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Olivetti d-COLOR MF652 User Manual

Pc-fax operations
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d-COLOR MF652/d-COLOR MF752
Code: 572101

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  • Page 1 MF652/d-COLOR MF752 Code: 572101...
  • Page 2 Olivetti S.p.A. Gruppo Telecom Italia Via Jervis, 77 - 10015 Ivrea (ITALY) www.olivetti.com Copyright © 2012, Olivetti All rights reserved The mark affixed to the product certifies that the product satisfies the basic quality requirements. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice.

  • Page 3: Table Of Contents

    Table of contents PC-Fax TX Outline of PC-FAX TX function ...................... 1-3 System Environment Requirements....................1-4 Printer cable connection to this machine..................1-5 Preparation for PC-Fax TX (via network connection) Overview ............................2-3 Before installing the fax driver (for the administrator) ..............2-4 Preparation flow ..........................
  • Page 4 Sending options Send a fax with a cover sheet......................5-3 Sending a fax at preset time (Timer TX)..................5-6 Timer Transmission..........................5-6 How to Send ............................5-6 Sending a confidential fax (Confidential communication) ............5-7 Confidential communication ......................5-7 How to Send ............................5-7 Sending a fax via relay station (Relay Distribution) ..............

  • Page 5: Pc-Fax Tx

    PC-Fax TX...

  • Page 7: Outline Of Pc-Fax Tx Function

    Outline of PC-FAX TX function PC-Fax TX Outline of PC-FAX TX function The general facsimile sends and receives paper documents. In contrast, the PC-Fax TX function sends a doc- ument data on a Windows PC as if it was printed on this machine. This is well suited for an environment where you handle a large number of data files because it is not neces- sary to prepare paper documents to send faxes.

  • Page 8: System Environment Requirements

    System Environment Requirements System Environment Requirements Before using the PC-Fax TX function, you must first install the fax driver software on your PC. If you use the installer software to install the fax driver, the machine on the network or the machine connected via USB interface can be detected automatically.

  • Page 9: Printer Cable Connection To This Machine

    Printer cable connection to this machine Printer cable connection to this machine The printer cables are connected to each port on this machine. Port Description Ethernet port (1000Base- Use the LAN cable to connect this machine to the network. This T/100Base-TX/10Base-T) machine supports the 1000Base-T, 100Base-TX and 10Base-T protocols.
  • Page 10 Printer cable connection to this machine d-Color MF 752/652...

  • Page 11: Preparation For Pc-Fax Tx (Via Network Connection)

    Preparation for PC-Fax TX (via network connection)

  • Page 13: Overview

    Overview Preparation for PC-Fax TX (via network connec- tion) Overview Before using the PC-Fax TX function, you must install the fax driver software on your PC. This section explains the preparatory procedure for enabling the PC-Fax TX function using the installer sup- plied with this machine.

  • Page 14: Before Installing The Fax Driver (For The Administrator)

    Before installing the fax driver (for the administrator) Before installing the fax driver (for the administrator) Preparation flow Before installing the printer driver software on the PC, you must first set up this machine to enable PC-Fax TX via the network connection. Connect this machine to the network.

  • Page 15: Set Up The Pc-Fax Tx Environment

    Before installing the fax driver (for the administrator) Set up the PC-Fax TX environment Set up the operating environment according to the method of printing. How to print If the printing method is not specified before installation, Normal Printing (Port 9100) is selected for printing.

  • Page 16: Quick Installation Of The Fax Driver

    Quick installation of the fax driver Quick installation of the fax driver Installation flow The following explains the system setup flow to enable PC-Fax TX from the PC. Prepare the fax driver. % Prepare the DVD-ROM disk. % Check the operating system (OS) version that supports the fax driver. Ensure that the operation requirements of the fax driver are satisfied by the PC where you install the fax driver.
  • Page 17 Quick installation of the fax driver Check the components to be installed, then click [Install]. Change the printer name or print a test page if necessary, then click [Finish]. The fax driver has been installed on the PC. Settings Description [Review] Displays the installed components for checking.

  • Page 18: Initialize The Fax Driver

    Initialize the fax driver Initialize the fax driver Set the optional operating environment of this machine If you are using this machine for the first time, ensure that optional device installation and authentication set- tings have been correctly reflected on the fax driver. Open the [Properties] screen of the fax driver.

  • Page 19: Preparation For Pc-Fax Tx (Via Usb Connection)

    Preparation for PC-Fax TX (via USB connection)

  • Page 21: Overview

    Overview Preparation for PC-Fax TX (via USB connection) Overview Before using the PC-Fax TX function, you must install the fax driver software on your PC. This section explains how to prepare PC-Fax TX, using the installer supplied with this machine. d-Color MF 752/652...

  • Page 22: Quick Installation Of The Fax Driver

    Quick installation of the fax driver Quick installation of the fax driver Installation flow The following explains the system setup flow to enable PC-Fax TX. Prepare the fax driver. % Prepare the DVD-ROM disk. % Check the operating system (OS) version that supports the fax driver. Ensure that the operation requirements of the printer driver are satisfied by the PC where you install the fax driver.

  • Page 23: Installation Procedure

    Quick installation of the fax driver Installation procedure Install the fax driver on the PC by using the installer. You need to have the administrator privileges to perform this task. Use the DVD-ROM. Connect a USB cable to the USB port of this machine. % If a wizard screen appears to add new hardware, click [Cancel].

  • Page 24: Initialize The Fax Driver

    Initialize the fax driver Initialize the fax driver Set the optional operating environment of this machine If you are using this machine for the first time, apply the optional device installation and authentication set- tings to the fax driver. Open the [Properties] screen of the fax driver. % For details on how to open the [Properties] screen, refer to page 6-3.

  • Page 25: Pc-Fax Tx

    PC-Fax TX...

  • Page 27: Transmission Flow

    Transmission flow PC-Fax TX Transmission flow Open document data using the application software. From the [File] menu, select [Print]. Check that the fax driver of this machine is selected in [Printer Name] (or [Select Printer]). % The [Print] dialog box differs depending on the application. Set a range of pages to send.
  • Page 28 Transmission flow Click [OK]. The document data are faxed via the machine. d-Color MF 752/652...

  • Page 29: The [Fax Transmission Popup] Screen

    The [FAX Transmission Popup] screen The [FAX Transmission Popup] screen 4.2.1 Opening the [FAX Transmission Popup] screen From the [FAX Transmission Popup] screen, you can select fax recipients and change the fax transmission conditions. You can open the [FAX Transmission Popup] screen as follows: Open document data using the application software.

  • Page 30: The [Fax Transmission Popup] Screen Options

    The [FAX Transmission Popup] screen 4.2.2 The [FAX Transmission Popup] screen options Settings Description [Name] Enter a recipient name (using up to 80 characters). [FAX Number] Enter the destination fax number (using up to 38 digits, with available sym- bols being a hyphen ( ), #, *, P, and T). When you send a fax to a foreign country, enter the country code before the fax number.

  • Page 31: Select A Recipient From The Phone Book

    The [FAX Transmission Popup] screen Settings Description [Fax Mode Setting De- Click this button to set the fax TX functions such as timer transmission and tails...] F-code transmission. For details, refer to page 4-11. [FAX Cover Sheet] Select this check box to add a cover sheet to the fax when you send it. Click the [Settings] button to set up the cover sheet details.

  • Page 32: Select A Recipient From The Address Book Of This Machine

    The [FAX Transmission Popup] screen 4.2.4 Select a recipient from the Address Book of this machine Select a PC-Fax recipient from the Address Book stored on this machine. You can use the PC-Fax transmission only when this machine can communicate with the PC through the network.

  • Page 33: Search For A Recipient From Ldap Server

    The [FAX Transmission Popup] screen 4.2.5 Search for a recipient from LDAP Server If you are using the LDAP server or the Active Directory of Windows Server, you can search for a recipient on the server. The LDAP server must be registered in advance to enable recipient search from the server. For details on how to register it, refer to page 6-8.
  • Page 34 The [FAX Transmission Popup] screen % The [Advanced] search displays the recipient which matches all of search conditions. Select the [Search Item] and [Condition]. Then, enter characters to search, then click [Add Condition]. Specify multiple search conditions if necessary, then click [Search Now]. The search result is displayed.

  • Page 35: Set The Fax Transmission Functions

    The [FAX Transmission Popup] screen 4.2.6 Set the fax transmission functions From the [FAX Transmission Popup] screen, select [Fax Mode Setting Details...] and you can set up the Fax transmission functions. Settings Description [Print Recipient File] Select this check box to send a fax and print it at the same time. You can also set this option using the [FAX] tab of [Printing Preferences] screen.

  • Page 36: Add A Cover Sheet

    The [FAX Transmission Popup] screen 4.2.7 Add a cover sheet When you open the [FAX Transmission Popup] screen and select the [FAX Cover Sheet], you can add a cover sheet to the fax to be sent. When you click [Settings...], you can change the cover sheet. For details on how to change it, refer to page 5-3.

  • Page 37: Call The Frequently Used Settings

    Call the frequently used settings Call the frequently used settings You can save the current print settings in the Favorite folder and quickly recall them when you send a fax. Once saved, you can quickly select the desired print settings from the list even if the settings were made by multiple tabs.
  • Page 38 Call the frequently used settings Click [OK]. The favorite print settings are registered. You can select the favorite settings from the [Favorite Setting] list when sending the fax. 4-14 d-Color MF 752/652...

  • Page 39: Managing The Recipient Information By The Pc (Using The Phone Book)

    Managing the recipient information by the PC (using the Phone Book) Managing the recipient information by the PC (using the Phone Book) Register recipients in the Phone Book If you have registered the frequently calling recipients in the Phone Book, you can quickly call the recipient when sending a fax.
  • Page 40 Managing the recipient information by the PC (using the Phone Book) Enter the recipient information. Settings Description [Name] Enter a recipient name (using up to 80 characters). When you set the recipient name, you can add a title to this name. [FAX Number] Enter the destination fax number (using up to 38 digits, with available sym- bols being a hyphen (-) and #, *, P, and T).

  • Page 41: Search For Destination

    Managing the recipient information by the PC (using the Phone Book) Click [OK]. The Phone Book is finished from editing. When you are creating a Phone Book, go to Step 6. Click [Yes]. Specify the storage location, enter the file name, then click [Save]. % The [Save As] screen is opened when you save the Phone Book for the first time.
  • Page 42 Managing the recipient information by the PC (using the Phone Book) The [Basic] search displays recipients which meet any of search conditions. Enter characters to search, then click [Search Now]. The [Advanced] search displays the recipient which matches all of search conditions. Select the [Search Item] and [Condition].

  • Page 43: Edit The Recipient Information

    Managing the recipient information by the PC (using the Phone Book) Edit the recipient information You can have an easy to use Phone Book by customizing it. You can edit the recipient information, and edit and file the Phone Book. When you edit the Phone Book, use the Phone Book that you open when adding a recipient.

  • Page 44: Changing A Group Name

    Managing the recipient information by the PC (using the Phone Book) Changing a group name From the [Group] list on the left-hand side of the Phone Book, select a group you wish to rename and select [Rename Group...] from the [Edit] menu. Rename the group in the displayed screen. Control the recipients using folders You can control the recipients compositely by combining a folder and a group.

  • Page 45: Sending Options

    Sending options...

  • Page 47: Send A Fax With A Cover Sheet

    Send a fax with a cover sheet. Sending options Send a fax with a cover sheet. When you open the [FAX Transmission Popup] screen and select the [FAX Cover Sheet] check box, you can add a cover sheet to the fax when sending. Tips You can edit the cover sheet data in the [FAX Cover Sheet Settings] screen, which is opened when you click [Settings...].
  • Page 48 Send a fax with a cover sheet. Set a style and subject of the cover sheet in the [Basic] tab. Settings Description [Style] Select a style of cover sheet. [Subject] When you write a subject on the cover sheet, select this check box and en- ter the subject (using up to 64 characters).
  • Page 49 Send a fax with a cover sheet. Enter the sender information in the [Sender] tab (using up to 80 characters for each entry). To add an image, specify an image file in the [Image] tab. % You can place images such as company's logo and map on the cover sheet. BMP format can be specified.

  • Page 50: Sending A Fax At Preset Time (Timer Tx)

    Sending a fax at preset time (Timer TX) Sending a fax at preset time (Timer TX) Timer Transmission The Timer TX function can send a fax at the preset time if you have set a time in advance. If you use the timer transmission during telephone rate discount time in early morning or late at night, you can cut the communication cost.

  • Page 51: Sending A Confidential Fax (Confidential Communication)

    Sending a confidential fax (Confidential communication) Sending a confidential fax (Confidential communication) Confidential communication The confidential communication function is designed for communications with specific people using a Confidential User Box that requires a registered number and a password. This ensures fax communications are sent with enhanced security. Tips The destination fax needs to have the F-code function.

  • Page 52: Sending A Fax Via Relay Station (Relay Distribution)

    Sending a fax via relay station (Relay Distribution) Sending a fax via relay station (Relay Distribution) Relay Distribution The Relay Distribution function distributes a fax to the preset recipients using relay stations. If you have grouped the relay stations and recipients by area, you can reduce the total communication cost than the broadcasting of fax to all destinations.

  • Page 53: Send A Fax With Authentication Information

    Send a fax with authentication information. Send a fax with authentication information. Fax transmission for authentication setup If user authentication and account track have already been employed, each user needs to send his/her au- thentication information (the user name and password) to this machine when sending PC-Fax. This limits the users who can send PC-Fax via the machine and prevents unauthorized use by third parties.

  • Page 54: How To Send

    Send a fax with authentication information. How to Send In the [Basic] tab, click [Authentication/Account Track...]. When user authentication is enabled, select [Recipient User], then enter the user name and password. % If access to this machine by public users (unregistered users) is allowed, you can select [Public User] and send a fax without entering the user name and password.
  • Page 55 Send a fax with authentication information. Click [OK]. % If the PC can communicate with this machine, you can click [Verify] to check the entered authenti- cation information. Also, you can check the authentication information for errors before printing it. Send a fax.
  • Page 56 Send a fax with authentication information. 5-12 d-Color MF 752/652...

  • Page 57: Fax Driver Settings

    Fax Driver Settings...

  • Page 59: The [Properties] Screen Of The Fax Driver

    The [Properties] screen of the fax driver Fax Driver Settings The [Properties] screen of the fax driver How to display the [Properties] screen The fax driver has two screens for configuring settings: the [Properties] screen and the [Printing Preferences] screen. The following explains the [Properties] screen. In the [Properties] screen, you can set the optional environment of this machine and Windows OS functions.

  • Page 60: Available Operations With The [Configure] Tab

    Available Operations with the [Configure] Tab Available Operations with the [Configure] Tab In the [Configure] tab, you can register a method to obtain information about the installation status of optional devices on this machine as well as the information about this machine in the fax driver. Settings Description [Device Option]...
  • Page 61 Available Operations with the [Configure] Tab Tips When [Auto] in [Obtain Settings...] is enabled and the computer is unable to communicate with this ma- chine, the computer takes a long time to display the [Properties] screen or the [Printing Preferences] screen.

  • Page 62: Available Operations With The [Settings] Tab

    Available Operations with the [Settings] Tab Available Operations with the [Settings] Tab In the [Settings] tab, you can change the default settings for how confirmation messages are displayed as well as the screen for inputting authentication information. Settings Description [Display Constraint Mes- Select this check box to display a message indicating that you have select- sage] ed the fax driver functions that cannot be used together.
  • Page 63 Available Operations with the [Settings] Tab – If the Windows XP or Windows Server 2003 is running, click the [File] menu and select [Server Proper- ties]. You can set the following types of papers in the Server Properties of the fax driver. Custom sizes available in fax driver: Width: 3-9/16 to 12-5/8 inches (90.0 to 320.0 mm), Length: 5-1/2 to 18 inches (139.7 to 457.2 mm) Banner sizes available in fax driver:...

  • Page 64: Register An Ldap Server In The Fax Driver

    Register an LDAP server in the fax driver Register an LDAP server in the fax driver If you are using the LDAP server or the Active Directory of Windows Server, you can register a server on the fax driver and you can search for a recipient on the server. The following explains the server registration procedure in the fax driver.
  • Page 65 Register an LDAP server in the fax driver Settings Description [Connection] tab Sets an authentication type and the port for connection to the LDAP server. [Authentication Type] Select the authentication type to log in the LDAP server. Select the authentication type according to the LDAP server you are using. If you have selected an option other than [Anonymous], enter the authenti- cation information.

  • Page 66: The [Printing Preferences] Screen Of The Fax Driver

    The [Printing Preferences] screen of the fax driver The [Printing Preferences] screen of the fax driver How to open the [Printing Preferences] screen The fax driver has two screens for configuring settings: the [Properties] screen and the [Printing Preferences] screen. The following explains the [Printing Preferences] screen. The [Printing Preferences] window has multiple tabs on each of which related functions are grouped to enable you to configure print functions unique to this machine.

  • Page 67: Items Common To Each Tab

    The [Printing Preferences] screen of the fax driver Items common to each tab The following explains the commonly used settings and buttons in each tab. Settings Description [Favorite Setting] You can register the current print settings as a favorite and recall it when sending a fax.

  • Page 68: Fax] Tab Options

    [FAX] tab options [FAX] tab options Various fax transmission options can be set in the [FAX] tab. Settings Description [Resolution] Set a resolution to send a fax. If the resolution is high, a large amount of information is scanned and the communication time increases. [Print Recipient File] Select this check box to send a fax and print it at the same time.

  • Page 69: Available Operations With The [Basic] Tab

    Available Operations with the [Basic] Tab Available Operations with the [Basic] Tab In the [Basic] tab, you can set the original orientation and paper size. If user authentication or account track is employed on this machine, set the authentication information. Settings Description [Original Orientation]...

  • Page 70: Available Operations With The [Layout] Tab

    Available Operations with the [Layout] Tab Available Operations with the [Layout] Tab In the [Layout] tab, you can configure layout settings for fax sending. Settings Description [Combination] Select how the original pages are combined on sheets. • [2 in 1]/[4 in 1]/[6 in 1]/[9 in 1]/[16 in 1]: Multiple pages are reduced on the same side of one sheet for sending.

  • Page 71: Available Operations With The [Stamp/Composition] Tab

    Available Operations with the [Stamp/Composition] Tab Available Operations with the [Stamp/Composition] Tab In the [Stamp/Composition] tab, you can set the composition of the watermark on the original. Settings Description [Watermark] Select this check box to print a watermark (text stamp) on the original. Al- so, select a watermark for composition from the list.

  • Page 72: Available Operations With The [Quality] Tab

    Available Operations with the [Quality] Tab 6.10 6.10 Available Operations with the [Quality] Tab In the [Quality] tab, you can set a font process on the original when it is sent by fax. Settings Description [Font Settings] Specify how to process texts. Select the type (bitmap or outline) of the fonts to be downloaded from the computer to this machine.

  • Page 73: Available Operations With The [About] Tab

    6.11 Available Operations with the [About] tab 6.11 Available Operations with the [About] tab Open the [About] tab, and you can check the fax driver version. d-Color MF 752/652 6-17...
  • Page 74 Available Operations with the [About] tab 6.11 6-18 d-Color MF 752/652...

  • Page 75: Delete The Fax Driver

    Delete the fax driver...

  • Page 77: Uninstall The Fax Driver Software Using The Delete Program

    Delete the fax driver Uninstall the fax driver software using the delete program If you have installed the fax driver using the installer, the fax driver uninstallation function has been added to the driver. You need to have the administrator privileges to perform this task. From the Start menu, click [All Programs] (or [Programs]) - [GENERIC] - [60C-6Series (PS_PCL_FAX)] - [Uninstall Printer Driver].
  • Page 78 d-Color MF 752/652...
  • Page 79 DIRECTIVE 2002/96/EC ON THE TREATMENT, COLLECTION, RECYCLING AND DISPOSAL OF ELECTRIC AND ELECTRONIC DEVICES AND THEIR COMPONENTS INFORMATION 1. FOR COUNTRIES IN THE EUROPEAN UNION (EU) The disposal of electric and electronic devices as solid urban waste is strictly prohibited: it must be collected separately. The dumping of these devices at unequipped and unauthorized places may have hazardous effects on health and the environment.
  • Page 80 2) The Quality System is in compliance with the UNI EN ISO 9000 series of Standards Olivetti S.p.A. - Via Jervis, 77 - 10015 Ivrea (To) - Italy - Tel +39 0125 7751 - Cap. Soc. € 43.000.000 R.E.A. 547040 - Cod. Fisc./P.IVA e iscriz. al Reg. Imp. Di Torino 02298700010...

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