Security Suggestions For Key Operators - Panasonic Workio DP-C305 Operating Instructions Manual

Security Suggestions for Key Operators

To keep your machine's highly-sensitive document data
secure, the designated Key Operators are instructed to
perform the recommended security measures
described below for the initial machine installation,
network connection, network configuration, setup of
security functions, and replacement and disposal of the
machine.
1. Key Operators are required to verify the identity of
the manufacturer's service technician, or of an
affiliated company's staff, or marketing company, by
requesting their ID Card.
Do not give the device information by phone or
email.
2. Always connect through a Firewall when installing
your device on a network that is connected to the
Internet. When connecting this device to a client
PC, or a server, we recommend configuring your
network environment with a switching hub to
prevent your device from being wiretapped.
3. A Key Operator password is essential to
maintaining the security of the device. Key
Operators are required to change the password
from the initial setting, and keep the password
confidential and in a safe place. To change the
initial Key Operator password, refer to the
Operating Instructions (For Function Parameters)
and set up [General Settings] -> [09 Key Operator
Mode] -> [85 Key Operator Password].
4. A Web Server password is essential to maintaining
the security of the device. Change the password
from the initial setting, and keep the password
confidential and in a safe place. To change the
initial Web Server password, refer to the Operating
Instructions (Device Explorer and Embedded Web
Server).
When setting, do not leave this device unattended.
Also, when setting using a browser, do not leave
the PC unattended after logging in.
5. Change the Hard Disk Drive Lock password from
the initial setting. By setting a password, even if the
Hard Disk Drive is taken away, the password
locked device prevents illicit retrieval of the data by
unauthorized personnel.
The Hard Disk Drive Lock password is required
when the equipment is being repaired.
Furthermore, it is essential that the Key Operator
personally enter the password to maintain security
of the password and prevent unauthorized users. To
change the initial Hard Disk Drive Lock password,
refer to the Operating Instructions (For Function
Parameters) and set up [General Settings] -> [09
Key Operator Mode] -> [86 HD Drive Lock Settings].
6. To prevent illicit use by unauthorized personnel,
perform the following for ID/password settings.
1) Use the maximum number of digits.
2) Use a variety of the accepted character types.
3) Change the ID and password periodically.
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Make sure that the setting screen can only be seen
by the Key Operator when setting/changing various
ID and passwords. Keep this information
confidential.
7. The documents stored in the Mail Box should be
printed immediately. Upon printing, the document
data is deleted, thus preventing unauthorized re-
printing by a third party. For additional information,
please refer to MailBox of the Operating
Instructions (Printer Driver).
8. Scan data stored in the hard disk can be viewed
and deleted by anybody. Transfer to another
medium and delete from the hard disk immediately.
For additional information, please refer to the
Operating Instructions (For Basic Operations) of
provided booklet.
9. When finished, be sure to press the Reset button
and return to the standby screen. Also, do not reset
Auto Reset Time settings.
10. When disposing of this equipment, initialize the
Hard Disk Drive, and overwrite or delete the data
area stored in the Hard Disk Drive. To delete the
data area in the Hard Disk Drive, contact the
authorized Panasonic dealer for a service
technician. To initialize the Hard Disk Drive, refer to
the Operating Instructions (For Function
Parameters) and set up [General Settings] -> [09
Key Operator Mode] -> [34 Hard Disk Initialize].
11. When disposing of SD cards and other external
memory cards, destroy the card or use wiping
software to completely delete the data. Data on SD
cards and other external memory cards are your
responsibility.
12. Scanned (text and images), received and set/
registered information (addresses) are your
responsibility. If the device malfunctions and the
data are deleted, it cannot be recovered and is not
covered in the warranty.
13. Incorrect settings may leak settings or impede use
of this device. Check the details carefully when
performing settings.
❈ The security settings on this equipment are restricted
and require the input of an 8-digit Key Operator
password to set, or change them. The initial password
setting is 00000000 (8-digit). The password can be
set arbitrarily.
The Key Operator plays a critical part in maintaining
and controlling the security of the device and in
prevention of its unauthorized access, therefore, it is
of utmost importance that you understand the content
described in the Operating Instructions and that you
follow the suggestions herein.