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Olivetti COPIA 9916 Instructions Manual

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  • Page 2 INSTRUCTIONS ENERGY STAR is a U.S. registered mark. The manufacturer reserves the right to carry out modifications to the product described in this manual at any time and without any notice. mark affixed to the product certifies that the product satisfies the basic quality requirements.
  • Page 3 SAFETY INFORMATION LASER SAFETY INFORMATION Laser radiation could be hazardous to the human body. For this reason, laser radiation emitted inside this unit is hermetically sealed within the protective housing and external cover. No radiation can leak from the machine in the normal operation of the product by the user.

  • Page 4: Table Of Contents

    CONTENTS INTRODUCTION ..........................1-1 PREFACE ..............................1-1 COPIER FEATURES ............................1-1 OPTIONS ..............................1-1 SETTING UP YOUR UNIT ......................... 2-1 BEFORE SETTING UP YOUR UNIT ......................... 2-1 IMPORTANT SAFETY INFORMATION ......................2-1 POWER REQUIREMENTS ..........................2-2 WHERE TO SET UP YOUR UNIT ........................2-2 SPACE AROUND THE UNIT ...........................
  • Page 5 MAKING COPIES OF FACING PAGES IN A BOOK ONTO TWO SEPARATE COPY SHEETS IN ONE STEP (2-PAGE SEPARATION) .................. 5-5 CANCELLING 2-PAGE SEPARATION SETTINGS ..................5-5 REDUCING TWO ORIGINALS TO FIT ON A SINGLE COPY SHEET (2 ON 1 COMBINATION) ....5-5 CANCELLING 2 ON 1 COPY SETTINGS ......................

  • Page 6: Introduction

    The Automatic Document Feeder (ADF) For details about purchasing the following options, is useful when copying a multipage document, and the contact your local authorised dealer or the Olivetti platen glass is ideal when copying a single-page Lexikon help desk.

  • Page 7: Setting Up Your Unit

    Contact your local unstable cart, stand, or table. authorised dealer or the Olivetti Lexikon help desk . 3. Do not use the unit near water. Make sure that no 14. To avoid paper jams, never unplug the power cord, wet or humid objects come into contact with the unit.

  • Page 8: Power Requirements

    POWER REQUIREMENTS 17. Unplug the unit from the wall outlet and refer servicing to qualified service personnel under the Place the unit near a standard 220–240 V AC power following conditions: outlet. Do not attempt to use it outside the country When the power cord or plug is damaged or where you purchased it.

  • Page 9: Space Around The Unit

    SPACE AROUND THE UNIT 10 cm To ensure proper ventilation and easy operation, set up the unit in an area that meets the minimum requirements for clearance as illustrated on this page. To avoid damage to the unit from overheating, do not block the exhaust vent.

  • Page 10: Connecting A Telephone

    TURNING ON THE POWER Make sure nothing is lying on the power cord, and that the cord cannot be walked on or tripped Use the power switch on the right side of the unit to turn over. the power on (|). Do not overload the electrical outlet.

  • Page 11: Parts Of The Unit

    CHECK PRINTER COVER - The front cover is not SUPPLY REC. PAPER - The paper cassette is empty or closed completely. If it does not close easily do not it is not seated correctly inside the unit. Remove the force it. Make sure the printer cover is closed cassette.

  • Page 12: Backview

    BACK VIEW 2 - 6 SETTING UP YOUR UNIT...

  • Page 13: Loading Paper

    6. Push the corners of the stack down under the tabs. details, contact your local authorised dealer or the ❏ Make sure both edges are completely under the Olivetti Lexikon help desk. tabs. ❏ Make sure the paper stack is not higher than the Do not use damp, curled, wrinkled, or torn paper as these can cause paper jams or poor print quality.

  • Page 14: Getting Started

    GETTING STARTED Read this chapter only if you have purchased the base model. If you have purchased a models with ADF and fax board refer to Chapter 2 of the Facsimile User’s Guide. BASE MODEL OPERATION PANEL This chapter describes the operation panel buttons on the base model and explains briefly how to access settings under the Data Registration button.

  • Page 15: Using The Operation Panel To Perform Settings

    FUNCTION BUTTONS (PANELS OPEN) 17 Energy Saver Button/Lamp Cursor Buttons Cancels energy saver mode. Moves the cursor left or right during data registration. 18 Panels Space Button The bottom panel displays the special function Enters a space between letters and numbers on the buttons described on the following pages.

  • Page 16: Setting The Date And Time

    RETURNING TO THE PREVIOUS LEVEL ENERGY SAVER MODE To return to the previous level so you can continue The following explanation is only for the base browsing, press Return. If you continue pressing Return, model. If you have purchased a model with ADF you will return to standby mode.

  • Page 17: Returning To Full Power Mode

    RETURNING TO FULL POWER MODE The unit returns to full power mode when ❏ you set an original for copying in the Automatic Document Feeder (ADF), ❏ you open the platen cover, or ❏ you press the Energy Saver button. The Energy Saver button can only be used to return the unit to full power mode.

  • Page 18: Basic Copying Features

    BASIC COPYING FEATURES ❏ When enlarging or reducing an original, select SETTING AN ORIGINAL ON THE UNIT the paper size in accordance with the degree There are two ways to place originals on the unit for of enlargement or reduction. The direction to copying.

  • Page 19: Copying An Original Set In The Automatic Document Feeder (Adf)

    8. Use the numeric keypad to enter the number of • Originals that have been fed through the copies required. Automatic Document Feeder (ADF) many times and are folded or wrinkled ❏ You can select from 1 to 99 copies. ❏...
  • Page 20 7. Press Start to begin copying. ❏ When enlarging or reducing an original, select ❏ If LOAD THE APPROPRIATE SIZE PAPER the paper size in accordance with the degree of appears after you specified AUTO PAPER and enlargement or reduction. The direction to set pressed Start, the correct size of paper for the the original also depends on the direction the original has not been set.

  • Page 21: Collating Copied Pages

    • LTR , LTR , LGL , FREESIZE (maximum 432 After copying begins, do not add or remove x 297 mm). originals. Follow the steps below for copying using the stack * Only for models with fax board. bypass. COLLATING COPIED PAGES 1.
  • Page 22 13. Press Set. 6. Adjust the paper guides to fit the size of the paper. READY TO COPY 21/08 '99 SAT 15:30 TEXT 100% COPY RATIO PAPER SELECT SCAN MODE 14. Press F2 (PAPER SELECT) to select the stack bypass ( ). ❏...

  • Page 23: Selecting The Paper Type

    SELECTING THE PAPER TYPE NOTE: Pay attention to the horizontal or vertical direction you set the original in. When enlarging or You can select the paper type for the media you load in reducing the original, the magnification ratio and size the stack bypass.

  • Page 24: Reducing /Enlarging Originals At A Desired Copy Ratio

    ❏ You can also use F3 (–) or F4 (+) to select the READY TO COPY 21/08 '99 ratio. SAT 15:30 A3 A4 TEXT COPY RATIO PAPER SELECT SCAN MODE ENTER THE COPY RATIO [ 5 0 % 2 0 0 %] 1 3 7 NOTE: Be sure to set the original in the correct direction –...

  • Page 25: Adjusting The Copy Exposure And Image Quality

    MANUAL EXPOSURE 2. Press Set. ❏ If you do not press Set within three seconds of 1. Press F3 (SCAN MODE). selecting AUTO ZOOM, your selection will set SET A SCAN MODE automatically without you having to press Set. ❏ Automatic magnification selection cannot be used at the same time as automatic paper TEXT LIGHT...

  • Page 26: Automatic Adjustment Of Exposure And Image Quality

    3. Press Set. MAKING TWO-SIDED COPIES MANUALLY ❏ If you do not press Set within three seconds of When copying onto both sides, remove the paper selecting the image quality setting, your already copied on one side from the output tray, turn it selection will automatically be set without you over, and place it in the stack bypass tray as shown.

  • Page 27: Special Copying Features

    SPECIAL COPYING FEATURES ERASING SHADOWS FROM COPIES (FRAME ERASE) BINDING ERASE Erases the shadows that appear in copies from binding When copying an original, the frame erase function holes in originals. eliminates shadows, borders, and binding holes by covering the original with a fixed-width white border. This results in a clean copy.

  • Page 28: Erasing Shadows From The Edge Of Copies (Sheet Frame Erase)

    8. Use the numeric keypad to enter the number of 7. Press Set. copies required. ❏ Confirm that the size and direction of the paper in the paper cassette is the same size and in the ❏ You can select from 1 to 99 copies. same direction as the original.

  • Page 29: Erasing Binding Holes On Copies (Binding Erase)

    ❏ If you make a mistake, press Clear and start 9. Press Set. again. ❏ Confirm that the paper in the paper cassette is 9. Press Set. the same size and in the same direction as the ❏ Confirm that the size and direction of the paper original.

  • Page 30: Making Copies With A Binding Margin

    BINDING MARGINS ON THE RIGHT 6. Use the numeric keypad to enter the margin width. ❏ You can also use F3 (–) or F4 (+) to select the Moves the original to the left to set a blank margin on the right of the original.

  • Page 31: Making Copies Of Facing Pages In A Book Onto Two Separate Copy Sheets In One Step (2

    9. Use the numeric keypad to enter the number of MAKING COPIES OF FACING PAGES IN A BOOK copies required. ONTO TWO SEPARATE COPY SHEETS IN ONE STEP ❏ You can select from 1 to 99 copies. (2-PAGE SEPARATION) ❏ For one copy only, you do not need to enter the This feature enables you to copy facing pages in a book number of copies.

  • Page 32: Cancelling 2 On 1 Copy Settings

    ❏ You can only set vertical A5 and A4-size CANCELLING 2 ON 1 COPY SETTINGS originals (A5 , A4 ) for 2 on 1 combination Pressing the Stop button cancels the 2 on 1 copy copying. settings. 3. Press Copy Special Features. Pressing the Stop button returns all settings, including the number of copies and the scanning 4.

  • Page 33: Maintenance

    MAINTENANCE PERIODIC CLEANING It is important that you clean your unit regularly to keep ROLLERS it in optimum working condition. Follow the procedures below to clean your unit. Before cleaning the unit, be sure to turn off the power switch and disconnect the power cord from the power source.

  • Page 34: Transporting The Unit

    TRANSPORTING THE UNIT TONER CARTRIDGE When you plan to transport or move the unit, you need to HANDLING CARTRIDGES prepare it so that it will not be damaged during the move. Do not remove the toner cartridge from its protective 1.

  • Page 35: Changing The Toner Cartridge

    There are high-temperature components inside the unit, NOTE: which may cause burns if tampered with. • Use only Olivetti original accessories. You can purchase this cartridge from your local authorised dealer. 4. Open the flap. •...
  • Page 36 NOTE: Save the protective bag and all other shipping 10. Align the tabs on the sides of the cartridge with the material. You will need them later when you dispose of grooves inside the unit. Slide the cartridge into the the cartridge.

  • Page 37: Cleaning The Anti-Static Dispenser

    4. When you have finished cleaning the anti-static CLEANING THE ANTI-STATIC DISPENSER dispenser, return the brush to its storage position. When changing the toner cartridge, be sure to clean the anti-static dispenser. The anti-static dispenser 5. Reinsert the toner cartridge in the unit. ensures that faxes and copies remain sharp and clear.

  • Page 38: Troubleshooting

    TROUBLESHOOTING 3. Pull the document straight forward or backward to CLEARING PAPER JAMS remove it. Occasionally, the document feeding into the unit’s Automatic Document Feeder (ADF) or the paper loaded in the unit may misfeed and cause a jam. If this happens, you can usually fix the problem by using one of the following procedures.
  • Page 39 2. Turn the fixing unit release lever in the direction NOTE: When the REC. PAPER JAM message is displayed, always remove paper jammed in the unit indicated by the arrow. Remove the jammed paper before removing the cassette. from the output area. ❏...
  • Page 40 5. Remove the jammed paper by pulling it gently in ERROR #3 JAMS the direction of the arrow shown below. If you find no jammed paper after performing the pro- cedure below, follow the procedures for error # 2 or error # 4.

  • Page 41: List Of Lcd Display Messages (Alphabetic List)

    A printer abnormality has occurred. Contact your the paper is jammed or not. If jammed, remove local authorised dealer or the Olivetti help desk. the paper then close the cover again to clear the message.

  • Page 42: Solving Problems

    SOLVING PROBLEMS COPYING PROBLEMS CANNOT COPY? • Is your unit set to fax mode?* Press the COPY button to light the COPY lamp. • Is the cartridge out of toner? Replace with a new cartridge. • Is a document occupying your memory space?* Either print out any documents received to your memory or wait until any documents stored in your memory for sending have sent, then try copying again.

  • Page 43: Summary Of Copying Settings

    SUMMARY OF COPYING SETTINGS The specifications in this chapter are for the base model. If you have a model with ADF and fax board, refer to Chapter 14 of the Facsimile User’s Guide. This chapter contains a comprehensive list of all the settings you can perform when you press the Data Registration button.

  • Page 44: Changing Copy Default Settings

    CHANGING COPY DEFAULT SETTINGS Follow the appropriate instructions below depending on the setting you selected. Settings used frequently can be registered as default settings. These are the settings that the unit is set to If you selected 10 STD IMAGE QUAL/EXP in step 2: after the power is turned on, or after a period of time 3.
  • Page 45 If you selected 12 STANDARD COPY QTY in step 2: 3. Press Set. STANDARD COPY QTY – 4. Use the numeric keypad to enter the quantity you want to set as the default. ❏ You can also use F2 (–) or F3 (+) to select the quantity.

  • Page 46: Specifications

    SPECIFICATIONS The specifications in this chapter are for the base model. If Number of tones: you have purchased a model, with ADF and fax board, refer to Appendix A of the Facsimile User’s Guide. Warm-up time • From switch-on using ON-OFF button: max 15 sec.

  • Page 47: Specifications For Originals You Can Copy

    SPECIFICATIONS FOR ORIGINALS YOU CAN COPY ORIGINALS YOU SHOULD AVOID SPECIFICATIONS FOR ORIGINALS YOU CAN SCAN Do not set the following originals in the Automatic Make sure your originals meet the following Document Feeder (ADF) as these can become jammed. requirements.

  • Page 48: Paper And Special Media Specifications For Copying

    To use paper that is thicker or thinner than standard plain paper, be sure to use the stack bypass. You can set the paper type. We recommend using Olivetti original supplies for POSITIONING SIDE GUIDE optimum printing.
  • Page 49 ❏ Move the lever to the right for A5, A4 or A3 size paper. 4. Slide the paper size detection lever to the size you have selected. 11×17 PAPER SIZE DETECTION LEVER NOTE: Be sure to set the paper size detection lever to the size of the paper you are going to load.

  • Page 50: Shift Tray

    SHIFT TRAY This appendix describes how to use the Shift Tray, its functions and precautions to follow during use. The Shift Tray is provided with the following functions: ATTACHING THE SHIFT TRAY I TRAY Function Normally, the tray should be attached using the lower set of holes.

  • Page 51: Tray Function

    TRAY FUNCTION 1. Open the front cover. TRAY SLIDING FUNCTION Before starting to copy multiple documents from the Automatic Document Feeder (ADF), press the Collate button to turn on its light. The Shift Tray will move forwards or backwards by about 1.6”(4 cm) before each job, making it easy for you to identify and separate the copied documents.

  • Page 52: Main Specifications

    4. Remove any jammed paper from the left cover. 5. Return the lever to its original position. The shaded area shown in the illustration may be hot. Take care not to touch it when removing jammed paper. 6. Close the left cover. Remove any jammed paper in the machine.

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