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Olivetti d-Color MF551 Function Manual

Fax driver functions
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d-Color MF551
d-Color MF651
FAX DRIVER FUNCTIONS
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549406en

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Summary of Contents for Olivetti d-Color MF551

  • Page 1 MF551 d-Color MF651 FAX DRIVER FUNCTIONS 549406en...
  • Page 2 Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2009, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Table Of Contents

    Table of contents Introduction About this manual ........................... 1-3 1.1.1 Configuration of this manual......................1-3 1.1.2 Elliptical expression ........................... 1-3 1.1.3 Screen shots used in this manual ...................... 1-3 1.1.4 Symbols used in this manual ......................1-3 To use this machine safely......................... 1-3 Procedural instruction........................
  • Page 4 4.2.2 FAX tab ............................4-12 4.2.3 Basic tab ............................4-12 4.2.4 Layout tab ............................4-12 4.2.5 Stamp/Composition tab........................4-12 4.2.6 Configure tab ........................... 4-13 4.2.7 Settings tab............................4-13 Configuring the FAX tab settings ....................4-14 Configuring the Basic tab settings....................4-15 4.4.1 Configuring a custom size .......................

  • Page 5: Introduction

    Introduction...

  • Page 7: About This Manual

    About this manual Introduction Thank you for purchasing this machine. When you attach an optional fax kit to this product, you can send a document as a fax directly from a computer operating Windows. This User's Guide describes the functions, operating instructions, and precautions for correct operation of the fax driver used for fax transmission.

  • Page 8: Procedural Instruction

    About this manual 7 CAUTION This symbol indicates that negligence of the instructions may lead to mishandling that may cause injury or property damage. Follow the instructions to avoid injury or property damage. NOTICE This symbol indicates a risk that may result in damage to this machine or originals. Follow the instructions to avoid injury or property damage.

  • Page 9: Overview

    Overview...

  • Page 11: Printer Controller

    Printer controller Overview This chapter describes the overview and connection environment of the printer controller that provides the PC-FAX function. Printer controller The printer controller is a device that allows this machine to be used as a printer. The PC-FAX function, which sends a fax from a computer, also uses the printer functions provided by the printer controller.

  • Page 12: Pc-Fax Transmission Procedures

    Printer controller 2.1.2 PC-FAX transmission procedures Usually, for sending a fax, hand-written or printed documents are loaded on the fax machine, and then sent. Using the fax driver allows you to directly send a fax without using paper simply by operating the computer (PC-FAX transmission).

  • Page 13: Operating Environment

    Operating environment Operating environment This section describes systems required for using this printing system. 2.2.1 Connectable computers and OS Make sure that the computer to be connected meets the following conditions. Windows Operating environment Operating system Windows NT Workstation 4.0 (SP6 or later) Windows 2000 Professional (SP4 or later) Windows XP Home Edition (SP1 or later) Windows XP Professional (SP1 or later)

  • Page 14: Setup Procedures

    Setup procedures Setup procedures Before you can use this printing system, you must complete the setup. The setup refers to a series of procedures for connecting this machine to the computer and installing the fax driver to the computer. Perform the setup using the following procedures. 2.3.1 For network connection Reference...

  • Page 15: Installation Of Fax Driver

    Installation of Fax Driver...

  • Page 17: Connection Method And Installation Procedure

    Connection method and installation procedure Installation of Fax Driver This chapter describes how to install the fax driver. Connection method and installation procedure Before you can use this printing system, you must install the fax driver. The fax driver refers to the program that controls such operations as processing of data to be output.

  • Page 18: Windows 2000/Xp/Server2003

    Connection method and installation procedure 3.1.2 Windows 2000/XP/Server2003 Reference When using Windows 2000/XP/Server 2003, log on to the computer using a user name with the Administrator privilege, and then install the printer driver. Setup procedures Connection method Reference page Connection method in Network con- p.

  • Page 19: Installation Using Add Printer Wizard

    Installation using Add Printer Wizard Installation using Add Printer Wizard This section describes how to install the driver using network connection (LPR/Port9100). To use LPR/Port9100 printing, specify the port while installing the printer driver. Reference For setup procedures for other network connection methods (SMB, IPP/IPPS, Web service print), refer to "User's Guide [Print Operations]".

  • Page 20: Windows Vista/Server 2008

    Installation using Add Printer Wizard 3.2.2 Windows Vista/Server 2008 In Windows Vista/Server 2008, you can install the printer driver by searching for the printer on the network. Reference Installing the driver to Windows Vista/Server 2008-based computers requires the administrator authority. Reference Since the printer is searched for during the installation, be sure to connect this machine to the network before turning it on.
  • Page 21 Installation using Add Printer Wizard Follow the instructions on the pages that follow. % If the "User Account Control" window appears, click the [Continue] button. % If the "Windows Security" window for verifying the publisher appears, click "Install this driver software anyway".

  • Page 22: Windows Xp/Server 2003

    Installation using Add Printer Wizard 3.2.3 Windows XP/Server 2003 Reference Installing the driver to Windows XP/Server 2003-based computers requires the administrator authority. Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer. Click the [Start] button, and then select "Printers and Faxes". % If "Printers and Faxes"...

  • Page 23: Windows 2000/Nt 4.0

    Installation using Add Printer Wizard Follow the instructions on the pages that follow. % If the "Windows logo testing" or "Digital Signature" window appears, click the [Continue Anyway] button. % If both "RAW Port Number" and "LPD Setting" are enabled in the network settings for this machine, check the enabled port, and then change it if necessary.
  • Page 24 Installation using Add Printer Wizard Click the [Browse] button. Select a desired fax driver folder on the DVD-ROM, and then click the [Open] button. % Select a folder according to the printer driver, operating system, and language to be used. Click the [OK] button.

  • Page 25: Installing Using Plug And Play

    Installing using plug and play Installing using plug and play 3.3.1 Windows Vista/Server 2008 Connect this machine to the computer using a USB cable, and then start the computer. NOTICE When starting up the computer, do not plug in or unplug the cable. Turn on the main power of this machine.

  • Page 26: Windows Xp/Server 2003

    Installing using plug and play 3.3.2 Windows XP/Server 2003 Connect this machine to the computer using a USB cable, and then start the computer. NOTICE When starting up the computer, do not plug in or unplug the cable. Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer. Turn on the main power of this machine.

  • Page 27: Windows 2000

    Installing using plug and play 3.3.3 Windows 2000 Connect this machine to the computer using a USB cable, and then start the computer. NOTICE During startup of the computer, do not unplug or plug the cable. Insert the printer driver DVD-ROM into the DVD-ROM drive of the computer. Turn on the main power of this machine.

  • Page 28: Uninstalling The Fax Driver

    Uninstalling the fax driver Uninstalling the fax driver When you have to remove the printer driver, for example, when reinstallation of the fax driver is necessary, remove the driver using the following procedure. Open the "Printers" (in Windows XP/Server 2003, "Printers and Faxes") window. Select the icon for the printer to be uninstalled.
  • Page 29 Uninstalling the fax driver Reference Even if you remove the fax driver using the above procedures, the model information file remains in the computer. For this reason, when reinstalling the same version of the fax driver, the driver may not be rewritten.
  • Page 30 Uninstalling the fax driver 3-16 d-Color MF651/551...

  • Page 31: Fax Driver Setting

    Fax Driver Setting...

  • Page 33: Sending A Fax

    Sending a fax Fax Driver Setting This section describes how to use the fax driver. Sending a fax 4.1.1 Sending operation Reference To use the fax function, the optional fax kit must be installed in this machine. Reference For details on the fax functions, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]". Create data to be sent using application software.
  • Page 34 Sending a fax % Change the communication mode if necessary. ECM: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. International Transmission Mode: Select the check box to send a fax at a lower speed for overseas communication.

  • Page 35: Selecting A Recipient From A Phone Book

    Sending a fax 4.1.2 Selecting a recipient from a phone book Reference Before using the phone book, register the name and fax number of the recipient. For details, refer to page 4-23. When sending a fax, click the [Add From Phone Book] button in the "FAX Transmission Popup" window. % To open the "FAX Transmission Popup"...

  • Page 36: Selecting A Recipient From An Address Book

    Sending a fax 4.1.3 Selecting a recipient from an address book Reference Before you can select a recipient from the address book of this machine, you must add the name and fax number of the recipient to the address book of this machine. For details, refer to the "User's Guide [Network Scan/Fax/Network Fax Operations]".

  • Page 37: Configuring The Transmission Conditions

    Sending a fax Click the [OK] button. The specified names are added to the recipient list, and then the "FAX Transmission Popup" window appears again. 4.1.4 Configuring the transmission conditions When sending a fax, click the [Fax Mode Setting Details] button in the "FAX Transmission Popup" window to display the "Fax Mode Details"...

  • Page 38: Creating A Fax Cover Sheet

    Sending a fax 4.1.5 Creating a fax cover sheet If you select the "FAX Cover Sheet" check box in the "FAX Transmission Popup" window when sending a fax, you can add a cover sheet to the fax. You can edit cover sheet contents in the "FAX Cover Sheet Settings"...
  • Page 39 Sending a fax Use the "Recipient" tab to specify the information about the recipients to add to the cover sheet. Item Description Standard Select this button to use the preset text. Details Select this button to specify details in "Recipient Setting Details" in the lower part.
  • Page 40 Sending a fax Use the "Sender" tab to specify the information about the sender to add to the cover sheet. % Select check boxes for the items you want to add, and then enter the text. % You can enter up to 80 characters in each item. To place images such as a company log mark and map on the cover sheet, use the "Image"...

  • Page 41: Settings

    Settings Settings 4.2.1 Common Settings This section describes the settings and buttons common to tabs of the fax driver printing preferences dialog box. Button Name Functions Click this button to enable changed settings and close the properties win- dow. Cancel Click this button to disable (cancel) changed settings and close the prop- erties window.

  • Page 42: Fax Tab

    Settings Button Name Functions Printer Information Click this button to start Web Connection and check the printer informa- tion. This button is enabled only when your computer can communicate with this machine. Reference To enable the installed options, it is necessary to configure their settings in "Device Option". For details, refer to page 4-21.

  • Page 43: Configure Tab

    Settings 4.2.6 Configure tab Item Name Functions Device Option Configure the status of the options installed on this machine and user au- thentication/account track. Specify the status of each item in the "Setting" box. Acquire Device Information Click this button to communicate with this machine and load the status of the installed options.

  • Page 44: Configuring The Fax Tab Settings

    Configuring the FAX tab settings Configuring the FAX tab settings Item Description Resolution Select a resolution for the fax. Selecting a higher resolution may take long- er communication time. Print Recipient File Select this check box to print the original after sending a fax. This function can also be specified as a transmission condition when sending a fax.

  • Page 45: Configuring The Basic Tab Settings

    Configuring the Basic tab settings Configuring the Basic tab settings Item Description Original Orientation Select the orientation of the original to be sent. Original Size Select the paper size of the original to be sent. Paper Size Select the size of the paper to be sent. If it is different from the original size, the output image will be automatically enlarged or reduced.

  • Page 46: Configuring User Authentication Settings

    Configuring the Basic tab settings 4.4.2 Configuring user authentication settings When the authentication mode is configured on this machine, enter the user name and password. Reference If you enter an incorrect user name or password for the user authentication settings of this machine or have not enabled "User Authentication", you will not be authenticated by this machine and the job will be discarded when sending a fax.

  • Page 47: Configuring Account Track Settings

    Configuring the Basic tab settings 4.4.3 Configuring account track settings When the "Account Track" settings are configured on this machine, you must enter the account name and password. Reference If you enter an incorrect account name or password for the "Account Track" settings on this machine or have not enabled "Account Track", you will not be authenticated by this machine and the job will be discarded when sending a fax.

  • Page 48: Configuring The Layout Tab Settings

    Configuring the Layout tab settings Configuring the Layout tab settings Item Description Combination Select this check box to combine the pages contained in a document with multiple pages on to one sheet, or divide a single page original on to mul- tiple sheets when sending.

  • Page 49: Configuring The Stamp/Composition Tab

    Configuring the Stamp/Composition tab Configuring the Stamp/Composition tab 4.6.1 Sending by printing a watermark Send a fax by printing particular text on the document background as a watermark. Click the "Stamp/Composition" tab. Select the "Watermark" check box. Select the watermark you want to print from the list. 4.6.2 Editing a watermark You can change the format or position of the watermark, or register a new watermark.
  • Page 50 Configuring the Stamp/Composition tab Item Description Watermark Name Enter the name of the watermark. You can enter up to 30 characters. Watermark Text Enter text to be printed as the watermark. You can enter up to 30 characters. Click this button to create a new watermark. Delete Click this button to delete the selected watermark.

  • Page 51: Configuring The Configure Tab Settings

    Configuring the Configure tab settings Configuring the Configure tab settings 4.7.1 Selecting the option Configure the installed status of the options to make their functions available to this machine. Any options that are installed in this machine but not configured in the "Configure" tab cannot be used by the fax driver.

  • Page 52: Changing The Encryption Passphrase

    Configuring the Configure tab settings 4.7.2 Changing the encryption passphrase When the encryption passphrase is user-defined on this machine, enter the passphrase. An encryption key is automatically created for the entered text, and used for communication with this machine. Reference In "Encrypt.

  • Page 53: Using Phone Books

    Using phone books Using phone books 4.8.1 Adding recipients to a phone book Adding frequently used recipients to a phone book allows you to recall them when sending faxes. Use the "FAX" tab of the FAX driver printing preferences dialog box to add recipients to a phone book. In the "FAX"...
  • Page 54 Using phone books % Change the communication mode if necessary. ECM: Select the check box to use ECM (error correction mode). If the V.34 check box is selected, you will not be able to clear this check box. International Transmission Mode: Select the check box to send a fax at a lower speed for overseas communication.

  • Page 55: Editing A Phone Book

    Using phone books 4.8.2 Editing a phone book Editing or organizing a phone book, for example, changing the registered personal information or group name, enhances its usability. Changing the personal information Select the name of the recipient you want to change from "Personal List" on the left of the phone book, and then click the [Edit] button.

  • Page 56: Changing A Group Name

    Using phone books Changing a group name Select the group you want to change from "Group" on the left of the phone book, click the "Edit" menu, and then select "Change Group Name". Creating a folder Select "Personal List" on the left of the phone book, click the "Edit" menu, and then select "Add Folder". You can move a recipient from "Personal List"...

  • Page 57: Saving The Driver Settings

    Saving the driver settings Saving the driver settings You can save the changed driver settings and recall them if necessary. 4.9.1 Saving the driver settings Change the driver settings in the "Basic", "Layout", or other tab. Click the [Add] button next to the "Favorite Setting" box. Configure the following items.

  • Page 58: Recalling Settings

    Saving the driver settings 4.9.2 Recalling settings Select the name of settings to be recalled from the "Favorite Setting" drop-down list in the FAX driver printing preferences dialog box. The settings are recalled and the fax driver settings are changed. 4.9.3 Editing settings You can edit the name or comment of settings, or select items for the settings to be recalled.

  • Page 59: Importing/Exporting Driver Settings

    Saving the driver settings 4.9.4 Importing/exporting driver settings You can save (export) the settings in a file or load (import) them from the file. This is useful when using the same settings on a different computer. In the FAX driver printing preferences dialog box, click the [Edit] button next to the "Favorite Setting" box.
  • Page 60 Saving the driver settings 4-30 d-Color MF651/551...

  • Page 61: Troubleshooting

    Troubleshooting...

  • Page 63: Cannot Send Faxes

    Cannot send faxes Troubleshooting This chapter describes troubleshooting procedures. Cannot send faxes This section describes how to solve issues and problems that you may encounter while using the printer. If you cannot send a fax even when you have completed the sending procedure, check the following items in order from beginning to end.

  • Page 64: Cannot Configure Settings/Cannot Send Faxes According To The Settings

    Cannot configure settings/cannot send faxes according to the settings Cannot configure settings/cannot send faxes according to the settings Check the following items when you cannot configure settings of the fax driver or cannot send a fax according to the settings you have configured. Reference Some items for the fax driver may not be configured simultaneously.

  • Page 65: Appendix

    Appendix...

  • Page 67: Glossary

    Glossary Appendix This chapter describes terms used in this document. Read this chapter if necessary. Glossary Term Description 10BASE-T/ A set of specifications under the Ethernet standards. Those cables that consist 100BASE-TX/ of twisted copper wire pairs are used. The transmission rates are 10Mbps with 1000BASE-T 10Base-T, 100Mbps with 100Base-TX and 1000Mbps with 1000Base-T.
  • Page 68 Glossary Term Description HTTP The acronym for HyperText Transfer Protocol. This is a protocol used to send or receive data between a Web server and a client (such as a Web browser). HTTP can exchange files such as images, sounds, and movies that are associated with documents, including their presentation formats and other information.
  • Page 69 Glossary Term Description The acronym for Operating System. This is base software used to control the system of a computer. Windows, MacOS, or UNIX is an OS. Outline font A type of fonts represented using lines and curves to display an outline of a char- acter.
  • Page 70 Glossary Term Description SNMP The acronym for Simple Network Management Protocol. This is a management protocol in the TCP/IP network environments. Spool The acronym for Simultaneous Peripheral Operation On-Line. Data to be output to a printer is not sent directly to the printer, but is temporarily stored in another location.

  • Page 71: Index

    Index...

  • Page 73: Index By Item

    Index by item Index Index by item Option 4-21 Account track 4-17 Overlap width line 4-18 Add from Address Book Add From Phone Book Add Printer Wizard PC-FAX transmission Adding recipients to a phone book 4-23 4-23 Phone Book Address book Phone book 4-25 Phone Book Entry...

  • Page 74: Index By Button

    Index by button Index by button Acquire Device Information 4-21 Add from Address Book Add From Phone Book Add Recipients 4-18 Combination Details Get Addr. Info 4-14 4-23 Phone Book Entry Preferences Printing Property Register To Phone Book 4-15 User Authentication/Account Track d-Color MF651/551...
  • Page 75 DIRECTIVE 2002/96/CE ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.

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