Brother FAX-T104 User Manual

Brother fax machine user's guide fax-t104, fax-t106.
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FAX-T104 Series
FAX-T106 Series


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   Summary of Contents for Brother FAX-T104

  • Page 1

    USER’S GUIDE FAX-T104 Series FAX-T106 Series...

  • Page 2

    Register your product on-line at By registering your product with Brother, you will be recorded as the original owner of the product. ©1996-2004 Brother Industries, Ltd.

  • Page 3: Compilation And Publication Notice

    ANALOGUE PSTN LINE FITTED WITH THE APPROPRIATE CONNECTOR. APPROVAL INFORMATION Brother advises that this product may not function correctly in a country other than where it was originally purchased, and does not offer any warranty in the event that this product is used on public telecommunication lines in another country.

  • Page 5: Safety Precautions

    Safety precautions To use the fax machine safely Please refer to these instructions for later reference and before attempting any maintenance. WARNING There are high voltage electrodes inside the fax machine. Before you clean the fax machine, make sure you have unplugged the telephone line cord first and then the power cord from the electrical socket.

  • Page 6: Choosing A Location

    IMPORTANT SAFETY INSTRUCTION When using your telephone equipment, basic safety precautions should always be followed to reduce the risk of fire, electric shock and injury to persons, including the following: 1. Do not use this product near water, for example, near a bath tub, wash bowl, kitchen sink or washing machine, in a wet basement or near a swimming pool.

  • Page 7: Quick Reference Guide, Sending Faxes, Receiving Faxes, Storing Numbers

    ADF (up to 10 pages). Enter the fax number you want to call. Press Fax Start. Receiving faxes Select Receive Mode For FAX-T104, press Receive Mode to select FAX ONLY, FAX/TEL, TAD:ANSWER MACH. or MANUAL. For FAX-T106, press Receive Mode to select FAX ONLY, FAX/TEL, or MANUAL.

  • Page 8: Making Copies, Erasing Messages, Message Manager

    Using Search Insert the document face down in the ADF. Press Search/Mute and use the dial pad to enter the first letter of the name you are looking for. Press the memory. Press Fax Start, when the LCD shows the name you want to call.

  • Page 9: Table Of Contents

    Using this Guide ... 1-1 Finding information ... 1-1 Symbols used in this Guide ... 1-1 Part names ... 1-2 FAX-T104 control panel overview... 1-3 FAX-T106 control panel overview... 1-5 About fax machines ... 1-7 Custom features ... 1-7 Fax tones and handshake ... 1-8 ECM (Error Correction Mode)...

  • Page 10: Table Of Contents

    Operation from extension telephones... 5-6 For FAX/TEL mode only ... 5-6 Remote Call Transfer... 5-6 Changing the remote codes ... 5-7 Printing a fax from the memory (FAX-T104 only) ... 5-8 Polling ... 5-8 Sequential Polling ... 5-9 Telephone Services ... 5-10 Caller ID (Caller IDentification) (U.K.

  • Page 11: Table Of Contents

    Message (TAD MESSAGE) ... 9-3 Activating Message Manager Mode ... 9-4 Message Indicator ... 9-4 Playing Voice Messages... 9-5 Printing a Fax Message ... 9-5 Backup Printing Option ... 9-5 Erasing Messages ... 9-6 (FAX-T104 only) ...9-1 (FAX-T106 only) ...8-1...

  • Page 12: Table Of Contents

    Setting the maximum time for incoming messages... 9-6 Setting the Toll Saver ... 9-7 ICM Recording Monitor ... 9-7 Recording a Conversation ... 9-7 Remote Retrieval ... 9-8 Using the Remote Access Code... 9-8 Setting your Remote Access Code... 9-8 Remote commands...

  • Page 13

    Index ...I-1 Accessory List ...A-1...

  • Page 14: Introduction, Using This Guide, Finding Information

    Introduction Using this Guide Thank you for buying a Brother fax machine. This fax machine is simple to use, with LCD screen instructions to guide you through programming it. You can make the most of the fax machine by reading this Guide.

  • Page 15: Part Names, Paper

    Part names ■ Front view 1 Power Cord 2 Telephone Line Cord 3 Telephone Handset 4 Handset Curled Cord No. Name Power Cord Telephone Line Cord Telephone Handset Handset Curled Cord Document Support Paper Wire Extension Paper Tray Paper Guides Control Panel Cover Open Lever ■...

  • Page 16

    FAX-T104 control panel overview LCD (Liquid Crystal Display) Displays messages on the screen to help you set up and use your fax machine. Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine.

  • Page 17

    Copy/Reports With document in the ADF: Makes a copy. Without document in the ADF: Lets you access the Reports menu. One-Touch Keys These keys give you instant access to previously stored Quick-Dial numbers. Navigation Keys: Menu/Set The same key is used for menu and set operations. Lets you access the menu to program and store your settings in the fax machine.

  • Page 18

    FAX-T106 control panel overview LCD (Liquid Crystal Display) Displays messages on the screen to help you set up and operate your fax machine. Play/Record Lets you listen to voice messages and print fax messages stored in memory. This also lets you record telephone calls. Dial Pad Use these keys to dial telephone and fax numbers and as a keyboard for entering information into the fax machine.

  • Page 19

    Copy/Reports With a document in the ADF: Makes a copy. Without a document in the ADF: Lets you access the Reports menu. One-Touch Dial Keys These keys give you instant access to previously stored Quick-Dial numbers. Erase Lets you delete voice messages, all fax messages or all messages.

  • Page 20: About Fax Machines, Custom Features, Why Should There Be Problems

    About fax machines Custom features Do you have BT’s Call Minder on the phone line? If you have Call Minder on the phone line where you will install your new fax machine, there is a strong possibility that Call Minder and the fax machine may conflict with each other while receiving incoming calls.

  • Page 21: Fax Tones And Handshake

    Fax tones and handshake When someone is sending a fax, the fax machine sends fax calling tones (CNG tones). These are quiet, intermittent beeps every 4-seconds. You’ll hear them after you dial and press Fax Start and they will continue for about 60 seconds after dialling. During that time, the sending machine must begin the “handshake”...

  • Page 22: Connecting An External Telephone

    EXT. TEL IN USE and, if the fax handset is lifted, an alarm sounds. To disconnect the call on the external phone and switch to the fax, lift the handset and press Tel (FAX-T104 only) or Speaker Phone (FAX-T106 only). Connecting an external telephone answering device...

  • Page 23

    Ring Delay setting does not apply.) Record the outgoing message on your external TAD. Set the TAD to answer calls. For FAX-T104, set the Receive Mode to TAD:ANSWER MACH.. For FAX-T106, set the Receive Mode to TAD:MSG MGR. (See Choosing the Receive Mode on page 5-1.) Recording outgoing message (OGM) on an external Timing is important in recording this message.

  • Page 24

    Using extension telephones (For U.K. only) It may be that your premises are already wired with parallel extension telephones, or you intend to add extension telephones to your line, in addition to your fax machine. While the simplest arrangement is straightforward parallel connection, there are some reasons as to why this arrangement will cause unsatisfactory service, the most obvious of which is inadvertent interruption of a facsimile transmission by someone picking up an extension...

  • Page 25: Custom Features On Your Phone Line

    Multi-Line connections (PABX) Most offices use a central telephone system. While it is often relatively simple to connect the fax machine to a key system or a PABX (Private Automatic Branch Exchange), we suggest that you contact the company that installed your telephone system and ask them to connect the fax machine for you.

  • Page 26: About Paper, Handling And Using Plain Paper

    Paper About paper Handling and using plain paper Store paper in its original packaging, and keep it sealed. Keep the paper flat and away from moisture, direct sunlight and heat. Paper specifications for the paper tray Size: Weight: 64 to 90 g/m Thickness: 0.08 to 0.12 mm Capacity:...

  • Page 27: How To Load Paper

    How to load paper To load paper Before you add paper, remove all of the paper from the paper tray. Fan the stack of paper well to avoid paper jams and mis-feeds. Tap the stack of paper so the edges are even. Gently insert the paper.

  • Page 28: On-screen Programming, User-friendly Programming, Menu Table

    On-Screen Programming User-friendly programming The fax machine is designed to be easy to use with LCD on-screen programming using the navigation keys. User-friendly programming helps you take full advantage of all the menu selections the fax machine has to offer. Since your programming is done on the LCD, we have created step-by-step on-screen instructions to help you program the fax machine.

  • Page 29: Navigation Keys

    Press 6 for Set Quick-Dial menu —OR— Press 7 for Setup Reports menu —OR— Press 8 for Remote Fax Opt menu (FAX-T104 only) Press 8 for Setup TAD menu (FAX-T106 only) —OR— Press 9 for Setup Melody menu (FAX-T106 only) —OR—...

  • Page 30

    Select the phone line NORMAL type. ISDN Selects the dialling mode. PULSE FAX-T104 Sets the number of rings before your fax machine 00-04 (02-04 for answers in FAX/TEL, Ireland) FAX ONLY or TAD (Message Manager for FAX-T106 FAX-T106) mode.

  • Page 31

    Press the Menu numbers. (ex. Press 1, 1 for Date/Time) —OR— to select Main Menu Menu Selections 4. REMOTE CODE 5. AUTO REDUCTION 6. MEM. RECEIVE 7. POLLING 1. COVERPG SETUP 2. COVERPAGE NOTE 3. CONTRAST 4. RESOLUTION STANDARD 5. OVERSEAS MODE 6.

  • Page 32

    Press the Menu numbers. (ex. Press 1, 1 for Date/Time) —OR— to select Main Menu Menu Selections 7. DELAYED 8. POLLED TX STANDARD 9. MEMORY TX NEXT FAX ONLY — — 1. ONE-TOUCH DIAL 2. SPEED-DIAL — 3. SETUP GROUPS 1.

  • Page 33

    Press the Menu numbers. (ex. Press 1, 1 for Date/Time) —OR— to select Main Menu Menu Selections 1. FORWARD/ STORE 2. REMOTE ACCESS 3. PRINT DOCUMENT 1. VOICE STORE 2. FORWARD/ STORE 3. BACKUP PRINT 4. OGM 5. ICM MAX.TIME 6.

  • Page 34

    Press the Menu numbers. (ex. Press 1, 1 for Date/Time) —OR— to select Main Menu Menu Selections 1. RING PATTERN 2. MUSIC ON HOLD 1. TX LOCK 2. COMPATIBILITY NORMAL 3. CALLER ID (U.K. only) 4. BT CALL SIGN (U.K. only) The factory setting (option) is shown in bold.

  • Page 35: Initial Setup, Getting Started, Turning On Automatic Daylight Savings Time

    Initial Setup Getting started Setting the Date and Time When the fax machine is not in use, it will display the date and time. If you set up the Station ID the date and time displayed by your fax machine will be printed on every fax you send. If there is a power failure, you may have to reset the date and time.

  • Page 36: Setting The Station Id

    Setting the Station ID You should store your name or company name and fax number so they print on all fax pages that you send. The telephone number will appear only on cover pages and call back messages. It is important that you enter the fax and telephone numbers in the internationally standardised format, i.e.

  • Page 37: Entering Text, Inserting Spaces, Making Corrections, Repeating Letters, Special Characters And Symbols

    Entering text When you are setting certain menu selections, such as the Station ID, you may need to type text into the fax machine. Most number keys have three or four letters printed on them. The keys for 0, # do not have printed letters because they are used for special characters.

  • Page 38: Setting The Beeper Volume, Setting The Speaker Volume

    Press Menu/Set. Press Stop/Exit. Setting the Speaker Volume You can adjust the speaker volume. For FAX-T104, lift the handset and press Tel. For FAX- T106, press Speaker Phone. Press The LCD shows the setting you are choosing. Each key press changes the volume to the next setting.

  • Page 39: Setting The Ring Volume, Pabx And Transfer, Setting Tone Or Pulse Dialling Mode

    Setting the Ring Volume You can turn the ring off or you can select a ring volume level when your machine is idle (not being used). Press press these keys, the fax machine will ring so you can hear the active setting as the LCD shows it.

  • Page 40

    Melody Settings (FAX-T106 only) Setting the Ring Pattern You can select a ring pattern from signal (regular ring pattern) or 4 types of melody. The default setting is SIGNAL. Press Menu/Set, 9, 1. Press ▲ or ▼ to select SIGNAL, MELODY1, MELODY2, MELODY3 or MELODY4 and press Menu/Set.

  • Page 41: Choosing The Receive Mode, Setup Receive, Basic Receiving Operations

    The external TAD:ANSWER MACH. (with an answering machine external (TAD) automatically answering answers every call. machine) Voice messages (FAX-T104 are stored on the only) external TAD. Fax messages are printed. You control the MANUAL (manual phone line and receive) must answer every call yourself.

  • Page 42: Setting The Ring Delay

    (FAX-T106 only) Press Menu/Set, 2, 1. If you have a FAX-T104, go to Step 3. Press ▲ or ▼ to select RING DELAY, and press Menu/Set. Press ▲ or ▼ to select how many times the line rings before the machine answers, and press Menu/Set.

  • Page 43: Setting The F/t Ring Time (fax/tel Mode Only)

    Setting the F/T Ring Time (FAX/TEL mode only) If you set the Receive Mode to FAX/TEL, you’ll need to decide how long the fax machine will signal you with its special pseudo/double-ring when you have a voice call. (If it’s a fax call, the fax machine prints the fax.) This pseudo double ringing happens after the initial ringing from the phone company.

  • Page 44: Fax Detect, Printing A Reduced Incoming Fax (auto Reduction)

    Fax Detect When you use this feature, you don’t have to press Fax Start or the Fax Receive Code calling beeps. Just hold the handset and wait a few seconds. Selecting ON allows the fax machine to receive fax calls automatically, even if you lift the machine’s handset or the handset of an extension or external phone.

  • Page 45: Reception Into Memory, Receiving A Fax At The End Of A Conversation

    Reception into memory As soon as the paper tray becomes empty during fax reception, the screen will display CHECK PAPER; please put some paper in the paper tray. (See Quick Setup Guide.) If the Memory Receive is set to ON at this time… If sufficient memory is available, the current fax reception will continue.

  • Page 46: Operation From Extension Telephones, For Fax/tel Mode Only, Remote Call Transfer, Advanced Receiving Operations

    Advanced receiving operations Operation from extension telephones If you answer a fax call on an extension telephone, or an external telephone into the correct socket on the machine, you can make the fax machine take the call by using the Fax Receive Code. When you press the Fax Receive Code starts to receive a fax.

  • Page 47: Changing The Remote Codes

    The fax machine rings (pseudo-ring same as current F/T ring) and the display shows “PICK UP PHONE”. Pick up the handset and press Tel (FAX-T104 only). —OR— Just press Speaker Phone (FAX-T106 only) at the fax machine in order to transfer the voice call to the fax machine.

  • Page 48: Printing A Fax From The Memory (fax-t104 Only), Polling

    Secure Polling is a way to keep your documents and others from falling into the wrong hands while the machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Anyone who polls to receive a fax must enter the polling secure code.

  • Page 49: Sequential Polling

    Setup Delayed Polling Receive You can set the machine to begin Polling Receive at a later time. Press Menu/Set, 2, 7. Press ▲ or ▼ to select TIMER. Press Menu/Set. The screen prompts you to enter the time you want to begin polling.

  • Page 50: Caller Id (caller Identification) (u.k. Only), Advantages Of Caller Id, Telephone Services

    Caller ID Service. ■ To PABX Users: Calling line identification signals are not generally delivered to your Brother fax machine if it is connected behind a private automatic branch exchange (PABX) system or other call routing device. Advantages of Caller ID For Business All businesses profit from a quicker response to customer calls.

  • Page 51: How Does The Caller Id Work?

    How Does the Caller ID Work? The Caller ID Appears on the Display When Your Telephone Rings As your telephone rings, the screen displays the caller’s phone number. If the caller’s name is stored in your machine as a Speed-Dial, or One-Touch dial, the caller’s name will be displayed. Once you pick up the handset, the caller’s ID disappears.

  • Page 52: Selecting A Caller Id From The Memory For Call Reply

    You can display the caller IDs currently stored in the memory and select the number of the caller you want your machine to dial. Call Reply is a convenient feature whereby your Brother fax can dial back a voice/fax call “on-hook” to the opposite party associated with a Caller ID number which has been captured into memory.

  • Page 53

    To Activate Certain Network Services When Using Call Reply You may wish (in order to activate certain network services), to insert a special prefix to be dialled in front of the Caller ID number when using the Call Reply feature. For example, - Your outgoing Caller ID withheld The required prefix, typically three to six digits (including # and symbols) in length, may be inserted after displaying the desired...

  • Page 54: Bt Call Sign (u.k. Only)

    BT Call Sign (U.K. only) This fax machine feature lets you use the BT Call Sign subscriber service which allows you to have at least two separate telephone numbers on one phone line. Each phone number has its own distinctive ringing pattern, so you know which phone number is ringing.

  • Page 55: Manual Dialling, One-touch Dialling, Speed-dialling, Search

    Setup Send How to dial You can dial in any of the following ways. Manual dialling Press all of the digits of the phone or fax number. One-Touch dialling Press the One-Touch key of the location you want to call. (See Storing One-Touch Dial numbers on page 7-1.) Speed-dialling Press Search/Mute, #, and then the two digit Speed-Dial number.

  • Page 56: Fax Redial, Automatic Transmission

    Fax Redial If you are sending a fax manually and the line is busy, press Redial/Pause, and then press Fax Start to try again. If you want to make a second call to the last number dialled, you can save time by pressing Redial/Pause and Fax Start.

  • Page 57: Manual Transmission, Sending A Fax At The End Of A Conversation

    Manual transmission Manual transmission lets you hear the dialling, ringing and fax-receiving tones while sending a fax. Insert the document face down in the ADF. Pick up the handset and listen for a dial tone. —OR— Press Speaker Phone (FAX-T106 only) and listen for a dial tone.

  • Page 58: Contrast, Fax Resolution

    Contrast If your document is very light or very dark, you may want to set the contrast. Use LIGHT to make the document darker. Use DARK to make the document lighter. Insert the document face down in the ADF. Press Menu/Set, 3, 3. Press ▲...

  • Page 59: Multiple Resolution Transmission, Cancelling A Fax In Progress, Cancelling A Scheduled Job

    Multiple Resolution Transmission Use this feature to select separate resolution settings for each page of the fax you are sending. This could be useful if you are sending a fax with photos and text, or some pages with small print and others with larger print.

  • Page 60: Composing The Electronic Cover Page

    Advanced sending operations Composing the electronic Cover Page The cover page is sent to the receiving party’s machine. Your cover page includes the name or number stored in the One-Touch or Speed-Dial memory. If you are dialling manually, the name is left blank.

  • Page 61

    Cover page for next fax only This feature does not work unless you have set up the Station ID. (See Setting the Station ID on page 4-2.) If you only want to send a cover page with a particular fax, this cover page will include the number of pages in your document.

  • Page 62: Broadcasting, Overseas Mode

    Using a printed Cover Page If you prefer using a printed cover page that you can write on, you can print the sample page and attach it to your fax. Press Menu/Set, 3, 1. Press ▲ or ▼ to select PRINT SAMPLE.

  • Page 63: Call Reservation

    Call Reservation You can send a fax and let the other party know that you want to speak to him after the fax transmission is completed. The other fax machine will ring as if it was receiving a telephone call; if the other party picks up the handset, your machine will ring.

  • Page 64: Delayed Fax

    Delayed Fax Depending on the size of the data, you can use this menu setting to send up to 3 faxes at later times within the next 24 hours. Insert the document face down in the ADF. Press Menu/Set, 3, 7. Enter the time you want the fax to be sent (in 24-hour format).

  • Page 65: Setting Up Polled Transmit (standard), Setup For Polling Transmit With Secure Code

    Setting up Polled Transmit (Standard) Polled Transmit is when you set up the fax machine to wait with a document so another fax machine can call and retrieve it. Insert the document face down in the ADF. Press Menu/Set, 3, 8. Press ▲...

  • Page 66: Secure Polling, Memory Transmission

    Secure Polling is a way to keep your documents from “falling into the wrong hands” while the fax machine is set up for polling. You can use Secure Polling only with another Brother fax machine. Your four-digit ID number must be entered on the fax machine that polls for your documents.

  • Page 67: Out Of Memory Message, Interrupting Delayed Fax And Polled Transmit Jobs, Tx Lock System

    TX Lock ON, so they won't be lost. If you have selected Fax Forwarding or Fax Storage (For FAX-T104: Menu/Set, 8, 1 or for FAX-T106: Menu/Set, 8, 2) before you turn TX Lock On, then Fax Forwarding and Remote Retrieval will continue to work.

  • Page 68

    Setting up the password If you forget the TX Lock password, please contact your Brother dealer or Brother for assistance. Press Menu/Set, 0, 1. Enter a 4-digit number for the password. Press Menu/Set. If the LCD shows VERIFY:, re-enter the password.

  • Page 69: Quick-dial Numbers And Dialling Options, Storing Numbers For Easy Dialling, Storing One-touch Dial Numbers

    Quick-Dial numbers and dialling options Storing numbers for easy dialling You can set up the fax machine to do following types of easy dialling: One-Touch, Speed-Dial and Groups for Broadcasting faxes. When you dial a quick-dial number, the LCD shows the name, if you stored it, or the number.

  • Page 70: Storing Speed-dial Numbers, Changing One-touch And Speed-dial Numbers

    Storing Speed-Dial numbers You can store Speed-Dial numbers, so that when you dial you will only have to press a few keys (Search/Mute, #, the two-digit number, and Fax Start). The fax machine can store 100 Speed-Dial numbers. Press Menu/Set, 6, 2. Use the dial pad to enter a two-digit Speed-Dial number (00-99).

  • Page 71: Setting Up Groups For Broadcasting

    Enter a new number. Press Menu/Set. Follow the directions beginning at Step 4 in Storing One-Touch Number or Storing Speed-Dial numbers. Setting up Groups for Broadcasting Groups, which can be stored on a One-Touch key location, allow you to send the same fax message to many fax numbers by pressing only a One-Touch key and Fax Start.

  • Page 72: Dialling Options, Manual Dialling, On Hook Dialling

    The number you are dialling, or the name you have stored for One-Touch or Speed-Dial is displayed on the LCD. For FAX-T104, press Fax Start and pick up the handset when you hear the call answered on the monitor speaker. (If you press Tel before lifting the handset, the call will be disconnected.

  • Page 73: One-touch Dialling, Speed-dialling

    One-Touch dialling Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only). When you hear a dial tone, press the One-Touch key of the location you want to call. To hang up a voice call, replace the handset. —OR— Press Speaker Phone (FAX-T106 only). If you try to use a One-Touch location with no number stored in it, you will hear a warning sound, and LCD will show NOT REGISTERED.

  • Page 74: Search, Pause, Mute

    Search You can search for names you have stored in One-Touch and Speed-Dial memories. (See Storing One-Touch Dial numbers on page 7-1 and Storing Speed-Dial numbers on page 7-2.) Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only). Press Search/Mute, then enter the first letter of the name you are looking for by using the dial pad.

  • Page 75: Redial (telephone), Redial (fax), Tone Or Pulse

    Redial (Telephone) If you are calling someone and the line is busy, you can retry the number by pressing Redial/Pause. Pick up the handset. —OR— Press Speaker Phone (FAX-T106 only). Press Redial/Pause. To hang up, replace the handset. —OR— Press Speaker Phone (FAX-T106 only). Redial (Fax) If you’re sending a fax manually and the line is busy, press Redial/Pause to try again.

  • Page 76: Remote Fax Options (fax-t104 Only), Fax Forwarding, Setting Up Fax Forwarding

    Remote Fax Options (FAX-T104 only) This chapter is for Model FAX-T104. If you have model FAX-T106, your remote fax options are handled by the Message Manager Fax Forwarding Setting up Fax Forwarding When you select Fax Forward, your fax machine stores the received fax in the memory.

  • Page 77: Setting Fax Storage, Turning Off Remote Fax Options, Setting Your Remote Access Code

    Setting Fax Storage If you select Fax Storage, your fax machine stores the received fax in the memory. You will be able to retrieve fax messages from another location using the Remote Retrieval commands. Press Menu/Set, 8, 1. Press ▲ or ▼ to select FAX STORAGE.

  • Page 78: Remote Retrieval, Using Your Remote Access Code

    Remote Retrieval You can call your fax machine from any touch tone telephone or fax machine, then use the Remote Access Code and remote commands to retrieve fax messages. Be sure to cut out the Remote Retrieval Access Card on the last page and keep it with you at all times.

  • Page 79: Remote Commands

    Remote commands Follow the commands below to access features when you are away from the fax machine. When you call the fax machine and enter your Remote Access Code (3 digits followed by system will give two short beeps and you must enter a remote command.

  • Page 80: Retrieving Fax Messages, Changing Your Fax Forwarding Number

    Retrieving fax messages Dial your fax number. When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by long beep, you have messages. As soon as you hear two short beeps, use the dial pad to press 9 6 2.

  • Page 81: Message Manager (fax-t106 Only), Message Manager Mode, Setting Up Message Manager, Setting Up Voice Store

    Message Manager (FAX-T106 only) This section is for FAX-T106. (If you have FAX-T104, please see chapter 8 for your remote fax options.) Message Manager Mode Message Manager Mode allows you to store incoming fax and voice messages in a flexible memory. The memory stores 15 minutes of voice messages, or up to 20 pages of fax messages.

  • Page 82: Setting Fax Forward/fax Storage

    Press Menu/Set, 8, 1. The screen prompts you to choose a voice store setting. Press ▲ or ▼ to select VOICE:ON, (or EXT or OFF). If you want to store voice messages in the external answering machine, select EXT. Press Menu/Set. Press Stop/Exit.

  • Page 83: Recording The Message Manager's Outgoing Message (tad Message)

    Recording the Message Manager’s Outgoing Message (TAD MESSAGE) Recording the Message Manager’s Outgoing Message (TAD MESSAGE) is the second step you need to follow before you can turn on the Message Manager. Make sure your OGM (Outgoing Message) is less than 20 seconds long. Press Menu/Set, 8, 4.

  • Page 84: Activating Message Manager Mode, Message Indicator

    Activating Message Manager Mode Press and hold TAD:MSG MGR. When light is out, the Message Manager is off. (See Setting Up Message Manager on page 9-1.) Message Indicator light flashes when you have new voice messages and/or faxes waiting for your review. The LCD shows the total number of voice (including recorded conversations) and/or fax...

  • Page 85: Playing Voice Messages, Printing A Fax Message, Backup Printing Option

    Playing Voice Messages Follow the steps below to listen to voice messages. Press Play/Record. Adjust volume by pressing All new messages are played in the order they were recorded. The LCD shows the number of the current message, and the total number of messages.

  • Page 86: Erasing Messages, Messages

    Erasing Messages If you choose to erase all fax messages, the fax machine will print any previously unprinted fax messages before erasing them from memory. Fax messages cannot be erased individually. You can erase voice messages individually, or all at once. To erase voice messages individually Press Play/Record.

  • Page 87: Setting The Toll Saver, Icm Recording Monitor, Recording A Conversation

    Setting the Toll Saver When you set the Toll Saver feature, the fax machine answers after 5 rings if you don’t have messages, and after 3 rings if you do have messages. This way, when you call the fax machine, if it rings 4 times, you know you have no messages, and can hang up, avoiding any toll/call charge.

  • Page 88: Using The Remote Access Code, Remote Retrieval, Setting Your Remote Access Code

    Remote Retrieval You can call your fax machine from any touch tone telephone or fax machine, then use a Remote Access Code and remote commands to retrieve voice (and fax) messages. You can also program and change some settings for your Message Manager. Using the Remote Access Code Dial your fax number from a touch tone telephone or another fax machine using touch tone.

  • Page 89

    Remote commands Follow the commands below to access features when you are away from the fax machine. When you call the fax machine and enter your Remote Access Code (3 digits followed by system will give two short beeps and you must enter a remote control command.

  • Page 90: Retrieving The Memory Status List, Retrieving Fax Messages

    Remote commands 98 Change Receive Mode If you hear one long beep, you can change 1 TAD 2 FAX/TEL 3 FAX 90 Exit Retrieving the Memory Status List You can retrieve the Memory Status List from a remote fax machine to see if you have any fax messages. Dial your fax number.

  • Page 91: Changing The Fax Forwarding Number

    Changing the Fax Forwarding Number You can change the default setting of your Fax Forward number from another telephone or fax machine using touch tone. Dial your fax number. When your fax machine answers, immediately enter your Remote Access Code (3 digits followed by long beep, you have messages.

  • Page 92: Printing Reports, Fax Settings And Activity, Customizing The Transmission Verification Report, Setting The Journal Period

    Printing reports FAX settings and activity Your fax machine can print a XMIT Report after each fax you send. Also, a journal of sent and received faxes can be printed at specified intervals. Customizing the Transmission Verification Report You can use the Transmission Report as proof that you sent a fax. This report lists the time and date of transmission and whether the transmission was successful (OK).

  • Page 93: How To Print A Report, Printing Reports

    Printing reports Following reports are available: 1.XMIT VERIFY 2.HELP LIST 3.QUICK-DIAL 4.FAX JOURNAL 5.TEL.INDEX 6.USER SETTINGS 7.MEMORY STATUS How to print a report Make sure that there is no document in the ADF. Press Copy/Reports, then enter the number (see list above) of the report you want to print.

  • Page 94: Making Copies, Using The Fax Machine As A Copier, Copy Operations, Making A Single Copy

    Making copies Using the fax machine as a copier You can use this fax machine as a copier. Always make sure you have paper in the paper tray before making copies. Copy Key Incoming faxes cannot be received on paper or into the memory while the fax machine is copying.

  • Page 95: Copy Options: Single Or Multiple Copies Sort/stack, Reduce/enlarge

    Copy options: Single or Multiple copies, Sort/Stack, Reduce/Enlarge You can choose additional copy options. First, you can select the number of copies. Next, you can choose whether multiple copies will be STACKED (all copies of page 1, then all copies of page 2, etc.) or SORTED (collated).

  • Page 96: Important Information, Important Safety Instructions

    Important information Important safety instructions Read all of these instructions. Save them for later reference. Follow all warnings and instructions marked on the product. Unplug this product from the wall socket before cleaning. Do not use liquid or aerosol cleaners. Use a damp cloth for cleaning.

  • Page 97: Trademarks, Shipment Of The Fax Machine

    To protect your product against power surges, we recommend the use of a power protection device (Surge Protector). Trademarks The Brother logo is a registered trademark of Brother Industries, Ltd. Brother is a registered trademark of Brother Industries, Ltd. © 2004 Brother Industries, Ltd. All rights reserved.

  • Page 98: Troubleshooting And Routine Maintenance, Troubleshooting, Error Messages

    See Document Jam on page 13-4. Try to send again. Clear the faxes and scheduled jobs from the memory. —OR— Print the faxes that are in the memory. (See Printing a fax from the memory (FAX-T104 only) on page 5-8.)

  • Page 99

    Fax Storage. (See Setting Fax Storage on page 8-2.) —OR— Print the faxes that are in the memory. (See Printing a fax from the memory (FAX-T104 only) on page 5-8.) (See Printing a Fax Message on page 9-5.) (See Document Jam or Paper Jam on page 13-4.)

  • Page 100

    2. Enter the fax number to which faxes will be forwarded. 3. Press Fax Start. If you have not set up your Station ID, you cannot enter fax transfer mode. If the error message still continues, contact Brother or your dealer for service.

  • Page 101: Compatibility, Document Jam Or Paper Jam

    Compatibility If you are having difficulty sending or receiving a fax due to possible interference on the phone line, we recommend that you try setting the compatibility to BASIC. Press Menu/Set, 0, 2. Press ▲ or ▼ to select BASIC (or NORMAL).

  • Page 102: Paper Jam

    Paper Jam The paper is jammed in your fax machine. Remove any paper that is not jammed. Open the top cover by lifting the lever on the right side of the top cover. Pull the jammed paper gently from the paper feeder toward the front of the fax machine as per diagram A.

  • Page 103: If You Are Having Difficulty With The Fax Machine

    The sender’s scanner may be dirty. Ask the sender to make a copy to see if the problem is with the sending machine. Try receiving from another fax machine. If the problem continues, call Brother or your dealer for service. Phone Line or Connections The fax machine Make sure receive mode is not set to MANUAL.

  • Page 104

    DIFFICULTY SUGGESTIONS Dialling does not Check all line cord connections. work Check the power cord connection. Send a manual fax by pressing Speaker Phone (for FAX T-106 only) or by lifting the handset and dialling the number. Wait to hear fax receiving tones before pressing Fax Start.

  • Page 105: Routine Maintenance, Cleaning The Print Head

    Routine maintenance Cleaning the print head Clean the print head when you want to improve the print quality and also as part of your routine maintenance. After you have just used the fax machine, some internal parts of the fax machine are extremely HOT! So please be careful. Unplug the telephone line cord and the power cord for safety.

  • Page 106: Cleaning The Scanner, Changing The Ribbon

    Cleaning the scanner Unplug the telephone line cord and the power cord for safety. Open the top cover by lifting the lever on the right side of the top cover. Clean the white film and the glass strip with isopropyl alcohol on a lint-free cloth.

  • Page 107

    Take the used ribbon out of the cartridge: 1 Snap out the upper and lower right white spools. 2 Slide the roll off the blue gear and lower left white spool. (Do not remove the blue gear and lower left white spool). Blue Gear White...

  • Page 108

    Turn the upper left blue gear anti-clockwise to tighten the ribbon as shown. Turn the cartridge over and re-install it in your fax machine: Insert the recessed four holders. Press down on both sides of the top cover to close it securely. 13 - 11 Troubleshooting and routine maintenance first and place the cartridge into its...

  • Page 109: G Glossary

    Glossary ADF (automatic document feeder) The document can be placed in the ADF and scanned one page at a time automatically. Automatic fax transmission Sending a fax without picking up the handset or pressing Speaker Phone (FAX-T106 only). Automatic Redial A feature that enables your fax machine to redial the last fax number after five minutes if the fax did not go through because the line was busy.

  • Page 110

    F/T Ring Time The length of time that the Brother fax machine rings (when the receive mode setting is FAX/TEL) to notify you to pick up a voice call that it answered. Fax Detect Enables the fax machine to respond to CNG tones if you interrupt a fax call by answering it.

  • Page 111

    Remote Access Code Your own four-digit code (--- allows you to call and access the fax machine from a remote location. Resolution The number of vertical and horizontal lines per inch. See: Standard, Fine, Super Fine and Photo. Ring Delay The number of rings before the fax machine answers in FAX ONLY, FAX/TEL, and TAD:MSG MGR (FAX-T106 only) mode.

  • Page 112: S Specifications, General, Copy

    FAX-T106 under 4.8 watts Operating: under 160 watts 129 mm 188 mm 267 mm FAX-T104 : 2.7 kg (with components) FAX-T106 : 2.8 kg (with components) 50% to 150% (50, 75, 87, 93, 100, 120, 125, 150% & Auto) : Up to 30 sheets...

  • Page 113

    Reception in ECM mode). Specifications and printed materials are subject to change without prior notice. ITU-T Group 3 Modified Huffman (MH) 9600/7200/4800/2400 bps; Automatic Fallback (FAX-T104) 14400/12000/9600/7200/4800/2400 bps; Automatic Fallback (FAX-T106) Document Input Width 148 mm to 216 mm Up to 10 pages...

  • Page 114

    Index The items in all upper case represent LCD messages. ADF (automatic document feeder) ...6-2 Answering machine (TAD) ... 1-9, 5-1 Automatic fax receive ...5-1 Fax Detect ...5-4 fax redial ...6-2 transmission ...6-2 Backup Printing ...9-5 Broadcasting ...6-8 setting up Groups ...7-3 Call Back Message ...6-9 Call Reservation ...6-9 Caller ID ...

  • Page 115: Menu Table, Memory Storage, Navigation Keys

    Gray scale ... S-2 Groups, setting up ...7-3 HELP Help List ...10-2 Hold ... 4-6, 7-6 ICM Recording Monitor ...9-7 International calls ...6-8 Interrupting (a scheduled job) ...6-13 Jams ...13-4 LCD (Liquid Crystal Display) ... 1-3, 1-5, 3-1 Maintenance, routine ...13-8 changing the ribbon ...13-9 cleaning the print head ...13-8 Manual...

  • Page 116

    Safety instructions ... iii, 12-1 Search ...7-6 Sequential Polling ...5-9 Setup Date and Time ...4-1 Station ID (fax header) ...4-2 Socket EXT socket external telephone ...1-9 TAD (answering machine) ...1-9 Speaker Phone ...7-6 Speed-Dial ... 1-4, 1-6, 7-5 changing ...7-2 dialling ...7-5 storing ...7-2 TAD (telephone answering device),...

  • Page 117: Accessory List

    PC-72RF 2 re-fills for use in PC-75 Print Cartridge PC-74RF 4 re-fills for use in PC-75 Print Cartridge *For optimum print quality and product performance within published specifications, use only the correct Brother replacement ribbon. A - 1 Accessory List...

  • Page 118

    A - 2...

  • Page 120

    This machine is approved for use in the country of purchase only, local Brother companies or their dealers will only support fax machines purchased in their own countries. UK/IRE LF38120041...

This manual also for:

Fax-t106, Fax-t104 series, Fax-t106 series

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