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Ricoh Scanner Scanner Manual

Scanner reference
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Table of Contents

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Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the
Safety Information in "About This Machine" before using the machine.
Sending Scan Files by E-mail
1
2
Sending Scan Files to Folders
Storing Files Using the Scanner Function
3
Delivering Scan Files
4
Scanning Originals with the Network TWAIN Scanner
5
Various Scan Settings
6
Appendix
7

Operating Instructions

Scanner Reference

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Summary of Contents for Ricoh Scanner

  • Page 1: Operating Instructions

    Sending Scan Files to Folders Storing Files Using the Scanner Function Delivering Scan Files Scanning Originals with the Network TWAIN Scanner Various Scan Settings Appendix Read this manual carefully before you use this machine and keep it handy for future reference. For safe and correct use, be sure to read the...
  • Page 2 Introduction This manual contains detailed instructions and notes on the operation and use of this machine. For your safety and benefit, read this manual carefully before using the machine. Keep this manual in a handy place for quick reference. Important Contents of this manual are subject to change without prior notice.

  • Page 3: Manuals For This Machine

    ❖ Copy/ Document Server Reference Explains Copier and Document Server functions and operations. Also refer to this manual for explanations on how to place originals. ❖ Printer Reference Explains Printer functions and operations. ❖ Scanner Reference Explains Scanner functions and operations.
  • Page 4 ❖ Other manuals • Manuals for This Machine • Safety Information • Quick Reference Copy Guide • Quick Reference Printer Guide • Quick Reference Scanner Guide • PostScript3 Supplement • UNIX Supplement • Manuals for DeskTopBinder Lite • DeskTopBinder Lite Setup Guide •...

  • Page 5: Table Of Contents

    TABLE OF CONTENTS Manuals for This Machine ..................i How to Read This Manual ..................1 Symbols ........................1 About the Scanner Functions................2 Display Panel......................3 Simplified Display.......................4 Confirmation Displays ....................5 How to Start Scanning...................9 Scanner Features....................10 1. Sending Scan Files by E-mail Before Sending Scan Files by E-mail..............13 Outline of Sending Scan Files by E-mail..............13...
  • Page 6 Simultaneous Storage and Sending by Scan to Folder ........62 3. Storing Files Using the Scanner Function Before Storing Files.....................64 Outline of File Storage under the Scanner Function ..........64 Basic Operation for Storing Scan Files .............66 Specifying File Information for a Stored File ............68 Specifying a User Name ..................68...
  • Page 7 Deleting a Program ....................135 Changing the Registered Program Name ..............135 Registering Initial Values for Initial Display ............136 Scan Settings When Using as a Twain Scanner ..........137 Setting Original Orientation When Using as a TWAIN Scanner......137 7. Appendix Relationship between Resolution and Scan Size ...........139 When Using the E-mail, Scan to Folder, Storing, or Network Delivery Function ...140...

  • Page 9: How To Read This Manual

    How to Read This Manual Symbols This manual uses the following symbols: Indicates important safety notes. Ignoring these notes could result in serious injury or death. Be sure to read these notes. They can be found in the "Safety Information" section of About This Ma- chine.

  • Page 10: About The Scanner Functions

    Network TWAIN Scanner". ❖ Storing files You can store scan files on the machine's hard disk. Stored files can be sent later. For details, see chapter 3 "Storing Files Using the Scanner Function". Reference p.13 “Sending Scan Files by E-mail”...

  • Page 11: Display Panel

    You can find explanations about the E-mail screen, Scan to Folder screen, list of stored files screen, or network delivery scanner screen in this manual. For de- tails, see "E-mail Screen", "Scan to Folder Screen", "List of Stored Files", and "Net- work Delivery Scanner Screen".

  • Page 12: Simplified Display

    Simplified Display This section explains how to switch to the simplified display. When you press the {Simplified Display} key, the screen changes from the initial display to the simplified display. Letters and keys are displayed at a larger size, making operations easier. ATG001S ❖...

  • Page 13: Confirmation Displays

    This section explains items that are displayed and how to display the Check Modes screen. Use the Check Modes screen to check scanning and transmission settings. Pressing [Check Modes] switches the screen from the initial scanner screen to the Check Modes screen. ❖ Check Modes...
  • Page 14 Preview Use the Preview screen to check that originals have been scanned correctly. This section explains about the Preview screen that can be used before sending files by e-mail or Scan to Folder, or delivering files. Before you start scanning, press [Preview]. If you scan originals while [Preview] is selected, the Preview screen appears.
  • Page 15 Transmission File Status This section explains items that are displayed and how to display the Transmis- sion File Status screen. Use the Transmission File Status screen to check e-mail transmission, Scan to Folder, and delivery results. Press [Scanned Files Status] to display the Transmission File Status screen. Up to 9 transmission or delivery results are displayed at the same time.
  • Page 16 Note ❒ You cannot check scanner function transmission results by pressing [Job List] at the bottom of the screen. To check transmission results, press [Scanned Files Status], and then display the Transmission File Status screen. ❒ Depending on security settings, some transmission results might not be dis-...

  • Page 17: How To Start Scanning

    {Start} key is unlit. However, you must press the {Start} key in the following cases: • To start printing the scanner journal • Right after making additional scanning settings you had missed (for example, if you forgot to specify a destination) Note ❒...

  • Page 18: Scanner Features

    Scanner Features This section explains Scanner Features settings. To display the Scanner Features screen, press the {User Tools / Counter} key. For detailed setting method, see General Settings Guide. ❖ General Settings Items Description Switch Title Sets index to use when the list of destinations of this machine is displayed.

  • Page 19: Initial Settings

    ❖ Send Settings Items Description Compression (Black & White) Specify a compression method for files scanned. Max. E-mail Size Select whether or not to limit the size of e-mail that has attachments. Divide & Send E-mail Select whether or not to divide files that exceed the size specified in [Max.

  • Page 21: Sending Scan Files By E-Mail

    1. Sending Scan Files by E-mail You can attach scan files to e-mails and send them via connections such as LAN and the Internet. Before Sending Scan Files by E-mail This section explains the necessary preparations and the procedure for sending scan files by e-mail.

  • Page 22: Preparation For Sending By E-Mail

    For more information about network settings, see General Settings Guide. ❒ For more information about [Scanner Features], see General Settings Guide. Registering E-mail Addresses in the Address Book You can register frequently used e-mail addresses in the address book.

  • Page 23: E-Mail Screen

    Before Sending Scan Files by E-mail E-mail Screen This section explains the screen layout when sending scan files by e-mail. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like ].

  • Page 24: Basic Operation For Sending Scan Files By E-Mail

    Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. If the network delivery scanner screen or Scan to Folder screen appears, switch to the E-mail screen. For details, see "Switching to the E-mail Screen".
  • Page 25 Basic Operation for Sending Scan Files by E-mail Specify the destination. You can specify multiple destinations. For details, see "Specifying E-mail Destinations". If necessary, press [Text] to enter the e-mail message. For details, see "Specifying the E-mail Message" If necessary, press [Subject] to specify the e-mail subject. For details, see "Specifying the E-mail Subject".
  • Page 26 Sending Scan Files by E-mail ❒ If you press [Preview] and then start scanning while [Preview] is highlighted, the Preview screen appears. You can use this screen to check how the orig- inals are scanned and the scan setting used for scanning. After checking the preview, you can specify whether to send the file or not.

  • Page 27: Switching To The E-Mail Screen

    This section explains how to switch the screen to the E-mail screen. If the Scan to Folder screen is being displayed, press [E-mail] to switch to the E- mail screen. If the network delivery scanner screen is being displayed, switch to the E-mail screen as follows: Press [Delivery Dest.].

  • Page 28: Specifying E-Mail Destinations

    Sending Scan Files by E-mail Specifying E-mail Destinations This section explains how to specify e-mail destinations. You can specify e-mail destinations by any of the following methods: • Select the destination from the machine’s address book • Enter the e-mail address directly •...
  • Page 29 Specifying E-mail Destinations Note ❒ Depending on the security setting, some destinations may not appear in the destination list. Selecting destinations by entering the registration numbers Select the destination from the machine’s address book using its registration number. Press [Reg. No.]. Using the number keys, enter the five-digit registration number assigned to the required destination folder.
  • Page 30 Sending Scan Files by E-mail Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it. Press [Search Dest.]. To search by destination name, press [Name]. To search by e-mail address, press [E-mail Address].
  • Page 31 Specifying E-mail Destinations Select a destination. Select [To], [Cc], or [Bcc]. Press [OK]. Note ❒ If [LDAP Search] is set to [On] in [System Settings], check that [Address Book] in the upper part on the screen has been selected before executing the search.

  • Page 32: Entering An E-Mail Address Manually

    Sending Scan Files by E-mail Entering an E-mail Address Manually This section explains how to enter an e-mail address manually. Press [Manual Entry]. The soft keyboard appears so you can enter the e-mail address. Enter the e-mail address. Press [OK]. Note ❒...

  • Page 33: Selecting Destinations By Searching An Ldap Server

    Specifying E-mail Destinations Selecting Destinations by Searching an LDAP Server This section explains how to search for an address registered in an LDAP server and specify it as an e-mail destination. Important ❒ To use this function, an LDAP server must be connected to the network. ❒...
  • Page 34 Sending Scan Files by E-mail Press [OK]. If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [E- mail Address], [Company Name], and [Department Name]. You can also search by combining the [Beginning Word] or [End Word] criterion with the other criteria.
  • Page 35 Specifying E-mail Destinations ❒ By pressing [Advanced Search], the following criteria appear: • [Beginning Word]: The names which start with the entered character or char- acters are targeted. For example, to search for "ABC", enter "A". • [End Word]: The names which end with the entered character or characters are targeted.

  • Page 36: Registering A Directly-Entered Destination In The Address Book

    Sending Scan Files by E-mail Registering a Directly-Entered Destination in the Address Book This section explains how to register a directly entered destination in the ma- chine’s address book. You can also register a destination selected from the LDAP server. In the destination field, display the destination you want to register.

  • Page 37: Specifying The E-Mail Sender

    Specifying the E-mail Sender Specifying the E-mail Sender This section explains how to specify the e-mail sender. To send e-mail, you must specify the name of the sender. You can specify the e-mail sender by any of the following methods: •...

  • Page 38: Using A Registration Number To Specify A Sender Name

    Sending Scan Files by E-mail Using a Registration Number to Specify a Sender Name Select the sender using the registration numbers specified by users in the ma- chine's address book. Press [Sender Name]. Press [Registration No.]. Using the number keys, enter the five-digit registration number assigned to the required destination.

  • Page 39: Selecting The Sender By Searching The Machine's Address Book

    Specifying the E-mail Sender Selecting the Sender by Searching the Machine’s Address Book This section explains how to select the sender by searching the machine’s ad- dress book. Press [Sender Name]. Press [Search]. To search by user name, press [Name]. To search by e-mail address, press [E-mail Address].
  • Page 40 Sending Scan Files by E-mail Press [Start Search]. Destinations that match the search criteria are displayed. Select the sender. Press [OK]. Note ❒ Search criteria that appear in [Advanced Search], such as [Name], [E-mail Ad- dress], and [Folder Name], are registered in the machine’s address book. For details, see General Setting Guide.

  • Page 41: Specifying The E-Mail Subject

    Specifying the E-mail Subject Specifying the E-mail Subject You can specify the subject for an e-mail when sending a file by e-mail. Press [Subject]. The soft keyboard appears. Enter the subject. Press [OK].

  • Page 42: Specifying The E-Mail Message

    Sending Scan Files by E-mail Specifying the E-mail Message This section explains how to specify the e-mail message. The message can be created in the following ways: • Select the registered e-mail message from the list • Enter the message directly Important ❒...

  • Page 43: Manual Entry Of A Message

    Specifying the E-mail Message Manual Entry of a Message You can enter the message manually. Press [Text]. Press [Manual Entry]. The soft keyboard appears so you can enter the message. Enter the message. Press [OK] twice.

  • Page 44: Simultaneous Storage And Sending By E-Mail

    Sending Scan Files by E-mail Simultaneous Storage and Sending by E-mail This section explains how to store a file and simultaneously send it by e-mail. Press [Store File]. Select [Send & Store]. If necessary, specify the stored file's information, such as [User Name], [File Name], and [Password].

  • Page 45: Sending The Url By E-Mail

    In [Scanner Features], select [Send URL Link] under [Stored File E-mail Method]. For details about specifying the setting, see General Settings Guide. Return to the initial scanner screen, and then press [Store File] to select [Send & Store]. To send the URL by e-mail, you must select [Send & Store].
  • Page 46 Sending Scan Files by E-mail...

  • Page 47: Sending Scan Files To Folders

    2. Sending Scan Files to Folders Using the Scan to Folder function, you can send scan files over the network to shared folders, FTP server folders, or NetWare folders. Before Sending Files by Scan to Folder This section describes the preparations and procedure for sending files by Scan to Folder.
  • Page 48 Sending Scan Files to Folders Sending files to an FTP server ZZZ510S This machine Client computer You can send scan files to FTP server You can browse scanned files saved to an folders. To send scan files to FTP server FTP server from a client computer.
  • Page 49 Before Sending Files by Scan to Folder Sending files to a NetWare server ZZZ511S This machine Client computer You can send scan files to NetWare fold- To download files, a computer must be ers. To send scan files to NetWare fold- running the NetWare client and be ers, use the NCP protocol.

  • Page 50: Preparation For Sending By Scan To Folder

    • To send files to shared folders, enable [SMB] in [Effective Protocol]. To send files to NetWare folders, enable [NetWare] in [Effective Protocol]. If necessary, change settings in [Send Settings] under [Scanner Features]. Note ❒ To connect the machine to the network using a wireless LAN (IEEE 802.11b), an extended wireless LAN board is required respectively.

  • Page 51: Registering Destination Folders In The Address Book

    Before Sending Files by Scan to Folder Registering Destination Folders in the Address Book You can register the addresses of frequently-used destination folders in the ad- dress book. Register the folder addresses in [Address Book Management] under [Administrator Tools] from [System Settings]. These addresses can also be registered as groups.

  • Page 52: Scan To Folder Screen

    Sending Scan Files to Folders Scan to Folder Screen This section describes the screen layout when sending scan files by Scan to Folder. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].

  • Page 53: Basic Operations When Using Scan To Folder

    Make sure that no previous settings remain. If a previous setting remains, press the {Clear Modes} key. If the network delivery scanner screen or E-mail screen appears, switch to the Scan to Folder screen. For details, see "Switching to the Scan to Folder Screen".
  • Page 54 Sending Scan Files to Folders Place originals. Press the {Start} key, if scanning does not start automatically. If you are scanning batches, place the next originals. For details, see "Scanning Multiple Pages into a Single File". Note ❒ If you have selected more than one destination, you can press [U] or [T] next to the destination field to scroll through the destinations.

  • Page 55: Switching To The Scan To Folder Screen

    This section explains how to switch to the Scan to Folder screen. If the E-mail screen is being displayed, press [Folder] to switch to the Scan to Folder screen. If the network delivery scanner screen is being displayed, switch to the Scan to Folder screen as follows: Press [Delivery Dest.].

  • Page 56: Specifying Scan To Folder Destinations

    Sending Scan Files to Folders Specifying Scan to Folder Destinations This section explains how to specify Scan to Folder destinations. You can send a file by Scan to Folder by any of the following methods: • Select a destination registered in the machine’s address book •...
  • Page 57 Specifying Scan to Folder Destinations Selecting a destination registered in the destination list Select the destination from the destination list. In the destination list, press the key including the destination name. The key of the selected destination is highlighted, and the destination appears in the destination field at the top of the screen.
  • Page 58 Sending Scan Files to Folders Searching the machine’s address book for the destination and selecting it This section explains how to search the machine’s address book for the destina- tion and select it. Press [Search Dest.]. To search by destination name, press [Name]. To search by path, press [Folder Name].
  • Page 59 Specifying Scan to Folder Destinations If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search using criteria such as [Name], [E- mail Address], and [Folder Name]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria.

  • Page 60: Sending Files To A Shared Network Folder

    Sending Scan Files to Folders Sending Files to a Shared Network Folder This section explains how to specify the destination when sending files to a shared network folder. Important ❒ The shared folder must have been created on the client computer in advance. ❒...
  • Page 61 Specifying Scan to Folder Destinations Depending on the destination setting, enter the user name for logging on to the client computer. Press [Manual Entry] to the right of the user name field to display the soft key- board. Depending on the destination setting, enter the password for logging on to the client computer.
  • Page 62 Sending Scan Files to Folders Specifying the path by browsing the network for destinations You can browse computers on the network for the destination folder, and then specify the path. Press [Manual Entry]. Press [SMB]. Press [Browse Network] under the path name field. Domains or workgroups on the network appear.

  • Page 63: Sending Files To An Ftp Server

    Specifying Scan to Folder Destinations Note ❒ If authentication is required to access the folder, the login screen appears. Enter the user name and password. ❒ If you change the protocol after entering the path name, user name, or password, a confirmation message appears. ❒...
  • Page 64 Sending Scan Files to Folders Enter the path for the folder. The following is an example of a path where the folder name is "user" and the subfolder name is "lib": user\lib. Press [OK]. Enter the user name according to the setting at the destination. Press [Manual Entry] to the right of the user name field to display the soft key- board.

  • Page 65: Sending Files To Netware Server

    Specifying Scan to Folder Destinations Sending Files to NetWare Server This section explains how to specify destinations when sending files to a Net- Ware server. The NetWare folder of the destination can be specified in an NDS tree or on a NetWare Bindery server, depending on the NetWare environment.
  • Page 66 Sending Scan Files to Folders Enter the path for the folder. If you set the connection type to [NDS], the NDS tree name is "tree", the name of the context including the volume is "context", the volume name is "vol- ume", and the folder name is "folder", the path will be \\tree\volume.con- text\folder".
  • Page 67 Specifying Scan to Folder Destinations Specifying the path by browsing to the destination on a NetWare server Specify the path by browsing to the destination folder in an NDS tree or on a NetWare Bindery server. Press [Manual Entry]. Press [NCP]. Select the connection type.
  • Page 68 Sending Scan Files to Folders ❒ If the selected NDS tree or NetWare Bindery server requires authentica- tion, a login screen appears. Enter a user name and password for logging on to the NDS tree or NetWare Bindery server. If you log on to the NDS tree, enter a user name, and then enter the name of the context containing the user object.

  • Page 69: Registering The Path To The Selected Destination In The Address Book

    Specifying Scan to Folder Destinations Registering the Path to the Selected Destination in the Address Book This section explains how to register folder paths you have entered manually or specified by browsing the network to the machine's address book. In the destination field, display the destination you want to register. Press [Prg.

  • Page 70: Simultaneous Storage And Sending By Scan To Folder

    Sending Scan Files to Folders Simultaneous Storage and Sending by Scan to Folder This section explains how to store a file and simultaneously send it by Scan to Folder. Press [Store File]. Make sure that [Send & Store] is selected. If necessary, specify file data, such as [User Name], [File Name], and [Password].

  • Page 71: Storing Files Using The Scanner Function

    3. Storing Files Using the Scanner Function Using the scanner function, you can store scan files in the machine, and then send the stored files by e-mail or Scan to Folder.

  • Page 72: Before Storing Files

    Storing Files Using the Scanner Function Before Storing Files This section outlines file storage under the scanner function and provides relat- ed cautions. Outline of File Storage under the Scanner Function This section outlines storing files under the scanner function.
  • Page 73 ❒ Stored files will be deleted after a set period. For details about specifying the period, see General Settings Guide. ❒ Files stored under the scanner function cannot be printed from the machine’s control panel. Print the files from a client computer after receiving them on the computer.

  • Page 74: Basic Operation For Storing Scan Files

    [Password]. For details, see "Specifying File Information for a Stored File". Press [OK]. If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size. For details, see "Various Scan Settings". If necessary, specify the scanning density.
  • Page 75 Basic Operation for Storing Scan Files Note ❒ Depending on the security setting, [Access Privileges] may appear instead of [User Name]. For details about specifying [Access Privileges], consult the administrator. ❒ By pressing [Send & Store], you can simultaneously store scan files and send them.

  • Page 76: Specifying File Information For A Stored File

    Storing Files Using the Scanner Function Specifying File Information for a Stored File You can specify data for a stored file, such as user name, file name, and pass- word. By specifying data for a stored file, you can search for the file by user name or file name, or protect the file with a password to prevent other people from ac- cessing the file.

  • Page 77: Specifying A File Name

    Specifying File Information for a Stored File Specifying a File Name This section explains how to change the name of a stored file. A stored file is allocated a name starting with "SCAN" followed by a 4-digit number. • Example: SCAN0001 You can change this file name.

  • Page 78: Specifying A Password

    Storing Files Using the Scanner Function Specifying a Password You can specify a password for the stored file. Important ❒ Do not forget the password. If you forget it, consult the system administrator of the machine. By specifying a password, you can ensure that only the people who know the password can view the file.

  • Page 79: Displaying The List Of Stored Files

    This section describes how the list of stored files is displayed. To display the list of stored files, press [Select Stored File] on the initial scanner screen. The function items displayed serve as selector keys. You can select or specify an item by pressing it.

  • Page 80: Searching The List Of Stored Files

    ❒ You cannot display thumbnails of stored files whose original sizes are larger than 457 × 609 mm or A2. ❒ Depending on the security setting, some files may not appear in the list. ❒ Files stored under functions other than the scanner function do not appear on this screen. Reference p.74 “Checking a Stored File Selected from the List”...
  • Page 81 Displaying the List of Stored Files Searching by file name You can search for a stored file by its file name. Press [Select Stored File]. Press [File Name]. The soft keyboard appears. Enter the file name. For information about how to enter characters, see About This Machine. Press [OK].

  • Page 82: Checking Stored Files

    Storing Files Using the Scanner Function Checking Stored Files You can display the Preview screen and check a stored file on the machine or from the client computer. Checking a Stored File Selected from the List This section explains how to preview a file selected from the list of stored files.
  • Page 83 Checking Stored Files Stored file preview screen ATG012S Display File [Zoom Out], [Zoom In] In previewing, you can reduce or enlarge The name and size of the selected file ap- the file image. pear. [← ][→ ][↑ ][↓ ] Display Page You can scroll the preview screen.

  • Page 84: Checking Stored Files From A Client Computer

    Storing Files Using the Scanner Function Checking Stored Files from a Client Computer Using DeskTopBinder Lite or Web Image Monitor, you can also display the files stored in the machine on a client computer. Important ❒ To view stored files from a client computer, you must first make the required IP address settings using DeskTopBinder or Web Image Monitor.

  • Page 85: Sending A Stored File

    Note ❒ There are two methods of sending stored files by e-mail. Settings made under [Scanner Features] determine which method is used. For details, see General Settings Guide. • To send the URL by e-mail: Under [Scanner Features], [Stored File E-mail Method], select [Send URL Link].
  • Page 86 “Basic Operations When Using Scan to Folder” p.87 “Basic Operation for Delivering Files” p.19 “Switching to the E-mail Screen” p.47 “Switching to the Scan to Folder Screen” p.90 “Switching to the Network Delivery Scanner Screen” p.37 “Sending the URL by E-mail”...

  • Page 87: Managing Stored Files

    Managing Stored Files Managing Stored Files This section explains how to delete stored files and how to change the data for stored files. Deleting a Stored File This section explains how to delete a stored file. Press [Select Stored File]. The list of stored files appears.

  • Page 88: Changing Data For A Stored File

    Storing Files Using the Scanner Function Changing Data for a Stored File You can change data for a stored file, such as [User Name], [File Name], and [Password]. Note ❒ Information for files waiting for delivery cannot be changed. Changing a user name You can change the user name for a stored file.
  • Page 89 Managing Stored Files Make sure that the user name was changed as necessary, and press [Exit]. Note ❒ Using Web Image Monitor or DeskTopBinder, you can also change the user name of a file stored in the machine from the client computer. For details about Web Image Monitor, see Web Image Monitor Help.
  • Page 90 Storing Files Using the Scanner Function Make sure that the file information was changed as necessary, and press [Exit]. Note ❒ For information about how to enter characters, see About This Machine. ❒ Using Web Image Monitor or DeskTopBinder, you can also change the name of a file stored in the machine from the client computer.

  • Page 91: Delivering Scan Files

    This section describes the necessary preparations and the procedure for using the network delivery scanner. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional ScanRouter delivery software is installed. You must also register destination and sender information on the delivery server.

  • Page 92: Preparing To Deliver A File

    This section describes the preparations and settings for delivering scan files. Important ❒ To use the network delivery scanner function, you need a delivery server on which the optional the ScanRouter delivery software is installed. For details about the ScanRouter delivery software, see the manuals supplied with the ScanRouter delivery software.

  • Page 93: Installing Desktopbinder Lite From The Supplied Cd-Rom

    Make sure Windows is running on the client computer, and then insert the "Scanner Drivers and Utilities" CD-ROM into the CD-ROM drive. The installer is automatically started and the [Scanner Drivers and Utilities] dia- log box appears. Click [DeskTopBinder Lite].

  • Page 94: Network Delivery Scanner Screen

    Delivering Scan Files Network Delivery Scanner Screen This section describes the screen layout when using the network delivery scan- ner. The function items displayed serve as selector keys. You can select or specify an item by pressing it. When you select or specify an item on the display panel, it is highlighted like [ ].

  • Page 95: Basic Operation For Delivering Files

    If the E-mail screen or Scan to Folder screen appears, switch to the network delivery scanner screen. For details, see "Switching to the Network Delivery Scanner Screen". If necessary, press [Scan Settings] to specify scanner settings such as resolu- tion and scan size. For details, see "Various Scan Settings".
  • Page 96 For details see "Scanning Multiple Pages into a Single File". Note ❒ By pressing [Manual Entry] on the network delivery scanner screen, you can send a file by e-mail via the delivery server’s network. For details about enter- ing the e-mail address directly, see "Entering an E-mail Address Manually".
  • Page 97 Basic Operation for Delivering Files Reference p.90 “Switching to the Network Delivery Scanner Screen” p.107 “Various Scan Settings” p.119 “Adjusting Image Density” p.120 “Setting Original Orientation” p.91 “Specifying Delivery Destinations” p.99 “Specifying the Subject of the E-mail to Be Transmitted via the Deliv- ery Server”...

  • Page 98: Switching To The Network Delivery Scanner Screen

    Delivering Scan Files Switching to the Network Delivery Scanner Screen This section explains how to switch the screen to the network delivery scanner screen. If the E-mail screen or Scan to Folder screen is being displayed, switch to the net- work delivery scanner screen.

  • Page 99: Specifying Delivery Destinations

    Specifying Delivery Destinations Specifying Delivery Destinations This section explains how to specify delivery destinations. Selecting Destinations Registered in the Delivery Server’s Address Book This section explains how to select destinations registered in the delivery serv- er’s address book You can select a delivery destination registered in Destination List of the deliv- ery server by any of the following methods: •...
  • Page 100 Delivering Scan Files Selecting destinations by entering their registration numbers You can select a sender by entering its Short ID number. Press [Reg. No.]. Using the number keys, enter the three-digit registration number, and then press the {q} key. You can also enter a registration number of fewer than three digits. Example: To enter 009 Press the {9} key, and then press the {q} key.
  • Page 101 Specifying Delivery Destinations Selecting destinations by searching the delivery server’s destination list In the delivery server’s Destination List, you can search for destinations and se- lect them. Press [Search Dest.]. To search by destination name, press [Name]. To search by comment, press [Comment]. The soft keyboard appears.
  • Page 102 Delivering Scan Files Note ❒ The Comment search function searches for destinations by comment infor- mation, which is a registration item required by the ScanRouter delivery software. ❒ By pressing [Details], you can view details about the selected destinations. ❒ Up to 100 destinations can be displayed as search results. ❒...

  • Page 103: Specifying The Sender

    Specifying the Sender Specifying the Sender This section explains how to specify the e-mail sender when sending a file by e- mail via the delivery server. You can specify the sender by any of the following methods: • Select the sender from the sender list •...

  • Page 104: Selecting The Sender By Entering The Registration Number

    Delivering Scan Files Selecting the Sender by Entering the Registration Number Select a sender by entering its Short ID number (registered using the ScanRouter delivery software). For details about how to set Short IDs, see the manuals sup- plied with the ScanRouter delivery software. Press [Sender Name].

  • Page 105: Selecting A Sender By Searching The Delivery Server's Destination List

    Specifying the Sender Selecting a Sender by Searching the Delivery Server’s Destination List This section explains how to select a sender by searching the delivery server’s Destination List. Press [Sender Name]. Press [Search]. To search by destination name, press [Name]. To search by comment, press [Comment].
  • Page 106 Delivering Scan Files If necessary, press [Advanced Search], and then specify the detailed search criteria. By pressing [Advanced Search], you can search by [Name] and [Comment]. You can also search by combining the [Beginning Word] or [End Word] criteria with the other criteria.

  • Page 107: Specifying The Subject Of The E-Mail To Be Transmitted Via The Delivery Server

    Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server Specifying the Subject of the E-mail to Be Transmitted via the Delivery Server This section explains how to specify the e-mail subject when sending a file by e- mail via the delivery server.

  • Page 108: Simultaneous Storage And Delivery

    Delivering Scan Files Simultaneous Storage and Delivery This section explains how to store a file and simultaneously deliver it. Press [Store File]. Make sure that [Send & Store] is selected. If necessary, specify file data, such as [User Name], [File Name], and [Password]. For details, see "Specifying File Information for a Stored File".

  • Page 109: Scanning Originals With The Network Twain Scanner

    Important ❒ To use the network TWAIN scanner, you must install the TWAIN driver, which is on the supplied CD-ROM. For details about installing the TWAIN driver, see "Installing the TWAIN Driver from the Supplied CD-ROM".

  • Page 110: Outline Of The Network Twain Scanner

    Note ❒ When using the machine as a network TWAIN scanner, you do not need to press the {Scanner} key on the machine’s control panel. The screen switches automatically when you scan an original from a client computer using the TWAIN driver.

  • Page 111: Preparing To Use The Network Twain Scanner

    TWAIN scanner. Important ❒ To use the network TWAIN scanner, an application that supports the scan- ner, such as DeskTopBinder Lite, must be installed on the computer. Desk- TopBinder Lite is on the supplied CD-ROM. For details about installing DeskTopBinder Lite, see "Installing DeskTopBinder Lite from the Supplied...

  • Page 112: Installing The Twain Driver From The Supplied Cd-Rom

    This section explains how to install the TWAIN driver on a client computer from the supplied "Scanner Drivers and Utilities" CD-ROM. To use the network TWAIN scanner, you must install the TWAIN driver on a cli- ent computer. Start Windows, and then insert the CD-ROM labeled "Scanner Drivers and Utilities"...

  • Page 113: Basic Network Twain Scanner Operation

    On the [File] menu, point to [Add Document], and then click [Scan...] to display the Scanner Control dialog box. A dialog box that is used to control a scanner using the TWAIN driver is re- ferred to as the Scanner Control dialog box.
  • Page 114 Scanning Originals with the Network TWAIN Scanner Note ❒ If you have already selected a scanner, you do not need to select the scan- ner unless you want to change it. ❒ Using DeskTopBinder, you can edit and print scan files. For more informa- tion about DeskTopBinder, see DeskTopBinder manuals.

  • Page 115: Various Scan Settings

    6. Various Scan Settings This section describes various scan settings. Specifying Scan Settings This section explains how to make scan settings. Press [Scan Settings]. Specify resolution, scan size, and other settings, as required. For details about individual scan settings, see "Scan Settings". Press [OK].

  • Page 116: Scan Settings

    Various Scan Settings Scan Settings This section describes the items for Scan Settings. Scan Type Select a scan type that is appropriate for your original. ❖ [Text] Appropriate to increase OCR readability using an OCR-compliant applica- tion. ❖ [Text / Line Art] Standard black and white originals containing mainly characters.

  • Page 117: Scan Size

    Scan Settings Scan Size Select the size of the original to be scanned. The following items and sizes can be selected: ❖ [Auto Detect] Scans original sizes using the automatic size detect function. ❖ Template size A0R, A1R, A1S, A2R, A2S, A3R, A3S, A4R, A4S, B1 JISR, B2 JISR, B2 JISS, B3 JISR, B3 JISS, B4 JISR, B4 JISS, 880 mm ×...

  • Page 118: Scanning Custom Size Originals

    Various Scan Settings Scanning Custom Size Originals This section explains the procedures for setting custom sizes and how to place originals whose sizes do not match any template sizes. There are two methods of setting custom size to scan originals: •...
  • Page 119 Scanning Custom Size Originals Press [Scan Settings]. Press [Scan Size]. Press [Custom Size]. Press [Auto Detect]. Select X1 under [Original Size], enter the width of the original using the number keys, and then press the {q} key. When you use the Auto Detect function, you can enter a value only in X1. Specify a value between 210 and 914 mm.
  • Page 120 Various Scan Settings Check the value of Scan Area (X3) and [Auto Detect] are displayed, and then press [OK]. To specify the length and width of an original Use the following procedure to scan the entire area of an original by specifying the width and length of the original under Original Size (X1 and Y1) and Scan Size (X3 and Y3).
  • Page 121 Scanning Custom Size Originals Press [Custom Size]. Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 300 mm and Y1 to 210 mm. Set Start Position (X2 and Y2) to 0 mm. For example, set X2 and Y2 to 0 mm, and then press the {q} key.

  • Page 122: Scanning Part Of An Original

    Various Scan Settings Scanning Part of an Original This section explains how to set a custom size for scanning an area within an original. To scan a section of an original, measure Original Size (X1 and Y1), Start Position (X2 and Y2), and Scan Area (X3 and Y3) on the surface of the original, and then enter those values in the same order.
  • Page 123 Scanning Custom Size Originals Specify Original Size (X1 and Y1) using the number keys, and then press the {q} key. For example, set X1 to 300 mm and Y1 to 210 mm. Specify Start Position (X2 and Y2) using the number keys, and then press the {q} key.

  • Page 124: How To Set Originals To Scan Them By Custom Size

    ], [ ], or [ ] according to the ori- entation of your original. To display [Original Orientation], on the initial scanner screen, press [Orig. Orientation]. For details, see "Setting Original Orientation". ❖ Placing an original Turn it rightward or leftward, and then place it face down.
  • Page 125 Scanning Custom Size Originals When Original Orientation is [ ATF012S Reference p.120 “Setting Original Orientation”...

  • Page 126: Waiting For Additional Originals

    When you want to finish scanning originals and start sending or storing the files, press the {q} key. Note ❒ If you select [Scanner Features] - [Next Original Wait Setting] to [Continuous Wait], [Next Original Wait] does not appear and the setting specified for [Next Original Wait Setting] is applied.

  • Page 127: Adjusting Image Density

    Adjusting Image Density Adjusting Image Density This section explains how to adjust image density. To adjust image density, press [W] or [V], at the left and right of [Auto Density]. These buttons increase or decrease the image density in single increments up to 7. Selecting [Auto Density] corrects scanning density to improve resolution of paper types such as non-white paper like newspaper or transparent originals.

  • Page 128: Setting Original Orientation

    Various Scan Settings Setting Original Orientation This section explains how to correctly display the top/bottom orientation of scanned originals on a client computer screen. Press [Orig. Orientation]. Press a key that indicates the same orientation as the original. Press [OK]. To correctly display the top/bottom orientation of scanned originals on a cli- ent computer, the placement of originals and the settings made on the control panel must match.
  • Page 129 Setting Original Orientation Original orientation Control panel key Bottom edge of original is placed first ATF017S Align the original, turn it rightward or left- ward, and then place it face down. Note ❒ You can make the original orientation setting only when the scan size is specified.

  • Page 130: Scanning Multiple Pages Into A Single File

    When a Time Limit Is Specified for Additional Originals Specify the waiting time in seconds for placing the additional originals in advance. You can specify the waiting time under [Scanner Features]-[Next Original Wait Set- ting]- [Set Wait Time]. Specify scan settings and orientation for your originals.

  • Page 131: When A Time Limit Is Not Specified For Additional Originals

    Alternately, you can press the {q} key to start storing or sending the scanned data. Note ❒ For details about [Next Original Wait Setting] in [Scanner Features], see General Settings Guide. Reference p.107 “Specifying Scan Settings”...
  • Page 132 Various Scan Settings Reference p.107 “Specifying Scan Settings” p.120 “Setting Original Orientation” p.118 “Waiting for Additional Originals” p.16 “Basic Operation for Sending Scan Files by E-mail” p.45 “Basic Operations When Using Scan to Folder” p.66 “Basic Operation for Storing Scan Files” p.87 “Basic Operation for Delivering Files”...

  • Page 133: Setting File Type And File Name

    Setting File Type and File Name Setting File Type and File Name This section explains the procedure for setting file type, file name, and security for PDF files. Setting File Type This section explains the procedure for setting the file type of a file you want to send.

  • Page 134: Setting File Name

    Select a file type. Press [OK]. Note ❒ In some cases, even if [Compression (Black & White)] is set to [On] in [Scanner Features], the file size may be bigger than the one when [Compression (Black & White)] is set to [Off].
  • Page 135 Setting File Type and File Name Press [File Name]. The soft keyboard appears. Enter a file name. Press [OK] twice. Changing the starting digit of file name serial numbers A single-page file is assigned a serial number after the file name. The starting number of this serial number can be changed as follows: Press [Send File Type / Name].

  • Page 136: Security Settings To Pdf Files

    ❒ You can change the number of digits in the serial number. Change the number under [Scanner Features], [No. of Digits for Single Page Files]. You can select 4 or 8. For details, see General Settings Guide.
  • Page 137 Setting File Type and File Name In [Encrypt Document], select [On]. In [Password], press [Enter]. Enter a password, and then press [OK]. The password entered here will be required to open the PDF file. Enter the password again, and then press [OK]. In [Encryption Level], select [40 bit] or [128 bit].
  • Page 138 Various Scan Settings Changing security permissions for PDF files Set a Master Password to restrict unauthorized printing, changing, copying, or extracting of a PDF file's content. Only users who have the Master Password can reset or change these restrictions. Important ❒...
  • Page 139 Setting File Type and File Name In [Password], press [Enter]. Enter a password, and then press [OK]. The password entered here will be required to change the security settings of the PDF file. Enter then password again, and then press [OK]. Select the security permission setting.

  • Page 140: Programs

    ❒ Setting made on the simplified display cannot be registered to a program. Registering Frequently Used Setting To register frequently used settings in a program: On the initial scanner screen, make the settings you want to register in a program. Press the {Program} key.

  • Page 141: Recalling A Registered Content

    Press the {Program} key. Press [B Recall]. Press the number of the program you want to recall. Settings registered in the program are recalled and the initial scanner screen reappears. Settings are not registered in numbers that appear without m.

  • Page 142: Changing A Registered Program

    Various Scan Settings Changing a Registered Program To change the settings registered to a program: Press the {Program} key. Press [B Recall]. Press the number of the program you want to change. Change settings of the program. Press the {Program} key. Press the number of the program whose settings you changed or the number of a different program in which you want to register the changed settings.

  • Page 143: Deleting A Program

    Programs Deleting a Program To delete a registered program: Press the {Program} key. Press [Delete]. Press the number of the program you want to delete. Press [Yes]. The program is deleted, and the initial screen reappears after a moment. Changing the Registered Program Name To change the name of a registered program: Press the {Program} key.

  • Page 144: Registering Initial Values For Initial Display

    Various Scan Settings Registering Initial Values for Initial Display This section explains how to set defaults for the initial screen, which appears when the machine is turned on or when settings are cleared or reset. The following settings can be registered as defaults: Scan Settings, Original Ori- entation, File Type, Store File, Preview, and Reception Notice.

  • Page 145: Scan Settings When Using As A Twain Scanner

    Scanner Con- trol dialog box must match. Open the Scanner Control dialog box. For details about how to open the Scanner Control dialog box, see "Basic Net- work TWAIN Scanner Operation". Make settings in the [Original Size] area.
  • Page 146 Even if the actual shape of the original is different, the combination of original orientation and the orientation specified on the scanner driver does not change. ❒ For details about the Scanner Control dialog box, see the TWAIN driver Help. Reference...

  • Page 147: Appendix

    7. Appendix The appendix details specifications of the scanner function and explains supple- mentary settings. Relationship between Resolution and Scan Size This section explains the relationship between resolution and scan size. Resolution and scan size are inversely related. The higher the resolution (dpi) is set, the smaller the area that can be scanned.

  • Page 148: When Using The E-Mail, Scan To Folder, Storing, Or Network Delivery Function

    Delivery Function This section explains the relationship between resolution and scan size when us- ing the e-mail, Scan to Folder, storing, or network delivery scanner function. ❖ A1 - A4, B2 - B4 All combinations up to 600 dpi can be scanned.

  • Page 149: When Using As A Twain Scanner

    Relationship between Resolution and Scan Size When Using as a TWAIN Scanner This section explains the relationship between resolution and scan size when us- ing the machine as a TWAIN scanner. The maximum resolution available for scanning is determined by the original's horizontal measurement (width).

  • Page 150: Software Supplied On Cd-Rom

    This section tells you the file path to the TWAIN driver and the TWAIN driver's system requirements. You must install this driver if you want to scan originals or use the machine as a network TWAIN scanner. ❖ File path The TWAIN driver is stored in the following folder on the CD-ROM: \DRIVERS\TWAIN ❖...

  • Page 151: Desktopbinder Lite

    Software Supplied on CD-ROM DeskTopBinder Lite This section tells you the file path to DeskTopBinder Lite, the DeskTopBinder Lite system requirements, and the applications that are installed with DeskTop- Binder Lite. DeskTopBinder is installed on the client computers to integrate and manage var- ious kinds of files such as scan files, files created with applications, and existing scan files.
  • Page 152 • Function Palette Function Palette allows you to use DeskTopBinder functions such as Scan using TWAIN scanner, or Print without starting DeskTopBinder. To use these functions from Function Palette, you must first configure them using DeskTopBinder Extended Features. For details about Function Palette, see DeskTopBinder manuals.

  • Page 153: Values Of Various Set Items For Transmission/Storage/Delivery Function

    Values of Various Set Items for Transmission/Storage/Delivery Function Values of Various Set Items for Transmission/Storage/Delivery Function This section explains the values of various transmission/storage/delivery func- tion settings. Note ❒ Depending on the type or settings of the file or original, you may not be able to specify the destination or enter the maximum number of characters stated below.
  • Page 154 Appendix Scan to Folder The following table tells you the maximum values of the Scan to Folder function settings. Item Maximum value Comments Number of path name charac- 128 alphanumeric charac- ters on SMB ters Number of user name charac- 64 alphanumeric charac- ters on SMB ters...

  • Page 155: Storage Function

    30 files select at the same time Storable number of files 3,000 files This is the total number of files stored under the scanner, copi- er, document server, and print- er functions. Storable number of pages 3,000 pages This is the total number of files...

  • Page 156: Network Delivery Function

    Appendix Network Delivery Function The following table tells you the values of setting items for the network delivery scanner function. Item Maximum value Comments Number of subject line charac- 128 alphanumeric charac- This is the total number of char- ters...

  • Page 157: Specifications

    Specifications Specifications The following table tells you the specifications of the scanner. Scan method Original feed image scanning Scan speed • When using Network Delivery Scanner function: 150 dpi⇒ 320 mm/sec 200 dpi⇒ 240 mm/sec 300 dpi⇒ 160 mm/sec 400 dpi⇒ 120 mm/sec 600 dpi⇒...

  • Page 158: Index

    INDEX Entering registration numbers Entering the path Address book Erase border Advanced search Ethernet Auto density Auto Detect Auto-run program File information File name File type Bindery Folder sending FTP server CD-ROM Change General settings file name password user name Image density Confirmation displays Initial settings...
  • Page 159 Scanning multiple pages Storing scan files ScanRouter delivery software Subject Scan settings Switching screen Scan size e-mail Scan to Folder network delivery scanner Scan Type Scan to Folder Screen Symbol e-mail network delivery scanner Scan to Folder Searching by file name...
  • Page 160 Text / Line Art Text /Photo TIFF Transmission function folder transmission sending e-mail simultaneous transmission TWAIN driver TWAIN scanner setting original orientation User name User Tools / Counter Values of various set items network delivery function storage function transmission function...
  • Page 161 Copyright © 2006...
  • Page 162 GB GB B286-6701...

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