags on for a couple of days until you fully understand the HandyTrac system.

  • Page 7: Moving Keys Into System

    Then, scan a bar coded key tag for the Unit/Apartment number displayed (i.e. #101). F) Your HandyTrac system is now ready for you to attach your keys to the bar coded key tags. Note: When scanning Key Tags remember to take your time.

  • Page 8: Handytrac.com

    During the activation of your HandyTrac system you will be issued a User Name and Password for HandyTrac.com. Once logged in, you are able to view various reports such as the keys out report, reports by unit, employee and...
  • Page 9 Employee - Employees who are just going to pull and put keys back in Master - Full administrative rights to the HandyTrac system F) Place a checkmark in the "Active" box to activate this employee G) Click on "Add Update Employee"...

  • Page 10: Accessing The System

    Accessing the System This procedure is required for all activities. (If you have the HandyTrac Biometric system please refer to the HandyTrac EASY GUIDE – Biometric System.) 1) The system must be at the Time/Date screen for a user to gain access.

  • Page 11: Returning A Key

    How to Return a Key 1) Access the system using your badge and pin. 2) Press the green "IN" key or enter activity code 01 - Return Key. 3) Scan key tag through Data Log as prompted by the screen. 4) The screen will display the correct hook number and the cabinet will unlock.

  • Page 12: Edit Key Tag

    Edit Key Tags If a key tag gets lost or damaged, you will need to EDIT the old tag out of the Datalog-Key Pad. TO EDIT A KEY TAG 1) Access the system using your badge and pin. *Badge must have Master Access to edit Keytags!* 2) Enter Activity Code 04 (Edit key tag).

  • Page 13: Change Apt/Unit

    Change APT / UNIT # This system allows you to change the name of a Location or Item that has keys stored in the cabinet. Abbreviate the names as much as possible. For example APT/UNIT#1 could stand for "Storage". It will make the process go much faster and make it easier to pull keys when you need them.

  • Page 14: Activity Codes

    2. Press the IN button 4. Press OUT when finished 3. Scan the key tag 4. Place keyset on indicated Hook # 5. Scan another keyset or press OUT NOTE: Activity Codes 11 through 98 can be edited at HandyTrac.com.

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