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Related Manuals for Brother FAX-T98
Summary of Contents for Brother FAX-T98
- Page 1 USER ’S GUIDE FAX-T98...
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Page 2: Compilation And Publication Notice
ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country. -
Page 4: Safety Precautions
Safety precautions To use the fax machine safely Save these instructions for later reference. WARNING There are high voltage electrodes inside the fax machine. Before you clean the fax machine or clear a paper jam, make sure you have unplugged the power cord from the power outlet. - Page 5 WARNING ■ Use caution when installing or modifying telephone lines. Never touch telephone wires or terminals that are not insulated unless the telephone line has been disconnected at the wall socket. Never install telephone wiring during a lightning storm. Never install a telephone wall socket in a wet location.
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Page 6: Choosing A Location
Choosing a location Place the fax machine on a flat, stable surface that is free of vibration and shocks, such as a desk. Put the fax machine near a telephone socket and a standard, grounded power outlet. Choose a location where the temperature remains between 10°C and 35°C. -
Page 7: Quick Reference Guide
Quick Reference Guide Sending faxes Automatic transmission Insert the document face down in the ADF (up to 10 pages). Enter the fax number you want to call. Start/Copy Press Receiving Faxes For a detailed explanation about receiving faxes please see Chapter 5 of the User’s Guide. - Page 8 Making copies Making a single copy Insert the document face down in the ADF. Start/Copy Press Sorting multiple copies Insert the document face down in the ADF. Start/Copy Press Enter the number of copies you want (up to 99). Menu/Set Press Press SORT , and then press...
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Page 9: Table Of Contents
Using this Guide ... 1-1 Finding information ... 1-1 Symbols used in this Guide ... 1-1 Part names and functions... 1-2 FAX-T98 control panel overview ... 1-4 About fax machines ... 1-7 Fax tones and handshake ... 1-7 ECM (Error Correction Mode)... 1-8 Connections... - Page 10 Advanced receiving operations... 5-8 Operation from extension telephones... 5-8 For FAX/TEL mode only ... 5-8 Remote Call Transfer... 5-9 To transfer a telephone call to the fax machine... 5-9 Changing Remote Codes ... 5-10 To change Remote Codes... 5-10 Polling ... 5-11 Secure Polling ...
- Page 11 Sequential Polling... 5-13 Telephone Services... 5-14 Caller ID (Caller IDentification) (U.K. Only) ... 5-14 Advantages of Caller ID... 5-14 For Business ... 5-14 At Home ... 5-14 Set the Caller ID to ON... 5-15 How Does the Caller ID Work?... 5-15 The Caller ID Appears on the Display When Your Telephone Rings ...
- Page 12 Using a printed Cover Page ... 6-11 Composing your own comments ... 6-12 Overseas Mode ...6-13 Call Reservation ... 6-14 Print Sample Call Back Message ...6-15 Delayed Fax... 6-15 Setting up Polled Transmission (Standard) ... 6-16 Setup for Polling Transmit with Secure Code ...6-17 Memory Transmission ...
- Page 13 Customizing the Transmission Verification (Xmit) Report... 9-2 Setting the Journal Period ... 9-3 Making copies ... 10-1 Using the fax machine as a copier ... 10-1 Copy operations ... 10-1 Making a single copy ... 10-2 Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge...
- Page 14 Printer Jam or Paper Jam... 12-3 Document Jam ... 12-3 Paper Jam ... 12-4 If you are having difficulty with the fax machine ... 12-6 How to improve print quality ... 12-8 Cleaning the print head ... 12-8 Routine maintenance... 12-10 Cleaning the scanner...
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Page 15: Introduction
Introduction Using this Guide Thank you for buying a Brother fax machine. This fax machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of the fax machine by taking a few minutes to read this Guide. -
Page 16: Part Names And Functions
Part names and functions ■ Front view 1 Telephone Handset 2 Handset Curled Cord No. Name Telephone Handset Handset Curled Cord Paper Wire Extension Paper Tray Paper Guides Control Panel Cover Open Lever 1 - 2 INTRODUCTION Description Use this to speak/listen to telephone callers. To connect the machine and the telephone handset. -
Page 17: Rear View
■ Rear view 8 Telephone Line socket 9 External Telephone Line socket (Not for the U.K.) No. Name Telephone Line socket External Telephone Line socket Description Plug in the modular plug on the telephone line here. Plug in the modular plug on the external telephone line here. -
Page 18: Fax-T98 Control Panel Overview
FAX-T98 control panel overview LCD (Liquid Crystal Display) Displays messages to help you set up and operate your machine. Stop Stops a fax, cancels an operation or exits from Menu mode. Navigation keys: Menu/Set Lets you access the menu and programming mode and store your settings in your machine. - Page 19 Dial Pad Dials phone and fax numbers and can be used as a keyboard for entering information into your machine. # key lets you switch the dialling type during a telephone call from "PULSE" to "TONE". Start/Copy Starts an operation, such as sending a fax.
- Page 20 LCD Indicators Ribbon Informs you of the status of remaining ribbon. See Changing the ribbon on page 12-11. Memory Informs you of the memory status. : Remaining memory will be 100%-50%. : Remaining memory will be 49%-25%. : Remaining memory will be 24%-5%.
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Page 21: About Fax Machines
A receiving fax chirps for about 40 seconds over the phone line, and the LCD shows RECEIVE . If the fax machine is set to the FAX ONLY mode, it will answer every call automatically with fax receiving tones. If the other person hangs up, the fax machine will continue to send the “chirps”... -
Page 22: Ecm (Error Correction Mode)
ECM (Error Correction Mode) The Error Correction Mode (ECM) is a way for the fax machine to check a fax transmission while it is in progress. ECM transmissions are only possible between machines that both have this feature. If they do, you may send and receive fax messages that are continuously being checked by the machine. -
Page 23: Connections
Connections Connecting an external telephone Your machine is equipped with a handset that you can use as a regular phone. However you can also connect a separate telephone to your machine, as shown below. Whenever this external phone (or TAD) is in use, the screen displays EXT. -
Page 24: Connecting An External Telephone Answering Device (Tad)
Connecting an external telephone answering device (TAD) Sequence You may choose to connect an answering device. However, when you have an external TAD on the same telephone line as the machine, the TAD answers all calls and the machine “listens” for fax calling (CNG) tones. -
Page 25: Connections
Do not connect a TAD elsewhere on the same phone line (unless you have the Distinctive Ring service). Connections The external TAD must be connected as shown above. Set your external TAD to one or two rings. (The machine’s Ring Delay setting does not apply.) Record the outgoing message on your external TAD. -
Page 26: Recording Outgoing Message (Ogm) On An External Tad
Record 5 seconds of silence at the beginning of your message. (This allows the fax machine time to listen for the fax CNG tones of automatic transmissions before they stop.) Limit your message to 20 seconds. -
Page 27: Using Extension Telephones (For U.k. Only)
Using extension telephones (For U.K. only) It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension telephone in order... - Page 28 SOCKET SOCKET SOCKET INCOMING LINE INADVISABLE CONNECTION OF EXTENSION SOCKETS Fig. 1. DISCONNECT EXTENSION EXTENSION MASTER SOCKET SOCKET SOCKET INCOMING LINE FAX MACHINE MUST BE PLUGGED INTO MASTER SOCKET RECOMMENDED CONNECTION OF EXTENSION SOCKETS Fig. 2. 1 - 14 INTRODUCTION...
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Page 29: Multi-Line Connections (Pabx)
Fax machine for you. It is advisable to have a separate line for the Fax machine. You can then leave the Fax machine in FAX ONLY mode to receive faxes any time of day or night. -
Page 30: Paper
Thickness: 0.08 to 0.10 mm Capacity: up to 30 sheets The fax machine can only scan an image 208 mm wide, regardless of how wide the paper is. Do not use paper: ■ that is extremely shiny or highly textured ■... -
Page 31: How To Load Paper
How to load paper To load paper Fan the stack of paper well to avoid paper jams and mis-feeds. Gently insert the paper. The side to be printed on must be face down. Tap the stack of paper so the edges are even. Paper PAPER 2 - 2... -
Page 32: On-Screen Programming
On-Screen Programming User-friendly programming The fax machine is designed to be easy to use with LCD on-screen programming using the navigation key. User-friendly programming helps you take full advantage of all the menu selections the fax machine has to offer. -
Page 33: Navigation Keys
Navigation keys You can access the menu mode by pressing When you enter the menu, the LCD scrolls. Press for Initial Setup menu —OR— Press for Setup Receive menu —OR— Press for Setup Send menu —OR— Press for Cancel Job menu —OR—... - Page 34 You can scroll more quickly through each menu level by pressing the arrow keys . You can then select an option by pressing Menu/Set when that option appears on the LCD. Then the LCD shows the next menu level. Press to scroll to your next menu selection.
- Page 35 Turn on this function if the machine is connected to PABX (Private Automatic Branch Exchange.) Adjusts the fax machine’s SUMMER clock by one hour for WINTER summer/winter time. Sets the number of rings RING DELAY...
- Page 36 100% Automatically stores any incoming faxes in its memory if it runs out of paper. Sets up your machine to STANDARD poll another fax machine. SECURE TIMER Automatically sends a NEXT FAX ONLY programmable cover page or prints a sample coverpage.
- Page 37 Set your machine to send your documents later. Set up your machine with a STANDARD document to be retrieved SECURE by another fax machine. You can send faxes from NEXT FAX ONLY memory. — Cancel a delayed fax or polling job.
- Page 38 Select maximum length of 35-60 seconds incoming messages. (20-60 seconds for Ireland) Select ON or OFF for voice messages as they come Set fax machine to forward fax/message—OR—to call FAX FORWARD your pager. PAGING Set code for retrieving messages. to accept...
- Page 39 To access the menu, press Press the Menu numbers. (ex. Press 1, 1 for Tone/Pulse) to select Main Menu Menu Selections 9. SETUP MELODY 1. RING PATTERN 2. MUSIC ON HOLD 0. MISCELLANEOUS 1. CALLER ID (U.K. Only) 2. BT CALL SIGN (U.K.
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Page 40: Initial Setup
Press Setting the Date and Time The fax machine displays the date and time, and if you set up the Station ID it prints on every fax you send. If there is a power failure, you may have to reset the date and time. All other settings will not be affected. -
Page 41: Setting The Station Id
Setting the Station ID You should store your name or company name and fax number to be printed on all fax pages that you send. It is important that you enter the fax and telephone numbers in the internationally standardised format, i.e. in accordance with the following strict sequence: ■... -
Page 42: Entering Text
Entering text When you are setting certain functions, such as the Station ID, you may need to type text into the fax machine. Most number keys have three or four letters printed below them. The keys for not have printed letters because they are used for special characters. -
Page 43: Making Corrections
Making corrections If you entered a letter incorrectly and want to change it, press move the cursor after the last correct letter. Then press letters above and to the right of the cursor will be deleted. Re-enter the correct characters. You can also back up and type over incorrect letters. -
Page 44: Setting The Beeper Volume
You can change the beeper volume. The default (original) setting is LOW . When the beeper is on, the fax machine beeps every time you press a key or make a mistake and when a fax is being sent or received. -
Page 45: Pabx And Transfer
PABX and TRANSFER The machine is initially set to be connected with PSTN (Public Switched Telephone Network) lines. However, many offices use a central telephone system or Private Automatic Branch Exchange (PABX). Your fax can be connected to most types of PABX. The recall facility on the machine supports timed break recall only (TBR), PABXs normally can work with this for gaining access to an outside line, or for transferring a call to another extension: The feature works... -
Page 46: Setting The Clock Change
Setting the Clock Change You can easily let the machine's clock gain or lose one hour by using this feature. Menu/Set Press Press to select TO SUMMER TIME ? or TO WINTER TIME ? . Menu/Set Press Press to change to Winter Time or Summer Time. —OR—... -
Page 47: Melody Settings
Melody Settings Setting the Ring Pattern You can select a ring pattern from signal (regular ring pattern) or 4 types of melody. The default setting is SIGNAL . Menu/Set Press Press MELODY1 , MELODY2 , MELODY3 or MELODY4 and press Stop Press Even if you select a melody for rings, F/T pseudo-ring cannot be... -
Page 48: Setup Receive
Setup Receive Basic receiving operations Choosing the Receive Mode There are four different Receive Modes for the fax machine. You can choose the mode that best suits your needs. How it works The fax machine FAX ONLY automatically answers (automatic receive) every call as a fax. -
Page 49: To Select Or Change Your Receive Mode
12/11 10:38 Current Answer Mode 12/11 10:38 To select or change your Receive Mode Receive Mode Press The screen displays your current selection. The options are: Continue to press appears. After 2 seconds, the screen returns to the date and time display, along with your new Mode setting. -
Page 50: Setting The Ring Delay
If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the fax machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the fax machine prints the fax.) This ringing happens after the initial ringing from the phone company. -
Page 51: Recording The Fax/Tel Outgoing Announcement (F/T Message)
Recording the Fax/Tel Outgoing Announcement (F/T MESSAGE) This is the announcement played by your machine (not an external TAD) when someone calls and your machine is set to F/T mode. Although callers hear your announcement, they cannot leave a message. Menu/Set Press Press... -
Page 52: Fax Detect
(See Operation from extension telephones on page 5-8.) If this feature is set to ON , but the fax machine doesn’t connect a fax call when you lift a phone handset, press the Fax Receive... -
Page 53: Printing A Reduced Incoming Fax
Printing a reduced incoming fax If you choose AUTO , the fax machine automatically reduces an incoming fax to fit on one page of A4, regardless of the paper size of the document. Menu/Set Press to select the reduction ratio you want– AUTO , 100% , 93% , 87% , or 75% . -
Page 54: Reception Into Memory
Reception into memory As soon as the paper tray becomes empty during fax reception, the screen will display CHECK PAPER ; please put some paper in the paper tray. (See Quick Setup Guide.) If the Memory Receive is set to ON If sufficient memory is available, the current fax reception will continue and remaining pages will be stored in memory. -
Page 55: Advanced Receiving Operations
If you answer a fax call on an extension telephone, or an external telephone into the correct socket (See Connections on page 1-9.), you can make the fax machine take the call by using the Fax Receive Code. When you press the Fax Receive Code machine starts to receive a fax. -
Page 56: Remote Call Transfer
DECT cordless phone externally connected to the fax machine. (See Connecting an external telephone on page 1-9.) You can transfer voice call to the fax machine. But you cannot transfer the incoming voice call from the fax machine to the DECT cordless phone. -
Page 57: Changing Remote Codes
Changing Remote Codes Remote Codes might not work with some telephone systems. The preset Fax Receive Code is # 5 1 Code is . The preset DECT Activation Code is If you are always disconnected when accessing your external TAD remotely, try changing the Fax Receive Code from # # # and the Telephone Answer Code from You cannot use the same number for the Fax Receive Code and... -
Page 58: Polling
Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code. -
Page 59: Setup For Polling Receive With Secure Code
Menu/Set Press Press Menu/Set Press Enter a four-digit secure code. This is the same as the security code of the fax machine you are polling. Menu/Set Press Enter the fax number you are polling. Start/Copy Press Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. -
Page 60: Sequential Polling
Sequential Polling Your machine can request documents from several fax units in a single operation. You just specify several destinations in Step 4. Afterward, a Sequential Polling Report will be printed. Menu/Set Press displays. Press STANDARD , SECURE or TIMER , and press screen displays the setting you want. -
Page 61: Telephone Services
■ To PABX Users: Calling line identification signals are not generally delivered to your Brother fax machine if it is connected behind a private automatic branch exchange (PABX) system or other call routing device. Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls. -
Page 62: Set The Caller Id To On
If # WITHHELD appears on the display, it means the caller intentionally blocked the transmission of his/her ID. * ■ If no caller ID was transmitted to your fax machine, PICK UP PHONE will remain on the display. * Depends on network Function. -
Page 63: The Caller Id Is Stored In Your Machine's Memory
The Caller ID is Stored in Your Machine’s Memory The machine can store a maximum of the last 30 incoming caller IDs in the memory, along with the time and date of reception. The 31st call will cause the oldest ID to be erased. The Caller ID information stored in the memory can be used for the following. -
Page 64: Selecting A Caller Id From The Memory For Call Reply
You can display the caller IDs that are stored in the memory and select the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “on-hook” to the opposite party associated with a Caller ID number which has been captured into memory. -
Page 65: To Activate Certain Network Services When Using Call Reply
To Activate Certain Network Services When Using Call Reply You may wish (in order to activate certain network services), to insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature. For example, You can withhold your outgoing Caller ID. -
Page 66: Call Reply To Ddi Numbers Via Caller Id
Brother is not liable for any call charges thus incurred. Clearing the Caller ID Stored in Memory For the effective use of the memory, it is recommended that you should clear the Caller ID stored into memory by pressing when the screen displays the number. -
Page 67: Bt Call Sign (For U.k. Only)
BT Call Sign (For U.K. Only) This machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing. -
Page 68: Setup Send
Setup Send How to dial There are four ways to dial. Manual dialling Press all of the digits of the phone or fax number. Search You can search for names you have stored in TEL-Index memories. Search/Mute Press . and then press to search for numbers alphabetically. -
Page 69: How To Fax
How to fax Automatic transmission This is the easiest way to send a fax. IMPORTANT: Do not pick up the handset or press Phone Insert the document face down, top edge first in the ADF. Adjust the paper guides to fit the width of your document. Paper Guides Enter the fax number using Search or the dial pad. -
Page 70: Manual Transmission
150 to 600 mm long. ■ The ADF can hold up to 10 pages, feeding each one individually through the fax machine. Use standard 64 g/m 90 g/m paper when using the ADF; if you are using heavier paper, feed each sheet individually to prevent paper jams. -
Page 71: Sending A Fax At The End Of A Conversation
Sending a fax at the end of a conversation At the end of a conversation you can send a fax to the other party before you both hang up. Ask the other party to wait for fax tones (beeps) and then press Start before hanging up. -
Page 72: Basic Sending Operations
Basic sending operations Sending faxes using multiple settings When you send a fax you can choose any combination of these settings such as contrast, resolution, overseas mode, delayed fax timer, polling transmission or memory transmission. After each setting is accepted, the LCD will ask if you want to enter more settings: Press to select more settings. -
Page 73: Fax Resolution
Fax resolution When you have a document in the ADF you can use the key to change the setting temporarily (for this fax only). Press Resolution repeatedly until the LCD shows the setting you want. STANDARD FINE S.FINE PHOTO Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you are sending. -
Page 74: Manual And Automatic Fax Redial
Cancelling a job while scanning, dialling and sending the document You can cancel a job while you are scanning it by pressing You can also cancel a job while the fax machine are dialling or sending the document by pressing 6 - 7 SETUP SEND to send the fax. -
Page 75: Cancelling A Scheduled Job
Cancelling a scheduled job You can cancel a fax job that is waiting in memory. Menu/Set Press Any jobs that are waiting will appear on the LCD. If you have more than two jobs waiting, press the job you want to cancel. Menu/Set Press —OR—... -
Page 76: Advanced Sending Operations
Advanced sending operations Electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover page includes the name stored in the Index memory, if you have used a quick-dial number to make the call. The cover page indicates the fax is from your Station ID, and the number of pages you are sending. -
Page 77: Cover Page For Next Fax Only
Cover Page for Next Fax Only Make sure Station ID is set up. (See Setting the Station ID on page 4-2.) This feature does not work without the Station ID. You can set the fax to send a cover page with a particular document. This cover page will include the number of pages in your document. -
Page 78: Always Send Cover Page
Always send Cover Page Make sure Station ID is set up. (See Setting the Station ID on page 4-2.) This feature does not work without the Station ID. You can set your machine to send a cover page whenever you send a fax. -
Page 79: Composing Your Own Comments
Composing your own comments Menu/Set Press displays: to choose position 5 or 6 for your customized comment. Menu/Set Press Use the dial pad to enter your customized comment. (See Entering text on page 4-3.) Menu/Set Press displays: Press if you want to select additional settings. -
Page 80: Overseas Mode
Overseas Mode If you are having difficulty sending a fax overseas due to possible interference on the phone line, we recommend that you turn on the Overseas Mode. After you send a fax using this feature, the feature will turn itself off. Insert the document face down in the ADF. -
Page 81: Call Reservation
Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed. The other fax machine will ring as if it were receiving a telephone call; if the other party picks up the handset, your machine will ring. -
Page 82: Print Sample Call Back Message
Print Sample Call Back Message Menu/Set Press Press SAMPLE . Menu/Set Press Delayed Fax You can use this function to send a fax up to 24 hours later. Insert the document face down in the ADF. Menu/Set Press Enter the time you want the fax to be sent (in 24-hour format). Menu/Set Press (For example, enter 19:45 for 7:45... -
Page 83: Setting Up Polled Transmission (Standard)
Setting up Polled Transmission (Standard) Polling Transmit is when you set up your fax machine to wait with a document so another fax machine can retrieve it. Insert the document to be retrieved in the ADF. Menu/Set Press displays Press... -
Page 84: Setup For Polling Transmit With Secure Code
Setup for Polling Transmit with Secure Code When you set POLLING:SECURE to ON, anyone who polls your machine must enter the polling ID number. Insert the document face down in the ADF. Menu/Set Press Press to choose SECURE , Menu/Set and press Enter a four-digit number, and press Menu/Set... -
Page 85: Memory Transmission
Memory Transmission This feature allows the fax machine to scan a fax into its memory and send it as soon as the scan is complete. This way, you don’t have to wait for the entire fax to be transmitted before you retrieve your document. -
Page 86: Out Of Memory Message
6 - 19 SETUP SEND to send the pages scanned so far, to set Memory Transmission ON . . Then, select the Tel-Index or Group and then press . The fax machine stores the document in Menu/Set Menu/Set . (See Cancelling a... -
Page 87: Interrupting Delayed Fax And Polled Transmit Jobs
Interrupting Delayed Fax and Polled Transmit jobs You can send a fax or make a copy now, even if you have your machine set to send a fax later, or if you have it set to be polled. However, you cannot use automatic redial or the Menu mode. Menu/Set Press Wait 2 seconds, then remove the... -
Page 88: Setup Index For Easy Dialling
Setup Index for Easy Dialling Storing Tel-Index Numbers for Index You can store Tel-Index numbers for Index, which you dial by pressing and Start. There are 100 Tel-Index locations. Even if you lose electrical power, numbers stored in memory will not be lost. -
Page 89: Changing Tel Index Numbers For Index
Changing Tel Index Numbers for Index You can change numbers or names stored in the memory. There are 4 Group Number locations. Menu/Set Press Press Menu/Set Press Enter a new number. ■ If you want to erase the number, press cursor is to the far left of the digits. -
Page 90: Storing Groups
Storing Groups After storing Tel-Index numbers, you can combine them into a Group. Groups allow you to send the same fax message to many fax numbers. You can have up to four small Groups or you can assign up to 100 numbers to one large Group. Menu/Set Press Press... -
Page 91: Changing The Numbers For Groups
Changing the Numbers for Groups You can change and erase Group settings. Menu/Set Press Press change. Menu/Set Press When you change a Group name Press Menu/Set Press Use the dial pad to enter a new name for the group. (See Entering text on page 4-3.) Menu/Set Press... -
Page 92: Dialling Options
Dialling options You can use the fax machine to make voice telephone calls by dialling manually or by using Search. You can use the handset to make and receive calls. When you dial a quick-dial number, the LCD shows the name you’ve stored, or if you haven’t stored a name, the fax number you’ve... -
Page 93: Search
Search You can search for names you have stored. Pick up the handset. —OR— Speaker Phone Press Search/Mute Press are looking for by using the dial pad. Press alphabetically. When the screen displays the name you want to call, press Start/Copy to begin dialling. -
Page 94: Pause
Pause Redial/Pause Press numbers. If you are dialling overseas, you can press as many times as needed to increase the length of the pause. Redial (Tel) If you are calling someone and the line is busy, you can retry the Redial/Pause number by pressing Pick up the handset. -
Page 95: Tone Or Pulse
Touch Tone service, you will not need this feature to send tone signals. Pick up the handset. Press . Any digits dialed after this will send tone signals. When you hang up, the fax machine will return to the Pulse dialling service. SETUP INDEX FOR EASY DIALLING 7 - 8... -
Page 96: Message Manager
Message Manager Message Manager Mode Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages of fax messages. The actual number of pages stored in memory varies depending on the content and the resolution used. -
Page 97: Flexible Memory Settings (Message Store)
You can use the Paging feature, and retrieve voice messages remotely. the fax machine for this setting. Incoming faxes are not stored in memory, but will be printed on paper. Voice messages are stored in the external answering machine. -
Page 98: Setting The Message Store
Setting the Message Store Select the setting from the descriptions of “Flexible Memory Settings”. Menu/Set Press DOC (Document) setting. Press The screen prompts you to choose a VOICE setting. Press EXT ). Menu/Set Press Stop Press 8 - 3 MESSAGE MANAGER . -
Page 99: Recording The Message Manager's Outgoing Message (Tad Message)
Recording the Message Manager’s Outgoing Message (TAD MESSAGE) Recording the Message Manager’s Outgoing Message (TAD MESSAGE) is the second step you need to follow before you can turn on the Message Manager. Make sure your OGM (Outgoing Message) is less than 20 seconds long. Menu/Set Press OGM. -
Page 100: Listening To The Outgoing Message (Ogm)
Listening to the Outgoing Message (OGM) Menu/Set Press Press PAGING MSG. ). Menu/Set Press Press Adjust volume by pressing Stop Press Erasing the Outgoing Message (OGM) Menu/Set Press Press PAGING MSG. ). Menu/Set Press Press Menu/Set Press Press to erase the OGM. —OR—... -
Page 101: Activating Message Manager Mode
Activating Message Manager Mode Press and hold until the button lights and the screen displays TAD:MSG MGR . When light is out, the Message Manager is off. (See Setting Up Message Manager on page 8-1.) Message Indicator light flashes when you have new messages and/or faxes waiting for your review. -
Page 102: What Happens When The Memory Is Full
What Happens When the Memory Is Full... If the memory becomes full when you have set your machine to Message Manager mode, the machine will change to F/T mode automatically. In this mode, the machine can accept incoming faxes automatically. Then, if your machine should run out of paper, the answer mode will shift automatically to manual mode. -
Page 103: Printing A Fax Message
Printing a Fax Message Once you print a new fax message stored in memory, it is erased from the memory automatically. Play/Record Press play voice messages. After playing voice messages, the display asks if you want to print fax messages that are in the memory. There is no display if there are no faxes. -
Page 104: Erasing Messages
Erasing Messages If you choose to erase all fax messages, the machine will print any previously unprinted fax messages before erasing them from memory. Fax messages cannot be erased individually. You can erase voice messages individually, or all at once. To erase voice messages individually Play/Record Press... -
Page 105: Setting The Maximum Time For Incoming Messages
Setting the Maximum Time for Incoming Messages The default time for receiving voice messages is up to 35 seconds long. You can change this setting to any length from 35 seconds to 60 seconds in 5-second increments. Menu/Set Press maximum time. Press to select the maximum time setting for incoming messages. -
Page 106: Icm Recording Monitor
ICM Recording Monitor This feature lets you turn OFF (or ON ) the speaker volume for voice messages. When you turn the monitor OFF , you will not hear messages as they come in. Menu/Set Press Press Menu/Set Press Stop Press Recording a Conversation You can record a telephone conversation by pressing... -
Page 107: Fax Forwarding/Paging
Programming a Fax Forwarding Number Menu/Set Press Press Menu/Set Press The screen prompts you to enter the number of the fax machine where faxes will be forwarded. Enter the forwarding number (up to 20 digits), and press Menu/Set Stop Press You can change a Fax Forwarding number remotely. -
Page 108: Recording The Paging Outgoing Message (Ogm)
Recording the Paging Outgoing Message (OGM) Before paging can work, you should first record the Paging OGM. Menu/Set Press OGM. Press Menu/Set Press Press Menu/Set Press Pick up the handset to record a message. Stop Press and replace the handset. The Message Manager plays your OGM. -
Page 109: Remote Retrieval
Remote Retrieval You can call your machine from any touch tone phone (or remote Group 3 fax machine set for tone) and use a Remote Access Code and Remote Control Commands to retrieve voice (and fax) messages. You can also program and change some settings for your Message Manager. -
Page 110: Changing The Remote Access Code
Changing the Remote Access Code The remote access code lets you access the Remote Retrieval features when you are away from the fax machine. Before you use the remote access and retrieval features, you have to set up your own code. The default code is inactive code (---... -
Page 111: Remote Control Commands
Remote Control Commands Follow the commands below to access features remotely. When you call the fax machine and enter your Remote Access Code (3 digits followed by ), the system will signal you with two short beeps to enter a remote control command. - Page 112 Memory Status List by entering 9 6 1 to make sure that the Fax Forwarding number you registered is correct in the List. Enter the number of a remote fax machine to receive a report or stored fax messages. (See Retrieving the Memory Status List on page 8-18 and Retrieving Fax Messages on page 8-19.)
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Page 113: Retrieving The Memory Status List
Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. Dial your fax machine’s number. When you hear the beep, immediately enter your Remote Access Code (3 digits followed by... -
Page 114: Retrieving Fax Messages
You cannot use to store a pause, press After you hear your fax machine beep, hang up and wait. Your fax machine calls the remote fax machine and sends the stored documents. The remote fax machine prints your fax messages. -
Page 115: Changing The Fax Forwarding Number
To retrieve the Memory Status List, when you hear two short beeps, use the dial pad to press Use the dial pad to enter the number of the remote fax machine (up to 20 digits), and then press After you hear your fax machine beep, hang up and wait. -
Page 116: Printing Reports
Printing reports Printing reports You can print the following lists and reports: 1.HELP LIST 2.XMIT REPORT 3.FAX JOURNAL 4.TEL.INDEX 5.USER SETTINGS 6.MEMORY STATUS Setting Reports To Print a Report Menu/Set Press Enter the number (see list above) of the report you want to print. For example, press (To print the Journal manually press Start/Copy... -
Page 117: Customizing The Transmission Verification (Xmit) Report
Customizing the Transmission Verification (Xmit) Report You can use the Xmit Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK). If you select ON , the report will print for every fax you send. -
Page 118: Setting The Journal Period
Stop Press If you select 6, 12, 24 hours, 2 or 7 days, the fax machine will print the report at the selected time and then erase all jobs from its memory. If the fax machine’s memory becomes full with 30... -
Page 119: Making Copies
Making copies Using the fax machine as a copier You can use this fax machine as a copier. Always make sure you have paper in the paper tray before making copies. Copy Key Incoming faxes cannot be received on paper or into the memory while the fax machine is copying. -
Page 120: Making A Single Copy
Making a single copy Insert the document face down in the ADF. Start/Copy Press To cancel, press Do NOT pull on the paper while copying is in progress. The default resolution for a single copy is S.FINE . Set the resolution to PHOTO for photographs by using the key. - Page 121 Press to select SORT or STACK . For example: Select SORT . To start copying now without enlarging or reducing, press Start/Copy To reduce or enlarge the image, press Press to select an enlargement or reduction ratio. For example: 75% . Start/Copy Press If you are making multiple copies and get a OUT OF MEMORY...
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Page 122: Important Information
Follow all warnings and instructions marked on the product. Unplug the fax machine from the wall outlet before cleaning. To clean the casing of the fax machine use a damp cloth, do not use liquid or aerosol cleaners. To clean the interior, see Routine maintenance on page 12-10. - Page 123 Do not allow anything to rest on the power cord. Do not place this product where people can walk on the cord. If an extension cord is used with this product, make sure that the total ampere ratings on the products plugged into the extension cord do not exceed the extension cord ampere rating.
- Page 124 Unplug this product from the mains power and telephone line sockets, and refer servicing to qualified Service Personnel under the following conditions: ■ When the power cord is damaged or frayed. ■ If liquid has been spilled into the product. ■...
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Page 125: Trademarks
Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. © Copyright 2003 Brother Industries, Ltd. All rights reserved. All other brand and product names mentioned in this manual are registered trademarks of their respective companies. -
Page 126: Troubleshooting And Routine Maintenance
The fax machine is out of paper. CHECK PAPER Poor phone line quality caused a COMM.ERROR communication error. You tried to poll a fax machine that is not in CONNECTION Polled Waiting mode. FAIL 12 - 1 TROUBLESHOOTING AND ROUTINE MAINTENANCE... - Page 127 Wait 30 minutes for it to cool. Close the cover. Try to send or receive again. Unplug the machine. Then contact your Brother dealer for service. Verify the number and try again. (Fax sending in process) Press Stop and wait until the other operations in progress finish and then try again.
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Page 128: Printer Jam Or Paper Jam
Open the top cover by lifting the lever on the right side of the top cover. Pull the document toward the front of the fax machine. Close the top cover. Press down on both sides of the top cover until it clicks. -
Page 129: Paper Jam
Paper Jam The paper is jammed in the fax machine. Remove any paper that is not jammed. Open the top cover by lifting the lever on the right side of the top cover. Top Cover TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 4... - Page 130 Pull the jammed printout gently from the paper tray toward the front of your fax machine. If the paper is jammed on exit then still pull the printout toward the front of your fax machine. Printout is jammed. Remove the print cartridge and turn the spool to tighten the ribbon.
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Page 131: If You Are Having Difficulty With The Fax Machine
If your copy looks good, you probably had a bad connection, with static or interference on the phone line. If the copy looks bad, clean the scanner area. If there is still a problem, call Brother or your dealer for service. - Page 132 Receive Code (default setting is hang up. If the fax machine is set to Fax Detect ON, it is more sensitive to sounds. The fax machine may mistakenly interpret certain voices or music on the line as a calling fax machine and respond with fax receiving tones.
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Page 133: How To Improve Print Quality
How to improve print quality Cleaning the print head WARNING After you have just used the machine, some internal parts of the machine are extremely HOT! So please be careful. Unplug the power cord for safety. Open the top cover by lifting the lever on the right side of the top cover. - Page 134 To clean your machine’s print head, wipe the print head with a lint-free cloth that is dry or lightly moistened with isopropyl alcohol. Wait until the alcohol on the print head is totally dried. Install the printing cartridge. (See Changing the ribbon on page 12-11.) Close the top cover.
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Page 135: Routine Maintenance
Clean the white bar and the glass strip under the bar with isopropyl alcohol on a lint-free cloth. Be careful not to drop anything into the fax machine. Glass Strip Close the top cover. Press down on both sides of the top cover until it clicks. -
Page 136: Accessory List
Changing the ribbon sign informs you of the status of remaining ribbon, and warns you if it is almost running out. The starter ribbon prints up to 30 pages. This sign means remaining ribbon will be 100% - 50%. This sign means remaining ribbon will be under 49% - 20%. This sign means remaining ribbon will be under 19% - 1%. - Page 137 Remove the print cartridge containing the used ribbon and set it upside–down with the blue gear in the upper left corner. Take the used ribbon out of the cartridge: 1 Unclip the upper white spool and slide the roll off the blue gear. (Do not remove the blue gear) 2 Lift out the lower roll.
- Page 138 Remove the white gear and spools from the ends of the used cardboard cores. Then insert them into the same positions in the new cores. White Gear Install the new ribbon in the cartridge: 1 Insert the lower roll into the cartridge holders. 2 Slip the upper left cardboard core onto the blue gear of the cartridge and insert the upper roll into the cartridge holders.
- Page 139 Turn the upper right white spool clockwise to tighten the ribbon, as shown. Turn the cartridge over and re-install it in your machine: Insert the recessed first and place the cartridge into its four holders. Press down on both sides of the top cover to close it securely. TROUBLESHOOTING AND ROUTINE MAINTENANCE 12 - 14...
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Page 140: Packing And Shipping The Fax Machine
Remove the paper wire extension, telephone line cord, print cartridge and handset, and pack them into the carton. Wrap the fax machine in the plastic bag and place it in the original carton with the original packing material. 12 - 15 TROUBLESHOOTING AND ROUTINE MAINTENANCE... -
Page 141: Glossary
Auto Reduction Reduces size of incoming faxes. Backup Print Sets the fax machine to print a copy of every fax that is received and stored in memory. This is a safety feature so you will not lose messages during a power failure. - Page 142 F/T Ring Time The length of time that the Brother machine rings (when the receive mode setting is FAX/TEL) to notify you to pick up a voice call that it answered.
- Page 143 Pulse A form of rotary dialling on a telephone line. Remote Access Code Your own four-digit code ( you to call and access the fax machine from a remote location. Resolution The number of vertical and horizontal lines per inch.
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Page 144: S - 1 Specifications
Specifications General Type Memory Capacity Paper Tray Printer Type (Liquid Crystal Display) Operating Environment Best Print Quality Power Source Power Consumption Dimensions Weight Copy Enlarge/Reduce S - 1 SPECIFICATIONS Desktop facsimile transceiver 512 KB 64 g/m - 90 g/m : up to 30 Line Thermal with Ribbon 16 characters x 2 Lines with black lit 10-35 °C... -
Page 145: Fax
Compatibility Coding System Modem Speed Document Size Paper Size Automatic Document Feeder (ADF) Gray Scale Polling Types Contrast Control Resolution Tel-Index Automatic Redial Auto Answer Speaker Type Communication Source Memory Transmission Out of Paper Reception * “Pages” refers to the ITU-T Test chart #1 (in Out of Paper Reception in ECM mode). Specifications and printed materials are subject to change without prior notice. -
Page 146: Index
Index The items in the upper case represent LCD messages. Automatic automatic transmission ... 6-2 dialling ... 7-5 fax receive ... 5-1 fax redial ... 6-7 Automatic Document Feeder ... 6-3 Backup Printing ... 8-8 Broadcasting ... 6-19 Call Back Message ... 6-15 Call Reservation ... - Page 147 Fax, stand-alone receiving ... 5-1 at end of conversation ... 5-7 difficulty ... 12-6 polling ... 5-11 reducing to fit on paper ... 5-6 ring delay, setting ... 5-3 sending ... 6-3 at end of conversation ... 6-4 contrast ...6-5 delayed ...6-15 from memory (fax redial) ...
- Page 148 Phone line connections ... 1-11 difficulties ... 12-6 multi-line (PBX) ... 1-15 Playing Messages ... 8-7 Polling receiving ... 5-11 sending ... 6-16 Power ...11-1–11-3, S-1 failure ... 3-1 Print difficulty ... 12-6 Improving quality ... 12-8 jams ... 12-3 Receive Mode ...
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Page 149: Accessory List
PC-71RF PC-72RF PC-74RF *For optimum print quality and product performance within published specifications, use only the correct Brother replacement ribbon. Retrieve a Fax Press 9 6. then to Print a Memory Status List press 1, then enter the number of remote fax machine, and then # #. -
Page 150: Remote Commands
# #. Press 9 6 1 after two short beeps, then enter the number of remote fax machine, and then # # to retrieve Memory Status List. - Page 151 This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support fax machines purchased in their own countries. UK/IRE Version A...