Printing A Confidential Document; Choosing A Locked Print File - Ricoh Aficio MP W3600 Operating Instructions Manual

3. Preventing Information Leaks

Printing a Confidential Document

Depending on the location of the machine, it is difficult to prevent unauthorized
persons from viewing prints lying in the machine's output trays. When printing
confidential documents, use the Locked Print function.
❖ Locked Print
• Using the printer's Locked Print function, store files in the machine as
Locked Print files and then print them from the control panel and retrieve
them immediately, preventing others from viewing them.
• Confidential documents can be printed regardless of the User Authentica-
tion settings.
Note
❒ To store files temporarily, select [Stored Print] under the printer driver. If you
select [Share stored print files], also, you can share these files.

Choosing a Locked Print file

Using the printer driver, specify a Locked Print file.
If user authentication has been enabled, you must enter the login user name and
login password using the printer driver. For details see the printer driver Help.
A
Open the printer driver dialog box.
B
Set [Job type] to [Locked Print].
C
Click [Details...].
D
Enter the user ID and password.
Note
❒ The password entered here let you use the Locked Print function.
❒ To print a Locked Print file, enter the same password on the control panel.
Limitation
❒ Enter the user ID using up to 8 alphanumeric characters.
❒ Enter the password using 4 to 8 numbers.
E
Click [OK].
A confirmation message appears.
F
Confirm the password by re-entering it.
G
Click [OK].
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