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RF Technology Safe Place Smart Sense User Manual

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Safe Place
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User Guide

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Summary of Contents for RF Technology Safe Place Smart Sense

  • Page 1 Safe Place Transmitters User Guide...
  • Page 2 Compliance This device complies with Part 15 of the FCC rules. Operation is subject to the following two conditions: • This device may not cause harmful interference. • This device must accept any interference received, including interference that may cause undesired operation.

  • Page 3: Table Of Contents

    Contents CONTENTS CONTENTS ................. 1 WARNINGS AND CAUTIONS ............ 3 Warnings ................3 Cautions ................5 PREFACE ..................7 Overview ................7 Intended Audience ..............8 Contact Information ............... 8 Technical Support ............8 Customer Care ............... 9 Sales ................9 Additional Detailed Documents ..........
  • Page 4 Contents Signal Strength ............. 24 Weekly Testing ............. 25 Transmitter Cleaning and Care ........... 25 Approved Cleaners ............28 Non-Approved Cleaners ..........28 Replacing the Clamp ............29 SPECIFICATIONS ..............31 Smart Sense Transmitter ............ 31 Standard Infant Transmitter ..........32 Patient (Locking) Transmitter ..........

  • Page 5: Warnings And Cautions

    Warnings and Cautions WARNINGS AND CAUTIONS It is important for your facility to implement and enforce the following WARNINGS and CAUTIONS in order to keep all equipment functioning properly. Disregarding the information and instructions in this document is considered abnormal use and may result in injury or system failure.
  • Page 6 Warnings and Cautions STATIC DISCHARGE—Do not touch the conductor portion of any conductor or port. Damage to the device may result. EXPLOSION HAZARD—These devices should not be used in the presence of flammable gas mixtures. It should also not be used in oxygen enriched atmospheres.

  • Page 7: Cautions

    Warnings and Cautions SYSTEM MAINTENANCE AND TESTING—It is the responsibility of the facility to establish and facilitate a regular maintenance schedule for your system, as outlined in the applicable system guides. This includes regular inspection, testing, and cleaning. RF Technologies, Inc. recommends monthly maintenance and testing of your system.
  • Page 8 Warnings and Cautions RESIDENT GENERATED ALARMS—Do not rely exclusively on resident generated alarms for resident care and safety. The alarm function of equipment in the possession of residents must be verified periodically and regular resident surveillance is recommended. RESIDENT MONITORING—The most reliable method of resident monitoring combines close personal surveillance with correct operation of monitoring equipment.

  • Page 9: Preface

    Preface PREFACE Overview This guide provides detailed instructions ® about using the SAFE PLACE transmitters as well as specific requirements. The SAFE PLACE transmitters are components of the 9450 System which monitors doors, elevators, hallways, and stairwells to assist staff in monitoring patients in a facility.

  • Page 10: Intended Audience

    Preface WARNING: The 9450 System is designed and intended to work in conjunction with a facility’s overall patient security program, including reasonable operating policies and procedures. The 9450 System, by itself, cannot prevent abductions or the elopement of patients. Intended The SAFE PLACE Transmitters User Guide is intended for caregivers who use the Safe Audience...

  • Page 11: Customer Care

    Preface Customer For questions on part replacement or for Care ordering new parts, contact the Customer Care Team at: (800) 669-9946, option 2 customercare@rft.com Sales For questions regarding system add-ons, contact your Sales Manager. Additional Documentation for the 9450 System is available in Portable Document Format Detailed (PDF) on the 9450 System Documentation...
  • Page 12 Preface This page intentionally left blank. Page 10 of 36 Safe Place Transmitters User Guide 0510-1121-G...

  • Page 13: General Information

    General Information GENERAL INFORMATION Introduction This chapter provides general information about the transmitters. It includes information on the transmitters, printed warranty dates, banding the transmitters, required transmitter testing, replacing the clamp on a transmitter, and care and cleaning. Transmitters The transmitters are lightweight and compact.

  • Page 14: Smart Sense

    General Information There are three types of Safe Place transmitters: Smart Sense  Standard Infant  Patient (locking)  Smart Sense The Smart Sense transmitter is worn on an infant’s ankle. It senses when the transmitter is loose or no longer in contact with the infant.

  • Page 15: Warranty Expiration Date

    General Information Warranty Each transmitter is stamped with a warranty expiration date. This date indicates the date Expiration that RF Technologies’ warranty on that Date transmitter expires. If the warranty period has expired, discard the transmitter immediately. Smart Sense Standard Infant Patient Transmitter WARNING: Using a transmitter beyond the printed expiration date can result in system...

  • Page 16: Smart Sense

    General Information Smart Sense The Smart Sense technology combines the Smart Sense transmitter and Smart Sense banding material to give you the capability to recognize if a transmitter has been removed from an infant or if it has been tampered with or is loose. The following are the measurements for tamper detection (referred to as Band Off for Infant systems only):...
  • Page 17 General Information WARNING: Only Smart Sense banding material can be used to fasten Smart Sense transmitters. Use of any other banding material with the Smart Sense transmitters voids the RF Technologies' Product Warranty and could result in system failure. 2. With the yellow-side of the banding material facing outwards, use the plastic guide tab to thread the banding material from the bottom slot out through the top...
  • Page 18 General Information 5. Close the second clamp. The transmitter becomes active one minute after the clamps are snapped into place. The 60 second grace period allows the transmitter to be re-opened once the transmitter’s second clamp has been secured. 6. Remove the plastic guide tabs and discard.
  • Page 19 General Information 3. Tend to and clear any alarms displayed on the screen for the transmitter being discharged. 4. Request a discharge function for the transmitter and complete the action within the allotted time specified in the software by your facility. 5.

  • Page 20: Standard Infant

    General Information Standard To band a Standard Infant transmitter: Infant 1. Cut off 6-8” of the banding material from the roll. 2. Open the clamps of the transmitter by gently pulling them outward, one clamp at a time, from the top of the transmitter. 3.

  • Page 21: Patient (Locking)

    General Information 8. Use safety scissors to cut off the excess banding material. Try not to cut bands too short to allow room to adjust in future. Patient To band a patient transmitter: (Locking) 1. Cut off 6-8” of the banding material from the roll.
  • Page 22 General Information 5. Guide the banding material through until it bumps against the stop. 6. Push in the clamp until it snaps into place. 7. Insert the banding material through the slot on the locking clamp side of the transmitter, from bottom to top. 8.
  • Page 23 General Information 11. The band must be tight enough to help stop the transmitter from slipping off, and loose enough to avoid discomfort. 12. Push the unsnapped side of the clamp until it snaps into place. The transmitter becomes active one minute after the clamps are snapped into place.
  • Page 24 General Information This page intentionally left blank. Page 22 of 36 Safe Place Transmitters User Guide 0510-1121-G...

  • Page 25: Testing And Care

    Testing and Care TESTING AND CARE Transmitter You must test all transmitters prior to use to verify proper operation. This includes every Testing time that the band is replaced. All steps are mandatory. WARNING: Do not use the transmitter tester on a transmitter with an expiration date that has expired.

  • Page 26: Operation

    Testing and Care Operation Test the operation of the transmitter using the Transmitter Tester (PN 9450-0050). The transmitter tester will detect whether or not a transmitter is emitting a signal, but cannot indicate the strength of the signal 1. Place the transmitter tester directly on the transmitter.

  • Page 27: Weekly Testing

    Testing and Care Weekly The following testing is required weekly for Testing transmitters in use on patients. All steps are mandatory. 1. Test the operation of transmitters using the transmitter tester. 2. Visually inspect transmitters for damage or loose parts. 3.
  • Page 28 Testing and Care 2. Use the provided brush to clean the hard-to-reach areas. After each use, brushes can be disposed of or disinfected with alcohol according to your facility’s infection control procedures. 3. Disinfect the transmitter with an approved cleaner. NOTE: In order to avoid nuisance alarms, cleaning procedures must be performed at least 100 feet from any Alarming Band...
  • Page 29 Testing and Care 6. Inspect the piercing contacts on the transmitter. The contacts must be gold in color and not bent or out of alignment. If the piercing contacts are NOT gold in color or are bent out of alignment, discard the transmitter.

  • Page 30: Approved Cleaners

    Testing and Care Approved Following is a list of approved cleaners/ Cleaners solutions recommended for use when cleaning the transmitter. ® ® Neutral Quat Hi-Tor Plus Airx® 109A Isopropyl Alcohol ® Cavicide Oxivir TB ® ® Caviwipes™ Sani-Cloth ® Cavicide1™ Sani-Cloth Plus ®...

  • Page 31: Replacing The Clamp

    Testing and Care Replacing In some cases, you need to replace damaged transmitter clamps. This is done the Clamp by opening the existing clamps, snapping them off of the transmitter, and inserting new clamps. To replace a transmitter clamp: 1. Open the clamps all the way and gently remove them from the transmitter.
  • Page 32 Testing and Care 6. Repeat the previous steps for the second clamp. CAUTION: Use care around the piercing contacts on the transmitter as they are extremely sharp. Placing your fingers directly on the piercing contact can result in injury. Page 30 of 36 Safe Place Transmitters User Guide 0510-1121-G...

  • Page 33: Specifications

    Specifications SPECIFICATIONS Smart Sense Transmitter 1.63 x 1.18 x 0.625 inches Size 0.71 ounces Weight Yellow Color 32–122° Farenheit (0–50° Celsius) Operating Temperature Latex Free Co-polyester Plastic Composition 1 year, Lithium Ion Battery Life Depending on model: Frequency 66 KHz 262 KHz FCC, Part 15b Regulations...

  • Page 34: Standard Infant Transmitter

    Specifications Standard Infant Transmitter 1.63 x 1.18 x 0.625 inches Size 0.71 ounces Weight White Color 32–122° Farenheit (0–50° Celsius) Operating Temperature Latex Free Co-polyester Plastic Composition 1 year, Lithium Ion Battery Life Depending on model: Frequency 66 KHz 262 KHz FCC, Part 15b Regulations Conforms to UL Standard 294...

  • Page 35: Patient (Locking) Transmitter

    Specifications Patient (Locking) Transmitter 1.63 x 1.18 x 0.625 inches Size 0.71 ounces Weight White with Red Key Color 32–122° Farenheit (0–50° Celsius) Operating Temperature Latex Free Co-polyester Plastic Composition 1 year, Lithium Ion Battery Life Depending on model: Frequency 66 KHz or 262 KHz FCC, Part 15b Regulations...

  • Page 36: Banding

    Specifications Banding Smart Standard Patient Sense Infant Pre-cut 6” length Dispenser box Dispenser box Size with 100 feet with 80 feet Soft nylon; latex Polyethylene Naugahyde with Material free (plastic) with soft acetate fabric nylon backing; facing skin; latex latex free free Yellow Duck print...

  • Page 37: Revision History

    Revision History REVISION HISTORY Revision Change Release Added list of approved cleaning products Updated format, updated warranty expiration date section, and updated specifications section Fixed minor document bugs Updated approved cleaners section Updated format and logos Removed Alerts section (information contained in the software reference guides) Added Oxivir TB to Approved Cleaner List Added the ICC French translations to the Compliance...
  • Page 38 Revision History This page intentionally left blank. Page 36 of 36 Safe Place Transmitters User Guide 0510-1121-G...
  • Page 40 0510-1121-G 3125 North 126th Street, Brookfield, WI 53005 Phone 800.669.9946 fax 262.790.1784 Release Date: 06/2018 www.rft.com...

This manual is also suitable for:

Safe place standard infantSafe place patient

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