Type Of User Boxes - Olivetti d-COLOR MF652 Operation Manual

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Type of User Boxes

This section explains how to use the following User Boxes.
Type
[Public]
[Personal]
[Group]
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Boxes for document storage and readout (User Box)
Description
This is the public box in which all users can store documents and use them.
A password can be set for each box in order to control access to it.
If documents are created in an electronic format and stored in the Public
User Box, all staff can share the same information by accessing this box.
Also, users do not need to search for documents or data or operate the
printer during printing. This will save the user time and improve the efficien-
cy with which they carry out tasks.
This is a personal box and if user authentication is implemented, only users
who have logged in to the system can store documents in the Personal
User Box and use documents contained in it when necessary. Because
this box is not displayed to other users, there is no chance that important
files will be erroneously deleted from the box.
If frequently used documents are created in an electronic format and
stored in the Personal User Box, users do not need to search for docu-
ments or data or operate the printer from a PC during printing. This will
save the user time and improve the efficiency with which they carry out
tasks.
This is a user box. If the Account Track is implemented, only users belong-
ing to the same department (or group) can store and use documents in the
Group User Box. This box is not displayed when a user of another depart-
ment or a public user have logged in.
If documents are stored in the Group User Box, all users of each group can
share the same information by accessing this box.
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d-Color MF752/652