Panasonic DP-C266 Operating Instructions Manual
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Panasonic DP-C266 Operating Instructions Manual

Panasonic DP-C266 Operating Instructions Manual

Digital color imaging systems
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Download this manual See also: Function Manual, Quick Reference Manual

Operating Instructions

(For Facsimile and Internet Fax)
Digital Color Imaging Systems
DP-C406 / C306 / C266
Model No.
Before operating this machine, please carefully read this manual,
and keep this documentation in a safe place for future reference.
English
(Illustration shows optional accessories that may not be installed on your machine.)

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Summary of Contents for Panasonic DP-C266

  • Page 1: Operating Instructions

    Operating Instructions (For Facsimile and Internet Fax) Digital Color Imaging Systems DP-C406 / C306 / C266 Model No. Before operating this machine, please carefully read this manual, and keep this documentation in a safe place for future reference. English (Illustration shows optional accessories that may not be installed on your machine.)
  • Page 2 Operating Instructions The following Operating Instruction manuals are included with this machine. Please refer to the appropriate manual and keep all manuals for future reference. If you lose the manual, contact the authorized Panasonic dealer. Quick Reference Guide Describes the basic procedures for each function, and introduces various settings for Copy function.
  • Page 3 Conventions Icons The following icons are used in this manual. Icon Description Indicates important information that must be read in detail. Indicates reference information. Notation The following notations are used in this manual. Notation Description For Keys and Buttons Hard buttons on the Control Panel are depicted as **** key, and soft buttons on the Touch Panel Display are depicted as “xxx”.

  • Page 4: Table Of Contents

    Table of Contents Chapter 1 Getting To Know Your Machine Menu Map..........................10 Chapter 2 Basic Fax Transmission Placing Originals........................14 How to Place Originals....................14 Fax Transmission Procedure....................18 Entering a Destination ......................20 Manual Dialing ........................ Using the Address Book....................Searching for a Destination................
  • Page 5 Polling ..........................64 Polling........................ “Polling” 64 Storing Documents to be Polled ................. “Polled” 66 Using a Mailbox (Confidential Communication)..........“Mail Box” 68 What is Confidential Communication?................68 Confidential Transmission ................“Transmit” 69 Confidential Polling....................“Polling” 70 Storing Documents for Confidential Polling ............“Polled” 71 Printing a Received Confidential Document ..........
  • Page 6 Chapter 5 Internet Fax What is Internet Fax? ......................102 What is Internet Fax? ...................... 102 Using the Internet Fax Feature ..................103 What Internet Fax Can Do....................104 Sending Email ......................... 104 Receiving Email ......................105 Inbound Routing......................105 Relay Transmission......................
  • Page 7 Using the Relay Feature ...................... 148 What is the Relay Feature? ..................... 148 Setting up a Relayed Transmission Network..............150 Example of a Relayed Transmission Network..............151 Sample Entries in Address Book ..................152 Function Parameters for Relay Stations................154 Settings for Initial Sending Station...................
  • Page 8 Editing a Group Dialing ............. “03 Modify Group Dial” 191 Deleting the Program Key Setting..........“04 Delete Program/GRP” 193 Printing the Program List............“00 Print Program List” 194 Programming Email Manual Reception on Program Keys..“05 Manual POP RCV” 195 Chapter 8 Reading Reports/Lists Transaction Journal ......................
  • Page 9 Memo...

  • Page 10: Chapter 1 Getting To Know Your Machine

    Chapter 1 Menu Map Getting To Know Your Machine The main screen and menu for Fax features are as follows. Basic Menu: See page 11. More Menus: Address Book Screen See page 12. Redial: See page 27. Monitor: See page 32. Search Screen Number Pad Screen Refer to Manual Dialing (see page 20).
  • Page 11 Basic Menu Screen • Quality Adj. (Setting Original Quality : See page 34) • File Type and Name (Setting a File Type and a File Name : See page 128) • Original Size (Setting the Original Size : See page 38) •...
  • Page 12 More Menus > Advanced Comm. Screen • Deferred Transmit (Deferred Transmission : See page 60) Comm. Polling (Deferred Polling : See page 62) • Polling Polling (Polling : See page 64) Polled (Storing Documents to be Polled : See page 66) •...
  • Page 13 More Menus > Edit File Mode Screen • File List (Displaying a Communication Reservation File List : See page 168) • Change Time/Stn (Editing Communication Reservations : See page 170) • Delete File (Deleting a Communication Reservation File : See page 172) •...

  • Page 14: Chapter 2 Basic Fax Transmission

    Chapter 2 Placing Originals Basic Fax Transmission How to Place Originals On the ADF Originals can be set up to the Upper Limit Indicator. Upper Limit Indicator Upper Guide Original Guides Adjust the Original Guides to the original’s width. Notice for ADF Do not use the following type / flawed originals.

  • Page 15: Scanning Area

    Scanning a thick booklet After scanning a thick booklet, open the ADF and verify that the ADF Hinge was returned to original position in order to prevent the rear of the ADF from being raised. CAUTION When scanning with the ADF open, do not look directly at the exposure lamp. Direct eye exposure can cause eye fatigue or eye injury.

  • Page 16: Original Size

    Original Size From the ADF Maximum Size Minimum Size 2000 mm (78.7") 140 mm (5.5") Scanning Scanning Direction Direction From the Platen Glass Maximum Size 432 mm (17") For Auto Reset When the pop-up screen is displayed while setting the address or facsimile mode, select “Continue?” on the Touch Panel Display, or press the Stop key on the Control Panel.
  • Page 17 Memo...

  • Page 18: Fax Transmission Procedure

    Fax Transmission Procedure You can send originals via a telephone line by simply entering the fax number using the Keypad or the Address Book. The basic procedure of transmitting a fax on this machine is as follows. The Facsimile function is available only when the optional G3 Fax Communication Board is installed. Place original(s).
  • Page 19 Select “More Menus” if additional Press the Start key. settings are required. Deferred Transmission (see page 60) The original(s) are stored into memory with a file number. Then starts dialing the telephone Enter the fax number using the number. Keypad, or select a destination. The scanned data is sent in black and white (Gray scale).

  • Page 20: Entering A Destination

    Entering a Destination Stations can be entered by using the following methods or a combination of these: Enter the telephone number directly. (See below) Manual Dialing Use the pre-programmed Address Book. Using the Address Book Use a Key Name (See page 22) Select from “Favorites”...
  • Page 21 Number Pad Screen Using “Redial/Pause” If you are using a PBX, enter the external access number first, and then select “Redial/Pause” before entering the fax number. Enter 9 for the outside access number, select “Redial/Pause”, and then enter the fax number. Inserts a pause each time it is selected.

  • Page 22: Using The Address Book

    Using the Address Book Use a Key Name Select from “Favorites” If a destination is registered in the Address If a destination is registered as a Favorite in the Book, it can be selected by using a Key Name. Address Book, it can be selected using the “Favorites”...
  • Page 23 Use Group Dialing For transmission to multiple destinations using group dialing, follow the steps below. The group dialing button must be pre-programmed. Refer to Setting for Group Dialing (see page 189). Follow the step 1 and 2 on page 18. Select “Program/Group”.

  • Page 24: Searching For A Destination

    Searching for a Destination Search through the Address Book (Local Search) Select “Search” to look through the Address Book for the desired destination by the entry name. Select “Global” to search fax numbers or Email addresses in the LDAP server (see page 25). Follow the step 1 and 2 on page 18.
  • Page 25 Search through the LDAP Server (LDAP Search) LDAP search is a feature that searches through the Address Book of an LDAP server on the network for fax numbers or Email addresses. Select “Global” on the displayed screen to use the LDAP Search feature. Contact your network administrator to check whether the LDAP Search feature is available in your particular environment.
  • Page 26 To add the found destination to the Address Select “Fax Number” to display a list Book, select “Add to Local” on the LDAP of destinations. search screen, enter an entry name, and then select “OK”. (If you are using a PBX, you need to register a telephone number with the dial prefix.) Select a destination, and then select...

  • Page 27: Redialing

    Redialing To redial the most recently dialed number, follow the steps below. The “Redial” button cannot be used when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”. Follow the step 1 and 2 on page 18. Select “Redial”.

  • Page 28: Preventing Accidental Transmission To Multiple Destinations

    Preventing Accidental Transmission to Multiple Destinations This function can prevent accidental transmission of documents to multiple destinations. It is useful when sending documents to a single destination. Setting the Function Parameter “117 Multi Station (HOME)” (Fax/Email Settings > Fax Parameters) to “Off”...

  • Page 29: Confirming The Destination

    Confirming the Destination Confirming the Destination When Confirmation of the Destinations is Always Required You can confirm the entered destinations. When the Function Parameter “125 Confirm Stations” (Fax/Email Settings > Fax Select “Destinations: ###”. Parameters) is set, a message prompting the (###: Number of selected addresses) confirmation of destinations appears if the Start key is pressed before the destinations are...
  • Page 30 Select the desired field button, and confirm destinations. To add a destination, select “OK”, and then select the desired destination. Select “Destinations: ###” to confirm the destinations again. To delete a destination, select a destination, and then select “Delete” and “Yes”. Select “OK”, and then press the Start key.
  • Page 31 Memo...

  • Page 32: Transmission With Destination Monitoring

    Transmission with Destination Monitoring Select “Monitor” on the Touch Panel Display to obtain a dial tone. This feature is called “On-hook dialing”. To monitor the status of a remote station, follow the steps below. This function is not available when the Function Parameter “137 Re-enter Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”.

  • Page 33: Talking To The Remote Party Before Transmission

    Talking to the Remote Party Before Transmission If an external telephone is connected to your machine, you can send a fax after talking to the remote party on the phone. Follow the steps below. Place original(s). If the Platen Glass is used, only one page can be transmitted at a time.

  • Page 34: Setting Original Quality

    Setting Original Quality Original Type Original type can be specified to suit your needs. You can select from text-only original, photo-only original, or original in which text and photos are mixed. Select “Text/Photo” when text and photos are mixed on a single page or are mixed on multiple pages to be sent.
  • Page 35 Original Type Place original(s). Select for text-only Refer to Placing Originals (see page 14). originals. Press the Fax key. Select “Basic Menu”. Select for originals in which text and photos are mixed. Select for photo-only originals. If a photo original is scanned in the “Text” mode, the scanned image can be indistinguishable in the halftone area.
  • Page 36 Resolution Select for ordinary originals. Select for originals containing small characters or graphics. Select for fine originals containing detailed drawings or text. The finer an original to be scanned, the more information needs to be transmitted, thus, requiring a longer communication time. If “S-Fine”...
  • Page 37 Memo...

  • Page 38: Setting The Original Size

    Setting the Original Size The original’s size is usually detected automatically when an original is placed on the Platen Glass. If the size is not detected automatically, or you would like to change the detected size, you can set the Original Size manually by following the procedure below.
  • Page 39 Select the Original Size, and then Press the Start key. select “OK”. The original(s) are stored into memory with a file number. LEDGER The Confirmation screen appears each time LEGAL an original is scanned. When the last original is scanned, select “No”...

  • Page 40: Transmitting 2-Sided Originals

    Transmitting 2-Sided Originals 2-sided originals loaded in the ADF are scanned automatically with a specified binding edge position, and transmitted. Two binding edge selections are available: • Long Edge: 2-sided scanning is aligned to the long edge of the original. •...
  • Page 41 Select a binding position, and then select “OK”. Select when the binding position is on the long side of the original. Select when the binding position is on the short side of the original. Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 34).

  • Page 42: Verification Stamp

    Verification Stamp This function confirms successful transmission or storage into the memory by stamping at the bottom of each successfully transmitted original(s) with a small “x” mark. Ex: Scanning Direction Verification Stamp The scanned document(s) are stamped after feeding through the ADF. The standard setting of the Verification Stamp is “Off”.
  • Page 43 Memo...

  • Page 44: Transmitting A Document Stored In Memory

    Transmitting a Document Stored in Memory Documents can be quickly scanned and stored in the memory before transmission. This feature allows you to send the documents to multiple destinations without having to scan the same documents over again. It also allows you to retrieve your original(s) immediately without having to wait for the Fax transmission to complete.
  • Page 45 To send documents using Memory transmission, follow the steps below. (This is an example when the Direct transmission is set as default in the Function Parameters.) Place original(s). Select “Address Book”, and then select a destination. Refer to Placing Originals (see page 14). Press the Fax key.

  • Page 46: Job Build And Sadf

    Job Build and SADF The Job Build and SADF setting enables to scan sets of originals that exceed the maximum capacity of ADF. Special originals (thin paper, etc.) can be fed from the ADF for Memory transmission. This function is available when “Job Build and SADF” is selected in the “Basic Menu”. The standard setting of “133 Job Build and SADF Mode”...
  • Page 47 If you do not place the next original(s) within Select “Address Book”, and then 5 seconds, the message “Another Original?” select a destination. will be displayed. Select to place another original(s). Refer to Entering a Destination (see page 20). Press the Start key. Select to start The original(s) are stored into memory with a transmission.

  • Page 48: Direct Transmission

    Direct Transmission Documents can be transmitted immediately on scanning without storing into memory. Direct transmission is more convenient in situations as shown below. When you want to send the documents right away. When you want to send a large amount of documents. Original(s) To a single destination...
  • Page 49 Select “Address Book”, and then select a destination. Refer to Entering a Destination (see page 20). Press the Start key. Transmission starts immediately upon scanning. For instructions on how to cancel a transmission, refer to Canceling a Communication (see page 56).

  • Page 50: Verifying Communication Status

    Verifying Communication Status To verify the communication status, follow the steps below. Press the Fax key. When the verification is completed, select “OK”. Select “Basic Menu”. Select “Comm. Status” while the call session is in progress. Verify the communication status.

  • Page 51: Rotated Transmission

    Rotated Transmission If an A4/Letter-sized document is loaded in the portrait position, it could be interpreted as an A3/Ledger size on the receiving station. To avoid this misinterpretation, the machine is configured to support Rotated transmission. Set the Function Parameter “78 Rotation XMT” (Fax/Email Settings > Fax Parameters) to “Valid”. This allows an A4/Letter-size document to be rotated by 90 degrees automatically when they are loaded in the portrait position, so that it is transmitted in the same orientation as it would have been loaded in the landscape position.

  • Page 52: Batch Transmission

    Batch Transmission The Batch Transmission feature is useful in controlling the reduction of transmission time and telephone costs. In a Batch transmission job, the machine sorts documents bound for the same destination(s), and collectively handles them as one reserved document (file) to be transmitted in a single call.

  • Page 53: Getting An Outside Line Using Pin Code Access

    Getting an Outside Line Using PIN Code Access If your PBX requires a PIN (Personal Identification Number) code to access an external line, your machine can be set to prompt the user to enter the PIN code before dialing. This function is available when the Function Parameter “39 PIN Code Access” (Fax/Email Settings > Fax Parameters) is set to “Suffix”...

  • Page 54: Using Program Keys

    Using Program Keys If frequently used communication tasks are pre-programmed onto a respective program dialing button, the programmed operating sequence can be recalled by simply selecting the assigned button. Program dialing not only simplifies repetitive and complex operational sequences but also prevents operator errors.
  • Page 55 Memo...

  • Page 56: Canceling A Communication

    Canceling a Communication To cancel a communication, follow the steps below. To Cancel Memory Transmission: Press the Fax key. Press the Stop key while the communication is in progress. Select “Yes” to stop a communication. Select “Yes” to print a communication journal, or “No”...

  • Page 57: To Cancel Direct Transmission

    To Cancel Direct Transmission: Press the Stop key while the communication is in progress. Select “Yes” to stop a communication. Remove the document.

  • Page 58: Dial Prefix

    Dial Prefix Your machine has the following functions to utilize your existing fax phone numbers database: • LDAP database search for fax phone numbers (Directory Search) • Import an existing fax phone number list in CSV file format (Network Address Book Editor software) The phone numbers in the database are usually 10-digit numbers that are not in the format of phone numbers actually dialed through a PBX.
  • Page 59 Press the Function key to open the Select “120-159”. Function Parameters screen. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. You can also proceed to step 8 by entering 122 with the Keypad and pressing the Start key. Select “122 Dial Prefix”. Enter the Key Operator password, and then select “OK”.

  • Page 60: Chapter 3 Convenient Fax Features

    Chapter 3 Time Controlled Communication (Deferred) Convenient Fax Features Deferred Transmission The time must be pre-programmed in advance to send document(s) to a single or multiple destinations at a deferred time within the next 24 hours. The document is scanned and stored in memory as a reserved document until the pre-programmed time lapses.
  • Page 61 Set the deferred time, and then select Press the Start key. “OK”. Document(s) are stored into memory. The programmed deferred communication time can be modified. For instructions on how to modify the communication time, refer to Editing Communication Reservations (see page 170).

  • Page 62: Deferred Polling

    Deferred Polling If Polling is requested with a deferred time, it will start polling at the pre-programmed time. Pre-programmed Receiver Sender Communication Time Request to Poll Document(s) Memory Up to 50 built-in timers can be set for deferred communication. Polling might not function with all fax machines. We suggest you attempt a trial polling before you actually poll important documents.
  • Page 63 If a password is required, enter the password, and then select “OK”. If you have set the polling password in the Function Parameter “26 Polling Password” (Fax/Email Settings > Fax Parameters), the password will appear on the display. You can still change the password temporarily by overwriting it with a new one.

  • Page 64: Polling

    Polling Polling Polling is a process of calling the other station(s) for document retrieval. The other station must know in advance that you will call, and must prepare document(s) by storing them into the memory. To ensure security, establish a polling password that is shared by the other station ahead of time. The receiving station initiates the call, therefore, it pays for the communication charges.
  • Page 65 Select a destination. Refer to Entering a Destination (see page 20). Press the Start key. Polling starts.

  • Page 66: Storing Documents To Be Polled

    Storing Documents to be Polled Being Polled is the process of automatically transmitting document(s) upon receiving the polling request from the receiving station. You must prepare your machine by storing document(s) into memory ahead of time. To ensure security, set the polling password that is shared with the receiving station. The receiving station initiates the call, therefore, it pays for the communication charges.
  • Page 67 You can still send or receive documents even when the machine is setup to be polled. To delete a polled file, refer to Deleting a Communication Reservation File (see page 172). Only one polled file can be stored in memory. If you need to add document(s) into the same polled file, refer to Adding Documents to a Communication...

  • Page 68: What Is Confidential Communication

    Confidential Code (00000001) Polling from other machine Confidential Code (00000001) Memory Print Confidential Code (00000001) This feature works only if the remote station is any one of the following compatible Panasonic models. DP-180 DP-190 DP-1820E DP-1820P DP-2330 DP-3030 DP-3530 DP-4530 DP-6030...

  • Page 69: Confidential Transmission

    Confidential Transmission To transmit a confidential document, follow the steps below. You must have a mailbox password (8 to 16 digits) setup and shared with the receiving machine. Place original(s). Enter the mailbox password (8 to 16 digits), and then select “OK”. Refer to Placing Originals (see page 14).

  • Page 70: Confidential Polling

    Confidential Polling Press the Fax key. Enter the mailbox password (8 to 16 digits), and then select “OK”. Select “More Menus”. Select “Mail Box”. If you make a mistake, select “Clear” to delete entries one digit at a time. Select a destination. Select “Polling”.

  • Page 71: Storing Documents For Confidential Polling

    Storing Documents for Confidential Polling Place original(s). Enter the mailbox password (8 to 16 digits), and then select “OK”. Refer to Placing Originals (see page 14). Press the Fax key. Select “More Menus”. The documents are stored in the mailbox, and will be transmitted upon receiving the confidential polling request.

  • Page 72: Confidential Reception Report

    ** Notice of Confidential Document Held ** File No. Received From Pages Time Received PANAFAX MMM-dd 15:00 -PANASONIC *****DP-XXXX************************ -HEAD OFFICE - ***** - 201 555 1212- ********* Item Explanation Date/Time The date and time at which the confidential reception report is printed File No.
  • Page 73 Printing a Received Confidential Document To print a received confidential document, follow the steps below. After a received confidential document is printed, it is deleted from the mailbox. Press the Fax key. Enter the mailbox password (8 to 16 digits), and then select “OK”. Select “More Menus”.
  • Page 74 Deleting a Confidential Document To delete a confidential document in a mailbox, follow the steps below. Press the Fax key. Enter the mailbox password (8 to 16 digits), and then select “OK”. Select “More Menus”. Documents in the mailbox are deleted. Select “Mail Box”.
  • Page 75 Memo...

  • Page 76: Sub-Address Communication

    • A center machine supporting the Memory feature is required on the fax network to implement sub- addressed communications. For more details, contact your local authorized Panasonic dealer. • In a sub-addressed communication, the sub-addressing information must be checked between the sender and the receiver beforehand (sub-address is limited up to 20 digits).
  • Page 77 Sub-Addressed Transmission Using Address Book To transmit a document by sub-addressing, follow the steps below. This feature cannot be used when dialing from the external telephone. Refer to Talking to the Remote Party Before Transmission (see page 33). Place original(s). Enter a sub-address, and then select “OK”.
  • Page 78 Select a destination. Refer to Entering a Destination (see page 20). Select an address, except the address registered for Relayed transmission. Press the Start key. Sub-addressed transmission starts.

  • Page 79: Sub-Addressed Transmission Using Manual Dialing

    Sub-Addressed Transmission Using Manual Dialing To enter a sub-address directly from the Keypad, follow the steps below. This function is not available when the Function Parameter “136 Restrict Direct Dial” (Fax/Email Settings > Fax Parameters) is set to “Valid”. This feature does not work when dialing from the external telephone. Refer to Talking to the Remote Party Before Transmission (see page 33).

  • Page 80: Password Communication

    Transmission (see page 82). Ex: Password Transmission Sender Receiver Transmission Transmission Password: Password: 1234 1234 This feature works only if the remote station is any one of the following compatible Panasonic models. DP-180 DP-190 DP-1820E DP-1820P DP-2330 DP-3030 DP-3530 DP-4530 DP-6030...
  • Page 81 Password Transmission To utilize the Password-protected Transmission feature, follow the steps below. You must set the password (4 digits) in the Function Parameter “43 Password-Transmit” (Fax/Email Settings > Fax Parameters) in advance. Place original(s). Select “On”, and then select “OK”. Refer to Placing Originals (see page 14).
  • Page 82 Setting Password-Protected Transmission To always utilize Password-protected transmissions, follow the steps below. You must program a password (4 digits) in advance. Press the Function key to open the Select “40-79”. Function Parameters screen. Select “Fax/Email Settings”. Select “04 Key Operator Mode”. You can also proceed to step 8 by entering 43 with the Keypad and pressing the Start key.
  • Page 83 Select “On” or “Off”, and select “OK”. You can change the setting temporarily in “Password XMT” of “More Menus” for each transmission (see page 81). Press the Reset key to return the machine to the initial screen of the currently active mode.
  • Page 84 000/001 00:01:45 Busy 000/001 00:00:00 021 111 1234 - PANASONIC - DP-XXXX ************ ************** - HEAD OFFICE - ****** - 201 555 1212 - ******* THE SLEREXE COMPANY LIMITED SAPORS LANE . BOOLE . DORSET . BH 25 8 ER TELEPHONE BOOLE (945 13) 51617 .
  • Page 85 Place original(s). Select “On”, “Off”, or “Inc Only”, and then select “OK”. Refer to Placing Originals (see page 14). Press the Fax key. Select “More Menus”. Select to print a communication journal after each transmission. Select “Select Mode”. Select not to print a communication journal.
  • Page 86 Sample Fax Cover Sheet ***** Facsimile Cover Sheet ***** MMM-dd-yyyy 15:00 Message To: SALES DEPT. Message From: PANASONIC 201 555 1212 Page(s) Following This Cover Page Text Area 60 characters for 1 line (Up to 10 lines) The cover sheet is excluded from the total page count in the transaction journal.
  • Page 87 Place original(s). Select “On”, and then select “OK”. Refer to Placing Originals (see page 14). Press the Fax key. Select “More Menus”. Select to attach a cover sheet. Select “Select Mode”. Select not to attach a cover sheet. Set “Quality Adj.” as required. Refer to Setting Original Quality (see page 34).

  • Page 88: Receiving Documents

    Chapter 4 Receiving Documents Fax Reception There are two ways to receive fax calls on this machine. Automatic Reception The machine receives documents automatically. The machine answers all incoming calls (including voice calls). Manual Reception When your telephone rings, lift the handset of the external telephone. If you hear a beep from the phone, it means someone wants to initiate a fax call.

  • Page 89: Manual Reception

    Manual Reception When your machine is set to this mode, it will not receive documents automatically. After you answered the call, you can receive a fax. • Set the Function Parameter “17 Receive Mode” (Fax/Email Settings > Fax Parameters) to “Manual”. When your telephone rings, lift the external telephone handset.

  • Page 90: Print Reduction And Duplex Recording

    Print Reduction and Duplex Recording Print Reduction This machine can use Letter, Legal, A4, B4 or A3 size plain paper for recording. Sometimes, oversized documents sent to you by the other parties cannot be printed within a single page. If this happens, the document will be divided into separate pages.

  • Page 91: Duplex Recording

    When Print Reduction is Set to “Fixed” With the Function Parameter “24 Print Reduction” (Fax/Email Settings > Fax Parameters) set to “Fixed”, the machine prints all incoming documents reduced at the reduction ratio pre-programmed in the Function Parameter “25 Reduction Ratio” (Fax/Email Settings > Fax Parameters).

  • Page 92: Substitute Memory Reception

    Substitute Memory Reception When your machine cannot print an incoming document for some reasons, such as when it runs out of paper/toner, or paper has jammed, the received document is saved in memory automatically. This feature is called “Substitute Memory Reception”. When a received document is saved in memory as substitute memory reception, the message “Message in Memory”...
  • Page 93 Memo...

  • Page 94: Convenient Reception Features

    Convenient Reception Features This machine supports certain convenient-to-use reception features. Program these features as required. Selective Reception Your machine has the Selective Reception function which can prevent receiving unnecessary documents (junk fax and direct mail, etc.). Before receiving the document, the last 4 digits of the ID number received from the sending machine will be compared with the last 4 digits of the telephone number programmed in the Address Book of each station.

  • Page 95: Fax Forwarding

    Fax Forwarding This feature allows all incoming faxes to be forwarded to the station registered in the Address Book. It is convenient when you want to receive fax calls at a location away from your office (such as your home) at night or during holidays. Sender A Receiver Forward...

  • Page 96: Password-Reception

    (Fax/Email Settings > Fax Parameters). Refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM. Sender Receiver Reception Reception Password: Password: 1234 1234 This feature works only if the remote station is any one of the following compatible Panasonic models: DP-180 DP-190 DP-1820E DP-1820P DP-2330 DP-3030 DP-3530 DP-4530 DP-6030...

  • Page 97: Junk Fax Filter

    Junk Fax Filter This machine can filter incoming faxes to prevent receiving unnecessary documents (junk fax, etc.). Before receiving the document, the sender’s numeric ID (fax number) will be compared to the numbers registered as junk fax numbers in the receiving station. If the fax number is found in the registry, the machine will cancel the reception.

  • Page 98: What Is Memory Reception

    Receive to Memory What is Memory Reception? Memory reception allows all incoming documents to be stored in memory, instead of printing them onto the output tray. If the Memory Reception feature has been set in Function Parameters, the message “Receive to Memory” appears on the Touch Panel Display.

  • Page 99: Programming Memory Reception

    Programming Memory Reception To enable memory reception, follow the steps below. Press the Fax key. Select “On”, and then “OK”. Memory reception is programmed. Select “More Menus”. Select “Select Mode”. Select to enable memory reception. Select to cancel memory reception. Select to print a document received in memory.

  • Page 100: Printing A Document Received In Memory

    Printing a Document Received in Memory When a document is received in memory, a message is displayed. To print a document received in memory, follow the steps below. Press the Fax key. Select “Print”, and then “OK”. Select “More Menus”. Select to enable memory reception.
  • Page 101 If a password is pre-programmed, enter the password (8 digits), and then select “OK”. This screen appears when the password is set in the Function Parameter “37 Receive to Memory” (Fax/Email Settings > Fax Parameters). The entered password is masked with “ ”.

  • Page 102: What Is Internet Fax

    Chapter 5 What is Internet Fax? Internet Fax What is Internet Fax? It is a feature whereby scanned documents are transmitted to Internet Fax or to computers as Email. Internet Fax communicates via an Intranet or the Internet without using the telephone line. This machine can be connected to 10 Base-T/100 Base-TX/1000 Base-T Ethernet LAN (local area network).

  • Page 103: Using The Internet Fax Feature

    Routing You can forward fax documents or Email to an Internet Fax or networked computers. Refer to Inbound Routing (see page 105). Transmitting to a Fax via a Relay Station (Relay Transmission) Email can be transmitted as normal fax documents via a relay station. Email can also be broadcasted. Refer to Relay Transmission (see page 106).

  • Page 104: What Internet Fax Can Do

    What Internet Fax Can Do This section introduces the functions of the Internet Fax feature. The Internet Fax feature not only sends and receives Email but also forwards fax documents via a telephone line and broadcasts them via a relay station. Sending Email A scanned document can be transmitted to an Internet Fax or a remote computer as an Email file attachment.

  • Page 105: Receiving Email

    Receiving Email When this machine receives Email from an Internet Fax or a computer, it starts printing the Email automatically. If the Email has an attached file in a format that is not supported by the machine, an error message is printed to alert you that the machine cannot print the Email. Internet Fax For instructions on how to receive Email, refer to Receiving an Email (see page 136).

  • Page 106: Relay Transmission

    PC using your current Email application through a relay station. To convert applications, such as spread sheet, into a TIFF-F format file, however, requires you to first download the software (TIFF converter) from the web site listed below. http://panasonic.net Ex: Internet Relay Transmission G3 Fax...

  • Page 107: Message Delivery Notice (Mdn)

    Message Delivery Notice (MDN) If the sender (Internet Fax) desires a processing confirmation, it must request a Message Delivery Notice when sending the message to a device supporting the notification function. ® ® Several Email applications such as Eudora and Outlook Express support and are able to respond to the delivery confirmation notification sent from the Internet Fax, as well as sending a request for notification to the Internet Fax by Email applications that support the Message Disposition Notifications...

  • Page 108: Direct Internet Fax Transmission (Using Direct Smtp)

    Direct Internet Fax Transmission (Using Direct SMTP) Email is normally distributed by an SMTP mail server using Simple Mail Transfer Protocol (SMTP). In common cases, only Internet Email and Web service are permitted into the corporate intranet, and corporate network administrators are extremely unwilling to open the firewall for other incoming services, since each opened path represents additional potential security threats.
  • Page 109 Memo...

  • Page 110: Tips For Internet Fax

    Tips for Internet Fax Your machine uses the same communication protocols as Email: the Simple Mail Transfer Protocol (SMTP). The differences from a standard G3 fax communication using the Public Switched Telephone Network (PSTN) are as follows. Differences between Internet Fax and Fax Stations on the Telephone Line Fax stations connected to the telephone line transmit data over a telephone line at their own expenses.
  • Page 111 Image data in the TIFF-F format has been attached to this Email. You can download the TIFF-F Image Viewer from the following URL addresses. http://panasonic.net If the document(s) are sent in the PDF format, the following message is shown instead.

  • Page 112: Preparing To Use Internet Fax

    The Email address format can be same as your regular Email address. If your Email address is popuser001@panasonic.com, your machine’s Email address can be Internet_Fax@panasonic.com. By default the machine requires the IP Address of the DNS server and prompts you to enter the SMTP server...
  • Page 113 Sending Email (This machine Other Internet Fax machine or PC) This machine Other Internet Fax machine or PC Internet Fax SMTP Server POP Server Internet Fax...

  • Page 114: Sending An Email Procedure

    Sending an Email Procedure The basic operation to send scanned originals as an Email is as follows. Check that the other party has Internet Fax capability before using this function. Email addresses and Fax stations can be mixed while entering the destinations. Email would be transmitted to an Email address destination, while normal fax documents would be transmitted to a fax destination.
  • Page 115 Select “Email”. Press the Start key. The original(s) are stored into memory with a Enter an Email address by selecting file number. Then the Email transmission starts. “Keyboard”, or select a pre- programmed Email address. The scanned data is sent in black and white (Gray scale).

  • Page 116: Entering An Email Address

    Entering an Email Address Email addresses can be entered by any of the following methods: Using the Onscreen Keyboard Enter the Email address directly. (See below) Using the Address Book Use the pre-programmed Address Book. Use a Key Name (See page 118) Select from “Favorites”...
  • Page 117 1 Enter the part of the Email address to the left of @, and then select “OK”. The default domain is automatically added to the Email address when the Email is sent. Input characters: abc Sending Email Address: abc@panasonic.com...

  • Page 118: Using The Address Book

    Using the Address Book Use a Key Name Select from “Favorites” If an Email address is pre-programmed in the If an Email address is pre-programmed in the Address Book, it can be selected by using a Key “Favorites”, it can be selected from Name.
  • Page 119 Use Group Dialing For transmission to multiple destinations with group dialing, follow the steps below. To use a Group button, group dialing needs to be programmed in Function Parameters. Refer to Setting for Group Dialing (see page 189). Follow the step 1 and 2 on page 114. Select “Program/Group”.

  • Page 120: Searching For Destinations

    Searching for Destinations Search through the Address Book (Local Search) The Email address of a remote station programmed in the Address Book can be searched by its entry name. Follow the step 1 and 2 on page 114. Select the destination to which you want to send to, and then select “OK”.
  • Page 121 Search through the LDAP Server (LDAP Search) LDAP search is a feature that searches through the Address Book on an LDAP server on a network for fax numbers or Email addresses. To find out whether the LDAP Search feature works in your particular environment, contact your network administrator.
  • Page 122 Select a destination, and then select “OK”. Only one Email address can be selected at a time. You can switch between the Email addresses and fax numbers list by selecting “Email” or “Fax Number” on the screen. Select to scroll through the search results.
  • Page 123 Memo...

  • Page 124: Using Cc, Bcc And From

    Using Cc, Bcc and From When creating an Email, you have the option of setting Cc and Bcc as its destinations, and entering a subject. If the use of From has been enabled in Function Parameters, the machine can transmit an Email with Email addresses entered in From other than its own Email address.

  • Page 125: Setting Cc And Bcc

    Setting Cc and Bcc To set Cc and Bcc as Email destinations, follow the steps below. On the Email screen, select “Cc” or “Bcc”. (See pages 115 and 124) Select an Email address, and then select “Close”. For instructions on how to set an Email address, refer to Entering an Email Address (see page 116).

  • Page 126: Setting From Field

    Setting From Field The From field preset in the machine can be changed by selecting “From” on the Email screen. To set the From field, follow the steps below. If “145 Sender Selection” is set to “Valid”, you can preset up to 25 sender names. You can select from the sender list when sending an Email.

  • Page 127: Setting Subject

    Setting Subject Confirming the Destination Every time you send an Email, you can enter its You can confirm the entered destinations. subject manually. To enter a subject, follow the steps below. Select “Destinations: ###”. (###: Number of selected addresses) The default subject is preset if the Function Parameter “32 Default Subject”...
  • Page 128 Setting a File Type and a File Name Documents can be scanned into the PDF or TIFF format, and renamed as well. Internet Fax does not support the PDF format. If a document is transmitted to an Internet Fax in the PDF format, the Internet Fax at the receiving station cannot print the images, resulting in an error.
  • Page 129 Enter a filename, and then select “OK”. The filename can be up to 20 characters long. For instructions on using the onscreen Keyboard, refer to Using the Keyboard in the Operating Instructions (For Function Parameters) of provided CD-ROM. If you make a mistake, select “Back Space” to delete one character at a time, or move the cursor to the beginning of the field, and then select the Clear key to delete the entire...
  • Page 130 Emailing a Ledger-Sized Document Receiving stations may not receive large documents depending on the recording capability (paper size). If you want to transmit a document larger than A4/Letter, such as a Ledger size, by using the Internet Fax feature, check the paper size capability of the receiving station before transmission. If the receiving station is capable of receiving a Ledger-sized document, you can send the document without reducing the size.
  • Page 131 Select “Ledger Email XMT”. Select “Address Book”, and then set an Email address. Select “On”, and then select “OK”. Refer to Entering an Email Address (see page 116). Press the Start key. The original(s) are stored into memory with a file number.
  • Page 132 Setting Message Delivery Notice (MDN) To enable Message Delivery Notice feature, follow the procedure below. The standard setting of the Function Parameter “173 Delivery Notice” (Fax/Email Settings > Fax Parameters) can be changed. For instructions on how to change the standard setting, refer to Fax/Email Settings in the Operating Instructions (For Function Parameters) of provided CD-ROM.
  • Page 133 Select “Address Book”, and then set an Email address. Refer to Entering an Email Address (see page 116). Press the Start key. The original(s) are stored into memory with a file number. Then the Email transmission starts. When the Email is opened at the receiving station, a delivery notice will be emailed automatically.

  • Page 134: When Email Transmission Fails

    When Email Transmission Fails If the Email fails to reach its destination, an error mail is returned from the mail server, and is printed on the machine. The error mail includes an error message, and the image of the first page of the transmitted document to alert the sender the conditions of the failure.
  • Page 135 Using a Completion Notice The Completion Notice feature notifies your computer when Email or Fax transmission is completed. Before using this function, install the Panasonic Document Management System and Printer Driver, and then set up each software. Refer to Completion Notice Function in the Operating Instructions (For User Setup) of provided CD-ROM.

  • Page 136: Receiving An Email

    Receiving an Email If the machine connects to a network as a POP client, it can receive Email either automatically or manually. The Email reception method from a POP server varies depending on the POP settings programmed in Function Parameters. Configuring to Receive Email Program the following parameters in Function Parameters (Fax/Email Settings >...
  • Page 137 Receiving Email Manually With the Function Parameter “147 Auto POP Receive” (Fax/Email Settings > Fax Parameters) set to “Invalid”, Email is received manually. With POP acquisition interval set between 1 and 60 minutes, queries are transmitted to the POP server periodically to check for new Emails, and the number of the incoming Email messages on the server appears on the display.

  • Page 138: Receiving Email With The Program Key

    Receiving Email with the Program Key This function allows others to share your machine to retrieve their Emails from the POP server by pre- programming their POP user names and POP passwords into the Program keys. They will be able to retrieve Emails by simply pressing the corresponding Program key.
  • Page 139 Memo...

  • Page 140: Receiving An Email On A Computer

    Receiving an Email on a Computer This section explains how to receive Emails transmitted from the machine to a computer, and also explains the Emails forwarded from the machine to a computer. Receiving Email on Your Computer A sample screen shot of a mailer that has received Email from an Internet Fax is shown below. ®...

  • Page 141: Opening Email

    You can download the TIFF-F Image Viewer into your PC from the following URL address. http://panasonic.net License agreement of Panasonic’s TIFF-F Image Viewer application You must carefully read the license agreement before installing the TIFF-F Viewer application on your PC. If you do not agree to all the terms of this agreement, do not use the software and destroy all of the copies thereof.

  • Page 142: Inbound Routing

    G3 fax machine(s) over the telephone line. For more details on the types of fax that work with routing, contact your local authorized Panasonic dealer. If no sub-address is specified, your machine tries to match the originating fax machine’s numeric ID (TSI) with the TSI routing within its auto dialer, and will route the documents to the corresponding stations’...

  • Page 143: Routing Setup Flow

    Routing Setup Flow Before the Inbound Routing feature can be used, the Function Parameters and Address Book programming is required. Configure your machine for Internet Fax (see page 112) Set required parameters to “Valid” in Function Parameters To use sub-addressing......Set the Function Parameter “152 Sub-Addr Routing” (Fax/Email Settings >...

  • Page 144: Settings For Inbound Routing

    Settings for Inbound Routing To use the Inbound Routing feature, program the following parameters to meet the type of routing in Function Parameters (Fax/Email Settings > Fax Parameters): Routing Type Explanation Function Parameters Routing by sub- Set this parameter to perform an ITU-T sub-address Set “152 Sub-Addr addressing query within its auto dialer, and to route the received...

  • Page 145: Programming The Address Book For Inbound Routing

    Programming the Address Book for Inbound Routing To use the Inbound Routing feature, program the transferring destination in the Address Book. For instructions on how to register the Address Book, refer to Address Book (see page 176). Press the Function key. Enter an Email Address, and then select “OK”.
  • Page 146 Enter a Key Name, and then select Select whether to add the Email “OK”. address to “Favorites”. Select to display the station in “Favorites”. Key Names are used to select the destinations on the Touch Panel Display. For instructions on using the onscreen Keyboard, refer to Using the Keyboard in Select not to display the the Operating Instructions (For Function...
  • Page 147 To enable routing by a numeric ID, enter a numeric ID, and then select “OK”. The Email address is added to the Address Book. This screen appears when the Function Parameter “153 TSI Routing” (Fax/Email Settings > Fax Parameters) has been set to “Valid”.

  • Page 148: Using The Relay Feature

    Using the Relay Feature What is the Relay Feature? From your PC or machine, you can send documents to the End Receiving Station(s) via an Internet Relay Station. After the relay station completes its transmission to the End Receiving Station, your PC or machine receives a Communication Journal from the relay station.
  • Page 149 Internet Relay Station Sends Email received from the initial sending station to an end receiving station (a fax station connected to the telephone line: Ex: Stockholm/Berlin/Rome) as a fax document. If multiple end receiving stations are specified, the Email is broadcasted to them. Each time a relay station completes a transmission, it transmits a Relayed Transmission Report (Communication Journal) to the initial sending station to designate its Relayed transmission request, and emails a Fax Relay log to the administrator’s computer at the relay station.

  • Page 150: Setting Up A Relayed Transmission Network

    • Add relay station and end receiving station to Address Book by referring Sample Entries in Address Book (see page 152) and Adding End Receiving Stations for Relayed Transmission (see page 156). To set up Relayed transmission network properly, consult authorized Panasonic dealer.

  • Page 151: Example Of A Relayed Transmission Network

    (Stockholm, Rome, Tokyo, Hong Kong, Sydney and others) via the relay stations (London, Singapore). New York London Email Address: ifax@newyork.panasonic.com Email Address: ifax@london.panasonic.co.uk Host Name: newyork Host Name: london Relay XMT Password: usa-rly...

  • Page 152: Sample Entries In Address Book

    Sample Entries in Address Book Table 1: Initial Sending Station (New York) Telephone number 212 111 1234 Email address (SMTP) ifax@newyork.panasonic.com Host name newyork Relay XMT password usa-rly Station Name Email Address/Telephone Number Relay Station Address London ifax@london.panasonic.co.uk Stockholm 46 8 111 1234 “London Relay”...
  • Page 153 Table 3: Relay Station (Singapore) Telephone number 65 111 1234 Email address (SMTP) ifax@singapore.panasonic.co.sg Host name singapore Relay XMT password sg-rly Station Name Email Address/Telephone Number Relay Station Address London ifax@london.panasonic.co.uk Stockholm 46 8 111 1234 “London Relay” New York ifax@newyork.panasonic.com...

  • Page 154: Function Parameters For Relay Stations

    “45 Relay Domain (01)” to “54 Relay Domain (10)” Requests to relay a message to another G3 fax machine via PSTN. Ex: Registered Domain Names (01): panasonic.co.jp (02): abc.iFax.com (03): panasonic.com To increase network security by protecting from third party access to the relay station, enter a relay-permitted domain name and an administrator’s Email address for every relay...

  • Page 155: Settings For Initial Sending Station

    Item Required Function Parameters Explanation User Parameters Register the department manager’s Email address for supervising, and cost control purposes. Once registered, the machine will send an “ ” 30 Manager’s Email Addr Email notification to the Email address for each Relayed XMT Request received from a remote station.

  • Page 156: Adding End Receiving Stations For Relayed Transmission

    Adding End Receiving Stations for Relayed Transmission You can add end receiving stations to the Address Book by the following procedure. If broadcasting to multiple end receiving stations is required, use group dialing (see page 189). The Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > Fax Parameters) must have been set to “Valid”...
  • Page 157 XMT Password” as the user name as follows: “Relay XMT Password “@” the host and domain names registered with the DNS server” Ex: sg-rly@singapore.panasonic.co.sg Press the Reset key to return the machine to the initial screen of the currently active mode.
  • Page 158 Relayed Transmission from Internet Fax Documents can be transmitted to fax stations on the telephone line via Internet Fax relay stations. Internet Fax Internet Fax G3 Fax PSTN G3 Fax Mail Server Internet G3 Fax This function is available when the Function Parameter “140 LAN RLY XMT Request” (Fax/Email Settings > Fax Parameters) is set to “Valid”.
  • Page 159 Select an end receiving station to which the relay station relays. For instructions on how to enter destinations, refer to Entering a Destination (see page 20). Multiple stations can be programmed as end receiving stations. Press the Start key. Email is sent to the relay station with the fax number of the end receiving station.

  • Page 160: Relayed Transmission From Pc

    Relayed Transmission from PC Using your Email application, you can send any document(s) from your PC as a TIFF-F attachment to one or multiple G3 fax machines automatically through the Internet Relay Station. End Receiving Station Internet Relay Station G3 Fax PSTN G3 Fax Mail Server...

  • Page 161: Requesting A Relayed Transmission From A Computer

    Requesting a Relayed Transmission from a Computer Requesting a Relayed transmission, fill the field in your mailer that corresponds to the destination (To) in the following manner: Sample entry: sg-rly#8133111234@singapore.panasonic.co.sg Entry Example Explanation sg-rly Enter the Relay XMT Password. (It must match the Relay XMT Password pre- programmed in the relay station.)

  • Page 162: Convenient Application Software

    Internet Fax-ready TIFF format using the TIFF converter. Normally, select 200 dpi as a resolution for the conversion. When you are sending a detailed graphic documents to a Panasonic Internet Fax, you can specify 600 dpi resolution for better clarity. TIFF Converter Mail Linking Program A TIFF Converter Mail Linking Program is an add-in program for the TIFF converter that links the Email client for MAPI to the TIFF converter for the Internet Fax.
  • Page 163 Memo...

  • Page 164: Result Of Relayed Transmission

    [STOCKHOLM ] STOCKHOLM 001/001 00:00:15 R-OK [ROME ] ROME 001/001 00:00:15 - PANASONIC - *****DP-xxxxx************************** - HEAD OFFICE - ****** - 201 555 1212 - ********** Item Explanation Indication of Indication of communication mode communication mode Start time of Start time of communication...

  • Page 165: Fax Relay Log Email

    Item Explanation Number of pages The 3-digit number is the number of pages successfully transmitted or transmitted or received received. When the documents are stored into the memory, two 3-digit numbers will appear. The first 3-digit number represents the number of pages successfully transmitted.

  • Page 166: Useful Terms To Remember

    If you wish to enable the Direct Internet Fax transmission on your Internet Fax, a static (reserved by a network administrator) IP Address and configurations must be used instead of the DHCP operation. Contact authorized Panasonic dealer. (See page 108) SMTP Authentication Since the Internet debuted as an electronic infrastructure of global dimensions, the communications equipment market has been growing at a phenomenal rate.
  • Page 167 Memo...

  • Page 168: Displaying A Communication Reservation File List

    Chapter 6 Editing a Communication Reservation File Handling Communication Reservation Files Your machine has a document image memory which enables you to reserve Memory transmission, Memory Deferred transmission, Memory Polling and so on. After reserving the communications in memory, you may need to change the settings of the communication(s) while it is still in memory.

  • Page 169: Reading The Reservation Report

    10:30 [pana01 ] [pana03 *038 Memory XMT MMM-dd 09:02 [pana_Lanrelay ] - PANASONIC ***** DP-xxxx ********************** - HEAD OFFICE - ***** - 201 555 1212 - ************** Item Explanation File Number If the file is now being executed, an “*” is indicated on the left of the file number.
  • Page 170 Editing Communication Reservations To change the start time and/or stations in a communication file, follow the steps below. Communication reservations for the documents being transmitted cannot be modified. Press the Fax key. Select to display a communication reservation file to be Select “More Menus”.
  • Page 171 Edit the destination. To delete a destination(s), select “Delete”, and then go to step 10. To add destination(s), select “Add”, and then go to step 9. Select the destination, and then select “OK”. When the change completes, select “OK”. Press the Reset key to return the machine to the initial screen of the currently active mode.
  • Page 172 Deleting a Communication Reservation File To delete a file in memory, follow the steps below. Your machine cannot delete the file while it is being sent. Press the Fax key. Select to display a communication reservation file to be Select “More Menus”. deleted.
  • Page 173 Printing a Communication Reservation File Communication reservation files stored in memory can be printed. Your machine cannot print the document while it is being sent. Press the Fax key. Select to display the communication reservation file you Select “More Menus”. want to print.
  • Page 174 Adding Documents to a Communication Reservation File Documents can be added to a communication reservation file stored in memory. Your machine cannot add the document into the file while it is being sent, waiting to redial, or trying to send the incomplete file.
  • Page 175 Resending an Incomplete Document With the Function Parameter “31 Incomplete File Save” (Fax/Email Settings > Fax Parameters) set to “Valid”, documents that could not be transmitted due to a communication error (such as the remote station busy or not responding) can be stored in memory as incomplete files. This section explains how to resend incomplete files stored in memory.

  • Page 176: Address Book

    Chapter 7 Address Book Program Destinations/Program Keys What is Address Book? With the fax numbers or Email addresses of remote stations programmed in the Address Book, the stations can be selected with a single operation on their button appearing on the Touch Panel Display. Name tab Favorites Remote...
  • Page 177 Adding a Fax Number into the Address Book To add a fax number to the Address Book, follow the steps below. Up to 1000 addresses can be registered. For instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 183). For instructions on how to delete the station from the Address Book, refer to Deleting a Destination from Address Book (see page 184).
  • Page 178 Enter a station name, and then select Select whether to add the station to “OK”. “Favorites”. Select to display the station in “Favorites”. Enter a station name up to 15 characters. If you make a mistake, press the Clear key or select “Back Space”...
  • Page 179 To enable sub-addressed routing, enter a sub-address, and then select “OK”. This screen appears when the Function Parameter “152 Sub-Addr Routing” (Fax/ Email Settings > Fax Parameters) has been set to “Valid”. To enable routing by the sender’s numeric ID, enter the numeric ID, and then select “OK”.

  • Page 180: Adding An Email Address To Address Book

    Adding an Email Address to Address Book To add an Email address to the Address Book, follow the steps below. Up to 1000 addresses can be registered. For instructions on how to edit the station in the Address Book, refer to Editing Address Book (see page 183). For instructions on how to delete the station from the Address Book, refer to Deleting a Destination from Address Book (see page 184).
  • Page 181 Enter a station name, and then select Select “IFax”, and then select “OK”. “OK”. To display the Email address in the Address Enter a station name up to 15 characters. Book of both Email/Scan and Fax modes, select “PC”. If you make a mistake, press the Clear key or select “Back Space”...
  • Page 182 To enable sub-addressed routing, enter a sub-address, and then select “OK”. This screen appears when the Function Parameter “152 Sub-Addr Routing” (Fax/ Email Settings > Fax Parameters) has been set to “Valid”. To enable routing by the sender’s numeric ID, enter the numeric ID, and then select “OK”.
  • Page 183 Editing Address Book To edit the station in the Address Book, follow the steps below. Press the Function key. Select the station you want to edit, and then select “OK”. Select “Fax/Email Settings”. Select “00 Address Book”. Select the same button again to cancel the choice.
  • Page 184 Deleting a Destination from Address Book To delete a remote station from the Address Book, follow the steps below. Press the Function key. Select the station you want to delete from the Address Book, and then Select “Fax/Email Settings”. select “OK”. Select “00 Address Book”.
  • Page 185 Printing the Address Book List To print the Address Book list, follow the steps below. The Address Book list can also be printed by selecting “Print Out” in “More Menus” (see page 204). For more details about items in the Address Book list, refer to Reading Address Book List (see page 205). Press the Function key.

  • Page 186: Program Keys

    Program Keys What is Program Key? There are three ways to use the Program key: Using for Program Dialing You can set communication sequences or destinations which you often use. Using for Group Dialing Multiple destinations can be selected from the Address Book, and pre-programmed on a single Program key for group dialing.
  • Page 187 Setting for Program Dialing To program a communication feature on a Program key, follow the steps below. For instructions on how to edit pre-programmed station, refer to Editing Address Book (see page 183). For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address Book (see page 184).
  • Page 188 Program each desired feature. Deferred Communication Transmit (See page 60) Polling (See page 62) Polling (See page 64) Advanced Communication MailBox (See page 68) Sub-Address Transmit (See page 76) Lan Relay XMT (See page 158) Press the Start key. The program dial is programmed. Press the Reset key to return the machine to the initial screen of the currently active mode.

  • Page 189: Setting For Group Dialing

    Setting for Group Dialing To program multiple destinations on a Program key, follow the steps below. For instructions on how to edit pre-programmed station, refer to Editing Address Book (see page 183). For instructions on how to delete pre-programmed station, refer to Deleting a Destination from Address Book (see page 184).
  • Page 190 Select the destinations to be programmed, and then select “OK”. The group dialing is programmed. Press the Reset key to return the machine to the initial screen of the currently active mode.
  • Page 191 Editing a Group Dialing To edit a group dialing, follow the steps below. Press the Function key. Select the Group Dial button you want to edit, and then select “OK”. Select “Fax/Email Settings”. Select the same button again to cancel the Select “01 Program Keys”.
  • Page 192 Select the destination to be programmed, and then select “OK”. Press the Reset key to return the machine to the initial screen of the currently active mode.
  • Page 193 Deleting the Program Key Setting To delete a program dialing or group dialing destination, follow the steps below. Press the Function key. Select a Program key, and then select “OK”. Select “Fax/Email Settings”. Select the same button again to cancel the Select “01 Program Keys”.
  • Page 194 Printing the Program List To print the program list, follow the steps below. The program list can also be printed by selecting “Print Out” in “More Menus” (see page 206). For more details about the items in the program list, refer to Reading Program List (see page 207). To program multiple destinations, each destination must be programmed in advance.
  • Page 195 Programming Email Manual Reception on Program Keys When this machine is connected to a POP server, POP Account name and password other than the machine’s one can be programmed for a Program key to receive Emails. To enter an Email address and a password, follow the steps below. If you leave a password blank in step 8, a password prompt window will appear upon POP reception.
  • Page 196 Enter a Key Name (program button name), and then select “OK”. Enter the password, and then select “OK”. Select “Invalid” or “Valid”, and then select “OK”. Invalid Select to leave Email on the POP server after it has been received. Valid Select to delete Email from the POP server...

  • Page 197: Transaction Journal

    Chapter 8 Transaction Journal Reading Reports/Lists The “Journal” is a record of the last 200 transactions (a transaction is recorded each time you send or receive a document). It is printed automatically after every 200 transactions, or you can print or view it manually by using the following procedure.

  • Page 198: Viewing Communication Results On Touch Panel Display

    Viewing Communication Results on Touch Panel Display To view the communication results on the Touch Panel Display, follow the steps below. Press the Fax key. Select “XMT Only (View)” or “All (View)”. Select “More Menus”. Communication results will be displayed. XMT Only (View) Select to view only the Select “Print Out”.

  • Page 199: Reading Transaction Journal

    0800420000000000 001/001 00:00:16 TEL XMT MMM-dd 20:19 CB444BG577000000 << Continue >> (13) -PANASONIC DP-XXXX * * * * * ********************** -HEAD OFFICE - ***** - 201 555 1212- ********* (15) (14) Item Explanation Printout date The date at which the Transaction Journal printed...
  • Page 200 Item Explanation Pages Number of pages transmitted or received. The 3-digit number is the number of pages successfully transmitted or received. When the documents are stored into the memory, two 3-digit numbers will appear. The first 3-digit number represents the number of pages successfully transmitted.

  • Page 201: Communication Journal

    Communication Journal This is a report that is printed at the end of each transaction to keep a record of the communication result. • A communication journal is printed when the Function Parameter “12 Comm. Journal (HOME)” (Fax/Email Settings > Fax Parameters) has been set to “Always” or “Inc Only”. If set to “Always”...
  • Page 202 [ACCOUNTING SERVICE DEPT 000/001 00:01:45 Busy 000/001 00:00:00 021 111 1234 - PANASONIC - DP-XXXX ************ ************** - HEAD OFFICE - ****** - 201 555 1212 - ******* THE SLEREXE COMPANY LIMITED SAPORS LANE . BOOLE . DORSET . BH 25 8 ER TELEPHONE BOOLE (945 13) 51617 .
  • Page 203 Item Explanation Communication result “OK” indicates that the communication was successful. “Busy” indicates that the communication has failed because of busy line. “Stop” indicates that the Stop key was pressed during communication. “P-OK” indicates that memory overflow occurred while storing the documents into the memory for transmission but successfully stored document(s) was sent.

  • Page 204: Address Book List

    Address Book List This section explains how to print and read the Address Book list. Printing Address Book List To print the Address Book list, follow the steps below. The Address Book list can also be printed by programming “Fax/Email Settings > Fax Parameters” in Function Parameters.

  • Page 205: Reading Address Book List

    +1 201 123 4567 [RELAY1] [John Smith John Smith 201 555 3156 1212 212 555 1234 [RELAY2] [P] [Panafax1 Panafax1 Panafax1@Panasonic.com.co.jp 4827 +81 03 5251 1234 [Panafax2 Panafax1 Panafax2@Panasonic.com.co.jp 1773 +81 0467 5251 1234 No. of Stations = 05 -PANASONIC...

  • Page 206: Program List

    Program List This section explains how to print and read the program list. Printing Program List To print the program list, follow the steps below. The program list can also be printed by programming “Fax/Email Settings > Fax Parameters” in the Function Parameters.

  • Page 207: Reading Program List

    : Invalid [ACC ] ACC ----- Delete Email : Valid [PROG.B ] PROG.B Group ----- [PANAFAX ][PANASONIC -PANASONIC ******* DP-XXXX********************* -HEAD OFFICE - ***** - 201 555 12121 ********* Item Explanation Key name Key name Program name Up to 15 characters Type of communication “Group”...

  • Page 208: Fax Parameter List

    Fax Parameter List This section explains how to print and read the Fax Parameter list. Printing Fax Parameter List To print the Fax Parameter list, follow the steps below. Press the Fax key. Select “Fax Parameter List”. Select “More Menus”. The Fax Parameter list will be printed.

  • Page 209: Reading Fax Parameter List

    Current Standard Setting Setting 000 Print FaxParameterlist 001 Density(HOME) * 002 Resolution(HOME) (STD Fine S-Fine) Fine -PANASONIC ***** DP XXXX********************* -HEAD OFFICE - ***** - 201 555 12121 ********* Items Explanation Parameter number Parameter number Description “(HOME)” means home position setting.

  • Page 210: Individual Xmt Journal

    Individual XMT Journal This section explains how to print and read the individual XMT journal. The individual XMT journal is useful when saving sent jobs or checking the detailed communication information. Only the latest sent result is printed. Printing Individual XMT Journal To print the individual XMT journal, follow the steps below.

  • Page 211: Reading Individual Xmt Journal

    0123456789 Received ID = 0001 (10) Resolution = Std - PANASONIC ******DP-XXXX ************************* - HEAD OFFICE - ***** - 201 555 1212 - *************** Item Explanation Date/Time The date and time when the individual XMT journal is printed Journal No.
  • Page 212 Item Explanation Duration Duration of the communication File No. File number Mode Communication mode Destination Email address or fax number of the remote station Received ID Received ID of the fax (10) Resolution Resolution that the fax was transmitted...

  • Page 213: Tips For Solving Problems

    Chapter 9 Tips for Solving Problems Solving Problems If you encounter the problems, please check following items. Problem Symptom Action Refer to While A document does not feed, or • Check that the document does not have sending multiple pages are fed at the staples or clips attached to it and that it is not same time.
  • Page 214 Problem Symptom Action Refer to While Paper out An error massage will appear on the display if receiving the machine has run out of the paper while receiving a document. Load paper. Paper jam If paper jam occurs, an error code is displayed. Operating Remove the jammed paper.

  • Page 215: Information Codes

    Information Codes In the event of communication failures, information codes appear in the transmission result or transaction journal. When an information code is displayed, take necessary action as recommended in the table below. For definitions of the information code not found here, refer to the User (U)/Jam (J)/Machine (E) Error Codes in the Operating Instructions (For Maintenance) of provided CD-ROM.
  • Page 216 Info. Code Problem Action Refer to Transmission password does Check the password or telephone number in Editing Address not match. Address Book. Book (See page 183) Receiving password does not match. Received from an unauthorized station in the Selective Reception mode. No confirmation from the Wait a few minutes and send again.
  • Page 217 Info. Code Problem Action Refer to Unit received a confidential Print a confidential document. Printing a document or was requested to Received Wait until the unit finishes printing. be polled of a confidential Confidential document under any of following Document (See conditions.
  • Page 218 Info. Code Problem Action Refer to Power failure occurred during Check the power cord and plug. the communication. During dialing, the Stop key was Reload the document and send again. pressed. Incorrect LDAP settings Check the LDAP server name, LDAP log-in Operating name, LDAP password, and LDAP search Instructions (For...
  • Page 219 Info. Code Problem Action Refer to Received an error response Check the POP server name. Operating from the DNS server. Instructions (For Check the SMTP server name. Administrator Setup) Communication error occurred Check the remote station. while communicating with remote station. Communication error occurred Check the remote station.

  • Page 220: Power Failure

    Power Failure Power Failure The fax display remains off for the duration of a power failure, and you cannot send or receive documents. Problem Condition Result When a power failure You are talking to a remote party. You can continue talking (external telephone occurs connection).

  • Page 221: Checking The Telephone Line

    Checking the Telephone Line If you do not hear a dial tone when “Monitor” is selected after pressing the Fax key, or the incoming call does not ring on your machine (no automatic receive), check the telephone line by following the procedure below.

  • Page 222: Replacing The Verification Stamp

    Chapter 10 Replacing the Verification Stamp Appendix To replace the verification stamp, follow the steps below. DZHT000027 (for USA and Canada) DZHT000004 (for other countries) Open the ADF Cover. Open the Exit Guide while holding the green-labeled tab. P9250577 Open the Inner Cover while holding Remove by pulling the Stamp the green-labeled tab.
  • Page 223 Reinstall the Stamp Assembly.

  • Page 224: Specifications

    Standard : 3 MB FCC Registration Number: US : ACJFA02BDP-C322 Ringer Equivalence: 0.2 B The specifications are subject to change without notice. Panasonic Communications Co., Ltd. reserves the right to make improvements in the product design without reservation and without notice.

  • Page 225: Glossary

    Glossary DHCP Dynamic Host Configuration Protocol - a standard method for assigning IP addresses automatically to the devices on a TCP/IP network. As a new device connects, the DHCP server assigns an IP address from a list of available addresses. The device retains this IP address for the duration of the session - once the device disconnects the IP address becomes available for use again.

  • Page 226: Index

    Index Numerics 2-Sided Original ............. 40 Failure Report ...............134 Favorites ..............22, 118 Fax Forwarding ..............95 Fax Key ................18 Add Document ............. 174 Fax Parameter List ............208 Add Email Address ..........145, 180 Fax Parameters ..............59 Add Telephone Number ........156, 177 Fax Relay Log Email ............165 Address Book ............
  • Page 227 More Menus ..............12 Multi Station ..............28 TIFF Converter ............. 162 TIFF Converter Mail Linking Program ......162 Transaction Journal ............. 197 Network Parameters .............112 Transmit ..............60, 69 Non-Standard Size Originals ..........15 Number Pad .............10, 21 Verification Stamp ..........42, 222 Onscreen Keyboard .............116 Original Quality ...............34 Original Size ..............38...
  • Page 228 BE SUBJECT TO LIABILITY FOR ANY DAMAGE, INCLUDING, BUT NOT LIMITED TO DIRECT, INDIRECT, SPECIAL, INCIDENTAL OR CONSEQUENTIAL DAMAGES OR LOSS OF PROFITS SUSTAINED BY THE CUSTOMER IN CONNECTION WITH THE USE OR APPLICATION OF THIS PANASONIC MACHINE. SEE YOUR DEALER FOR DETAILS OF DEALER’S WARRANTY.

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