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Ricoh 3800C Operating Instructions Manual

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Introduction .......................................................................................................................... 10

How to Read this Manual .................................................................................................... 12

Manuals for This Machine................................................................................................... 14

Advanced Features (this manual) .....................................................................................................14

Basic Features...................................................................................................................................14

1. Transmission Mode

Sending at a Specific Time (Send Later) ............................................................................ 15

Priority Transmission .......................................................................................................... 17

Confidential Transmission................................................................................................... 19

Polling Transmission ............................................................................................................ 22

Polling Transmission Clear Report ..................................................................................................25

Polling Reception .................................................................................................................. 26

Polling Reserve Report.....................................................................................................................29

Polling Result Report .......................................................................................................................29

2. Checking and Canceling Transmission Files

Checking Destinations.......................................................................................................... 30

Canceling a Transmission .................................................................................................... 32

Deleting a Destination .......................................................................................................... 34

Adding a Destination ............................................................................................................ 36

Changing the Transmission Time ....................................................................................... 38

Operating

InstructionsFacsimile Reference (option) <Advanced Features>

FAX Option Type 3800C

1

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Page 1: Table Of Contents
Operating InstructionsFacsimile Reference (option) <Advanced Features> FAX Option Type 3800C Introduction .......................... 10 How to Read this Manual ....................12 Manuals for This Machine....................14 Advanced Features (this manual) .....................14 Basic Features...........................14 1. Transmission Mode Sending at a Specific Time (Send Later) ................15 Priority Transmission ......................
Page 2 Operating InstructionsFacsimile Reference (option) <Advanced Features> Printing a File ........................40 Re-sending a File........................42 Printing a List of Files in Memory (Print TX File List)............ 44 3. Communication Information Printing the Journal ......................45 Checking the Transmission Result (TX File Status) ............49 Checking the Reception Result (RX File Status) ...............
Page 3 Operating InstructionsFacsimile Reference (option) <Advanced Features> 4. Other Transmission Features Handy Dialing Functions ..................... 73 Chain Dial............................73 Redial..............................74 Advanced Features ....................... 76 SUB Code............................76 SID Code ............................78 SEP Code............................78 PWD Code.............................81 Transfer Request..........................82 Sub-address ............................86 UUI ..............................87 On Hook Dial ........................89 Manual Dial...........................
Page 4 Operating InstructionsFacsimile Reference (option) <Advanced Features> More Transmission Functions................... 122 If Memory Runs Out While Storing an Original................122 Parallel Memory Transmission ......................122 Checking the Transmission Result ....................123 Automatic Redial..........................124 Batch Transmission ........................124 ECM (Error Correction Mode).......................124 Broadcasting Sequence........................125 Checking the Transmission Progress .....................125 Dual Access ............................125 Transmission with Image Rotation....................125 Simultaneous Broadcast .........................126...
Page 5 Operating InstructionsFacsimile Reference (option) <Advanced Features> Reception Functions ......................135 Transfer Station ..........................135 Transfer Result Report ........................137 JBIG Reception ..........................137 Auto Fax Reception Power-up .......................138 Printing Options ......................... 139 Print Completion Beep ........................139 Checkered Mark ..........................139 Center Mark............................140 Reception Time ..........................140 2-Sided Printing..........................141 180 Degree Rotation Printing ......................142 Multi-copy Reception........................143...
Page 6 Operating InstructionsFacsimile Reference (option) <Advanced Features> 6. Simplifying the Operation Programs ..........................153 Registering and Changing Keystroke Programs ................153 Using a Program ..........................155 Changing a Program Name ......................156 Deleting a Program.........................157 Using the Document Server ....................159 Storing a Document........................160 File Manage ............................164 Delete File ............................167 7.
Page 7 Operating InstructionsFacsimile Reference (option) <Advanced Features> 8. Key Operator Setting Function List ........................205 Using Key Operator Settings ..................... 207 Counters............................207 Forwarding .............................208 Programming Forwarding Stations....................209 Deleting a Forwarding Station.....................211 Forwarding Mark.........................212 Memory Lock ..........................212 ECM ...............................214 Changing the User Parameters .......................216 Changing the User Parameters ....................221 Printing the User Parameter list....................222 Special Senders to Treat Differently ....................223...
Page 8 Operating InstructionsFacsimile Reference (option) <Advanced Features> Selecting Dial/Push Phone ......................261 Programming ISDN G3 Line ......................263 Programming ISDN G4 Line ......................265 9. PC FAX Features Installing the Software ....................... 270 Installing the Address Book and the LAN FAX driver..............271 Setting PC FAX Properties....................273 Basic Transmission ......................
Page 9 Optional Equipment ......................286 Fax Function Upgrade Unit ......................286 Expansion Memory (32MB: DIMM) .....................287 ISDN Unit (ISDN Option Type 3800C)..................287 Extra G3 Interface Unit (G3 Interface Unit Type 3800C) .............287 Specifications........................288 Acceptable Types of Originals................... 290 Acceptable Original Sizes ......................290 Paper Size and Scanned Area ......................291...
Page 10: Introduction
Operating InstructionsFacsimile Reference (option) <Advanced Features> Introduction This manual contains detailed instructions on the operation and maintenance of this machine. To get maximum versatility from this machine all operators should carefully read and follow the instructions in this manual. Please keep this manual in a handy place near the machine. Please read “Safety Information”...
Page 11 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note The proper names of the Windows operating systems are as follows: ® ® • Microsoft Windows 95 operating system ® ® • Microsoft Windows 98 operating system ® ® • Microsoft Windows Millennium Edition (Windows Me) ®...
Page 12: How To Read This Manual
Operating InstructionsFacsimile Reference (option) <Advanced Features> How to Read this Manual Symbols In this manual, the following symbols are used: R WARNING: This symbol indicates a potentially hazardous situation that might result in death or serious injury when you misuse the machine without following the instructions under this symbol. Be sure to read the in- structions, all of which are included in “Safety Information”...
Page 13 Operating InstructionsFacsimile Reference (option) <Advanced Features> Reference This symbol indicates a reference. Keys that appear on the machine's panel display. Keys and buttons that appear on the computer's display. Keys built into the machine's control panel.
Page 14: Manuals For This Machine
Operating InstructionsFacsimile Reference (option) <Advanced Features> Manuals for This Machine Two Facsimile Reference manuals are provided, the Basic Features manual and the Advanced Features manual. Please refer to the manual that suits your needs. Advanced Features (this manual) The Advanced Features manual describes more advanced functions and also explains settings for key operators.
Page 15: Transmission Mode
Operating InstructionsFacsimile Reference (option) <Advanced Features> 1. Transmission Mode Sending at a Specific Time (Send Later) Using this feature, you can instruct the machine Note to delay transmission of your fax message until a You can specify a time less than 24 hours. later time which you specify.
Page 16 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C If you make a mistake, press [Clear] or the Select [Send Later]. { { { { Clear/Stop} } } } key and try again. To cancel Send Later, press [Cancel] and the display will return to step E E E E Press [OK].
Page 17: Priority Transmission
Operating InstructionsFacsimile Reference (option) <Advanced Features> Priority Transmission A A A A Documents you send with Memory Transmission Place your original, and then select any are sent in the order they are scanned. Therefore, scan settings you require. if several messages are queued in memory, the B B B B next document you send will not be sent immedi- Press [Transmission Mode].
Page 18 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Press [OK]. The initial display is shown. E E E E Dial, and then press the { { { { Start} } } } key. Note Press [Change/Stop TX File] to cancel the transmission.
Page 19: Confidential Transmission
Operating InstructionsFacsimile Reference (option) <Advanced Features> Confidential Transmission ID Override If you want to limit into who views your mes- sage, use this feature. The message will be stored Should you wish to send a Confidential Mes- in memory at the other end and will not be print- sage to a particular person at the other end, ed until an ID is entered.
Page 20 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A D D D D Place your original, and then select any Depending on the Confidential Transmis- scan settings you require. sion type, use one of the following proce- B B B B dures: Press [Transmission Mode].
Page 21 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Override ID If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key and try again. A A A A Press [ID Override]. To cancel Confidential TX, press [Can- cel].
Page 22: Polling Transmission
Operating InstructionsFacsimile Reference (option) <Advanced Features> Polling Transmission Default ID Transmission Use Polling Transmission when you want to leave an original in the machine's memory for It is not necessary to enter the Polling ID dur- others to pick up. The message will be sent when ing the procedure.
Page 23 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A Note Place your original, and then select any Free Polling and Default ID Transmission al- scan settings you require. B B B B low only one file to be stored in memory. Press [Transmission Mode].
Page 24 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Depending on the Polling Transmission Default ID TX mode, use one of the following procedures: A A A A Select [Default ID TX]. Free Polling TX A A A A Check that [Free Polling TX] is selected. Note If [Free Polling TX] is not selected, press [Free Polling TX].
Page 25: Polling Transmission Clear Report
Operating InstructionsFacsimile Reference (option) <Advanced Features> F F F F Press [OK]. ID Override Transmission The Transmission Mode menu is shown. A A A A Select [ID Override Transmission]. The [Polling TX] key is highlighted, and the B B B B Specify a 4 digit ID Code with the number specified mode is shown above.
Page 26: Polling Reception
Operating InstructionsFacsimile Reference (option) <Advanced Features> Polling Reception Default ID/Free Polling Reception Use this function if you want to poll a message from another terminal. You can also poll docu- Use this method for Free Polling or Default ments from many terminals with only one opera- ID Polling.
Page 27 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A Limitation Press [Transmission Mode]. For ID Polling Reception, program a Polling ⇒ p.259 “Programming a Poll- ID in advance. ing ID” Polling Reception requires that the other ma- chine can perform Polling Transmission. To receive a message sent by any Default ID Polling Transmission or ID Override Polling Transmission, it is necessary to specify the...
Page 28 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Depending on which method you are using, ID Override Polling Reception choose one of the following procedures: A A A A Press [ID Override Polling Reception]. Default ID/Free Polling RX A A A A Check that [Default ID/Free Polling RX] is selected.
Page 29: Polling Reserve Report
Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Press [OK]. Polling Reserve Report The Transmission Mode menu is shown. The [Polling RX] key is highlighted, and the speci- This report is printed after Polling Reception has been set up. fied mode is shown.
Page 30: Checking And Canceling Transmission Files
Operating InstructionsFacsimile Reference (option) <Advanced Features> 2. Checking and Canceling Transmission Files After you have pressed the { { { { Start} } } } key (after scanning originals), you can check and edit the destination or settings of Memory Transmission. You can also cancel a transmission, change the settings of a trans- mission, print a stored file, print a list of stored files and resend a file which failed to transmit.
Page 31 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C D D D D Check a file, and then press [Exit]. Select files to be changed or checked. E E E E Note Press [Exit]. If the desired file is not shown, press [U U U U The initial display is shown.
Page 32: Canceling A Transmission
Operating InstructionsFacsimile Reference (option) <Advanced Features> Canceling a Transmission A A A A You can cancel a transmission of a file when the Press [Change/Stop TX File]. file is being sent, stored in memory or fails to transmit. All the scanned data is deleted from memory.
Page 33 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Note If the desired file is not shown, press [U U U U To not cancel Transmission, press [Save]. Prev.] or [T T T T Next]. To cancel another transmission, repeat To display only the files being sent, press from step [Files under TX].
Page 34: Deleting A Destination
Operating InstructionsFacsimile Reference (option) <Advanced Features> Deleting a Destination C C C C You can delete destinations. Select the file from which you want to de- lete a destination. Note If you delete a destination that is the only des- tination for a transmission, the transmission is canceled.
Page 35 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Press [Change] for the destination you want Press [Exit]. to delete. Note To delete another destination, repeat from step G G G G Press [Exit]. The initial display is shown. Note If the desired destination is not shown, press [U U U U Prev.] or [T T T T Next].
Page 36: Adding A Destination
Operating InstructionsFacsimile Reference (option) <Advanced Features> Adding a Destination A A A A C C C C Press [Change/Stop TX File]. Select the file to which you want to add a destination. B B B B Press [Check/Change Settings]. Note If the desired file is not shown, press [U U U U Prev.] or [T T T T Next].
Page 37 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Press [Add]. Press [Exit]. Note Repeat steps , if you want to add another destination. G G G G Press [Exit]. The initial display is shown. Note If a destination is not shown, press [U U U U Prev.] or [T T T T Next].
Page 38: Changing The Transmission Time
Operating InstructionsFacsimile Reference (option) <Advanced Features> Changing the Transmission Time C C C C You can change the transmission time which has Select the file for which you want to change been specified with Send Later.⇒ p.15 “Sending or cancel the transmission time. at a Specific Time (Send Later)”...
Page 39 Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E G G G G Press [Clear], and then reenter the trans- Press [Exit]. mission time using the number keys or se- Note lect [Economy Time]. Repeat from step , if you want to change another transmission time.
Page 40: Printing A File
Operating InstructionsFacsimile Reference (option) <Advanced Features> Printing a File B B B B If you wish to check the contents of a file that is Press [Print File]. stored in memory and has not been sent yet, use this procedure to print it out. Limitation Polling Transmission files are not displayed in the list.
Page 41 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note If the desired file is not shown, press [U U U U Prev.] or [T T T T Next]. If there are multiple destinations for a file, only the number of destinations that have not been sent the file are displayed.
Page 42: Re-Sending A File
Operating InstructionsFacsimile Reference (option) <Advanced Features> Re-sending a File A A A A This function is valid when the machine is set up Press [Change/Stop TX File]. with the User Parameters to save messages that could not be sent in memory. Preparation You should select “Store for 24 hours”...
Page 43 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C D D D D Press [OK]. Select a file you want to resend. Note To add destinations, press [Add] and spec- ify the destinations. To cancel transmissions, press [Cancel]. The display will return to step Repeat from step to resend another file.
Page 44: Printing A List Of Files In Memory (Print Tx File List)
Operating InstructionsFacsimile Reference (option) <Advanced Features> Printing a List of Files in Memory (Print TX File List) B B B B Print this list if you wish to find out which files Press [Print List]. are stored in memory and what their file numbers are.
Page 45: Communication Information
Operating InstructionsFacsimile Reference (option) <Advanced Features> 3. Communication Information Printing the Journal Print per User Code The Journal contains information about the last 50 communications made by your machine. It is Prints only the results of communications for a specified User Code. ⇒Chapter 1 printed automatically after every 50 communica- tions (receptions+transmissions).
Page 46 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A C C C C Press [Information]. Select a printing mode. The Information menu is shown. B B B B Selecting [All] Select [Print Journal]. A A A A Press [All].
Page 47 Operating InstructionsFacsimile Reference (option) <Advanced Features> Selecting [Print per File No.] Selecting [Print per User Code] A A A A Press [Print per File No.]. A A A A Press [Print per User Code]. B B B B Enter a 4 digit file number. B B B B Specify an 8 digit User Code with the number keys.
Page 48 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Press the { { { { Start} } } } key. Note To cancel a file printing, press [Stop Print- ing] and the display will return to step E E E E Press [Exit].
Page 49: Checking The Transmission Result (Tx File Status)
Operating InstructionsFacsimile Reference (option) <Advanced Features> Checking the Transmission Result (TX File Status) B B B B You can browse a part of the Transmission Re- Select [TX File Status]. sult Report on the display. Limitation If a transmission is completed while you are using this function, the result will not be shown until you exit TX File Status and start it again.
Page 50 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Check the transmission results, and then press [Exit]. Note If a desired transmission result is not shown, press [U U U U Prev.] or [T T T T Next]. “Destination” shows the fax number of a sender or Fax Header information.
Page 51: Checking The Reception Result (Rx File Status)
Operating InstructionsFacsimile Reference (option) <Advanced Features> Checking the Reception Result (RX File Status) B B B B You can browse a part of the Reception Result Select [RX File Status]. Report on the display. Limitation If a message is received while you are using this function, the result will not be shown until you exit RX File Status and start it again.
Page 52 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Check the reception results, and then press [Exit]. Note If a desired reception result is not shown, press [U U U U Prev.] or [T T T T Next]. TX Station shows the fax number of a sender or Fax Header information.
Page 53: Displaying The Memory Status
Operating InstructionsFacsimile Reference (option) <Advanced Features> Displaying the Memory Status B B B B Use this function to display a summary of current Select the [Memory Status] function number memory usage. Items shown are the percentage with the number keys. of free memory space, the number of received Confidential Messages, the number of files to be sent, the number of Memory Lock files and the...
Page 54 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Check the memory status, and then press [Exit]. Note “Others” will be displayed: ⇒ p.179 • When storing attachment files. “Storing and Changing an Auto Docu- ment” • When storing Transfer Request files.⇒...
Page 55: Printing A Confidential Message
Operating InstructionsFacsimile Reference (option) <Advanced Features> Printing a Confidential Message A A A A This feature is designed to prevent unauthorized Confirm that the Confidential File indica- users from reading your messages. If someone tor is lit. sends you a message using Confidential Trans- mission, it is stored in memory and not automat- ically printed.
Page 56 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B D D D D Press [Information]. Enter a 4 digit Confidential ID with number keys. The Information menu is shown. C C C C The Confidential ID is not shown on the display. Select [Print Confidential RX File].
Page 57: Confidential File Report
Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Press the { { { { Start} } } } key. Confidential File Report The received messages are printed. When printing has finished, the Information menu is When this function is turned on, this report is printed whenever your machine receives a Confi- shown.
Page 58: Printing A File Received With Memory Lock
Operating InstructionsFacsimile Reference (option) <Advanced Features> Printing a File Received with Memory Lock This is a security feature designed to prevent un- Limitation authorized users from reading your messages. If Messages received by Polling Reception are Memory Lock is switched on, all received mes- automatically printed even if this feature is sages are stored in memory and are not automat- switched on.
Page 59 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B D D D D Press [Information]. Enter a 4 digit Memory Lock ID with the number keys. The Information menu is shown. C C C C The Memory Lock ID is not shown on the display. Select [Print Memory Lock].
Page 60: Personal Boxes
Operating InstructionsFacsimile Reference (option) <Advanced Features> Personal Boxes Personal Boxes This feature lets you set up the machine so that incoming messages addressed to certain users are stored in memory instead of being printed out im- mediately. Each user must be assigned a SUB Code (Personal Code) that has been designated as a Personal Box beforehand.
Page 61: Printing Personal Box Messages
Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A If a Personal Box is assigned a receiver, in- Press [Information]. coming messages are transferred to that re- ceiver with a Forwarding Mark stamped on them⇒ p.208 “Forwarding”. If a receiver is not assigned, see p.61 “Printing Personal Box Messages”...
Page 62 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C A A A A Enter a password. Select the box with the message you want to print. B B B B Press [OK]. Note Note If you make a mistake, press [Clear] or If a desired box is not shown, press [U U U U the { { { { Clear/Stop} } } } key and try again.
Page 63 Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Press [Exit]. Note If there are messages in other Personal Boxes, the display will return to step Repeat from step to print another file. F F F F Press [Exit]. The initial display is shown.
Page 64: Information Boxes
Operating InstructionsFacsimile Reference (option) <Advanced Features> Information Boxes Note Information Boxes Program documents for this feature using the “Storing Messages in Information Boxes” ⇒ Use the Information Box feature to set up the ma- p.65 chine as a Fax Information service or Document For other parties to be able to retrieve a mes- Server.
Page 65: Storing Messages In Information Boxes
Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Select [Store/Delete/Print Information Box Storing Messages in Information File.]. Boxes Follow these steps to store a message in an Infor- mation Box. Preparation Before using this function, set the Information ⇒...
Page 66 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Press [OK]. Note If a desired box is not shown, press [U U U U Note Prev.] or [T T T T Next]. If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key and try again.
Page 67: Printing Information Box Messages
Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Press the { { { { Start} } } } key. Printing Information Box Mes- The machine starts to scan the original. sages To stop scanning, press [Stop Scanning]. The Follow these steps to print the message stored in display will return to step an Information Box.
Page 68 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B D D D D Select [Store/Delete/Print Information Box Select the box with the message you want to File.]. print. The SEP Code and Box Name are displayed. C C C C Press [Print File].
Page 69 Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Press the { { { { Start} } } } key. When the password is required The machine starts to print. A A A A Enter a password. Note If you want 2 sided printing (option), press [Print 2 Sides] before pressing the { { { { Start} } } } key.
Page 70: Deleting Information Box Messages
Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Select [Store/Delete/Print Information Box Deleting Information Box Mes- File.]. sages Follow these steps to delete a file stored in an In- formation Box. A A A A Press [Information]. C C C C Press [Delete File].
Page 71 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Select the box that contains the stored file When the password is required you want to delete. A A A A Enter a password. The SEP Code and Box Name are displayed. B B B B Press [OK].
Page 72 Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Press the { { { { Start} } } } key. The machine starts to print. Note If you want 2 sided printing (option), press [Print 2 Sides] before pressing the { { { { Start} } } } key.
Page 73: Other Transmission Features
Operating InstructionsFacsimile Reference (option) <Advanced Features> 4. Other Transmission Features Handy Dialing Functions Chain Dial - (Example) 01133-1-555333 This allows you to compose a telephone number Assume that 01133 is stored in Quick Dial key. from various parts, some of which may be stored Place the original, and then select any scan in Quick Dials and some of which may be entered settings you require.
Page 74: Redial
Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Redial If the receiver uses a fax machine of the same manufacturer that is capable of programming The machine memorizes the last 10 destinations the Own Name, that name may be shown on that have been dialed.
Page 75 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Select a destination you want to redial. Note As the date and time of the reading of the original has become a key, select it by pressing on it. If the receiver is not displayed, press [U U U U Prev.] or [T T T T Next] to find it.
Page 76: Advanced Features
Operating InstructionsFacsimile Reference (option) <Advanced Features> Advanced Features You can store IDs in Quick Dials, Groups and Programs. ⇒ Chapter 3, “Quick Dial”, SUB Code “Groups” in the Basic Features manual and, ⇒ p.153 “Registering and Changing Key- Normally you can only use Confidential Trans- mission to send messages to fax machines of the stroke Programs”...
Page 77 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Select [SUB Code]. Enter a SUB Code with the number keys. E E E E Note Press [TX SUB Code]. If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key and try again.
Page 78: Sid Code
Operating InstructionsFacsimile Reference (option) <Advanced Features> L L L L Press the { { { { Start} } } } key. SEP Code Note Normally you can only use Polling Reception to If you use Immediate Transmission and receive faxes from machines that have the Poll- the destination fax machine does not sup- ing Reception feature of the same make.
Page 79 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Note Select [SEP Code]. The ID can be up to 20 digits long. Make sure the number of digits in the ID matches the specification of the machine to which you are sending. You can store IDs in Quick Dials, Groups and Programs with the number keys, and consist of space, * and #.
Page 80 Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E K K K K Press [Transmission Mode]. Enter a SEP Code with the number keys. L L L L Note Select [Polling RX]. If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key and try again.
Page 81: Pwd Code
Operating InstructionsFacsimile Reference (option) <Advanced Features> M M M M Press [Default ID/Free Polling RX]. PWD Code There are times you may wish to use a password when receiving faxes by polling with the SEP Code feature. Limitation You can enter a password up to 20 digits long. Note You can store IDs in Quick Dials, Groups and Programs.
Page 82: Transfer Request
Operating InstructionsFacsimile Reference (option) <Advanced Features> Requesting Party Transfer Request The machine where the message originates from. Transfer Request allows fax machines that have this feature to automatically distribute incoming Transfer Station messages to multiple fax destinations. This fea- The machine that forwards the incoming mes- ture helps you save costs when you send the same sage to another destination.
Page 83 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Note Press [Adv. Features]. Polling ID's of the Requesting Party (this ma- chine) and Transfer Stations must be identi- cal. You can specify up to 500 Transfer Stations in a Transfer Request. However, you can only specify up to 50 Transfer Stations from the number keys.
Page 84 Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E To cancel the Transfer Request, press Press [Receiving Station]. [Cancel] and the display will return to step Quick Dial A A A A Press [q q Quick Dial]. B B B B Enter the number (2 or 3 digits) of the Quick Dial where the End Receiver is stored.
Page 85 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Group Dial Press [U U U U Prev.] or [T T T T Next] to see the End A A A A Press [q p Group Dial]. Receivers already entered. You can select an End Receiver from this list and remove B B B B Enter the number (2 digits) of the it by pressing [Clear] or the { { { { Clear/Stop} } } }...
Page 86: Sub-Address
Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Dial the fax number with the number keys. Sub-address C C C C Press [Adv. Features]. The optional ISDN Unit is required. ISDN allows two or more terminals (such as a fax machine and digital telephone) to be connected to a single line.
Page 87: Uui
Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E I I I I Press the { { { { Start} } } } key. Select [Sub-address]. The optional ISDN Unit is required. Limitation UUI can only be used with G4. Note F F F F You can program a UUI in Quick Dial.
Page 88 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Select [Sub-add./UUI]. Enter the destination UUI with the number keys. E E E E Select [UUI]. Note If you make a mistake, press the [Clear] or the { { { { Clear/Stop} } } } key and try again.
Page 89: On Hook Dial
Operating InstructionsFacsimile Reference (option) <Advanced Features> On Hook Dial B B B B This is just like using the external telephone, ex- Press the { { { { On Hook Dial} } } } key. cept you do not have to pick up the external tele- phone before dialing.
Page 90 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C D D D D Dial. When the line is connected and you hear a high-pitched tone, press the { { { { Start} } } } key. • If you hear a voice, pick up the external telephone before you press the { { { { Start} } } } key and notify the destination that you want to send a fax message (ask them to switch to...
Page 91: Manual Dial
Operating InstructionsFacsimile Reference (option) <Advanced Features> Manual Dial The external telephone is required. B B B B Pick up the handset of the external telephone and Pick up the external telephone. dial. When the line is connected and you hear a You will hear a tone.
Page 92 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D When the line is connected and you hear a high-pitched tone, press the { { { { Start} } } } key to send your fax message. Note If you hear a voice, notify the destination that you want to send a fax message (ask them to switch to Facsimile mode).
Page 93: Changing The Line Type
Operating InstructionsFacsimile Reference (option) <Advanced Features> Changing the Line Type The optional ISDN Unit or Extra G3 Interface Unit is required. When the optional ISDN Unit and Extra G3 In- terface Unit are installed, you can connect to up G3 is selected after power up or when the ma- to a maximum of 2 lines.
Page 94 Operating InstructionsFacsimile Reference (option) <Advanced Features> Auto Identification ISDN line is selected. This feature is used when G4 is selected. The machine first tries a G4 communication and if it cannot connect because the receiver is not a G4 terminal, it automatically switches to G3 and redials.
Page 95 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Select the line you want to use. When an optional ISDN Unit is installed. When an optional Extra G3 Interface Unit is installed. C C C C Press [Exit]. The initial display is shown.
Page 96: Sub Transmission Mode
Operating InstructionsFacsimile Reference (option) <Advanced Features> Sub Transmission Mode A A A A Place your original on the exposure glass, Book Fax and then select any scan settings you re- quire. Use to send book originals from the exposure B B B B glass.
Page 97 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Note Select the size of the original. Select “From first Page” to send a book original from the first page. Select “From second Page” if you want to send a cover letter as the first page. F F F F Press [OK].
Page 98: 2-Sided Transmission (Double-Sided Transmission)
Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A Place your original in the optional Docu- 2-Sided Transmission (Double- ment Feeder (ADF), and then select any Sided Transmission) scan settings you require. B B B B The optional Document Feeder (ADF) is re- Press [Sub TX Mode].
Page 99 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Specify the Transmission Mode from [2 Specify “Original Position”. Sided from 1st Page] or [1 Sided for 1st Page]. Note Make sure that the specified “Original Po- sition”...
Page 100: Standard Message Stamp
Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A Place your originals, and then select any Standard Message Stamp scan settings you require. B B B B Use this feature to stamp a standard message at Press [Sub TX Mode]. the top of the first original sent.
Page 101: Sending An Auto Document
Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Select the standard message to be stamped. Sending an Auto Document If you often have to send a particular page to peo- ple (for example a map, a standard attachment or a set of instructions), store that page in the mem- ory as an Auto Document.
Page 102 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A Note Place your original, and then select any You can store up to 6 Auto Documents (up to scan settings you require. 18 with optional Expansion Memory in- When you fax an Auto Document by itself, go stalled).⇒...
Page 103: Printing Documents Stored As Auto Documents
Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Press [OK]. Select Auto Document file. G G G G When you fax an Auto Document by itself, Dial, and then press the { { { { Start} } } } key. press [TX Stored File(AD) Only].
Page 104 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Note Select [Auto Document]. Programmed Auto Documents are shown in the keys. If there are none programmed, the message “*Not Programed” is shown. If a desired file is not shown, press [U U U U Prev.] or [T T T T Next].
Page 105: Sending A Stored File
Operating InstructionsFacsimile Reference (option) <Advanced Features> Limitation Sending a Stored File Only the documents that are stored using the fax feature can be sent. Documents that are The optional Hard Disk Unit (40GB) is required. stored using the copy feature, printer feature or scanner feature cannot be sent.
Page 106 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A C C C C Press [Sub TX Mode]. Select the documents to be sent. The Sub TX Mode menu is shown. Note B B B B When multiple documents are selected, Select [Select Stored File].
Page 107 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B When the User Code is programmed, Specifying Documents from the “File press the User Name of the registered List” D D D D document, and then go to step A A A A Press [U U U U Prev.] or [T T T T Next] to display the documents to be sent.
Page 108 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C When the User Code is not pro- B B B B Enter the name of the document to be sent. grammed, enter the User Name. Note D D D D Press [OK]. Partial matching is used to search for E E E E Select the file name to be sent.
Page 109 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F If you select a document with a password, When you want to add your originals to the enter the password. stored documents and send them all at R Origi.
Page 110: Printing Stored Documents
Operating InstructionsFacsimile Reference (option) <Advanced Features> G G G G A A A A Press [OK]. Press [Sub TX Mode]. Note To add an original to the stored docu- ments, place the original, and then select any scan settings you require. H H H H Press [OK].
Page 111 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C To see details of the selected document, Select the document to be printed. press [Detail]. To return to the standby menu, press [File List]. Note If you cannot find the document you want to print, press [U U U U Prev.] or [T T T T Next].
Page 112 Operating InstructionsFacsimile Reference (option) <Advanced Features> Reference Specifying a Document from the “File ⇒ Chapter 3, “Entering Text” in the Ba- Name” sic Features manual A A A A Press [Search by File Name]. C C C C Press [OK]. D D D D Select the file name.
Page 113 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D B B B B Press the User Name of the document to Press [Print File] or [Print 1st Page]. be sent. When the [Print File] key is pressed, the ma- chine prints all the pages.
Page 114: Stamp
Operating InstructionsFacsimile Reference (option) <Advanced Features> Limitation Stamp Stamp only works when scanning from the optional Document Feeder (ADF). The optional Document Feeder (ADF) is re- You cannot turn the Stamp feature on or off quired. while a document is being scanned. When sending a fax message using the optional Do not open the optional Document Feeder Document Feeder (ADF), the machine can stamp...
Page 115: Transmission Options
Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Press [Sub TX Mode]. Transmission Options This section describes various features that you can switch on and off for any particular transmis- sion by following the procedure at the end of this section.
Page 116 Operating InstructionsFacsimile Reference (option) <Advanced Features> - Label Insertion - Reduced Image Transmission With this feature you can have the receiver's Using this feature, your message is sent at a re- name printed on the message when it is received duced size (93%) with a blank margin on the left.
Page 117 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note - Auto Reduce You can switch this feature on and off with “Gen. Settings/Adjust”. When this function is turned on, if the receiver's paper is smaller than the paper you are sending on, the message is automatically reduced to fit onto the paper available at the other end.
Page 118: Selecting Transmission Options For A Single Transmission
Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Select options to be set up. Selecting Transmission Options for a Single Transmission Programming the Fax Header Print A A A A Place the original, and then select any scan A A A A Press [ON] to specify “Fax Header settings you require.
Page 119 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Press the name of the user to be Programming the Label Insertion stamped. A A A A Press [Programed Name] in “Label Insertion”. Note The set User Name is displayed, when Note the User Code has been stored.
Page 120 Operating InstructionsFacsimile Reference (option) <Advanced Features> Programming the Reduced Image TX Programming the Auto Reduce A A A A Press [ON] in “Reducd Image TX”. A A A A Press [ON] in “Auto Reduce”. Note Note Press [OFF] if you do not want to do a Press [OFF] if you do not want to use a reduced transmission.
Page 121 Operating InstructionsFacsimile Reference (option) <Advanced Features> G G G G Set the destination, and then press the Programming the Default ID TX { { { { Start} } } } key. A A A A Press [ON] in “Default ID TX”. H H H H Press [OK].
Page 122: More Transmission Functions
Operating InstructionsFacsimile Reference (option) <Advanced Features> More Transmission Functions If Memory Runs Out While Storing Parallel Memory Transmission an Original This function dials while the original is being scanned. Standard Memory Transmission stores If you run out of memory while storing an origi- the original in memory, then dials the destination.
Page 123: Checking The Transmission Result
Operating InstructionsFacsimile Reference (option) <Advanced Features> Limitation Checking the Transmission Result Standard Memory Transmission is used in- stead of Parallel Memory Transmission in the • Turn the Transmission Result Report on if following cases. you want a report to be printed after every successful transmission.
Page 124: Automatic Redial
Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Automatic Redial You can turn this function on or off with the ⇒ p.216 “Changing the User Parameters. If a fax message could not be transmitted because User Parameters” (Switch14, Bit2) the line was busy or an error occurred during transmission, redialing is done 5 times in 5 min- utes intervals (these figures vary according to ECM (Error Correction Mode)
Page 125: Broadcasting Sequence
Operating InstructionsFacsimile Reference (option) <Advanced Features> Broadcasting Sequence Dual Access If you dial several destinations for the same mes- The machine can scan other messages into mem- sage (Broadcasting), the messages are sent in the ory even while sending a fax message from mem- order in which they were dialed.
Page 126: Simultaneous Broadcast
Operating InstructionsFacsimile Reference (option) <Advanced Features> Simultaneous Broadcast JBIG Transmission The optional ISDN Unit or Extra G3 Interface The optional Fax Function Upgrade Unit is re- Unit is required. quired. The Standard Broadcast feature sends faxes one If you use JBIG (Joint Bi-level Image Experts at a time to multiple destinations in the order of Group) compression, you can send photographic specified destination numbers.
Page 127: Printed Report
Operating InstructionsFacsimile Reference (option) <Advanced Features> Printed Report Memory Storage Report Transmission Result Report (Mem- ory Transmission) This report is printed after an original is stored in memory. It helps you review the contents and the This report is printed when a Memory Transmis- destinations of stored originals.
Page 128: Communication Failure Report
Operating InstructionsFacsimile Reference (option) <Advanced Features> Communication Failure Report Transmission Result Report (Immediate Transmission) This report is only printed if the Transmission Result Report is turned off and a message could If you turn this report on, a report will be printed not be successfully transmitted with Memory after every Immediate Transmission so you have Transmission.
Page 129: Reception Features
Operating InstructionsFacsimile Reference (option) <Advanced Features> 5. Reception Features Reception Immediate Reception - Reception Resolution Each page of a fax message is printed as soon as This machine supports Standard, Detail and Su- it is received. This method is used for standard per fine resolutions for reception.
Page 130: Memory Reception
Operating InstructionsFacsimile Reference (option) <Advanced Features> Important Memory Reception All the messages stored in memory are delet- ed if the main power switch is turned off for The machine waits until all pages of the message more than one hour. have been received into memory before printing The machine may not be able to receive large the message.
Page 131: Substitute Reception
Operating InstructionsFacsimile Reference (option) <Advanced Features> Screening Out Messages from Anonymous Senders Substitute Reception To help you screen out unwanted messages that If any of the conditions listed below are met, the may fill up machine memory, the machine can be machine automatically switches to Memory Re- programmed to only use Substitute Reception ception and stores messages in memory instead...
Page 132 Operating InstructionsFacsimile Reference (option) <Advanced Features> - When Own Name or Own Fax - Free Number is Received The machine switches to Substitute Reception re- gardless of whether or not the sender has pro- The machine switches to Substitute Reception grammed their Own Name or Own Fax Number.
Page 133: When The Receive File Indicator Is Lit
Operating InstructionsFacsimile Reference (option) <Advanced Features> When the Receive File Indicator is Lit If the Receive File indicator is lit, a message has been received but could not be printed for some reason. The message was stored in memory (Substitute Reception). When you solve the problem, the message will be automatically printed.
Page 134: When The Confidential File Indicator Is Lit Or Blinking
Operating InstructionsFacsimile Reference (option) <Advanced Features> When the Confidential File Indicator is Lit or Blinking If the Confidential File indicator (i) is lit, a message has been received and stored in memory as a ⇒ p.55 “Printing a Confidential Message or in the Personal Box. You need to print it out manually. ⇒...
Page 135: Reception Functions
Operating InstructionsFacsimile Reference (option) <Advanced Features> Reception Functions End Receiver Transfer Station The final destination of the message, that is the machine the Transfer Station sends to. Transfer Stations allow you to expand the stand- End Receivers must be programmed into ard features of your fax machine to set up com- Quick Dial or Groups in the Transfer Station.
Page 136 Operating InstructionsFacsimile Reference (option) <Advanced Features> - Multistep Transfer - Sending the Transfer Result Report The principles of Transfer Stations can be used to This machine compares the fax number of the build up a multi-step facsimile network where Requesting Party with the Requesting Party's messages are passed through several Transfer number programmed in Quick Dial or Speed Di- Stations.
Page 137: Transfer Result Report
Operating InstructionsFacsimile Reference (option) <Advanced Features> Transfer Result Report JBIG Reception This reports whether transmission to the End Re- The optional Fax Function Upgrade Unit is re- ceivers was successful or not. quired. Preparation It allows you to receive messages sent in the Program the Requesting Party fax number JBIG format.
Page 138: Auto Fax Reception Power-Up
Operating InstructionsFacsimile Reference (option) <Advanced Features> Auto Fax Reception Power-up This machine can be set to shut down automati- cally if no one has used it for a while. In these sit- uations, even though the operation switch is off, the machine can still receive incoming messages as long as the main power switch is on.
Page 139: Printing Options
Operating InstructionsFacsimile Reference (option) <Advanced Features> Printing Options Print Completion Beep Checkered Mark When this function is turned on, the machine When this function is turned on, a Checkered beeps to let you know when a received message Mark is printed on the first page of fax messages has been printed.
Page 140: Center Mark
Operating InstructionsFacsimile Reference (option) <Advanced Features> Center Mark Reception Time When this function is turned on, marks are print- You can have the date and time printed at the bot- ed halfway down the left side and at the top cent- tom of the message when it is received.
Page 141: 2-Sided Printing
Operating InstructionsFacsimile Reference (option) <Advanced Features> 2-Sided Printing You can have a received message printed on both sides of the paper. You can turn this function on ⇒ p.198 “Re- or off with the Reception Mode. ception Mode” Limitation To use this function, all pages of the received document must be of the same size—inform the sending party of this beforehand if necessary.
Page 142: 180 Degree Rotation Printing
Operating InstructionsFacsimile Reference (option) <Advanced Features> If another party sends you a fax and their ma- 180 Degree Rotation Printing chine is not able to detect the size of the orig- inal correctly, the message may come out When printing on both sides of the paper, this truncated, separated or containing excess machine rotates images as shown in the diagram.
Page 143: Multi-Copy Reception
Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Multi-copy Reception You can turn this function on or off with the ⇒ p.198 “Reception Mode” Reception Mode. If you switch this feature on, multiple copies of The machine will use Memory Reception for each incoming fax message will be printed.
Page 144: Combine 2 Originals
Operating InstructionsFacsimile Reference (option) <Advanced Features> Limitation Combine 2 Originals This feature does not work with messages " × 11"K or larger than A5K, B5K, A4K, 8 When two messages of the same size and direc- " × 5 "K. When A5K, B5K, A4K, 8 "...
Page 145: Page Separation And Length Reduction
Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Page Separation and Length Your service representative can customize Reduction this feature with the following settings. • Reduction When the size of a received message is longer • Print split mark than the paper loaded in the machine, each page of the message can be split and printed on several •...
Page 146: Reverse Order Printing
Operating InstructionsFacsimile Reference (option) <Advanced Features> Reverse Order Printing Page Reduction Normally, received pages are printed and stacked If you receive a message that is longer than the on the tray in the order they are received. If you paper in the cassette, usually the machine prints turn this feature on, the machine will start print- it on two pages.
Page 147: Tsi Print
Operating InstructionsFacsimile Reference (option) <Advanced Features> TSI Print CIL/TID Print Usually the sender's Fax Header is printed on re- The optional ISDN Unit is required. ceived messages. If the sender has not pro- Two features are provided for identification of grammed their Fax Header, you will not be able messages received by G4 (ISDN).
Page 148: When There Is No Paper Of The Correct Size
Operating InstructionsFacsimile Reference (option) <Advanced Features> Priority Table When There is No Paper of the Correct Size If there is no paper in your machine that matches the size of a received message, the machine will choose a paper size based upon the paper you have available.
Page 149: Just Size" Printing
Operating InstructionsFacsimile Reference (option) <Advanced Features> • KK and LL indicate that the message is "Just Size" Printing split over two pages of paper with the orienta- tion and size shown. If you turn this feature on and no paper tray is Limitation stocked with paper of a suitable size to print a re- ceived document, a message will appear on the...
Page 150: Having Incoming Messages Printed On Paper From The Bypass Tray
Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Having Incoming Messages Printed The action that follows pressing [Exit] varies on Paper from the Bypass Tray depending on the status of the machine when the message occurred. You can have messages sent from Specified •...
Page 151 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Before you can use this feature, you need to turn on Authorized Reception (Initial Setup Reception Mode settings), program the Spec- ified Senders (Key Operator Settings) along ⇒ p.198 “Reception with the Paper. Mode”, ⇒...
Page 152: Where Incoming Messages Are Delivered - Output Tray
Operating InstructionsFacsimile Reference (option) <Advanced Features> Where Incoming Messages are Delivered - Output Tray G3/G4 Separate Tray Tray Shift The optional Extra G3 Interface Unit or optional The optional Finisher Unit is Required. ISDN Unit, as well as an optional upper tray or When the optional Finisher Unit is selected for optional Finisher Unit is required.
Page 153: Simplifying The Operation
Operating InstructionsFacsimile Reference (option) <Advanced Features> 6. Simplifying the Operation Programs If you regularly send messages to a particular Important destination or transmit using the same features, We recommend that you print the Keystroke you can save a lot of repetitive keypad operations Program list and keep it when you register or by registering this information in a Keystroke ⇒...
Page 154 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A C C C C Prepare for registering the program. Select a program number in which “*Not programed” is shown. Note The procedure for programming differs de- pending on the items you want to register. Press the { { { { Clear Modes} } } } key to cancel pro- gramming.
Page 155: Using A Program
Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Select a program number you registered. Using a Program Example of executing a program using Send Later with the fax number “0123456789”. A A A A Make sure that the machine is in Facsimile mode and the standby display is shown.
Page 156: Changing A Program Name
Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Select the program number for the name Changing a Program Name you want to change. Limitation When a registered program is being used for a standby Memory Transmission, you cannot change the program name.
Page 157: Deleting A Program
Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Press [Delete]. Deleting a Program Limitation When a registered program is being used for a standby Memory Transmission, the follow- ing message appears: “ Specified des- tination is used by transmission s t a n d b y f i l e .
Page 158 Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Press [Yes]. Note Press [No] not to delete the program. The display will return to step F F F F Press [Exit]. The initial display is shown.
Page 159: Using The Document Server
Operating InstructionsFacsimile Reference (option) <Advanced Features> Using the Document Server The optional Hard Disk Unit (40GB) is required. Use this feature to store documents in the Docu- Note ment Server of this machine. The stored documents are not deleted even The Document Server can store documents from when there is a power failure or the main pow- various applications.
Page 160: Storing A Document
Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A Make sure that the machine is in Facsimile Storing a Document mode and the standby display is shown. You can send and store a document at the same If the standby display is not shown, press the { { { { Facsimile} } } } key.
Page 161 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D E E E E Select [Store & Transmit] or [Store only]. Set the User Name, file name and password if necessary. Select [Store & Transmit] to send documents after they are stored. Note If you are not going to set the User Name, file name, or password, go to step...
Page 162 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Press [User Name]. Note Press [U U U U Prev.] or [T T T T Next] to search for the set User Name when it is not dis- played. Press the title key to switch between ti- tles.
Page 163 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Press [OK]. Setting a File Name The changed file name is shown. E E E E Press [OK]. A A A A Press [File Info. Setting]. Setting a Password A A A A Press [File Info. Setting]. B B B B Press [File Name].
Page 164: File Manage
Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Enter a password using the number File Manage keys. You can change the file name, User Name, and password of stored documents. To change a stored document, delete the docu- ment you no longer need, and then reprogram the ⇒...
Page 165 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C E E E E Select [Manage/Delete File]. If you select a document for which a pass- word is set, enter the password. When a se- lected file does not have a password, go to G G G G step F F F F...
Page 166 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Press [Clear]. Changing a File Name The User Name is deleted. A A A A Press [Change File Name]. If the User Name to be changed is not shown, press [U U U U Prev.] or [T T T T Next]. B B B B Press [Backspace] or [Delete All], and C C C C Press the new User Name.
Page 167: Delete File
Operating InstructionsFacsimile Reference (option) <Advanced Features> Changing the Password Delete File A A A A Press [Change Password]. Use this feature to delete your stored documents. B B B B Enter a new password using the number A A A A Press [Sub TX Mode].
Page 168 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C E E E E Select [Manage/Delete File]. Press [Delete File]. D D D D F F F F Press [Delete]. Press the document you want to delete. Press [U U U U Prev.] or [T T T T Next] to search for the Note User Name to be changed when it is not dis- If you do not want to delete the document,...
Page 169 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note - Controlling documents saved in Settings made in System Settings enable you to send documents to the delivery server. ⇒ the Document Server from a Administrator Reference Copier System Edi- computer tion The fax documents saved in the Document Serv- er can be viewed and controlled from a network computer with DesktopBinder V2 Lite or Desk- topBinder V2 Professional installed.
Page 170: Facsimile Features
Operating InstructionsFacsimile Reference (option) <Advanced Features> 7. Facsimile Features Accessing the User Tools General Settings/Adjustment The User Tools allow you to program the ma- chine with your identification, to store frequently Use to set defaults for: Transmission Mode used numbers and settings, and customize the de- (Memory / Immediate), Scan Conditions fault settings to match your needs.
Page 171 Operating InstructionsFacsimile Reference (option) <Advanced Features> You can switch the display by pressing [U U U U Only the Key Operator Tools are protected Prev.] or [T T T T Next]. with a Key Operator Code. The selected item is highlighted. •...
Page 172: Program/Change/Delete Menu
Operating InstructionsFacsimile Reference (option) <Advanced Features> Program/Change/Delete Menu Start in the menu above. By pressing [→ → → → ], the Changing the Order of the Quick destination key moves to the right. Dial Table Use this feature to change the order of the pro- grammed Quick Dial Table.
Page 173 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A E E E E Press the { { { { User Tools/Counter} } } } key. Press the destination key for which you want to change the order. B B B B Select [Facsimile Features].
Page 174: Programming Title Of The Quick Dial Table
Operating InstructionsFacsimile Reference (option) <Advanced Features> F F F F Press the arrow keys to move the destina- Programming Title of the Quick tion key. Dial Table Use this feature to add a name to the title of the Quick Dial Table in order to facilitate finding the desired programmed destination.
Page 175 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C On this machine, you can create a Quick Dial Ta- Check that the “Prog./Change/Delete” tab ble according to your needs. In creating a Quick is selected. Dial Table, you should program titles to facilitate your search process.You can change the type of classification.
Page 176 Operating InstructionsFacsimile Reference (option) <Advanced Features> F F F F Enter the name for the title key. - Switching Titles Reference ⇒ Chapter 3, “Entering Text” in the Basic To specify a fax receiver on the Quick Dial Ta- Features manual ble, select the title where that receiver is pro- grammed.
Page 177: Programming Standard Messages
Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Check that the “Prog./Change/Delete” tab Programming Standard Messages is shown. Use this feature to program standard messages to be printed at the top of the first page of the origi- nal.
Page 178: Deleting Standard Messages
Operating InstructionsFacsimile Reference (option) <Advanced Features> F F F F C C C C Enter your message. Check that the “Prog./Change/Delete” tab is shown. Reference ⇒ Chapter 3, “Entering Text” in the Basic Features manual G G G G Press [OK]. Note To program another message, repeat from step...
Page 179: Storing And Changing An Auto Document
Operating InstructionsFacsimile Reference (option) <Advanced Features> F F F F Select the message that you want to delete. Storing and Changing an Auto Document If you often have to send a particular page to peo- ple (for example, a map, a standard attachment, or a set of instructions), you can store that page in memory as an Auto Document.
Page 180 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A E E E E Press the { { { { User Tools/Counter} } } } key. Select the file you want to store or change. B B B B Select [Facsimile Features]. The Facsimile Features menu is shown.
Page 181 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Press [OK]. Changing a file Go to step F F F F A A A A Select a file you want to change. Place your original and select any scan set- The message “A file is already stored.
Page 182: Deleting An Auto Document
Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Select [Store/Change/Delete Auto Document]. Deleting an Auto Document E E E E Press [Delete]. Limitation You cannot delete an Auto Document waiting to be transmitted. Delete it after the transmis- sion or cancel the transmission, and then de- lete the Auto Document.
Page 183: Programming And Changing A Scan Size
Operating InstructionsFacsimile Reference (option) <Advanced Features> H H H H B B B B Press [Exit]. Select [Facsimile Features]. The initial display is shown. The Facsimile Features menu is shown. C C C C Check that the “Prog./Change/Delete” tab Programming and Changing a is shown.
Page 184 Operating InstructionsFacsimile Reference (option) <Advanced Features> If you make a mistake, press [Clear] or the Note { { { { Clear/Stop} } } } key and try again. If a size is already programmed, it is To cancel a Scan Size, press [Cancel]. shown on the display.
Page 185: Deleting A Scan Size
Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Press [Delete]. Deleting a Scan Size A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Select [Facsimile Features]. F F F F Select [Program Size 1] or [Program Size 2].
Page 186 Operating InstructionsFacsimile Reference (option) <Advanced Features> H H H H Press [Exit]. I I I I Press the { { { { User Tools/Counter} } } } key. The initial display is shown.
Page 187: Reports/Lists
Operating InstructionsFacsimile Reference (option) <Advanced Features> Reports/Lists A A A A This function allows you to print the following Press the { { { { User Tools/Counter} } } } key. reports and lists manually. Select a report or list as needed.
Page 188 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D When printing the Quick Dial list, you can Select a list or report you want to print. select from [Print per Programing No.], [Print Title 1], [Print Title 2] or [Print Title 3]. Note E E E E When printing the Journal, you can select...
Page 189: General Settings/Adjustment
Operating InstructionsFacsimile Reference (option) <Advanced Features> General Settings/Adjustment Switch Title of Quick Dial Table Make the settings for the following items. The set items are highlighted on the Facsimile Features Use this feature for selecting the title to be menu when the power is turned on. shown on the Quick Dial Table.
Page 190 Operating InstructionsFacsimile Reference (option) <Advanced Features> Reduced Image TX Setting TX Stamp Priority Use this feature for specifying whether to use Use this feature for specifying whether to reduced image transmission.⇒ p.115 “Trans- press a TX stamp. mission Options” Line Priority Setting Auto Reduced Image Setting Use this feature for specifying the line of us- Use this feature for specifying whether to...
Page 191 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Quick Operation Key Select [Gen. Settings/Adjust]. Frequently used features that are programmed as Quick Operation Keys are shown on the menu immediately after the power is turned The Quick Operation Keys can be pro- grammed with the following functions.
Page 192 Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E B B B B Press [OK]. Make any function settings you require. Original Type Priority Memory/Immed. Transmission Switch A A A A Select an [Text], [Text/Photo] or [Photo]. A A A A Select [Memory Transmission] or [Immedi- ate Transmission].
Page 193 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Press [OK]. Adjust Scan Density A A A A Press [Darkerj j ] or [i i Lighter]. Switch Display A A A A Select [Display Quick Dial Tbl] or [Display Number Keys].
Page 194 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Press [OK]. Auto Reduced Image Setting A A A A Select [ON] or [OFF]. Label Insertion Priority Setting A A A A Select [Programed Name] or [OFF]. B B B B Press [OK]. B B B B Press [OK].
Page 195 Operating InstructionsFacsimile Reference (option) <Advanced Features> Scan End Reset TX Stamp Priority A A A A Select [ON] or [OFF]. A A A A Select [ON] or [OFF]. B B B B Press [OK]. B B B B Press [OK]. Mix Original Size Priority Setting Line Priority Setting A A A A Select [ON] or [OFF].
Page 196 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A Select a line type you usually use. Note If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key and try again. B B B B Press [OK]. On Hook Mode Release Time A A A A Select [1 minute], [3 minutes], [5 minutes] or [10 minutes] to start the On Hook...
Page 197 Operating InstructionsFacsimile Reference (option) <Advanced Features> Quick Operation Key A A A A Select the Quick Operation Key you want to program. B B B B Select the function you want to program in the Quick Operation Key. The functions that are half bright have al- ready been set.
Page 198: Reception Mode
Operating InstructionsFacsimile Reference (option) <Advanced Features> Reception Mode A A A A Make settings for the following reception func- Press the { { { { User Tools/Counter} } } } key. tions. • Switch Reception Mode⇒ p.135 “Reception Functions” ⇒ Chapter 2, “Selecting the Reception Mode”...
Page 199 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Authorized RX If the function you want to specify is not shown, press [U U U U Prev.] or [T T T T Next]. A A A A Select [ON] or [OFF]. If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key and try again.
Page 200 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Press [OK]. 2 Sided Print Note A A A A Select [ON] or [OFF]. To cancel this setting, press [Cancel]. RX File Print Qty A A A A Specify the print quantity with the number keys.
Page 201 Operating InstructionsFacsimile Reference (option) <Advanced Features> RX Reverse Printing Paper Tray A A A A Select [ON] or [OFF]. A A A A Select paper tray. B B B B Press [OK]. Note When no tray is specified, “Auto Select” Note will be selected.
Page 202 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Select a tray to deliver the received pa- G3/G4 Separate Tray per. A A A A Select [ON] to choose the output tray. D D D D Press [OK]. Note Note To cancel this setting, press [Cancel].
Page 203 Operating InstructionsFacsimile Reference (option) <Advanced Features> Checkered Mark Center Mark A A A A Select [ON] or [OFF]. A A A A Select [ON] or [OFF]. B B B B Press [OK]. B B B B Press [OK]. Note Note To cancel this setting, press [Cancel].
Page 204 Operating InstructionsFacsimile Reference (option) <Advanced Features> Print Reception Time A A A A Select [ON] or [OFF]. B B B B Press [OK]. Note To cancel this setting, press [Cancel]. F F F F Press the { { { { User Tools/Counter} } } } key. The initial display is shown.
Page 205: Key Operator Setting
Operating InstructionsFacsimile Reference (option) <Advanced Features> 8. Key Operator Setting Function List Feature name Description Reference ⇒ p.207 “Counters” Transmission Page Count Check the transmission and recep- tion, and totals on the display. ⇒ p.208 “Forwarding” Forwarding Transfers received messages to a reg- istered receiver (forwarding destina- tion).
Page 206 Operating InstructionsFacsimile Reference (option) <Advanced Features> Feature name Description Reference ⇒ p.257 “Programming a Confiden- Program Confidential ID Register an ID required for Confiden- tial communication. tial ID” ⇒ p.259 “Programming a Polling Program Polling ID Register an ID required for Polling communication.
Page 207: Using Key Operator Settings
Operating InstructionsFacsimile Reference (option) <Advanced Features> Using Key Operator Settings C C C C Select [Key Operator Tools]. Counters This function allows you to check the total number of pages transmitted and received on the display. • Transmissions: Total number of transmitted pages •...
Page 208: Forwarding
Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Forwarding If “Transmission Page Count” is not shown, press [U U U U Prev.] or [T T T T Next]. Using this feature, you can select messages from E E E E Specified Senders to be printed on your machine, After checking the display, press [Exit].
Page 209: Programming Forwarding Stations
Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Programming Forwarding Stations To use this function, select “ON” for the “For- ⇒ A A A A warding” function in “Reception Mode”. Press the { { { { User Tools/Counter} } } } key. p.198 “Reception Mode”...
Page 210 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Note Select [Forwarding]. If there is a Forwarding Station already programmed, a receiver name is shown. If you want to change the receiver, press [Receiver] and go to step To cancel “Forwarding”, press [Cancel] and go to step F F F F Select an end receiver with the Quick Dial...
Page 211: Deleting A Forwarding Station
Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Select [Forwarding]. Deleting a Forwarding Station A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features]. Note The Facsimile Features menu is shown.
Page 212: Forwarding Mark
Operating InstructionsFacsimile Reference (option) <Advanced Features> Forwarding Mark Memory Lock You can print a Forwarding Mark on the receiv- When you switch Memory Lock on, received er's messages which have been forwarded. messages are stored in memory and are not print- ed automatically.
Page 213 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C E E E E Select [Key Operator Tools]. Select [ON] or [OFF]. F F F F The Key Operator Tools menu is shown. Press [OK]. D D D D Select [Memory Lock RX]. Note To cancel this setting, press [Cancel].
Page 214: Ecm
Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Select [Key Operator Tools]. If a part of a transmission fails because of a line problem, the lost data is automatically resent. For this feature to work, the other machine must have ECM.
Page 215 Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Select [ON] or [OFF]. F F F F Press [OK]. Note To cancel this setting, press [Cancel]. The display will return to step G G G G Press the { { { { User Tools/Counter} } } } key. The initial display is shown.
Page 216: Changing The User Parameters
Operating InstructionsFacsimile Reference (option) <Advanced Features> Changing the User Parameters The User Parameters allow you to customize various settings to suit your needs. To change the function settings, set the User Parameter Switches. Preparation Access to some User Parameter Settings requires the installation of optional equipment or that other settings be made beforehand.
Page 217 Operating InstructionsFacsimile Reference (option) <Advanced Features> - User Parameter List The User Parameter Switches are outlined below. Switch Item 0 Forwarding Mark 3 TSI Print 5 CIL Print 6 TID Print 0 Automatic printing of the Memory TX Result Report 2 Automatic printing of the Memory Storage Report 3 Automatic printing of the Polling RX...
Page 218 Operating InstructionsFacsimile Reference (option) <Advanced Features> Switch Item 0 Automatic printing of the Confidential File Report 7 Include a portion of the image on the Transmission Result Report (Memory Transmission), Memory Storage Re- port, Communication Failure Report, or Transfer Result Report (Inclusion of part of image) 0 Receive Service Call (SC) Condition Possible (Substitute RX) Not possible (Reception...
Page 219 Operating InstructionsFacsimile Reference (option) <Advanced Features> Switch Item 1 Combine 2 Originals 3 Page Reduction when printing 1 Send PB/UUI to ISDN 6 Local Print when Forwarding 7 Polling file after sending (Polling Delete (Use Once) Standby (Save) transmission standby time) 0 Print documents received with Auto Immediate printing When turning on the op-...
Page 220 Operating InstructionsFacsimile Reference (option) <Advanced Features> Switch Item 0 Print data with Fax Header 1 Print transmitter origin with Fax Header 2 Print file number with Fax Header 3 Print page number with Fax Header 0 Use paper delivery shift function (Off- set Print) 1 Sort Journal by line type 0 Automatic printing of the PC FAX Er-...
Page 221: Changing The User Parameters
Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Select [Key Operator Tools]. Changing the User Parameters Important • We recommend that you print and keep User Parameter list when you program or ⇒ p.222 “Print- change a User Parameter. ing the User Parameter List”...
Page 222: Printing The User Parameter List
Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E G G G G Press [OK]. Select the Switch number you want to change. Note To cancel these settings, press [Cancel]. The display will return to step H H H H E E E E F F F F Repeat steps...
Page 223: Special Senders To Treat Differently
Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Note Select [Key Operator Tools]. To cancel printing a list, press [Cancel]. The display will return to step F F F F Press the { { { { User Tools/Counter} } } } key. The initial display is shown.
Page 224 Operating InstructionsFacsimile Reference (option) <Advanced Features> Using a Full agreement Use the Own Name or Own Fax Number to pro- gram your receivers. If the receiver has the same Destination to be Number of registered machine make, program an Own Name that is al- registered (Own Name) identifications ready programmed as a receiver.
Page 225 Operating InstructionsFacsimile Reference (option) <Advanced Features> Limitation Note You cannot program senders as Special To use this feature, program the Special Senders if they do not have Own Name or Senders function, and then select “ON” in Own Fax Number programmed. “Authorized RX”...
Page 226 Operating InstructionsFacsimile Reference (option) <Advanced Features> Print 2 Sided Note The optional duplex unit is required. To use this feature, program your Special Use this feature to print on both sides of the Senders, and then select “ON” for “For- paper.
Page 227: Programming/Changing Special Senders
Operating InstructionsFacsimile Reference (option) <Advanced Features> Reception Reverse Printing Note Use this feature to print the pages in Reverse If the machine receives a message that is ⇒ p.146 “Reverse Order Printing” Order. a different size from the paper in the spec- ified tray, the machine prints the message Paper Tray ⇒...
Page 228 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C E E E E Select [Key Operator Tools]. Select destination to program. D D D D When programming a new destination, press Select [Program Special Sender]. “*Not Programed”. F F F F Enter a destination.
Page 229 Operating InstructionsFacsimile Reference (option) <Advanced Features> H H H H B B B B Select [ON] or [OFF]. When programming the condition, press [Full agreement] or [Partial agreement]. C C C C Press [OK]. I I I I Select the item you want to program. Forwarding Note A A A A Press [Forwarding].
Page 230 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Specify an end receiver. C C C C Enter the print quantity with the number keys. D D D D Press [OK]. If you select [Yes], the name of the end re- Note ceiver is shown on the right of “Receiv- If you make a mistake, press [Clear] or...
Page 231 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Press [OK]. Print 2 Sided A A A A Press [Print 2 Sided]. RX Reverse Printing B B B B Select [ON] or [OFF]. A A A A Press [RX Reverse Printing]. B B B B Select [ON] or [OFF].
Page 232: Programming "Initial Set Up" Of A Special Sender
Operating InstructionsFacsimile Reference (option) <Advanced Features> Paper Tray Programming “Initial Set UP” of a Special Sender A A A A Press [Paper Tray]. B B B B Select the tray you want to use. Use this function to program “Initial Set Up” of a Special Sender.
Page 233 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Select [Program Special Sender]. Select a function you want to program. In this feature, “Authorized RX” has the same Note ⇒ p.198 “Re- settings as “Reception Mode”. If “Program Special Sender”...
Page 234 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Press [OK]. C C C C Enter the vertical size of the paper with the number keys. Programming “Bypass Tray Paper Size” A A A A Select [Auto Detect], [Standard Size] or [Custom Size] to program.
Page 235: Deleting A Special Sender
Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Enter the horizontal size of the paper Deleting a Special Sender with the number keys. Use this function to program “Initial Set Up” of a Special Sender. Also the Bypass Tray Paper Size can be specified.
Page 236 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Select [Program Special Sender]. Select a Special Sender you want to delete. G G G G Note Press [Delete]. If “Program Special Sender” is not shown, A Special Sender is deleted and “*Not Pro- press [U U U U Prev.] or [T T T T Next].
Page 237: Printing The Special Sender List
Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Press [Print List] next to “Program Special Printing the Special Sender List Sender”. A A A A Press the { { { { User Tools/Counter} } } } key. B B B B Press [Facsimile Features].
Page 238: Box Settings
Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Box Settings The combined total of items that can be stored in the Personal Box, Information Box The following functions are for delivery and and Transfer Box features is 150. Installing transfer of messages: the optional Fax Function Upgrade Unit in- •...
Page 239: Programming/Editing Personal Boxes
Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Programming/Editing Personal Boxes The Fax Header is not printed on delivered messages. This section describes how to program Personal Boxes. If a message cannot be delivered, a Commu- nication Failure Report is printed and the You can store the following items: message is saved as a Confidential Recep- •...
Page 240 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C E E E E Select [Key Operator Tools]. Select a box to program. D D D D When programming a new box, press “*Not Select [Box Setting]. Programed”. Note To change a box already programmed, press it and go to step If the desired box is not shown, press [U U U U Prev.] or [T T T T Next].
Page 241 Operating InstructionsFacsimile Reference (option) <Advanced Features> G G G G J J J J Enter a Box Name. Specify any settings you require. If you do not program [Password] or [Receiv- Reference er], go to step ⇒ Chapter 3, “Entering Text” in the Basic Features manual H H H H Programming a Password...
Page 242: Deleting Personal Boxes
Operating InstructionsFacsimile Reference (option) <Advanced Features> Programming a Receiver Deleting Personal Boxes A A A A Press [Receiver]. This section describes how to delete Personal Boxes. B B B B Select a destination with the Quick Dial Table. Limitation If messages are programmed in the box, you cannot delete the box.
Page 243 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Select [Box Setting]. Select a box you want to delete. E E E E Note Press [Delete]. If the desired box is not shown, press [U U U U Prev.] or [T T T T Next].
Page 244: Programming/Editing Information Boxes
Operating InstructionsFacsimile Reference (option) <Advanced Features> H H H H Press the { { { { User Tools/Counter} } } } key. Reference ⇒ p.64 “Information Boxes” The initial display is shown. A A A A Press the { { { { User Tools/Counter} } } } key. Programming/Editing Information Boxes This section describes how to set up an Informa- tion Box.
Page 245 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Select [Box Setting]. Press [Information Box]. E E E E G G G G Select a box to program. Enter a Box Name. When programming a new box, press “*Not Reference Programed”.
Page 246: Deleting Information Boxes
Operating InstructionsFacsimile Reference (option) <Advanced Features> M M M M Note Press [OK]. To change SEP Code, press [Clear] or the A box mode is shown next to the box. { { { { Clear/Stop} } } } key and try again. To change N N N N Box Name, press [Box Name], and then re- Press [Exit].
Page 247 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C E E E E Select [Key Operator Tools]. Press [Delete]. D D D D F F F F Select [Box Setting]. Select a box you want to delete.
Page 248: Programming/Editing Transfer Boxes
Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Programming/Editing Transfer Boxes If the desired box is not shown, press [U U U U Prev.] or [T T T T Next]. This feature turns your machine into a fax relay station. Documents sent with a SUB Code that When selecting a file set with a password, the password input screen is displayed.
Page 249 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note Limitation Inform the Requesting Party of the SUB Code After messages are transferred, a Transfer assigned to the Transfer Box. When they wish Result Report is not sent back to the sender. to have a message transferred by your ma- Note chine, ask them to send the message using After messages are transferred, they are de-...
Page 250 Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B E E E E Press [Facsimile Features]. Select a box to program. The Facsimile Features menu is shown. C C C C Select [Key Operator Tools]. When programming a new box, press “*Not Programed”.
Page 251 Operating InstructionsFacsimile Reference (option) <Advanced Features> G G G G J J J J Enter a Box Name. Specify the condition of registration. Reference Programming Receiving Stations ⇒ Chapter 3, “Entering Text” in the Basic Features manual A A A A Select Receiving Station. H H H H Press [OK].
Page 252: Deleting Transfer Boxes
Operating InstructionsFacsimile Reference (option) <Advanced Features> Programming a Password Deleting Transfer Boxes If you do not want to program a password, go Limitation to step If the specified SUB Code is not programmed A A A A Press [Password]. as a Transfer Box, or messages are pro- B B B B Enter a password.
Page 253 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Select [Box Setting]. Select a box you want to delete. E E E E Note Press [Delete]. If the desired box is not shown, press [U U U U Prev.] or [T T T T Next].
Page 254: Printing The Box List
Operating InstructionsFacsimile Reference (option) <Advanced Features> H H H H C C C C Press [Exit]. Select [Key Operator Tools]. I I I I Press the { { { { User Tools/Counter} } } } key. The initial display is shown. Printing the Box List Follow the procedure below to print a list show- ing the currently programmed Personal Boxes,...
Page 255: Transfer Report
Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Press the { { { { Start} } } } key. Limitation You cannot program or edit Transfer Report After printing the list, the display will return when using a line (during communication). to step Program or edit after communication.
Page 256 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Select [Transfer Report]. Programming a G3 Fax number A A A A Press [G3 Fax No.(Dir.)]. B B B B Enter your Own Fax Number with the number keys. Note If “Transfer Report”...
Page 257: Programming A Confidential Id
Operating InstructionsFacsimile Reference (option) <Advanced Features> Programming a G4 Fax number Programming a Confidential ID The optional ISDN Unit is required. Program a Confidential ID to print Confidential A A A A Press [G4 Fax No.]. Reception.⇒ p.55 “Printing a Confidential Mes- sage”...
Page 258 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C E E E E Select [Key Operator Tools]. Enter an ID with the number keys. D D D D Note Select [Program Confidential ID]. If you make a mistake, press [Clear] or the { { { { Clear/Stop} } } } key and try again.
Page 259: Programming A Polling Id
Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C Select [Key Operator Tools]. Programming a Polling ID Program a Polling ID to use the Transfer Re- quest, Transfer Station, Default ID Polling Transmission and Default ID Polling Reception. When you use ID Transmission, program the same ID as that programmed on the sender's ma- chine.
Page 260: Programming A Memory Lock Id
Operating InstructionsFacsimile Reference (option) <Advanced Features> E E E E Enter an ID with the number keys and [A] Programming a Memory Lock ID to [F]. Program a Memory Lock ID to print Memory Lock reception. A Memory Lock ID can be any 4 digit numeric code except for 0000.
Page 261: Selecting Dial/Push Phone
Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D F F F F Select [Program Memory Lock ID]. Press [OK]. To cancel programming an ID, press [Cancel]. The display will return to step G G G G Press the { { { { User Tools/Counter} } } } key. The initial display is shown.
Page 262 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A Press the { { { { User Tools/Counter} } } } key. Note If “Select Dial/Push Phone” is not shown, press [U U U U Prev.] or [T T T T Next]. E E E E Press [Push Button Phone] or [Dial Phone (10PPS)] to select the line.
Page 263: Programming Isdn G3 Line
Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A Press the { { { { User Tools/Counter} } } } key. Programming ISDN G3 Line The optional ISDN Unit is required. This function must be set when you connect the machine to an ISDN G3 digital line.
Page 264 Operating InstructionsFacsimile Reference (option) <Advanced Features> D D D D Select [Program ISDN-G3 Line]. Programming Own Number 1 and Own Number 2 A A A A Select [Own Number 1] or [Own Number 2] B B B B Enter your own facsimile number with the number keys.
Page 265: Programming Isdn G4 Line
Operating InstructionsFacsimile Reference (option) <Advanced Features> Programming a Sub-address Programming ISDN G4 Line A A A A Select [Sub-address]. The optional ISDN Unit is required. B B B B Enter a sub-address with the number This function must be set when you connect the keys.
Page 266 Operating InstructionsFacsimile Reference (option) <Advanced Features> A A A A D D D D Press the { { { { User Tools/Counter} } } } key. Select [Program ISDN-G4 Line]. B B B B Press [Facsimile Features]. The Facsimile Features menu is shown. C C C C Select [Key Operator Tools].
Page 267 Operating InstructionsFacsimile Reference (option) <Advanced Features> Programming Own Number 1 and Programming a Sub-address Own Number 2 A A A A Select [Sub-address]. A A A A Select [Own Number 1] or [Own Number B B B B Enter a sub-address with the number keys.
Page 268: Pc Fax Features
Operating InstructionsFacsimile Reference (option) <Advanced Features> 9. PC FAX Features • With a PC FAX connected to a LAN or Parallel Port, you can use a telephone line to send a fax cre- ated using a Windows application to another fax machine. •...
Page 269 Operating InstructionsFacsimile Reference (option) <Advanced Features> Reference Network settings ⇒ Setup Guide Copier System Edition, Administrator Reference Copier System Edition Important If errors occur on the machine when used as a PC FAX, they are not displayed on the PC.
Page 270: Installing The Software
Operating InstructionsFacsimile Reference (option) <Advanced Features> Installing the Software Installing this software is necessary for using the • RAM Facsimile function from a computer. 16 MB or more 32 MB or more (Windows 2000/XP) Location of the file • Display The following folders are stored in the CD- VGA 640 ×...
Page 271: Installing The Address Book And The Lan Fax Driver
Operating InstructionsFacsimile Reference (option) <Advanced Features> B B B B Select the language you use, and then click Installing the Address Book and [Next]. the LAN FAX driver The “LAN FAX Driver” setup program launches. Preparation C C C C Install the printer driver and the SmartNet- After checking the contents of the dialog Monitor for Client beforehand.
Page 272 Operating InstructionsFacsimile Reference (option) <Advanced Features> G G G G Select “LAN-Fax M1”, and then click [Next]. Note To replace the printer name, you can change it in the “Printer” box. H H H H Select the port. When connected via a LAN A A A A Select the model you use, and then click [Next].
Page 273: Setting Pc Fax Properties
Operating InstructionsFacsimile Reference (option) <Advanced Features> Setting PC FAX Properties C C C C This section describes how to make settings such Click the [Paper] tab. as document size, resolution, and options. Note Note With Windows 2000/XP, click the [Ad- If your operating system is Windows NT4.0 or vanced] tab, and then click [Printing De- Windows 2000/XP, log on using an account...
Page 274 Operating InstructionsFacsimile Reference (option) <Advanced Features> Limitation The lines that can be selected when the optional unit has been installed in this machine are: • G3-1 • G3-2 • The G3-3 cannot be selected even when the optional unit has been in- stalled in this machine.
Page 275: Basic Transmission
Operating InstructionsFacsimile Reference (option) <Advanced Features> Basic Transmission D D D D This section describes how to send fax docu- Specify options. ments created using Windows applications. If you do not want to specify options, go to Open the application document you want to send step or create a new document, and then perform the following procedure.
Page 276 Operating InstructionsFacsimile Reference (option) <Advanced Features> Note The User Code you specified for this - Transmission Management Using machine must be the same as the one the LAN FAX Driver entered in this machine.⇒ “Key Opera- tor Tools -- User Code” in Administrator You can have the SmartNetMonitor for Ad- Reference Copier System Edition min/SmartNetMonitor for Client manage your...
Page 277: Address Book
Operating InstructionsFacsimile Reference (option) <Advanced Features> Editing Programmed Destinations Address Book Select the destination you want to edit from the list. You can program and edit destinations in the Ad- The name of the company should ap- dress List using the Address Book. pear in gray.
Page 278: Printing
Operating InstructionsFacsimile Reference (option) <Advanced Features> Printing You can print documents created using Windows applications. Open the application document you want to print or create a new document, and then perform the following procedure. A A A A On the [File] menu, click [Print]. B B B B Click “LAN-Fax M1”...
Page 279: 10. Troubleshooting
Operating InstructionsFacsimile Reference (option) <Advanced Features> 10. Troubleshooting Reading Reports Error Report Power Failure Report An Error Report is printed when a message could Even if the main power switch is turned off, the not be successfully sent or received. contents of the machine's memory (for example, programmed numbers) will not be lost.
Page 280 Operating InstructionsFacsimile Reference (option) <Advanced Features> Important Make sure that 100% is shown on the display before you unplug the machine. If a lower val- ue is shown, some data is currently stored in memory. Right after a power failure, the internal battery needs to be sufficiently recharged to guard against future data loss.
Page 281: When Toner Runs Out
Operating InstructionsFacsimile Reference (option) <Advanced Features> When Toner Runs Out A A A A When the machine has run out of toner the sym- Make sure that the machine is in Facsimile bol appears on the display. Note that even if there mode and the standby display is shown.
Page 282: Appendix
Operating InstructionsFacsimile Reference (option) <Advanced Features> 11. Appendix Replacing the Stamp Cartridge The optional Document Feeder (ADF) is required. B B B B When the stamp becomes lighter, replace the car- Pull out the cartridge. tridge. Note Use the cartridge specified for this machine. A A A A Lift the optional Document Feeder (ADF) and open the stamp cover.
Page 283 Operating InstructionsFacsimile Reference (option) <Advanced Features> C C C C E E E E Set a new cartridge while holding down the Close the optional Document Feeder (ADF) lock lever. and the optional exposure glass cover. Insert the cartridge until its metal parts are not visible.
Page 284: Connecting The Machine To A Telephone Line And Telephone
Operating InstructionsFacsimile Reference (option) <Advanced Features> Connecting the Machine to a Telephone Line and Tele- phone Connecting the Telephone Line To connect the machine to a telephone line, use a snap-in modular type connector. Important Make sure the connector is the correct type before you start. Where to connect the machine External Telephone Extra G3...
Page 285: Connecting The Machine To Isdn
Operating InstructionsFacsimile Reference (option) <Advanced Features> Important Do not connect the G3 line into the G4 connector. Note You can only install either the optional ISDN Unit or the optional Extra G3 Interface Unit. Connecting the Machine to ISDN The optional ISDN Unit is required. For details about how to install the optional ISDN Unit, please contact your service representative.
Page 286: Multi-Port
Operating InstructionsFacsimile Reference (option) <Advanced Features> Multi-port When the optional ISDN Unit or optional Extra G3 Interface Unit is installed, communications can take place simultaneously through two lines at once. Option Available Line Types Available Protocol Combinations Without option PSTN Extra G3 Interface Unit PSTN+PSTN G3+G3...
Page 287 Operating InstructionsFacsimile Reference (option) <Advanced Features> Optional Equipment Fax Function Upgrade Unit JBIG compression for transmission/reception becomes possible. You can extend the following features. Function Without optional Fax Function Upgrade With optional Fax Function Up- Unit grade Unit Quick Dial 1,200 Memory Transmission file Auto Document...
Page 288: Expansion Memory (32Mb: Dimm)
• Resolution: Standard • Image Density: Auto • Original Type: Text ISDN Unit (ISDN Option Type 3800C) This allows you to send and receive messages via ISDN (Integrated Service Digital Network). Note The optional ISDN Unit cannot be installed at the same time the optional Extra G3 Interface Unit is...
Page 289: Extra G3 Interface Unit (G3 Interface Unit Type 3800C)
Operating InstructionsFacsimile Reference (option) <Advanced Features> Extra G3 Interface Unit (G3 Interface Unit Type 3800C) This option provides one Extra G3 line connection. Note The optional Extra G3 Interface Unit cannot be installed at the same time the optional G4 Interface...
Page 290: Specifications
Operating InstructionsFacsimile Reference (option) <Advanced Features> Specifications Standard G3, G4 (option) Resolution 8×3.85/mm•200×100dpi (Standard), 8×7.7/mm•200×200dpi (Detail), 8×15.4/mm•200×400dpi (Fine), 16×15.4/mm•400×400dpi (Super Fine: optional Expansion Memory required) 200×100dpi (Standard), 200×200dpi (Detail), 400×400dpi (Super Fine: optional Expansion Memory required) Transmission Time G3: 3 seconds at 28,800bps, Standard resolution G4: 3 seconds, Detail resolution Data Compression Method MH, MR, MMR, JBIG (optional Fax Function Upgrade Unit...
Page 291 Operating InstructionsFacsimile Reference (option) <Advanced Features> Power Consumption Standby Mode 200W Transmission 200W Reception 200W Maximum Power Consumption 1,500W...
Page 292: Acceptable Types Of Originals
Operating InstructionsFacsimile Reference (option) <Advanced Features> Acceptable Types of Originals Make sure your originals are completely dry before setting them in the machine. Originals containing wet ink or correcting fluid will mark the exposure glass and the resulting image will be affected. Acceptable Original Sizes Where Original is Set Acceptable Original Size...
Page 293: Paper Size And Scanned Area
Operating InstructionsFacsimile Reference (option) <Advanced Features> Paper Size and Scanned Area Exposure Glass Optional Document Feeder (ADF)
Page 294 Operating InstructionsFacsimile Reference (option) <Advanced Features> Limitation There may be a difference in the size of the image when it is printed at the destination. If you place an original larger than A3/11"×17" on the exposure glass, only an are a of A3/11"×17" is scanned.
Page 295 Operating InstructionsFacsimile Reference (option) <Advanced Features> Metric Version Length ∼245mm 245mm∼270mm 270mm∼318mm 318mm∼ ∼242mm × Width "×13"L × × 242mm∼272mm × × 272mm∼ Inch Version Length ∼9.6" 9.6"∼10.6" 10.6"∼12.5" 12.5"∼ ∼9.5" × × Width "×11"L "×14"L × × × × 9.5"∼10.7"...
Page 296 Operating InstructionsFacsimile Reference (option) <Advanced Features> - Maximum Scan Area The Maximum Scan Area is shown below. • Memory Transmission: 297×1,200mm/11"×47" (W×L) from the optional Document Feeder (ADF) • Immediate Transmission: 297×1,200mm/11"×47" (W×L) from the optional Document Feeder (ADF) Note During Immediate Transmission, the length of the scanning range can become narrower than 1,200 mm (47"), depending on the character size as well as the settings on the destination ma- chine.
Page 297: Maximum Values
Operating InstructionsFacsimile Reference (option) <Advanced Features> Maximum Values The following list contains the maximum value for each item. Item Standard With optional unit Memory 26MB The number of pages that you can store in memory (Us- Approx. 160 Approx.2,080 ing A4 size Standard <ITU-T #1Chart> ) Total number of all files The number of pages per file 1,000...
Page 298 Operating InstructionsFacsimile Reference (option) <Advanced Features> Item Standard With optional unit The number of Standard Message Stamps you can regis- The number of transmission results the machine can store The number of stored documents you can specify at one 1,000 time The number of stored documents you can send at one time...
Page 299: Transmission Mode
Operating InstructionsFacsimile Reference (option) <Advanced Features> Transmission Mode Feature name Description Reference ⇒ p.15 “Sending at a Specific Time Send Later Sets the machine to automatically start transmission or Polling Recep- (Send Later)” tion at an appointed time. ⇒ p.17 “Priority Transmission” Priority Transmission You can have your message sent be- fore any other queued messages.
Page 300: Advanced Features
Operating InstructionsFacsimile Reference (option) <Advanced Features> Advanced Features Options Description Reference ⇒ p.76 “SUB Code” SUB Code You can send and receive confiden- tial faxes to and from other maker's machines that have the SUB/SID fea- ture. ⇒ p.78 “SEP Code” SEP Code If you wish to receive a message stored in the memory of another par-...
Page 301 Operating InstructionsFacsimile Reference (option) <Advanced Features> Sub Transmission Mode Feature name Description Reference ⇒ p.96 “Book Fax” Book Fax When sending a book-type original, this feature scans and sends the right and left pages one by one. ⇒ p.98 “2-Sided Transmission (Dou- 2-Sided Transmission Use to send 2-Sided originals (dou- ble-sided originals) from the optional...
Page 302: Transmission Options
Operating InstructionsFacsimile Reference (option) <Advanced Features> Transmission Options Options Description Reference ⇒ p.115 “Fax Header Print” Fax Header Print You can print a message including the name registered as the Fax Head- er on the received message for each file. ⇒...
Page 303: Communication Information
Operating InstructionsFacsimile Reference (option) <Advanced Features> Communication Information Feature name Description Reference ⇒ p.45 “Printing the Journal” Print Journal The Journal can be manually printed. This report shows the results of the last 50 communications. ⇒ p.49 “Checking the Transmission Transmission File Status Part of the Journal can be shown on the display.
Page 304: Facsimile Features
Operating InstructionsFacsimile Reference (option) <Advanced Features> Facsimile Features Feature name Description Reference Prog./Change/Delete ⇒ Chapter 3, “Quick Dial” in the Ba- Program/Change/Delete Quick Dial When you register a destination in a Quick Dial, you can specify the desti- sic Features manual nation by just pressing the Quick Dial key.
Page 305 Operating InstructionsFacsimile Reference (option) <Advanced Features> Feature name Description Reference ⇒ p.183 “Programming and Chang- Program/Change/Delete Scan Size Register a frequently used original size in advance when you send a mes- ing a Scan Size” sage with the Irregular Scan Area function.
Page 306 Operating InstructionsFacsimile Reference (option) <Advanced Features> Feature name Description Reference ⇒ p.189 “General Settings/Adjust- Gen. Settings/Adjust Default Transmission Mode and scan settings. When the power is turned ment” on, settings specified here are select- • Memory/Immediate Transmis- sion Switch • Text Size Priority •...
Page 307 Operating InstructionsFacsimile Reference (option) <Advanced Features> Feature name Description Reference ⇒ p.198 “Reception Mode” Reception Mode Allows you to switch the following reception functions to on or off: Switch Reception Mode ⇒Chap- • ter 2, “Selecting the Reception Mode” in the Basic Features man- •...
Page 308: Key Operator Tools
Operating InstructionsFacsimile Reference (option) <Advanced Features> Key Operator Tools Feature name Description Reference ⇒ p.207 “Counters” Transmission Page Count Check the transmission and recep- tion, and totals on the display. ⇒ p.208 “Forwarding” Forwarding Transfers received messages to a reg- istered receiver (forwarding destina- tion).
Page 309 Operating InstructionsFacsimile Reference (option) <Advanced Features> Feature name Description Reference ⇒ p.255 “Transfer Report” Transfer Report Before using Transfer Request, you need this Transfer Report setting. ⇒ p.257 “Programming a Confiden- Program Confidential ID Register an ID required for Confiden- tial communication.
Page 310: Index
Operating InstructionsFacsimile Reference (option) <Advanced Features> INDEX Canceling 180 Degree Rotation Printing , 142 Transmission , 32 2-Sided Printing , 130 , 141 Transmission Files , 30 2-Sided Transmission , 98 Center Mark , 140 Chain Dial , 73 Changing Acceptable Types of Originals , 292 Line Type , 93 Accessories , 273...
Page 311 Operating InstructionsFacsimile Reference (option) <Advanced Features> Default ID/Free Polling Reception , 26 Fax Function Upgrade Unit , 287 Default ID Transmission , 22 , 117 Fax Header Print , 115 Default ID TX , 24 File Printing , 40 Deleting Information Box Messages , 70 Printing a List of Files in Memory (Print TX File List) , 44...
Page 312 Operating InstructionsFacsimile Reference (option) <Advanced Features> ID Override Polling Reception , 26 Label Insertion , 116 ID Override Transmission , 22 Line Type , 93 , 285 Image Rotation , 125 , 143 Immediate Reception , 129 Information Boxes , 64 , 244 , 246 Manual Dial , 91 Deleting , 246 Maximum Value , 297...
Page 313 Operating InstructionsFacsimile Reference (option) <Advanced Features> Printing , 278 Box List , 254 Page Reduction , 146 Confidential Message , 55 Page Separation and Length Reduction , 145 File Received with Memory Lock , 58 Paper Tray , 201 Information Box Messages , 67 Parallel Memory Transmission , 122 Journal , 45 Parameter Setting , 205...
Page 314 Operating InstructionsFacsimile Reference (option) <Advanced Features> RDS (Remote Diagnostic System) , 280 Scan Size , 183 Receive File Indicator , 133 Changing , 183 Reception , 129 Deleting , 185 Reception Features , 129 Programming , 183 Reception File Print Quantity , 226 Selecting Dial/Push Phone , 261 Reception Functions , 135...
Page 315 Operating InstructionsFacsimile Reference (option) <Advanced Features> Telephone Line , 284 User Parameter List , 217 TID , 147 User Parameters , 216 Toner , 281 User Tools , 170 Transfer Boxes , 248 , 252 UUI , 87 Deleting , 252 Printing , 254 Transfer Report , 255 , 309 Transfer Request , 82...
Page 316 Operating InstructionsFacsimile Reference (option) <Advanced Features> Copyright © 2001-2003...
Page 317 Operating InstructionsFacsimile Reference (option) <Advanced Features> GB GB G307-8650A...