Konica Minolta BIZHUB C658 User Manual
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Konica Minolta BIZHUB C658 User Manual

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See also: Installation Manual
C658/C558/C458
User's Guide
Security Operations
2016. 8
Ver. 1.01

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Summary of Contents for Konica Minolta BIZHUB C658

  • Page 1 C658/C558/C458 User’s Guide Security Operations 2016. 8 Ver. 1.01...

  • Page 2: Table Of Contents

    Canceling the Operation Prohibited State.................. 2-25 Performing Release Setting ......................2-25 Setting the Authentication Method ..................... 2-27 2.6.1 Setting the Authentication Method ....................2-27 2.6.2 Setting the External Server ......................2-30 ID & Print Setting Function......................2-33 Setting ID & Print..........................2-33 bizhub C658/C558/C458 Contents-1...
  • Page 3 Accessing the Secure Print Document .................... 3-11 User Box Function ........................3-14 3.4.1 Setting the User Box........................3-14 3.4.2 Changing the user/account attributes and box password .............. 3-19 3.4.3 Accessing the User Box and User Box file ..................3-25 bizhub C658/C558/C458 Contents-2...
  • Page 4 4.1.2 Setting the user authentication method..................... 4-5 4.1.3 Changing the authentication mode....................4-6 4.1.4 Making the user settings........................4-8 4.1.5 Making the account settings......................4-9 4.1.6 DNS Server Setting Function ......................4-10 4.1.7 E-Mail Setting Function........................4-11 bizhub C658/C558/C458 Contents-3...

  • Page 5: Security

    Security...

  • Page 6: Introduction

    This User's Guide contains the operating procedures and precautions to be used when using the security functions offered by the bizhub C658/C558/C458 machine. To ensure the best possible performance and ef- fective use of the machine, read this manual thoroughly before using the security functions. The administrator of the machine should keep this manual for ready reference.
  • Page 7 For any query, request, or opinion concerning the machine, please contact your dealer from which you pur- chased your machine or Service Representative. Any notice concerning this machine will be given in writing by the dealer from which you purchased your ma- chine or Service Representative. bizhub C658/C558/C458...

  • Page 8: Installation Checklist

    Confirm the digital signature as follows. Right click the provided exe file to display the property screen. Select [Digital Signatures] - [Details] - [General], and check that Konica Minolta, Inc. is displayed in the Name of signer field. Select [View Certificate] - [General]. Then, check that the signing time is within the val- idated date of the certificate and that the certificate has been issued by a reliable cer- tification authority.
  • Page 9 Let the administrator of the machine set Enhanced Security Mode to [ON]. Check that the FW Update (USB) Password has been set by the administrator of the ma- chine. Check that the various functions to be disabled manually have been properly disabled by the administrator of the machine. bizhub C658/C558/C458...
  • Page 10 Introduction The languages, in which the contents of the User’s Guide Security Operations have been evaluated, are Japanese and English. The following lists the manuals compatible with bizhub C658/bizhub C558/bizhub C458/ineo 658/ineo 558/ineo 458 (Version: G00-10). • bizhub C658/C558/C458/C368/C308/C258 User’s Guide v1.00 A79J-9640BA-00 •...

  • Page 11: Security Functions

    <User Authentication Mode> Authentication of User Administrator is successful. User Authentication mode is successful. Release of Prohibited Functions When Authentication Error is executed. <Account Track Mode> Account Track mode is successful. Release of Prohibited Functions When Authentication Error is executed. bizhub C658/C558/C458...
  • Page 12 Release of Prohibited Functions When Authentication Error is executed. <Box> Authentication of User Box is successful. Authentication for execution of change of User Box Name and User Box Password is successful. Release of Prohibited Functions When Authentication Error is executed. bizhub C658/C558/C458...

  • Page 13: Precautions For Operation Control

    If a User Password has been changed, the administrator should have the corresponding user change the password as soon as possible. If the Administrator Password has been changed by the Service Engineer, the administrator of the ma- chine should change the Administrator Password as soon as possible. bizhub C658/C558/C458...

  • Page 14: External Authentication Server Control Requirements

    When generating or deleting Job Log (Audit Log) and Job Log (Audit Log) data, the administrator should check conditions of using this machine by the user. bizhub C658/C558/C458 1-10...
  • Page 15 Socket Settings], set [TCP Socket (ASCII Mode)] to [OFF]. SSL/TLS Version Setting Start the Web Connection and, using [Security] - [PKI Settings] - [SSL Setting] of the administrator mode, cancel the selection of [SSLv3] of [SSL/TLS Version Setting]. bizhub C658/C558/C458 1-11...

  • Page 16: Machine Maintenance Control

    With the external server authentication, a user is registered in this machine when he or she has been successful in identification authentication on the control panel. Any document that has been transmitted by a user who is yet to be registered is discarded. bizhub C658/C558/C458 1-12...

  • Page 17: Miscellaneous

    PC side including Web Connection. If an umlaut is set in a pass- word on the PC side, therefore, the umlaut cannot be entered from the control panel, which means that this particular password is not usable. bizhub C658/C558/C458 1-13...

  • Page 18: Precautions For Use Of Various Types Of Applications

    To eliminate the risk of the data to be protected being tampered with or leaked, refer to the recommended ciphers list disclosed by, for example, NIST and CRYPTREC and use the appropriate cryptographic tech- nique. bizhub C658/C558/C458 1-14...

  • Page 19: Print Functions

    Click "Certificate Error" to display the certificate. Then, click "Install Certificate" to install the certificate. Display the physical stores. Then, deploy the certificate, which has earlier been exported, in "Local Computer" of "Trusted Root Certification Authorities" to thereby import the certificate. bizhub C658/C558/C458 1-15...

  • Page 20: Items Of Data Cleared By Overwrite All Data Function

    Fax functions An optional Fax Kit is required for using fax functions. Contact your Service Representative. USB keyboard The USB keyboard is not used for the ISO15408 evaluation for this machine. Do not use a USB keyboard. bizhub C658/C558/C458 1-16...

  • Page 21: Different Types Of Boxes

    If a fault occurs in the firmware, a malfunction screen appears when the machine is started, warning that a fault has occurred. To reset the fault condition, turn [OFF] the Enhanced Security Mode and restart the ma- chine, or update the firmware. For more details, consult your Service Representative. bizhub C658/C558/C458 1-17...

  • Page 22: Cs Remote Care Function

    (the server is down), and the status of user registration with the external server such as the number of users to be controlled by the machine reaching its limit and the user password quality on the external server. The administrator should check these points and make the appropriate settings. bizhub C658/C558/C458 1-18...

  • Page 23: Administrator Operations

    Administrator Operations...

  • Page 24: Accessing The Administrator Mode

    Wait until the message disappears before attempting to access the Administrator Mode once again. Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. bizhub C658/C558/C458...
  • Page 25 10 seconds to turn it on after turn- ing it off. If there is no wait period between turning the main power switch off, then on again, the machine may not function properly. Press the Reset key to log off from the Administrator Mode. bizhub C658/C558/C458...
  • Page 26 Touch [Login] or press the Access key to log in to this machine. Touch Menu - [Utility] - [Administrator Settings]. The Administrator Mode is displayed. Perform a desired operation. Press the Reset key to log off from the Administrator Mode. bizhub C658/C558/C458...
  • Page 27 Enter the IP address of the machine in the address bar. Press the [Enter] key to start Web Connection. Click the Administrator radio button and [Login]. Select the "Administrator (Admin Mode)" in the Administrator, and enter the Administrator Password in the "Password" box. bizhub C658/C558/C458...
  • Page 28 If there is no wait period between turning the main power switch off, then on again, the machine may not function properly. Click [Logout]. Click [OK]. This allows you to log off from the Admin Mode. bizhub C658/C558/C458...
  • Page 29 User Password. The machine is then set into an access lock state. To cancel the access lock state, the administrator must perform the Release Setting. Contact the administrator. Click [Logout]. Click [OK]. This allows you to log off from the User Administrator Mode. bizhub C658/C558/C458...

  • Page 30: Accessing The User Mode

    Enter "admin" in [User Name]. Enter the password set for this machine in [Password]. % Touch [C] to clear all characters. % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case/symbol screen. % Touch [Cancel] to go back to the previous screen. Touch [OK]. bizhub C658/C558/C458...
  • Page 31 Perform a desired operation. % To delete a job, touch [Job List] and select a target job, and then touch [Delete]. Press the Access key or touch [Close] to log off from the User Mode. bizhub C658/C558/C458...
  • Page 32 Enter the IP address of the machine in the address bar. Press the [Enter] key to start Web Connection. Click the Administrator radio button and [Login]. Select "Administrator (User Mode)" in the Administrator and enter the Administrator Password in the "Password" box. bizhub C658/C558/C458 2-10...
  • Page 33 If there is no wait period between turning the main power switch off, then on again, the machine may not function properly. Click the [Job] tab. Perform a desired operation. Click [Logout]. Click [OK]. This allows you to log off from the User Mode. bizhub C658/C558/C458 2-11...

  • Page 34: Enhancing The Security Function

    Secure Print ID (Mode 2). Secure Print User Box Thumbnail View, Only Detail View is enabled before password authenti- Preview Detail View, and cation (Mode 2) Document De- tails are enabled Public User Access Restrict Restrict (not to be changed) bizhub C658/C558/C458 2-12...
  • Page 35 HDD backup data Set- Restrict Restrict (not to be changed) tings USB Connection Permis- Allow Restrict sion setting QR Code Display Setting OFF (not to be changed) Enable NFC OFF (not to be changed) URL Home Settings Enable Disable bizhub C658/C558/C458 2-13...

  • Page 36: Items Cleared By Hdd Format

    Deletes all User Box-related information and files saved in User Box Secure Print ID/Pass- Deletes all Secure Print document-related information and files saved word/document Destination recipient data Deletes all destination recipient data including e-mail addresses and tele- files phone numbers Audit log Deletes the audit log bizhub C658/C558/C458 2-14...

  • Page 37: Setting The Password Rules

    Before enabling the Password Rules, change the currently set password so as to meet the Password Rules. For details of the Password Rules, see page 1-13. Call the Administrator Mode on the display from the control panel. Touch [Forward]. Touch [Security Settings]. Touch [Security Details]. Touch [Password Rules]. bizhub C658/C558/C458 2-15...
  • Page 38 Select [Enable] and set [Set Minimum Password Length] (8 to 64 characters). % The following screen appears if the previously required settings are yet to be made by the Service Engineer. Contact your Service Representative. Touch [OK]. bizhub C658/C558/C458 2-16...

  • Page 39: Setting The Enhanced Security Mode

    Select [ON] to enable the Enhanced Security Mode and touch [OK]. % The following screen appears if the previously required settings are yet to be made by the adminis- trator. Make the necessary settings according to the corresponding set procedure. bizhub C658/C558/C458 2-17...
  • Page 40 % When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch off, then on again, the machine may not function properly. bizhub C658/C558/C458 2-18...
  • Page 41 Enhancing the Security Function % If the Enhanced Security Mode is properly set to [ON], a key icon appears at the portion on the screen enclosed by a red frame, indicating that the machine is in the Enhanced Security Mode. bizhub C658/C558/C458 2-19...

  • Page 42: Protecting Machine From Illegal Firmware Update

    Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. Call the Security Settings screen on the display from the control panel. Touch [FW Update (USB) Perm. Sett.]. bizhub C658/C558/C458 2-20...
  • Page 43 % If the entered FW Update (USB) Password does not meet the Password Rules, a message that tells that the entered FW Update (USB) Password cannot be used appears. Enter the correct FW Update (USB) Password. For details of the Password Rules, see page 1-13. bizhub C658/C558/C458 2-21...
  • Page 44 % If the entered FW Update (USB) Password in the [Password] box does not meet the Password Rules, a message that tells that the entered FW Update (USB) Password cannot be used appears. Enter the correct FW Update (USB) Password. For details of the Password Rules, see page 1-13. bizhub C658/C558/C458 2-22...

  • Page 45: Preventing Unauthorized Access

    Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. Call the Security Settings screen on the display from the control panel. Touch [Security Details]. bizhub C658/C558/C458 2-23...
  • Page 46 1 to 60 min. is set. Enter the correct Release Time. % Set 5 min. or more when the Enhanced Security Mode is set to [ON]. Setting 1 to 4 min. will cancel the Enhanced Security Mode. Touch [OK]. bizhub C658/C558/C458 2-24...

  • Page 47: Canceling The Operation Prohibited State

    Call the Prohibited Functions When Authentication Error screen on the display from the control panel. Touch [Release]. bizhub C658/C558/C458 2-25...
  • Page 48 % The Remote Panel function cannot be used when the Enhanced Security Mode is set to [ON]. Touch [OK]. This clears the unauthorized access check count of the specific function selected in step 4 and cancels the operation prohibited state. bizhub C658/C558/C458 2-26...

  • Page 49: Setting The Authentication Method

    Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. Call the Administrator Mode on the display from the control panel. Touch [User Authentication/Account Track]. bizhub C658/C558/C458 2-27...
  • Page 50 Touch [User Authentication]. Select [Authenticate] and then select the authentication method. % To use the External Server, the External Server must be registered in advance. For how to make the External Server Settings, see page 2-30. Touch [OK]. bizhub C658/C558/C458 2-28...
  • Page 51 % If the Account Track is not to be used, go to step 10. Touch [ Select [Synchronize User Authentication & Account Track] and touch [Synchronize]. Touch [OK]. A message appears that prompts you to clear the use control data. Now, select [Yes] and touch [OK]. bizhub C658/C558/C458 2-29...

  • Page 52: Setting The External Server

    Touch [External Sever Settings]. Touch the specific Sever Registration key, in which no sever has been registered. Touch [New]. % To change or delete a previously registered server, touch [Edit] or [Delete]. Touch [Server Type]. Touch [Active Directory]. bizhub C658/C558/C458 2-30...
  • Page 53 From the keyboard, enter the Domain Name and touch [OK]. % Touch [C] or touch [Undo] to clear the value entered last. % Touch [Delete] to delete the last character entered. % Touch [Shift] to show the upper case/symbol screen. Touch [OK]. Touch [OK]. bizhub C658/C558/C458 2-31...
  • Page 54 % If the Sever Name is yet to be entered, [OK] cannot be touched. Be sure to enter the Sever Name. % A Sever Name that already exists cannot be redundantly registered. Touch [OK]. Touch [Close]. % If two or more External Servers have been registered, select any desired server and touch [Set as Default]. bizhub C658/C558/C458 2-32...

  • Page 55: Id & Print Setting Function

    Administrator Mode. Call the User Authentication/Account Track screen on the display from the control panel. Touch [User Authentication Settings]. Touch [Administrative Settings]. bizhub C658/C558/C458 2-33...
  • Page 56 % If [ON] is set, the document is stored as ID & Print document even if [Print] is selected on the printer driver side. % Even if [OFF] is set, the document is stored as ID & Print document if [ID & Print] is selected on the printer driver side. bizhub C658/C558/C458 2-34...

  • Page 57: Id & Print Operation Setting Function

    Administrator Mode. Call the Administrative Settings screen on the display from the control panel. Touch [ID & Print Operation Settings]. Make the necessary settings. Touch [OK]. bizhub C658/C558/C458 2-35...

  • Page 58: Auth. Operation Setting When Print Documents Are Stored Function

    Administrator Mode. Call the Administrative Settings screen on the display from the control panel. Touch [Auth. Operation Setting when print Documents are Stored]. Make the necessary settings. Touch [OK]. bizhub C658/C558/C458 2-36...

  • Page 59: System Auto Reset Function

    Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. Call the Administrator Mode on the display from the control panel. Touch [System Settings]. Touch [Reset Settings]. bizhub C658/C558/C458 2-37...
  • Page 60 % If no operations are performed for 1 min. even with System Auto Reset set to [OFF], the function is activated to cause the user to log off from the mode automatically. % Touch [C] to clear all characters. Touch [OK]. bizhub C658/C558/C458 2-38...

  • Page 61: User Setting Function

    Related setting (for the administrator) If synchronization with Account Track has been set, the account should be registered in advance. For how to make the Account Track Registration, see page 2-45. bizhub C658/C558/C458 2-39...

  • Page 62: Making User Setting

    Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-13. bizhub C658/C558/C458 2-40...
  • Page 63 [Synchronize User Authentication & Account Track]. Account Track is, however, necessary only for the first time. Once any account is authenticated, that particular account is registered for Ac- count Name. The machine can thereafter be used only through User Authentication. bizhub C658/C558/C458 2-41...
  • Page 64 % To give the administrative right to a user, select [Allow] in [Function Permission/Authority] - [Permis- sion Setting] - [Administrative Rights]. Deletion of the administrative right of a user is reflected after the user is logged out. Touch [OK]. bizhub C658/C558/C458 2-42...
  • Page 65 Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-13. bizhub C658/C558/C458 2-43...
  • Page 66 % If the entered User Password does not match, a message that tells that the User Password does not match appears. Enter the correct User Password. Check the message that tells that the setting has been completed. bizhub C658/C558/C458 2-44...

  • Page 67: Account Track Setting Function

    Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. Call the User Authentication/Account Track screen on the display from the control panel. Touch [Account Track Settings]. bizhub C658/C558/C458 2-45...
  • Page 68 Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-13. bizhub C658/C558/C458 2-46...
  • Page 69 % To restrict the functions the account can use, use [Function Permission] and set Allow or Restrict for each function. Setting [All Accounts] applies the same [Function Permission] to all accounts. Touch [OK]. bizhub C658/C558/C458 2-47...
  • Page 70 Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-13. bizhub C658/C558/C458 2-48...
  • Page 71 % If the entered Account Password does not match, a message that tells that the Account Password does not match appears. Enter the correct Account Password. Check the message that tells that the setting has been completed. bizhub C658/C558/C458 2-49...

  • Page 72: User Box Function

    For the procedure to change the user attributes, account attributes, and User Box Password, see page 2-55. Call the Administrator Mode on the display from the control panel. Touch [One-Touch/User Box Registration]. Touch [Create User Box] - [Public/Personal User Box]. bizhub C658/C558/C458 2-50...
  • Page 73 Select [Yes] and touch [OK] to delete the specified User Box. Select the User Box Type. % When [Personal] is selected, [Change Owner] is displayed. Then, select the desired owner name. % When [Group] is selected, [Change Account Name] is displayed. Then, select the desired account name. bizhub C658/C558/C458 2-51...
  • Page 74 Make the necessary settings. % A User Box No. that already exists cannot be redundantly registered. % If no User Box Name has been registered, [OK] cannot be touched. Be sure to register the User Box Name. Touch [OK]. bizhub C658/C558/C458 2-52...
  • Page 75 Click [New Registration]. Make the necessary settings. % Be sure to enter the User Box Number, User Box Name, User Box Password, and Retype User Box Password. % A User Box Number that already exists cannot be redundantly registered. bizhub C658/C558/C458 2-53...
  • Page 76 % If an account name not registered with the machine is entered in the "Account Name" box, a mes- sage appears that tells that the Account Name entered in the box is illegal. Enter the correct Account Name. bizhub C658/C558/C458 2-54...

  • Page 77: Changing The User/Account Attributes And Box Password

    % [Change Account Name] appears if the Box Type is changed to [Group]. Select the desired account name. % If the User Box Type is changed to [Public], set a User Box Password that meets the Password Rules. For details of the Password Rules, see page 1-13. bizhub C658/C558/C458 2-55...
  • Page 78 Touch [Change Owner] if the Box Type is [Personal] and touch [Change Account Name] if the Box Type is [Group]. For [Change Owner], select the desired owner name. % For [Change Account Name], select the desired account name. Touch [OK]. Touch [Password]. bizhub C658/C558/C458 2-56...
  • Page 79 Rules. For details of the Password Rules, see page 1-13. % If the entered User Box Password does not match, a message that tells that the User Box Password does not match appears. Enter the correct User Box Password. Touch [OK]. bizhub C658/C558/C458 2-57...
  • Page 80 % If [Personal] is selected from the User Box Type pull-down menu, click [User List] and select the user from the registered user list. Or, directly enter in the "Owner Name" box the previously registered User Name. bizhub C658/C558/C458 2-58...
  • Page 81 % If an account name not registered with the machine is entered in the "Account Name" box, a mes- sage appears that tells that the Account Name entered in the box is illegal. Enter the correct Account Name. bizhub C658/C558/C458 2-59...

  • Page 82: Setting Memory Rx

    Administrator Mode. Call the Administrator Mode on the display from the control panel. Touch [Fax Settings]. Touch [Function Settings]. Touch [Memory RX Setting]. bizhub C658/C558/C458 2-60...
  • Page 83 Touch [Memory RX Setting]. Then, select [Yes] and enter the Memory RX User Box Password consisting of eight characters from the ten-key pad. % Touch [Display Keypad] to display the keypad. % Make sure that the Memory RX User Box Password consists of eight characters. Touch [OK]. bizhub C658/C558/C458 2-61...
  • Page 84 Select the check box under [Password is changed] and set the Memory RX User Box Password that should consist of eight characters. % Make sure that the Memory RX User Box Password consists of eight characters. Click [OK]. bizhub C658/C558/C458 2-62...

  • Page 85: Changing The Administrator Password

    If the main power switch is turned off and on, the access lock state is canceled after the lapse of time set for [Release Time Settings]. When bizhub C658/C558/C458 2-63...
  • Page 86 Administrator Password cannot be used appears. Enter the correct Administrator Pass- word. For details of the Password Rules, see page 1-13. % If the entered Administrator Password does not match, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. bizhub C658/C558/C458 2-64...
  • Page 87 % If the entered Administrator Password in the "New Administrator Password" box and "Re-type New Administrator Password" box does not match, a message that tells that the Administrator Password does not match appears. Enter the correct Administrator Password. Click [OK]. bizhub C658/C558/C458 2-65...

  • Page 88: Protecting Data In The Hdd

    Execution of HDD Format will also reset the setting values of different functions to the default values. Set the Enhanced Security Mode to [ON] again. For the functions whose settings are reset to the default values, see page 2-14. bizhub C658/C558/C458 2-66...
  • Page 89 Touch [HDD Encryption Setting]. A confirmation message appears. Select [Yes] and touch [OK]. Enter the new 20 characters Encryption Key from the keyboard. To prevent entry of a wrong Encryption Key, enter the Encryption Key again in [Encryption Passphrase Confirmation]. bizhub C658/C558/C458 2-67...
  • Page 90 The following screen appears after the machine has been restarted. Call the Administrator Mode on the display from the control panel. % For the procedure to call the Administrator Mode on the display, see page 2-2. bizhub C658/C558/C458 2-68...
  • Page 91 % When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch off, then on again, the machine may not function properly. bizhub C658/C558/C458 2-69...

  • Page 92: Changing The Encryption Key

    Encryption Key cannot be used appears. Enter the correct Encryption Key. % If the entered Encryption Key does not match, a message that tells that the Encryption Key does not match appears. Enter the correct Encryption Key. bizhub C658/C558/C458 2-70...
  • Page 93 % When the main power switch is turned off, then on again, wait at least 10 seconds to turn it on after turning it off. if there is no wait period between turning the main power switch off, then on again, the machine may not function properly. bizhub C658/C558/C458 2-71...

  • Page 94: Setting The Overwrite Hdd Data

    Execution of HDD Format will also reset the setting values of different functions to the default values. Set the Enhanced Security Mode to [ON] again. For the functions whose settings are reset to the default values, see page 2-14. bizhub C658/C558/C458 2-72...
  • Page 95 Select [Yes] and then select [Mode 1] or [Mode 2]. Item Description [Mode 1] Overwritten with "0x00" [Mode 2] Overwritten with "0x00" - Overwritten with "0xff" - Overwritten with letter "a" (0x61) - Verified % [No] is the default setting. Touch [OK]. bizhub C658/C558/C458 2-73...

  • Page 96: Overwrite All Data Function

    Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. Call the Storage Management Settings screen on the display from the control panel. Touch [Overwrite All Data]. bizhub C658/C558/C458 2-74...
  • Page 97 A confirmation message appears. Select [Yes] and touch [OK]. Make sure that a message appears prompting you to turn OFF and then ON the main power switch. Now, turn OFF and then turn ON the main power switch. bizhub C658/C558/C458 2-75...
  • Page 98 % After the main power switch has been turned on, quickly turn it off and give the machine to the Service Engineer. If the Overwrite All Data function is executed by mistake, contact the Service En- gineer. For details, contact your Service Representative. bizhub C658/C558/C458 2-76...

  • Page 99: Obtaining Job Log

    Do not leave the machine with the setting screen of Administrator Mode left shown on the display. If it is absolutely necessary to leave the machine, be sure first to log off from the Administrator Mode. Call the Security Details screen on the display from the control panel. bizhub C658/C558/C458 2-77...
  • Page 100 % If the setting for [Overwrite] is switched from [Allow] to [Restrict] after saving of Job Logs is started, overwriting is prohibited with all previously saved Job Logs deleted. % Touching [Erase Job Log] erases all Job Logs saved in the machine. Click [OK]. When the machine is restarted, it starts obtaining Job Logs. bizhub C658/C558/C458 2-78...

  • Page 101: Downloading The Job Log Data

    % If any job logs have not been obtained, download them before creating new job log data. The job logs that have not been obtained are deleted when the new job log data is created. Click [OK]. Click [Job Log] - [Download Job Log] from the menu. bizhub C658/C558/C458 2-79...
  • Page 102 Job Log data yet to be obtained after downloading is completed. % Only the administrator may handle the Job Log data that has been downloaded. % The administrator should download the Job Log data at regular intervals to thereby ensure that the machine is properly used. bizhub C658/C558/C458 2-80...

  • Page 103: Job Log Data

    Name of the operator. name TrcCode Account code 268435457 Coded account information. [0]: Unknown account [67108864]: Administrator [268435456+X]: Account (X denotes a number assigned to the account) and others TrcNam Account Account X Name of the account. name bizhub C658/C558/C458 2-81...
  • Page 104 [0]: Normally terminated process [65535]: Abnormally terminated result NetFaxProcTX Network fax Information on the network fax transmission pro- transmission cess. process Network fax Result of the network fax transmission process. transmission [0]: Normally terminated process [65535]: Abnormally terminated result bizhub C658/C558/C458 2-82...
  • Page 105 [1 to 999999999]: Displays the box number if it has been registered, such as with a Public User Box or an Annotation Box. and others WtDcNam Document XXXXX Denotes the name of the document to be stored name in the box. bizhub C658/C558/C458 2-83...
  • Page 106 [0]: Normally terminated cess result [65535]: Abnormally terminated ExtOutProc External out- Information on the external output process. put process External out- Result of the external output process. put process [0]: Normally terminated result [65535]: Abnormally terminated bizhub C658/C558/C458 2-84...
  • Page 107 [813]: Temporarily suspending or resuming use by a user in the Administrator Mode [814]: Changing the function permission for a user in the Administrator Mode [821]: Registering an account in the Administra- tor Mode [822]: Deleting an account in the Administrator Mode bizhub C658/C558/C458 2-85...
  • Page 108 [1029]: Changing the HDD lock password setting in the Administrator Mode [1030]: Changing the HDD lock password in the Administrator Mode [1031]: Changing the Overwrite HDD Data setting in the Administrator Mode [1032]: Changing the Print Data Capture setting in the Administrator Mode bizhub C658/C558/C458 2-86...
  • Page 109 [1321]: Authentication by WebDAV access (ID/password) [1322]: Changing WebDAV server password [1409]: Failure in secure communication (SSL/TLS) (Https) [1410]: Failure in secure communication (SSL/TLS) (OpenAPI) [1411]: Failure in secure communication (SSL/TLS) (TCP Socket) [1412]: Failure in secure communication (SSL/TLS) (WebDAV) bizhub C658/C558/C458 2-87...
  • Page 110 [3841]: Changing the management role and others Displayed if there is a logon event but not a logoff event, such as when the machine develops a fault after a user logged on, so that the user was unable to log off. bizhub C658/C558/C458 2-88...
  • Page 111 Secure Print XXXXX Denotes the ID used for accessing a Secure Print document Authorization Authorization 4095 Denotes the right possessed by the correspond- code ing user [0]: No right (Disable) [4095]: Administrative right [4096]: Box administrative right bizhub C658/C558/C458 2-89...

  • Page 112: Setting Time/Date In Machine

    % If [Set Date] is to be used for the setting, set the time difference from the coordinated universal time (UTC) using [Time Zone]. % [Set Date] can be used if the NTP server is registered. For more details, make settings of step 5 and onward. Touch [OK]. bizhub C658/C558/C458 2-90...
  • Page 113 % If [Auto Time Adjustment] is set to [On], the machine connects to the NTP server at regular intervals to thereby adjust the time-of-day and date. In this case, use [Polling Interval] to set the interval at which the time/date adjustment is to be made (unit: hours). Touch [OK]. bizhub C658/C558/C458 2-91...
  • Page 114 In this case, use [Polling Interval] to set the interval at which the time/date adjustment is to be made (unit: hours). Click [Adjust]. Check that a message indicating that the adjustment is completed appears. Then, click [OK]. bizhub C658/C558/C458 2-92...

  • Page 115: Setting Daylight Saving Time

    % The current time is set forward to reflect daylight saving time. Touch [OK]. Touch [Start/End Settings]. Select [Weekly] or [Daily]. Then, specify the start date/time and the end date/time of a period of time to which the daylight saving time is applicable. Touch [OK]. bizhub C658/C558/C458 2-93...
  • Page 116 From the [Specify Method] pull-down menu, select [Weekly] or [Day] and specify the start date/time and the end date/time of a period of time to which the daylight saving time is applicable. Click [OK]. Check that a message indicating that the adjustment is completed appears. Then, click [OK]. bizhub C658/C558/C458 2-94...

  • Page 117: Ssl Setting Function

    RSA-2048_SHA-256 before preparing a certifi- cate. Start Web Connection and access the Admin Mode. Click the [Security] tab. Click [New Registration]. Select [Create and install a self-signed Certificate] and click [OK]. bizhub C658/C558/C458 2-95...
  • Page 118 SSL Setting Function Make the necessary settings. % If data entered for each item does not meet the requirements, a message appears that tells that the data entered is wrong. Click [OK]. The certificate can now be registered. bizhub C658/C558/C458 2-96...

  • Page 119: Ssl Setting

    % For encryption strength, select the strong "AES-256, 3DES-168." % The Enhanced Security Mode is canceled, if setting containing strength lower than AES/3DES is se- lected when the Enhanced Security Mode is [ON]. % Cancel the selection of "SSLv3" of SSL/TLS Version Setting. Click [OK]. bizhub C658/C558/C458 2-97...

  • Page 120: Removing A Certificate

    In the Enhanced Security Mode, no certificates can be removed. Start Web Connection and call the PKI Settings screen on the display. Click [Setting]. Select [Remove a Certificate] and click [OK]. Click [OK]. Click [OK] and restart the machine. bizhub C658/C558/C458 2-98...

  • Page 121: Tcp/Ip Setting Function

    % If [Auto Setting] is selected from the IP Address Setting Method pull-down menu in step 4, select the means with which to acquire the IP Address automatically, including DHCP, BootP, ARP/PING, and Auto IP setting, and click the check box. Click [OK]. bizhub C658/C558/C458 2-99...

  • Page 122: Registering The Dns Server

    Enter the address in the DNS Server box. % If [Enable] is selected from the DNS Server Auto Obtain and DNS Domain Auto Obtain pull-down menus, the DNS Server Address and DNS Domain Name are automatically acquired. Make the necessary settings. Click [OK]. bizhub C658/C558/C458 2-100...

  • Page 123: E-Mail Setting Function

    Admin Mode. Start Web Connection and access the Admin Mode. Click the [Network] tab. Click [E-mail Setting] - [E-mail TX Setting (SMTP)] from the menu. Make the necessary settings. Click [OK]. bizhub C658/C558/C458 2-101...

  • Page 124: User Operations

    User Operations...

  • Page 125: User Authentication Function

    If any User Name not registered with this machine is authenticated through User Authentication when [External Server Authentication] (Active Directory) is set for Authentication Method, the User Name is automatically registered with this machine. Touch the keyboard icon in the [User Name] field. bizhub C658/C558/C458...
  • Page 126 In op- eration from Web Connection or application software, if Account Name is not registered, you can- not log onto the mode. bizhub C658/C558/C458...
  • Page 127 The machine is then set into an access lock state, rejecting any more logon attempts. To cancel the access lock state, the administrator must perform the Release Setting. Contact the administrator. Pressing the Access key will show the confirmation screen. To log off, select [Yes]. bizhub C658/C558/C458...
  • Page 128 The machine is then set into an access lock state, rejecting any more logon attempts. To cancel the access lock state, the administrator must perform the Release Setting. Contact the administrator. Clicking [Logout] will show the following screen. Click [OK] to log off from the user operation mode. bizhub C658/C558/C458...

  • Page 129: Accessing The Id & Print Document

    Log on to the user operation mode through user authentication from the control panel. Touch [User Box] - [System]. Touch [ID & Print]. Select the desired ID & Print document and touch [Print]. % To delete ID & Print document, select the specific document and touch [Delete]. bizhub C658/C558/C458...
  • Page 130 User Authentication Function To delete the document from the Box after the printing, select [Yes]. To leave the document as is, select [No]. bizhub C658/C558/C458...

  • Page 131: Change Password Function

    Log on to the user operation mode through User Authentication from the control panel. Touch [Utility]. Touch [User Settings]. Touch [Change Password]. Enter the currently registered User Password from the keyboard. bizhub C658/C558/C458...
  • Page 132 User Password cannot be used appears. Enter the correct User Password. For details of the Password Rules, see page 1-13. % If the entered User Password does not match, a message that tells that the User Password does not match appears. Enter the correct User Password. bizhub C658/C558/C458...
  • Page 133 % If the entered User Password in the "New Password" box and "Retype New Password" box does not match, a message that tells that the User Password does not match appears. Enter the correct User Password. Click [OK]. bizhub C658/C558/C458 3-10...

  • Page 134: Secure Print Function

    If an attempt is made to print or save a file by specifying a user name that contains ["] (a double quota- tion mark), a login error results and the machine cancels the print job. Log on to the user operation mode through User Authentication from the control panel. Touch [User Box] - [System]. Touch [Secure Print]. bizhub C658/C558/C458 3-11...
  • Page 135 % Two or more Secure Print Documents can be selected at the same time. % Touching [Select All] will select all Secure Print Documents having the same ID shown in the list. Enter the Secure Print Password from the keyboard. bizhub C658/C558/C458 3-12...
  • Page 136 Check the details of the document and press the Start key. % If two or more Secure Print documents, each having an identical Secure Print ID and Secure Print Password, have been saved, multiple Secure Print documents can be printed at once. bizhub C658/C558/C458 3-13...

  • Page 137: User Box Function

    For the procedure to change the User Box setting, see page 3-19. Log on to the user operation mode through User Authentication from the control panel. Touch [Utility]. Touch [One-Touch/User Box Registration]. Touch [Create User Box] - [Public/Personal User Box]. bizhub C658/C558/C458 3-14...
  • Page 138 % When [Group] is selected, [Change Account Name] is displayed. Then, select the desired account name. The default value of [Account Name] is the account to which the user who has currently logged on to the function belongs. bizhub C658/C558/C458 3-15...
  • Page 139 Enter the correct User Box Passwords. Make the necessary settings. % A User Box No. that already exists cannot be redundantly registered. % If no Name has been registered, [OK] cannot be touched. Be sure to register the Name. Touch [OK]. bizhub C658/C558/C458 3-16...
  • Page 140 % If [Group] is selected from the User Box Type pull-down menu, click [Account List] and select the account from the registered account list. Or, directly enter in the "Account Name" box the previously registered Account Name. bizhub C658/C558/C458 3-17...
  • Page 141 % If an account name not registered with the machine is entered in the "Account Name" box, a mes- sage appears that tells that the Account Name entered in the box is illegal. Enter the correct Account Name. Check the message that tells that the setting has been completed. Then, click [OK]. bizhub C658/C558/C458 3-18...

  • Page 142: Changing The User/Account Attributes And Box Password

    % To change the User Box Type, perform steps 5 through 8. % To change the owner user or owner account, perform steps 6 through 8. % To change the User Box Password, go to step 9. bizhub C658/C558/C458 3-19...

  • Page 143: Touch [Change Owner] If The Box Type Is [Personal] And Touch [Change Account Name] If The Box Type

    Rules. For details of the Password Rules, see page 1-13. Touch [Change Owner] if the box type is [Personal] and touch [Change Account Name] if the box type is [Group]. For [Change Owner], select the desired owner name. bizhub C658/C558/C458 3-20...

  • Page 144: For [Change Account Name], Select The Desired Account Name

    (once to three times) or more set by the administrator, the screen of step 2 reappears and the ma- chine is set into an access lock state. To cancel the access lock state, the administrator must perform the Release Setting. Contact the administrator. bizhub C658/C558/C458 3-21...
  • Page 145 Rules. For details of the Password Rules, see page 1-13. % If the entered User Box Password does not match, a message that tells that the User Box Password does not match appears. Enter the correct User Box Password. Touch [OK]. bizhub C658/C558/C458 3-22...
  • Page 146 % To delete a User Box, click [Delete User Box]. A confirmation message appears. Click [OK] to delete the specified User Box. Click the "User Box Owner is changed." check box and change Type and Owner Name (or Account Name). bizhub C658/C558/C458 3-23...
  • Page 147 % If an account name not registered with the machine is entered in the "Account Name" box, a mes- sage appears that tells that the Account Name entered in the box is illegal. Enter the correct Account Name. Click [OK]. bizhub C658/C558/C458 3-24...

  • Page 148: Accessing The User Box And User Box File

    The machine is then set into an access lock state, rejecting any more logon attempts. To cancel the access lock state, the administrator must perform the Release Setting. Contact the administrator. bizhub C658/C558/C458 3-25...
  • Page 149 % To delete the file, select the specific document and touch [Delete]. Press the Start key. bizhub C658/C558/C458 3-26...
  • Page 150 The machine is then set into an access lock state, rejecting any more logon attempts. To cancel the access lock state, the administrator must perform the Release Setting. Contact the administrator. Select the document and perform the desired function. bizhub C658/C558/C458 3-27...
  • Page 151 Scan job files Print, TX, Combine, Combine, Download, Move, Copy, Delete Fax job files Print, TX, Combine, Combine, Download, Move, Copy, Delete % If [Delete] is selected, a confirmation message appears. Click [OK] to delete the specified file. bizhub C658/C558/C458 3-28...

  • Page 152: Application Software

    Application Software...

  • Page 153: Data Administrator

    Select this machine from Device List and click [Authentication Settings/Address Settings] or [Adminis- trator settings]. % Select [Authentication Settings/Address Settings] to edit or register the authentication or destination function of the machine, and select [Administrator settings] to edit or register the network function of the machine. bizhub C658/C558/C458...
  • Page 154 % If a wrong Administrator Password is entered, a message appears that tells that there is a mismatch in the passwords. Enter the correct Administrator Password. % If the "Save" check box is selected, enter the Administrator Password once again to make sure that the Administrator Password has been entered correctly. bizhub C658/C558/C458...
  • Page 155 If there is no wait period between turning the main power switch off, then on again, the machine may not function properly. Check the data displayed on the SSL certificate check screen and click [Yes]. bizhub C658/C558/C458...

  • Page 156: Setting The User Authentication Method

    % If there is a job being executed or a reserved job (timer TX, fax redial waiting, etc.) in the machine, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting to execute [Export to the device] again. bizhub C658/C558/C458...

  • Page 157: Changing The Authentication Mode

    Password Rules, no access can be made to the Public User Box, to which that specific box was changed. In this case, the administrator must first newly set a password that meets the Password Rules. For details of the Password Rules, see page 1-13. bizhub C658/C558/C458...
  • Page 158 Click [OK] and wait for some while before attempting to execute [Export to the device] again. Click [Finished]. bizhub C658/C558/C458...

  • Page 159: Making The User Settings

    % If there is a job being executed or a reserved job (timer TX, fax redial waiting, etc.) in the machine, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting to execute [Export to the device] again. bizhub C658/C558/C458...

  • Page 160: Making The Account Settings

    % If there is a job being executed or a reserved job (timer TX, fax redial waiting, etc.) in the machine, the machine displays a message that tells that the write operation has not been successful because of a device lock error. Click [OK] and wait for some while before attempting to execute [Export to the device] again. bizhub C658/C558/C458...

  • Page 161: Dns Server Setting Function

    Click [OK] and wait for some while before attempting to execute [Ex- port to the device] again. bizhub C658/C558/C458 4-10...

  • Page 162: E-Mail Setting Function

    Click [OK] and wait for some while before attempting to execute [Ex- port to the device] again. bizhub C658/C558/C458 4-11...
  • Page 163 http://konicaminolta.com A79J-9640B-00 © 2016...

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