Page 1 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS User’s Manual Advanced Guide...
Page 2: Table Of Contents
The illustrations of the machine used in this document may be different from what you actually see on your machine. Table of contents 1 Printing Operations......7 Checking Supplies ..........92 Viewing the drawer status........92 PRINTING FROM WINDOWS ....8 Checking remaining toner levels......92 Setting Up Print Options ........8 OTHER PRINTING METHODS ....93 How to set up ............
Page 3 Table of contents Using Image Adjustment Functions ....117 Journal (transmission journal/reception journal) ................150 Color balance (YMCK adjustment) ...... 117 Reservation list ............ 150 RGB adjustment........... 118 Mailbox/relay box report ........151 One-touch adjustment.......... 119 Printing Lists & Reports Automatically .....151 Background adjustment ........
Page 4 Table of contents Sending With Extended Fax Functionality ..181 Receiving Internet Faxes .........215 Saving a fax as a file..........181 Available file formats..........215 Delayed transmission........... 182 Receiving Internet faxes ........215 Sending with a cover sheet........182 Viewing the Internet Fax Job Status and Log ...............215 INITIALIZE FAX ..........185 Viewing the Internet fax job status.......
Page 5 Table of contents CHECK E-MAIL ..........260 Performing the integrity check ......297 LIST/REPORT ..........297 CHANGE USER PASSWORD......260 Setting the report ..........297 SETTING ITEMS (ADMIN) .....261 Printing lists ............299 Accessing the Admin Menu ......261 PRINTER/e-FILING .........300 GENERAL ............262 WIRELESS SETTING ........301 Setting the device information......
Page 6 Table of contents Specifications........358 General Specifications ........358 Printing Specifications........358 Scanning Specifications ........359 Inner Finisher ...........359 FAX Unit Specifications ........360 7 Index..........361 - 6 -...
Page 7: Printing Operations
Printing Operations PRINTING FROM WINDOWS ······································· P.8 PRINTING FROM Macintosh······································ P.56 PRINTING FROM UNIX/Linux····································· P.69 MANAGING PRINT JOBS FROM THE CONTROL PANEL ············································································ P.79 OTHER PRINTING METHODS ···································· P.93 APPENDIX ······························································ P.95...
Page 8: Printing From Windows
PRINTING FROM WINDOWS ● PRINTING FROM WINDOWS  Setting print options using profiles Setting Up Print Options Using profiles, you can save the print settings or apply the saved settings to a print job. Print Options are the attributes you set to define the way a print job is processed.
Page 9 PRINTING FROM WINDOWS Enter the profile name and click [OK]. Deleting profile Select the profile that you want to delete in the [Profile] box, and click [Delete]. The file name must be up to 63 characters long. Memo • If you enter an existing profile name, you are prompted to confirm whether you want to overwrite it.
Page 10 PRINTING FROM WINDOWS  P.10 "Saving a profile to the Template Button" Select a profile to be saved in the [Profile] You can apply the saved profile to a print job by selecting the box. Template Button upon printing.  P.10 "Printing with profiles in a Template Button"...
Page 11: Print Options
PRINTING FROM WINDOWS Print options Memo • To set the number of copies, select the [Number of This section describes print options in each tab of the printer Copies] check box. driver. This section will help you to find the description of •...
Page 12 PRINTING FROM WINDOWS 2) Menu Tabs 3) Print Job The menu items of the printer driver are displayed as This sets the type of print job. tabs. Clicking on a tab will display the contents of the selected tab. The tabs displayed vary depending on - Normal Print the way the print properties are displayed.
Page 13 PRINTING FROM WINDOWS - Print to Overlay File • For the detailed instructions on how to print with Select this to save the print job as an overlay file the [Print job] setting, see the following page: that is imposed on other documents. When you ...
Page 14 PRINTING FROM WINDOWS  [Basic] tab Memo The [Basic] tab contains basic print operation settings, such as • There are also 20 custom paper sizes in the [Print Paper the original paper size, print paper size, paper source, paper Size] box. You can set the custom paper sizes in the type, destination, number of copies, orientation, and so on.
Page 15 PRINTING FROM WINDOWS - Special 1 — Select this when printing on special 1 9) Color paper. This sets whether a print job is printed in the color or black - Special 2 — Select this when printing on special 2 mode.
Page 16 PRINTING FROM WINDOWS  [Finishing] tab - Short Edge — Select this to print on both sides of the paper with a margin on the short edge. The [Finishing] tab allows you to enable sort printing, 2-sided Portrait Landscape printing, N-up printing, poster printing, stapling. - Booklet —...
Page 17 PRINTING FROM WINDOWS - Right to Left — Select this to arrange pages - Envelope 2 horizontally from the right and printed top to bottom on - Envelope 3 one sheet. - Envelope 4 - Left to Right by column — Select this to arrange pages vertically from the top and printed left to right on Memo one sheet.
Page 18 PRINTING FROM WINDOWS Booklet Details 3) Margin - Center This sets the gutter in the center of a two-sided page. You can enter the value between 0 and 0.67 inches (0 and In the [Booklet Details] dialog box, you can specify how 16.90 mm).
Page 19 PRINTING FROM WINDOWS 2) Use Back Cover This sets back cover printing which allows you to insert or print a back cover on a sheet fed from a different Drawer or Bypass tray other than the Paper Source option selected on the [Basic] tab.
Page 20 PRINTING FROM WINDOWS 2) Print Style Memo This selects how you want to print on insertion sheets. • For detailed instructions on how to print with the [Insert - Blank — Select this to insert blank sheets. Pages] setting, see the following page: - 1 Side —...
Page 21 PRINTING FROM WINDOWS - Photograph — Select this to apply the proper image [Basic] tab for Universal Printer 2 (PostScript) / Universal PS3 quality for printing photos. - Presentation — Select this to apply the proper image quality for printing a vivid document. - Line Art —...
Page 22 PRINTING FROM WINDOWS 9) Black Overprint Images are reproduced more smoothly because Select this check box when printing background content jaggies on the outlines of small text or fine lines such that has black text overlaid on it. If this is enabled, the gap as graphics are suppressed.
Page 23 PRINTING FROM WINDOWS Setting: [Color Balance] tab 4) [Restore Defaults] Click this to restore all the image quality setting details displayed in the [Color Balance] tab menu to the original In the [Color Balance] tab of the [Setting] dialog box, you can factory defaults.
Page 24 PRINTING FROM WINDOWS 6) [Restore Defaults] Note Click this to restore all the image quality setting details • The [Advanced] tab menu is displayed when [Advanced] is displayed in the [Advanced] tab menu to the original factory selected in [Image Quality]. The [Advanced] option is defaults.
Page 25 PRINTING FROM WINDOWS [Effect] tab for Universal Printer 2 (PostScript) / [Add] Universal XPS Click this to create a new watermark. The [Watermark] dialog box appears when you click on this.  P.26 "Add/Edit Watermark" [Edit] Select a watermark from the [Watermark] box and click it to edit the watermark.
Page 26 PRINTING FROM WINDOWS 1) Position Note Select this to adjust the position of the watermark. Click the • [None] and [Multiple Overlays] cannot be deleted. arrow button or [+] located at the center to adjust it. Print Over the Document 2) Caption Select this check box to print an overlay image over the Enter the text of a watermark.
Page 27 PRINTING FROM WINDOWS Multiple Overlays • If the specified pages are overlapped in both settings of [Master Setting] and [Setting], the setting of [Setting] has priority over that of [Master Setting]. If you click [Details] when [Multiple Overlays] or the desired overlay is selected in the [Overlay Image] box, the [Multiple 5) Setting 1/2/3/4/5/6 Overlays] dialog box appears.
Page 28 PRINTING FROM WINDOWS 9) [Add Printer] Note Select this to add the equipment found on the network to • If you made settings on the [Others] tab menu from the [Printer Folder]. print setting page of the application, they are restored to ...
Page 29 PRINTING FROM WINDOWS • If the number of the printed sheets for a print job 16) [Export] exceeds the output limitation for the entered department Click this to export custom settings (e.g. template, code, the print job is stored in the invalid department watermark, overlay, image quality type, custom paper size, code print job list without printing.
Page 30 PRINTING FROM WINDOWS 2) SNMP V1/V2 2) [Add] Community Name—If a community name other than This adds the printers selected in the [Discovered Printers] “private” (default) is set for the SNMP community name for box to [Printer Folder]. your MFP, enter its community name. 3) [Information] This indicates the basic information of the machine Note...
Page 31 PRINTING FROM WINDOWS Note • If you click [Add], a dialog box prompting you to confirm that the custom paper size differs depending on the model. Select the custom paper size that your equipment supports. 3) [Delete] Click this to clear and restore the default settings of the selected custom paper size that you selected in the [Paper Size List].
Page 32 PRINTING FROM WINDOWS 5) [Account Settings] Drawer Settings Click this button to set whether the user management setting is enabled or not. You can also set whether the Private Print Restriction function and Hold Print Restriction function are enabled or not. The [Account Settings] dialog box appears upon clicking this button.
Page 33 PRINTING FROM WINDOWS Setting up LDAP servers Memo • When SNMP communication is enabled, the following The [LDAP Server Settings] dialog box allows you to register account information is automatically obtained from the LDAP servers. equipment. 1) User Authentication Select the authentication method which is to be used. Set it to correspond to that of your MFP.
Page 34 PRINTING FROM WINDOWS Customization: [Plug-in] tab Customization: [Language] tab You can enable or disable the Plug-in setting. You can switch printer driver language. 1) Language 1) Paper Handling This selects the language to be used. Select this check box to enable the [Paper Handling] tab. - Auto / Chinese (Simplified) / Chinese (Traditional) / ...
Page 35 PRINTING FROM WINDOWS Customization: [PDL Settings] tab - ASCII — A job is sent in ASCII format (enabling PostScript code editing with a text editor or a word processor). - Encapsulated PostScript (EPS) — A job is printed as Note an image file in EPS format (for PostScript-compatible •...
Page 36 PRINTING FROM WINDOWS Edit Templates You can edit the settings of the Template Buttons. 1) Number of Copies 1) Profile This sets the number of copies. 1 copy to 999 copies. This selects the profile to be saved in a Template Button. 2) Template Button 2) Template Button Click this to apply the profile saved in a Template Button to...
Page 37: Printing With Best Functions For Your Needs
PRINTING FROM WINDOWS  Printing scheduled print jobs Printing With Best Functions for The Print Scheduling feature allows you to specify the date and Your Needs time to print your job. This is especially useful for delaying your print job until the off-peak hours. In this section, procedures are given to print various types of print jobs, using the layout and finishing options.
Page 38: Printing Private Print Jobs
PRINTING FROM WINDOWS Click [OK]. Select [PRIVATE] on the touch panel. Set any other print options you require and Memo click [OK]. • If the Private print job list is not displayed, select Click [OK] or [Print] to send the print job. [PRIVATE] from the box of the job types.
Page 39: Printing Proof Print Jobs
PRINTING FROM WINDOWS  Printing proof print jobs  Printing hold print jobs You can print out one proof copy as a trial first. This helps to When you want to print Hold Print documents, use this feature. prevent wasting paper. After you proof it, you are prompted to specify whether you want to continue the print job or delete it.
Page 40: Creating An Overlay File
PRINTING FROM WINDOWS  Creating an overlay file  Storing to e-Filing You can save up to 20 documents as overlay files using printer The Store to e-Filing feature allows you to send print jobs to e- driver. You can print an overlay on the foreground or Filing on this equipment.
Page 41 PRINTING FROM WINDOWS Set any other print options you require and Set any other print options you require and click [OK]. click [OK]. Select [Public Box]. Select a user box to save a print job and enter the password (maximum 20-digit) for the user box in the [Password] box if required.
Page 42 PRINTING FROM WINDOWS  Multiple Job Type Select a job type in the [Print Job] box. The setup screen is switched according to the selected The Multiple Job Type feature allows you to combine any of job type. Scheduled Print, Private Print, Hold Print, Proof Print, Proof •...
Page 43: Layout And Finishing Options In [Basic] Tab Menu
PRINTING FROM WINDOWS Select where the print job is stored at the Layout and finishing options in [Basic] [Store to] box. tab menu • If you store the print job in a user box, enter a password if required. Using the printer driver, you can set various layout options to suit your preferences.
Page 44 PRINTING FROM WINDOWS Set any other print options you require and Printing a color document in gray scale click [OK]. Display the [Basic] tab menu. Click [OK] or [Print] to send the print job. An enlarged or reduced image is printed in the specified Select [Black and White] at the [Color] box.
Page 45: Layout And Finishing Options In [Finishing] Tab Menu
PRINTING FROM WINDOWS  Printing color documents in twin  Sort printing colors You can select how multiple copies of a document to be output, such as separately for each copy, grouping each page. This equipment can print in the twin color mode. When the document is printed in the twin color mode, the black parts of the document are printed in black and the colored parts Sorting printed documents according to the...
Page 46: Printing On Both Sides Of A Sheet
PRINTING FROM WINDOWS Set any other print options you require and Creating a booklet click [OK]. Display the [Finishing] tab menu. Click [OK] or [Print] to send the print job. The printed documents are sorted according to the Select the [2-Sided Printing] check box and pages.
Page 47: Printing Several Pages On One Sheet
PRINTING FROM WINDOWS 1/2 Executive on Executive — Select this to print a half Memo of Executive size booklet. Every 2 pages are printed on • When [Overlay Image] is selected together with the N-up Executive paper to fit on half a sheet. feature, the overlay images are printed per sheet, not per 1/2 13.5'' LG on 13.5'' LG —...
Page 48 PRINTING FROM WINDOWS  Dividing one image into multiple If you want to draw a line around each page, select the [Draw Borders Around Pages] sheets (Poster Print) check box. You can print one large image into more than one sheet of Set any other print options you require and paper by dividing it.
Page 49: Finishing Options In [Paper Handling] Tab Menu
PRINTING FROM WINDOWS • To insert thick paper, select Bypass Tray and set Thick Note for [Paper Type] for [Bypass Tray] in the [Drawer • [1x2] is selectable only when A4 is selected for [Print Settings] dialog box of the [Device Settings] tab in the Paper Size].
Page 50: Finishing Options In [Effect] Tab Menu
PRINTING FROM WINDOWS  Interleaving pages Printing a watermark This feature is useful when you want to insert a different type of Display the [Effect] tab menu. paper, or from another source, between every page of your print job. For example, you could use this option to insert blank Select the watermark to be printed at the or color sheets between overhead transparencies.
Page 51 PRINTING FROM WINDOWS Creating or editing a watermark To rotate the watermark, enter the number of degrees in the [Angle] box. • You can enter from -90 degrees to 90 degrees in units Click [Add] to create a new watermark, or of 1 degree in the [Angle] box.
Page 52: Using Various Types Of Paper
PRINTING FROM WINDOWS  Printing with an overlay file Deleting an overlay image Using image overlays ensures that widely-used images are Select an overlay image that you want to readily available and consistently reproduced. Image overlays are independent documents that are merged into other delete at the [Overlay Image] box.
Page 53: Switching Equipment To Print Jobs
PRINTING FROM WINDOWS Printing on paper larger than standard sizes Display the properties of the printer driver and select the custom paper size in [Print Paper Size] of the [Basic] tab menu before starting printing. • Be careful not to cut your fingers on the edge of paper when you hold it.
Page 54 PRINTING FROM WINDOWS Switching equipment to print jobs Note • If the selected equipment does not support features Display the [Others] tab menu. enabling the print options of the job, printing may not be performed properly. Click [Output Devices]. • Department code confirmation for the selected equipment is not performed when the job is printed from the selected one.
Page 55: Splitting A Print Job Across Two Pieces Of Equipment (Tandem Printing)
PRINTING FROM WINDOWS Splitting a print job across two pieces of • Equipment selected in the [Selected Devices] boxes must be registered in [Printer Folder]. If you want to equipment (Tandem Printing) use equipment not registered in [Printer Folder], add it in [Add Printer] on the [Others] tab of printer driver.
Page 56: Printing From Macintosh
PRINTING FROM Macintosh ● PRINTING FROM Macintosh In the dialog box that appears, make sure Printing From Application the name of the equipment is selected at the [Printer] box and specify the Print settings for your print job.  Setting options and printing from Macintosh Computers In Mac OS X applications, print options are set from both the [Page Setup] dialog box and the [Print] dialog box.
Page 57: Page Attributes
PRINTING FROM Macintosh  Page Attributes Creating Custom Page Size Select [Manage Custom Sizes] in the [Paper Size] box. 1) Format For This selects the machine to be used for printing. 2) Paper Size Click [+]. This selects the size of a document to be printed. Available original paper sizes are listed below: •...
Page 58: Print Dialog
PRINTING FROM Macintosh  Copies & Pages Enter the width and height in the [Paper Size] boxes, and select the machine name In the Copies & Pages menu, you can set general print options of this equipment in the [Printer Margins] such as the number of copies, and sort printing.
Page 59 PRINTING FROM Macintosh  Layout 3) Border Select if a border line is to be drawn on each page. In the Layout menu, you can set N-up printing (multiple pages - None — Select this if no border line is to be drawn. per sheet).
Page 60: Paper Handling
PRINTING FROM Macintosh  Paper Handling 1) ColorSync Select this if you want the application you are using to In the Paper Handling menu, you can set Reverse page order control the color management of the printouts. printing and Odd or Even numbered page printing. 2) In Printer Select this if you want the machine you are using to control the color management of the printouts.
Page 61: Paper Feed
PRINTING FROM Macintosh  Paper Feed Color Settings 1 In the Paper Feed menu, you can set the paper source. 1) All pages from Select this when you want to use the same paper source for all pages. When this is selected, select the paper source or paper type to be used at the box.
Page 62 PRINTING FROM Macintosh - Auto — Select this to determine the color mode 5) Black Overprint automatically. When a print job is a black and white This set when to print background content that has black document, the system automatically prints the text overlaid on it.
Page 63 PRINTING FROM Macintosh 9) Resolution This sets the resolution for printing. - 600 dpi — Select this to print in 600 x 600 dpi. - 600 x 1200 dpi — Select this to print in 600 x 1200 dpi. Note •...
Page 64: Print Mode
PRINTING FROM Macintosh  Print Mode - Hold — Select this option to print a hold job. The print job, sent as a hold job, is saved in the hold job queue on In the Print Mode menu, you can set the way this equipment this equipment.
Page 65 PRINTING FROM Macintosh 4) Booklet Outer Margin Note Select the width of the margin added to the short edge side • Destinations selectable differ depending on the option of a sheet. configuration. • Depending on the equipment settings, the paper may be Cover Pages delivered to a drawer that cannot carry out stapling when [Printer’s Default] is selected as the [Destination] option.
Page 66 PRINTING FROM Macintosh - Print on 1 side of the page — Select this to print the first page image on the front side of a cover. This is available only when the Two-Sided Printing option is enabled in the Layout menu. 2) Use Back Cover This sets back cover printing which allows you to insert or print a back cover on a sheet fed from a different drawer or...
Page 67 PRINTING FROM Macintosh 1) Text Select the watermark. You can create a new watermark if there is none you want to apply on the box. Note • You can enter up to 63 alphanumeric characters. If too many characters are entered, the watermark may not be printed correctly.
Page 68: Supply Levels
PRINTING FROM Macintosh  Supply Levels In the Supply Levels menu, the remaining toner and paper can be checked. - 68 -...
Page 69: Printing From Unix/Linux
PRINTING FROM UNIX/Linux ● PRINTING FROM UNIX/Linux Printing using lp command Printing From Application Use the lp command (lptap in Linux) to send a file to this equipment for printing. This command specifies various printer- This section describes how to print from a UNIX/Linux specific options using the -o option parameter on the command workstation.
Page 70: Print Language
PRINTING FROM UNIX/Linux  Print Language  Output Bin The “net_estcolor” program needs to know what printer The output bin can be specified using the following options. language is used in each of the files that it is printing so that it Option Value Alternate Value Description...
Page 71: Paper Source
PRINTING FROM UNIX/Linux  Paper Source  Paper Size The paper source can be selected using the following options. The current paper size can be specified using the following options. Option Value Alternate Value Description Option Value Alternate Value Description auto-source Select auto paper tray selection.
Page 72: Printing Modes
PRINTING FROM UNIX/Linux  Printing Modes • For the appropriate department code, ask your system administrator. The printing mode can be selected using the following options. Option Value Alternate Value Description  Distinguish Thin Lines normal Process as a normal print This sets whether to distinguish thin lines or not.
Page 73: Center Margin
PRINTING FROM UNIX/Linux Option Value Alternate Value Description Option Value Alternate Value Description booklet=legal Select Legal size paper for left2right=on Select left to right page the booklet printing mode. layout for the booklet printing mode. booklet= Select Statement size This is the default setting. statement paper for the booklet If the value is ON then the...
Page 74: Page Length
PRINTING FROM UNIX/Linux  Collate  Page Length The collate option can be selected using the following options. The number of lines to print on a page can be specified with the following option. Option Value Alternate Value Description Option Value Alternate Value Description collate=off...
Page 75: Pure Black And Pure Gray
PRINTING FROM UNIX/Linux  Halftone Note • This function is enabled only when your equipment is a This sets the appropriate processing on halftone images. The multifunctional digital color system (color MFP). halftone can be selected using the following options. Option Value Alternate Value Description...
Page 76: Pcl5E Specific Options
PRINTING FROM UNIX/Linux PCL5e specific options Option Value Alternate Value Description CBK=value Specify the color density Some of the options only apply to plain text or PCL5e files. of black toner. You can specify the following values:  Text Wrapping -4, -3, -2, -1, 0, 1, 2, 3, 4 The following options control text wrapping when it reaches the Example: The command to set “1”...
Page 77: Text Length
PRINTING FROM UNIX/Linux If the top margin is set too high or too low, part of the text may • Automatic carriage-return when a line-feed is sent. not appear due to the printer’s unprintable region. The top margin will be ignored if it is set to a value greater than the Note printer’s logical page length.
Page 78 PRINTING FROM UNIX/Linux Banner Paper Source The banner paper source can be specified using the following option. Option Value Alternate Value Description bauto-source Select the auto paper tray selection. bdrawer1 bupper Select the 1st drawer. bcas1 bdrawer2 blower Select the 2nd drawer. bcas2 bdrawer3 bpedupper...
Page 79: Managing Print Jobs From The Control Panel
MANAGING PRINT JOBS FROM THE CONTROL PANEL ● MANAGING PRINT JOBS FROM THE CONTROL PANEL Monitoring the Print Job Status To exit from the JOB STATUS screen, press [CLOSE]. Memo Your print jobs can be monitored on the equipment’s touch panel.
Page 80: Managing Print Jobs From The Control Panel
MANAGING PRINT JOBS FROM THE CONTROL PANEL  Changing the job order Pausing jobs On the [JOBS] tab listing the print jobs, select the job that you You can change the order of the jobs by moving them within want to pause and then press [PAUSE]. the list.
Page 81: Proof Print Jobs
MANAGING PRINT JOBS FROM THE CONTROL PANEL  Confirming the information of a  Displaying the Proof Print job list skipped job Follow the procedure below when you want to display the list of Proof Print jobs. You can confirm the information of a job skipped by the Job Skip function.
Page 82: Private Print Jobs
MANAGING PRINT JOBS FROM THE CONTROL PANEL  Printing remaining copies  Deleting Proof Print jobs Follow the procedure below if you have checked the first copy Follow the procedure below to delete Proof Print jobs. and want to print the remaining copies. On the Proof Print job list (...
Page 83: Managing Print Jobs From The Control Panel
MANAGING PRINT JOBS FROM THE CONTROL PANEL On the control panel, press the [PRINT] Enter the password for the Private Print job, button. which has previously been set via the computer, and then press [OK]. Memo • If the Private print job list is not displayed, select [PRIVATE] from the box of the job types.
Page 84: Hold Print Jobs
MANAGING PRINT JOBS FROM THE CONTROL PANEL  Printing Private Print jobs  Deleting Private Print jobs Follow the procedure below to release your Private Print jobs Follow the procedure below to delete a Private Print job. from the control panel. On the Private Print job list (...
Page 85: Managing Print Jobs From The Control Panel
MANAGING PRINT JOBS FROM THE CONTROL PANEL  Displaying the Hold Print job list On the Hold Print job list, select the desired user name. Follow the procedure below to display the list of Hold Print jobs. On the control panel, press the [PRINT] button.
Page 86: Managing Print Jobs From The Control Panel
MANAGING PRINT JOBS FROM THE CONTROL PANEL  Printing Hold Print jobs  Deleting Hold Print jobs Follow the procedure below to process your Hold Print jobs Follow the procedure below to delete a Hold Print job. from the control panel. On the Hold Print job list (...
Page 87: Invalid Jobs
MANAGING PRINT JOBS FROM THE CONTROL PANEL Invalid jobs Select [INVALID]. An Invalid job refers to a job being held due to an incorrect or no department code being entered for performing the job. If the equipment is managed by the Department Management feature with the SNMP network services disabled, entering an incorrect department code for printing from a computer on the network causes the job to be held as an invalid job and stored...
Page 88: Printing Files From Usb Media (Usb Direct Printing)
MANAGING PRINT JOBS FROM THE CONTROL PANEL Press [PRINT]. Printing files from USB media (USB Direct Printing) USB Direct Printing refers to the printing of files saved in a USB storage device that is connected to the USB port on the equipment.
Page 89 MANAGING PRINT JOBS FROM THE CONTROL PANEL Connect your USB storage device to the Select [USB]. USB port on the equipment. In a few seconds, “Found USB DEVICE” appears at the lower left of the screen. Note • Do not disconnect the USB storage device when “USB DEVICE in use Do not remove USB DEVICE”...
Page 90 MANAGING PRINT JOBS FROM THE CONTROL PANEL If you select an encrypted PDF file for Press [SETTINGS] and then select the which a password has been set, press setting items as required. [PASSWORD]. Memo • To print a JPEG file, you can set [SIZE]. •...
Page 91 MANAGING PRINT JOBS FROM THE CONTROL PANEL • 2-SIDED Press [PRINT]. Set 2-Sided Printing. • The equipment starts printing. The printouts are 1 SIDE — Select this to print only one side. directed to the receiving tray. BOOK — Select this to print on both sides by setting a •...
Page 92: Viewing The Print Job Log
MANAGING PRINT JOBS FROM THE CONTROL PANEL Press [LOG] to display the [LOG] tab. Checking Supplies Viewing the drawer status When the equipment is idle, pressing [JOB STATUS] > [SUPPLY] displays the [SUPPLY] tab. From this tab, you can view the paper size setting selected for each drawer. If you press [SUPPLY] when printing is in progress, the drawer from which paper is being fed is highlighted.
Page 93: Other Printing Methods
OTHER PRINTING METHODS ● OTHER PRINTING METHODS If it prompts you to enter the password, FTP Printing enter the FTP Print Password and press the [Enter] key. FTP printing is available when the FTP print service is enabled in this equipment. Note You can print a document by sending the print file to this •...
Page 94: Email Printing
OTHER PRINTING METHODS Printing a file using the email client Email Printing The procedure below gives an example of printing using Microsoft Outlook Express. Email printing is available only when the Email print service is enabled in this equipment. Note You can print a document by sending the print file to this equipment as an email attachment using the mail client •...
Page 95: Appendix
APPENDIX ● APPENDIX Internal Fonts List The following fonts are included in this equipment. Internal PCL fonts list Courier Helvetica-Narrow CG-Times Helvetica-Narrow-Bold CG-Times Bold Helvetica-Narrow-Oblique CG-Times Italic Helvetica-Narrow-BoldOblique CG-Times Bold Italic Palatino-Roman CG Omega Palatino-Bold CG Omega Bold Palatino-Italic CG Omega Italic Palatino-BoldItalic CG Omega Bold Italic ITC AvantGarde-Book...
Page 96: Internal Ps Fonts List
APPENDIX Internal PS fonts list AlbertusMT-Light NewYork Helvetica-Condensed AlbertusMT Optima Helvetica-Condensed-Oblique AlbertusMT-Italic Optima-Italic Helvetica-Condensed-Bold AntiqueOlive-Roman Optima-Bold Helvetica-Condensed-BoldObl AntiqueOlive-Italic Optima-BoldItalic Helvetica-Narrow AntiqueOlive-Bold Oxford Helvetica-Narrow-Oblique AntiqueOlive-Compact Palatino-Roman Helvetica-Narrow-Bold Apple-Chancery Palatino-Italic Helvetica-Narrow-BoldOblique ArialMT Palatino-Bold HoeflerText-Regular Arial-ItalicMT Palatino-BoldItalic HoeflerText-Italic Arial-BoldMT StempelGaramond-Roman HoeflerText-Black Arial-BoldItalicMT StempelGaramond-Italic HoeflerText-BlackItalic AvantGarde-Book StempelGaramond-Bold...
Page 97: Copying Operations
Copying Operations EDITING FUNCTIONS ··············································· P.98 IMAGE ADJUSTMENT ············································· P.117 CONFIRMING JOB STATUS ····································· P.125 OTHER INFORMATION ············································P.129...
Page 98: Editing Functions
EDITING FUNCTIONS ● EDITING FUNCTIONS Displaying EDIT Menu Image Shift You can display the EDIT menu by pressing the [EDIT] tab on You can create a binding margin by shifting an image to the the touch panel when you want to use various editing left, right, top or bottom of the copy paper.
Page 99: Creating Bookbinding Margin
EDITING FUNCTIONS Select the type of binding margin. Select other copy modes as required, and then press the [START] button on the control panel. Creating bookbinding margin You can easily make a binding margin when you copy a book- type original on both sides of the paper. ...
Page 100: Edge Erase
EDITING FUNCTIONS Press [OK]. Adjust the width of the part to be erased. 1) Press either [ 2 mm] (0.08") or [ 50 mm] (1.97"). 2) Press [OK]. Edge Erase Select other copy modes as required, and You can whiten the edge of the copied image when a shadow- then press the [START] button on the like dark part appears on it.
Page 101: 2In1 / 4In1
EDITING FUNCTIONS Place the original(s). 2IN1 / 4IN1 Press [2IN1 / 4IN1] on the EDIT menu. You can copy 2 or 4 originals to 1 sheet of paper by shrinking them. This function is called “2IN1” or “4IN1”. If you use this function together with duplex copying, you can make a total of 8 images on 1 sheet of paper.
Page 102: Magazine Sort Mode
EDITING FUNCTIONS Set the binding margin width as required. Magazine Sort Mode 1) Press either [ 2 mm] (0.08") or [ 30 mm] (1.18") to adjust the binding margin width. 2) Press [OK]. You can copy more than one original in the book-type page order.
Page 103: Image Editing
EDITING FUNCTIONS Select [TRIM] or [MASK]. Image Editing You can select the various editing functions shown below for scanned images. Trimming: You can select a certain area of an original and copy only the selected area. Masking: You can mask a certain area of an original and copy only the unmasked area.
Page 104: Mirror Image / Negative/Positive Reversal
EDITING FUNCTIONS Mirror image / Negative/positive reversal You can reverse an image like a mirror (mirror image), or you can reverse light-and-dark of an image (negative/positive reversal). Mirror image Key in the read values. 1) Press [X1], [X2], [Y1] and [Y2], and then key in the read values correspondingly.
Page 105: Xy Zoom
EDITING FUNCTIONS Select [MIRROR] or [NEG/POS], and then Press [XY ZOOM] on the EDIT menu. press [OK]. Set the reproduction ratio in both vertical and horizontal directions. Select other copy modes as required, and then press the [START] button on the 1) Press [X], and then press either [ 25%] or control panel.
Page 106: Cover Sheet
EDITING FUNCTIONS Place the normal paper in the drawer(s). Cover Sheet Place the original(s). When placing them on the original glass, they must be You can add a special type of paper such as colored paper as placed from the first page. a front cover sheet or a back cover sheet.
Page 107: Sheet Insertion
EDITING FUNCTIONS Select other copy modes as required, and Sheet Insertion then press the [START] button on the control panel. You can insert a special type of paper such as colored paper at When the originals are placed on the RADF, scanning the desired page.
Page 108: Time Stamp
EDITING FUNCTIONS Select either [COPIED] or [BLANK]. Select other copy modes as required, and then press the [START] button on the Select the page where the insertion sheets control panel. will be inserted. When the originals are placed on the RADF, scanning 1) Select the type of the insertion sheets ([INSERT and copying start.
Page 109: Page Number
EDITING FUNCTIONS Press [TIME STAMP] on the EDIT menu. Press [PAGE NUMBER] on the EDIT menu. Select the direction and position of the time Select the direction and position of a page stamp. number. 1) Select the direction ([SHORT EDGE] or [LONG 1) Select the direction ([SHORT EDGE] or [LONG EDGE]).
Page 110: Job Build
EDITING FUNCTIONS Job Build You can scan several stacks of originals whose settings are individually different, and then copy or store them in one operation. This function is called “job build”. For example, news clips (in the TEXT mode) and photographs in magazines (in the PHOTO mode) in A4 size and photographs in A4 size can be scanned in the optimal settings for each, and copied in one operation.
Page 111 EDITING FUNCTIONS Press [JOB BUILD] on the EDIT menu. Press the [START] button on the control panel. Scanning starts. When the scanning of all the originals is finished, the message below appears. Press [OK]. Place the next stack of originals, and then select the settings.
Page 112: Image Direction
EDITING FUNCTIONS Press [OK]. Image Direction When you make 1-sided portrait originals to 2-sided copy by placing them in a landscape direction, normally the copied pages are “open to top”. With this function you can make them “open to left”. This function is called “image direction”. When you make 2-sided “open to left”...
Page 113: Adf -> Sadf
EDITING FUNCTIONS Press [OK]. Press [OK]. Book - tablet is now set. The feeding mode is now set at “single feed mode”. Select other copy modes as required, and Select other copy modes as required. then press the [START] button on the Place the original(s) on the RADF one sheet control panel.
Page 114: Full Image
EDITING FUNCTIONS Full Image Omit Blank Page You can copy the entire image of an original including any fine You can remove blank sheets included in the scanned originals text at its edge. This function is called “full image”. With this before copying is started.
Page 115: Outside Erase
EDITING FUNCTIONS Press [OK]. Outside Erase You can whiten a shadow-like dark part which has appeared outside of the copied image; this has been caused by a gap between the original glass and the platen sheet. This function is called “outside erase”. It is useful when you place thick originals such as booklets on the original glass.
Page 116 EDITING FUNCTIONS Set “outside erase”. 1) Press [ON]. 2) Adjust the width of the border around the original by pressing either as required. When you adjust it to the side, the area to be detected as not belonging to the original is widened. When you adjust it to the side, the area to be detected as not belonging to the original is narrowed.
Page 117: Image Adjustment
IMAGE ADJUSTMENT ● IMAGE ADJUSTMENT Displaying IMAGE Menu Using Image Adjustment Functions You can display the IMAGE menu by pressing the [IMAGE] tab Color balance (YMCK adjustment) on the touch panel when you want to use various image adjustment functions. This function allows you to adjust the overall color balance of the copied image by changing the strength of YELLOW (Y), MAGENTA (M), CYAN (C) and BLACK (K).
Page 118: Rgb Adjustment
IMAGE ADJUSTMENT Press of the color on each density Press of the color to obtain the area to obtain the desired color balance. desired color balance, and then press [OK]. For example, when you adjust the high density area of Canceling RGB adjustment magenta (M) to the side, the magenta in its high...
Page 119: One-Touch Adjustment
IMAGE ADJUSTMENT One-touch adjustment Background adjustment This function allows you to obtain the image quality already This function allows you to adjust the density of the original’s registered in this equipment. You can select the image quality background. It avoids the back side of a 2-sided original from “WARM”, “COOL”, “VIVID”, “CLEAR”...
Page 120: Sharpness
IMAGE ADJUSTMENT Sharpness Twin color copying This function allows you to emphasize or blur the outline of the This function allows you to copy a colored original in 2 image. specified colors. There are 2 types of twin color copying as follows: TWIN COLOR SELECTABLE: The black part and the parts other than black in the original are copied in 2 specified colors.
Page 121 IMAGE ADJUSTMENT Press [TWIN COLOR SELECTABLE]. Press of the color to obtain the desired color balance. Select a color for the parts other than black After completing the adjustment, press [OK]. This is the in the original. end of the setting. 1) Press [SECOND COLOR].
Page 122 IMAGE ADJUSTMENT  RED & BLACK Adjust the red color or the red-and-black area. Press [TWIN COLOR COPY] in the IMAGE Red in original menu. Press of yellow or magenta to adjust the red color balance. Range Adjustment Press to adjust the red-and-black area. When you set the red area to be larger, the area to be copied in red becomes larger.
Page 123: Mono Color Copying
IMAGE ADJUSTMENT Mono color copying This function allows you to make copies in a single color This function allows you to adjust the hue of the basic color. except black. This function is available in the full color mode or the auto color mode.
Page 124: Saturation
IMAGE ADJUSTMENT Saturation This function enables you to adjust the color saturation of the entire image. This function is available in the full color mode or the auto color mode. Press [SATURATION] in the IMAGE menu. Press to adjust the saturation, and then press [OK].
Page 125: Confirming Job Status
CONFIRMING JOB STATUS ● CONFIRMING JOB STATUS On the print job list, you can confirm the icon of the job type, Confirming Copy Job Status the name of the user who sent the job, the date and time the job was sent, the paper size, the number of pages and copy sets and the processing status.
Page 126: Pausing Jobs
CONFIRMING JOB STATUS  Pausing jobs  Moving jobs Jobs whose status is “Wait” can be held in the queue You can change the order of the jobs in waiting by moving (Pausing). them within the list. Select the desired job on the print job list, and then press [PAUSE].
Page 127: Confirming Copy Job History
CONFIRMING JOB STATUS  Confirming the information of a Confirming copy job history skipped job You can confirm the history of copy jobs performed on the Copy jobs may not be performed because the specified paper touch panel. or staples have run out, etc. These will be suspended and the Press [JOB STATUS] on the touch panel.
Page 128: Confirming Drawers
CONFIRMING JOB STATUS Confirming drawers Confirming amount of toner remaining You can confirm the size and type-setting of the paper or the You can confirm the approximate amount of toner remaining in amount remaining in the drawers. During printing you can the toner cartridge.
Page 129: Other Information
OTHER INFORMATION ● OTHER INFORMATION Continuous Copying Speed Copy speeds under the condition in which originals are placed on the original glass and single-side copies are made continuously with 100% reproduction ratio in the non-sort mode (unit: sheet/minute). e-STUIDO287CS Paper type PLAIN/RECYCLED THICK1 THICK2...
Page 130 OTHER INFORMATION • The bypass copying speed when the paper size is specified is as listed above. • Recommended paper is used for the values of the specifications above. • These specifications vary depending on the copying conditions and the environment. - 130 -...
Page 131: Copying Function Combination Matrix
OTHER INFORMATION Copying Function Combination Matrix Combination matrix 1/2 - 131 -...
Page 132: Combination Matrix 2/2
OTHER INFORMATION Combination matrix 2/2 - 132 -...
Page 133: Image Adjustment Function Combination Matrix
OTHER INFORMATION Image Adjustment Function Combination Matrix Combination matrix 1/2 - 133 -...
Page 134: Combination Matrix 2/2
OTHER INFORMATION Combination matrix 2/2 - 134 -...
Page 135: Fax Operations
FAX Operations ADVANCED FUNCTIONS ········································· P.136 PRINTING LISTS AND REPORTS ······························ P.150 SETTING ITEMS ····················································· P.160 SENDING A N/W FAX ·············································· P.169 SETTING N/W-Fax DRIVER ······································ P.176 APPENDIX ····························································· P.187...
Page 136: Advanced Functions
ADVANCED FUNCTIONS ● ADVANCED FUNCTIONS Transmitting 2-Sided Originals Priority Transmission You can send a copy of 2-sided originals by fax using the You can send a fax prior to other reserved transmissions RADF (Reversing Automatic Document Feeder). (including redial standby). Memo Memo •...
Page 137: Polling Communication
• If you have to set neither a password nor a fax number, password verification applied, the fax machines of both the leave both blank and press [OK]. sender and recipient have to be Toshiba Fax machines (MFP). Press the [START] button on the control panel.
Page 138: Mailbox Transmission
ADVANCED FUNCTIONS If the password is set to the data of the Bulletin board mailbox original in the sender’s fax machine, press No matter how many times an original is retrieved from this mailbox, the original will not be deleted. This mailbox is [PASSWORD] to display the entry screen.
Page 139 ADVANCED FUNCTIONS  Registering an original Press [BOX NUMBER] to display the entry screen. Key in the box number, and then You can register an original to the confidential or bulletin board press [OK]. mailbox in this equipment. Memo • To register the originals to confidential or bulletin board mailbox, the confidential or bulletin board mailbox must be created in advance.
Page 140: Sending/Retrieving An Original
ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry Press [BOX NUMBER] to display the entry screen and key in the box number. screen. Key in the box number, and then press [OK]. If a password has been set to the selected confidential mailbox, key in the password in the same way as the box If a password has been set to the selected mailbox, key in number.
Page 141 ADVANCED FUNCTIONS Press the [ADVANCED] tab, and then press You can cancel the transmission of the original.  Basic Guide [ITU MAILBOX].  Retrieving an original You can retrieve an original from the confidential or bulletin board mailbox in the recipient's fax machine. Press the [FAX] button on the control panel.
Page 142: Creating/Modifying/Deleting A Mailbox
ADVANCED FUNCTIONS Creating/modifying/deleting a mailbox Press [BOX NUMBER] to display the entry screen, key in the box number(s) (a maximum of 20 digits), and then press [OK]. This section describes how to manage the mailbox in this equipment. Memo • In the list, you can view the status of the mailbox registered to this equipment.
Page 143: Deleting A Mailbox
ADVANCED FUNCTIONS Press [BOX NUMBER] to display the entry Memo screen. Key in the box number(s) (a • By default, the relay transmission end terminal report maximum of 20 digits), and then press [OK]. is sent when a communication error occurs. On the ADMIN menu, you can make setting so that the report can be sent automatically.
Page 144: Chain Dial Communication
ADVANCED FUNCTIONS Press the [ADVANCED] tab, and then press Chain Dial Communication [ITU MAILBOX]. This screen is the same as the one you see when you create the confidential/bulletin board mailbox. You can chain pre-registered sets of numbers to form a dialing P.142 "Creating the confidential or bulletin board string.
Page 145: Recovery Transmission
ADVANCED FUNCTIONS Press the [ADVANCED] tab, and then press Recovery Transmission [DELAYED TX RESERVE]. You can save the data of originals, which were not sent after redialing a specified number of times, in the memory and resend them without placing the originals. Enabling or disabling this function or a period of time for the data to be retained can be set on the ADMIN menu.
Page 146: Onramp Gateway
ADVANCED FUNCTIONS Onramp Gateway The onramp gateway function allows for an original sent from another mailbox-supported fax machine to be converted into E-mail data, which will be sent to a pre-registered E-mail address, via the mailbox (relay station) in this equipment. 1.
Page 147: Offramp Gateway
ADVANCED FUNCTIONS Offramp Gateway The offramp gateway function allows for E-mail or Internet Fax sent from another device to be converted into standard fax data via this equipment, which will be sent to the recipient specified by the sender via a public telephone line. This is useful in reducing communication costs by using a combination of both the Internet and public telephone lines.
Page 148: Save As File
ADVANCED FUNCTIONS Select the location where you want to save Save as File the file and the file format, and then press [OK]. While sending a fax, you can save the fax as a file to a shared folder in this equipment or in a client computer. That file can be accessed from client computers on a network.
Page 149: Printing Secure Receive Fax Jobs
ADVANCED FUNCTIONS Select the desired fax job on the touch Printing SECURE RECEIVE fax jobs panel, and then press [PRINT]. When the PRINT DATA lamp on the control panel is lit, there is a received SECURE RECEIVE fax job. You can print the fax data by entering your PRINT PASSWORD.
Page 150: Printing Lists And Reports
PRINTING LISTS AND REPORTS ● PRINTING LISTS AND REPORTS Select the [LOG] tab, and then press Printing Lists & Reports Manually [SEND] or [RECEIVE]. You can print lists and reports (journals) manually. For samples of lists and reports, see the following section. ...
Page 151: Mailbox/Relay Box Report
PRINTING LISTS AND REPORTS Press the [FAX], and then press MEMORY TRANSMISSION REPORT [RESERVATION LIST]. When the memory transmission is completed, the report is printed. (You have an option to add a reduced image of the transmitted document.) TRANSMISSION REPORT When the direct transmission is completed, the report is printed.
Page 152: Lists/Reports Samples
PRINTING LISTS AND REPORTS Lists/Reports Samples Transmission journal Terminal ID Sender’s Fax number (Line1) Journal (or list) ROM version outputting date and time TRANSMISSION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. DATE TIME DURATION DEPT...
Page 153: Reception Journal
PRINTING LISTS AND REPORTS Reception journal RECEPTION JOURNAL XXXXXXXXXXX XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. DATE TIME DURATION FROM DEPT MODE STATUS 05.10 14:23 00:00 Aaabbb USA HQ NG 00B1 05.10 17:20 00:32 3109998888 EC 603...
Page 154: Mailbox/Relay Box Report
PRINTING LISTS AND REPORTS Mailbox/relay box report MAILBOX/RELAY BOX REPORT TIME : 05-10-2012 18:00 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. MAIL BOX BOX NO. BOX TYPE FILE NO. DATE TIME FROM 11222 BULLETIN BD 11231 CONFIDENTIAL 05.10 17:24 LOCAL RELAY BOX NO.
Page 155: Memory Transmission Report
PRINTING LISTS AND REPORTS Memory transmission report MEMORY TRANSMISSION REPORT TIME : 05-10-2012 17:48 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. DATE 05.10 17:11 ABC EXPRESS DOCUMENT PAGES START TIME 05.10 17:13 END TIME 05.10 17:14 (STORED TIME : 05.10 23:14) PAGES SENT STATUS 0050...
Page 156: Transmission Report
PRINTING LISTS AND REPORTS Transmission report TRANSMISSION REPORT XXXXXXXXXXX XXXX-XXX TIME : 05-10-2012 17:55 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. DATE TIME DURATION DEPT MODE STATUS 05.10 17:20 00:32 3109998888 EC 603 Memo • For the error codes displayed in the “STATUS” column, see the following section. ...
Page 157: Multi Polling Report
PRINTING LISTS AND REPORTS Multi polling report MULTI POLLING REPORT TIME : 05-10-2012 18:18 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. : 014 DATE : 05.10 18:02 START TIME : 05.10 18:17 END TIME : 05.10 18:18 SUCCESSFUL ADDRESS BOOK Cccddd ADMIN...
Page 158: Relay Tx Relay Station Report
PRINTING LISTS AND REPORTS Relay TX relay station report RELAY TX RELAY STATION REPORT TIME : 05-10-2012 14:46 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. : 013 DATE : 05.10 14:45 DOCUMENT PAGES FROM : 7141234567 START TIME : 05.10 14:45 END TIME : 05.10 14:46...
Page 159: Relay Station Report
PRINTING LISTS AND REPORTS Relay station report RELAY STATION REPORT TIME : 05-10-2012 13:33 FAX NO.1 : 2131234567 NAME : Aaabbb L.A. FILE NO. : 734 DATE : 05.10 13:33 RELAY BOX : 777 DOCUMENT PAGES FROM : 214 Mailbox reception report MAILBOX RECEPTION REPORT TIME : 05-10-2012 18:22...
Page 160: Setting Items
SETTING ITEMS ● SETTING ITEMS Set each setting item, and then press [OK]. User Settings Fax settings Set the initial settings for the fax transmission functions. Press the [USER FUNCTIONS] button on the control panel. Press [FAX]. Press to switch the pages. RESOLUTION Set the resolution based on the fineness of the original.
Page 161 SETTING ITEMS ORIGINAL MODE Set the scanning mode based on the type of the original. Switch the TTI recording ON or OFF. To enable this feature, the Terminal ID must be registered to this TEXT: This is suitable for an original with text equipment in advance.
Page 162: Administrator Settings
SETTING ITEMS Press [FAX]. Administrator Settings This section describes the FAX menu managed by the administrator. Follow the procedures below to display the menu you want to operate. Press the [USER FUNCTIONS] button on the control panel. The FAX menu is displayed. Press [ADMIN] tab, and then press [PASSWORD].
Page 163 SETTING ITEMS Set each setting option, and then press [OK]. • You can enter up to 20 characters in the ID NAME, but whether they can all be displayed or not depends on their size. • When you add an international code, press [+]. To enter a pause “...
Page 164 SETTING ITEMS Example of how sender information is printed on paper Sender information is printed about 5 mm (0.2 inch) from the top edge of the transmitted copy of the original. 05-10-2012 15:08 FROM-Aaabbb 1234567890 T-069 P0001/0001 F-049 File number Number of pages Date sent Sender's ID name...
Page 165: Setting The Initial Setup
SETTING ITEMS Setting the initial setup RX MODE Set the fax reception mode. AUTO: This equipment receives an incoming fax You can set the initial settings for the fax functions. automatically. Press [INITIAL SETUP]. MANUAL: This equipment receives an incoming fax manually.
Page 166: Setting Recovery Transmission
SETTING ITEMS Set each option, and then press [OK]. Setting recovery transmission You can set a period of time to retain original data in the memory for the recovery transmission function, or whether enabling or disabling this function. Press [RECOVERY TX]. DISCARD You can switch discard printing ON or OFF.
Page 167: Setting Secure Receive
SETTING ITEMS • The data lamp does not light when the equipment is in the Sleep mode. Memo • In [FAX] in the [USER] tab, you can enable or disable the SECURE RECEIVE function earlier than the time set by WEEKLY SCHEDULE.
Page 168 SETTING ITEMS Enter the password and press [OK]. Press [RETYPE NEW PASSWORD], enter the same password again, and then press [OK]. • Up to 20 alphanumeric characters (including the following symbols) can be entered for the passward. You can use alphanumerics and the following symbols. # $ ( ) * + , - .
Page 169: Sending A N/W Fax
• The procedure for displaying the print dialog box may differ from the above depending on the application software. Select [TOSHIBA e-STUDIO Fax] for the machine and click [Preferences]. • To specify recipients, enter them with the keyboard or select them from the address book.
Page 170 SENDING A N/W FAX Click [OK]. Cautionary points when the [Enter the user credentials manually] option is used When this option is enabled on this equipment, you are prompted to enter your user name and password before sending a fax. When the dialog box below appears, enter your user name and password, and then click [OK].
Page 171: Specifying Recipients
SENDING A N/W FAX If you attempt to send a fax without specifying an LDAP server, Entering recipients from the keyboard the [Specify LDAP Server] dialog box will appear to ask you to do so. You can enter a recipient with the keyboard. For the recipient of a Network Fax, click [Fax Number] and enter the fax number in the right-hand box.
Page 172: Selecting Recipients From The Address Book
SENDING A N/W FAX Click When selecting a fax number after selecting a contact from the contact list, click [Select Fax] and when selecting an Email address, click [Select Email]. The selected recipients are listed in the “Selected Fax” or “Selected Email”.
Page 173: Selecting Recipients From The Address Book (Search Option)
SENDING A N/W FAX Click [OK]. Select [Find] from the [Edit] menu. The [Find Contact] dialog box appears. The AddressBook Viewer is closed and the recipients selected for “To” are listed. Select a registered directory service in [Data Source]. Memo •...
Page 174 SENDING A N/W FAX Display the [Person] tab and enter search Display the [Detail Setting] tab, set the strings in the following boxes. search condition, and then click [Add]. Display Name — To search display names, enter a Field Select — Select an item to be searched. search string here.
Page 175: Removing Recipients
SENDING A N/W FAX Click [OK]. Note • Even if you enter the search conditions in both the [Person] and [Detail Setting] tabs, only the search condition in the tab currently displayed is used. You cannot perform searching in the combined conditions on both tabs.
Page 176: Setting N/W-Fax Driver
N/W-Fax job are set using this method. Click the [File] menu and select [Print] on an application. Select [TOSHIBA e-STUDIO Fax] and click [Properties] or [Preferences]. 1) Orientation Set the printing orientation of the document.
Page 177: Setting Up The [Send] Tab
SETTING N/W-Fax DRIVER 2) [Advanced] 5) [SUB/PWD] Click this to display the [Advanced Option] dialog box. You Click this to display the [SUB/PWD] dialog box. You can can select the paper size of the document. add a sub address and a password to the entered fax number.
Page 178: Setting Up The Cover Sheet
SETTING N/W-Fax DRIVER 1) Preview Memo The image of the cover sheet can be previewed. You can You can make settings for the LDAP server on the [Device check the layout of the character strings and images. Settings] tab.  P.180 "Setting up the [Device Settings] tab"...
Page 179: Setting Up The Snmp
SETTING N/W-Fax DRIVER 9) Message Check this to have a message appear on the cover sheet. You can enter the message in up to 500 characters. 10) [Restore Defaults] Click this to restore the default setting values. Setting up the SNMP - TCP/IP port of the [Ports] tab in the N/W-Fax driver If the recipient’s MFP is not found over the Internet and the fax job is not sent normally, the SNMP settings may be the cause.
Page 180: Setting Up The [Device Settings] Tab
SETTING N/W-Fax DRIVER 3) SNMP V3 - Off — Select this not to obtain the setting information If SNMP V3 is enabled, select one of the following items to automatically. Set each item manually. set how users are authenticated. 2) User Authentication User ID File —...
Page 181: Setting Up Ldap Servers
SETTING N/W-Fax DRIVER Setting up LDAP servers Sending With Extended Fax Functionality The [LDAP Server Settings] dialog box allows you to register LDAP servers. The N/W-Fax driver allows users to perform the following features.  P.181 "Saving a fax as a file" ...
Page 182: Delayed Transmission
SETTING N/W-Fax DRIVER • Since the image smoothing function does not work for Specify the other options to send a the image stored in the “FILE_SHARE” folder, its document and click [OK]. printing image quality differs from the normal fax image Click [OK] (or [Print]) to send a document to quality.
Page 183 SETTING N/W-Fax DRIVER Enter the title of the cover sheet in the Company — Check this to have the company name of the recipient appear on the cover sheet. [Header Text] box. Department Name — Check this to have the department name of the recipient appear on the cover sheet.
Page 184 SETTING N/W-Fax DRIVER If you want a message to appear on the Memo cover sheet, select the [Message] check • If you want to change the font of other sections, repeat box and then enter the message in the text the procedure from step 8.
Page 185: Initialize Fax
SETTING N/W-Fax DRIVER Select the position of the image file. INITIALIZE FAX You can set the country or region in which you use this equipment. You can also restore the default of the FAX settings. Note • You need to reboot this equipment after changing the country/region or initializing the FAX setting.
Page 186: Initializing Fax Settings Individually
SETTING N/W-Fax DRIVER Press [SETUP FAX]. Initializing FAX settings individually Press [CUSTOM INITIALIZE] in the [INITIALIZE FAX] menu. Select a region in which you use FAX, then press [OK]. Select the item to initialize. Press [OK] to reboot the equipment. INIT MEMORY: Initializes the memory area.
Page 187: Appendix
APPENDIX ● APPENDIX Cover Sheet Samples Standard cover page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. - 187 -...
Page 188: Business Cover Page
APPENDIX Business cover page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. - 188 -...
Page 189: Professional Cover Page
APPENDIX Professional cover page Reference Number: 0000000000000000 00000000001 From: MFP-00C67861 Subject: N/W-Fax Document Message: This is a N/W-Fax Document. - 189 -...
Page 190: Scanning Operations
Scanning Operations USEFUL FUNCTIONS ·············································· P.191 OTHER SCANNING METHODS ································· P.207 INTERNET FAX······················································· P.208...
Page 191: Useful Functions
USEFUL FUNCTIONS ● USEFUL FUNCTIONS Specifying color mode Changing Scan Settings Select the color mode best suited to your scan job from the following options: “Scan settings” are settings applied commonly to the “Scan to e-Filing”, “Scan to File”, “Scan to E-mail” and “Scan to USB” functions.
Page 192: Selecting Original Mode
USEFUL FUNCTIONS Selecting original mode Changing orientation Select the original mode for the image quality best suited to With the rotation setting, you can change the orientation of your originals. your scans. If necessary, select the desired rotation pattern from the following options: Note •...
Page 193: Specifying Original Size
USEFUL FUNCTIONS Changing compression ratio You can select the compression ratio for the scanned image data. In general, the higher the compression ratio, the lower the image quality. Select from the following options: [SINGLE] — Select this option to scan only the front of the originals.
Page 194: Erasing Black Frames Around Images
USEFUL FUNCTIONS [OFF] — Select this option when you want to disable the • The feature may not produce an appropriate output when feature and include blank pages in your scans. your original contains a concave shaped image with a dent. •...
Page 195: Adjusting Background Density
USEFUL FUNCTIONS  Saturation Adjusting background density to manually specify the saturation level. With the background adjustment setting, you can lighten or darken the background of your scans. Use  RGB adjustment select the preferable background density from 9 levels. to manually specify the density level for each color: red (R), green (G), and blue (B).
Page 196: Specifying E-Mail Addresses
USEFUL FUNCTIONS See the following sections to select the • If multiple pages are scanned, you can switch between the pages using the following navigation buttons: desired function before scanning originals:  Basic Guide — Press this button to display the very first ...
Page 197 USEFUL FUNCTIONS Enter an e-mail address using the keyboard Selecting from the address book and digital keys, and then press [OK] to set the entry. On the [SINGLE] tab, press for the desired contacts. • For Scan to E-mail, proceed to step 3. •...
Page 198 USEFUL FUNCTIONS Refining your search Using the digital keys, enter the ID number for the desired contact and then press [OK]. Click the pull-up menu, and then select letters that you want to display. 1) Click the pull-up menu. 2) Select letters that you want to display. The page containing the contact of the specified ID number is displayed.
Page 199 USEFUL FUNCTIONS Press the corresponding button(s) for the Press [OK]. desired search category and enter the search string. Finally, press [SEARCH]. Memo • If you want to view or delete the specified e-mail Pressing each button displays an on-screen keyboard. addresses, press [DESTINATION].
Page 200 USEFUL FUNCTIONS Press the corresponding button(s) for the Press [OK]. desired search category and enter the search string. Finally, press [SEARCH]. Memo • If you want to view or delete the specified e-mail Pressing each button displays an on-screen keyboard. addresses, press [DESTINATION].
Page 201 USEFUL FUNCTIONS Refining groups search Press [KNOWN ID]. Click the pull-up menu, and then select the letters that you want to display. 1) Click the pull-up menu. 2) Select the letters that you want to display. Using the digital keys, enter the ID number for the desired group, and then press [OK].
Page 202 USEFUL FUNCTIONS Searching for groups by name Press the corresponding button(s) for the desired group(s), and then press [OK]. Press [GROUP] to display the [GROUP] tab. • For Scan to E-mail, proceed to step 5. • For Internet faxing, the e-mail addresses are specified. Press [SEARCH].
Page 203: Scanning With Dual Functions (Dual Agents)
USEFUL FUNCTIONS Viewing/Deleting specified e-mail addresses Scanning with dual functions (Dual Agents) You can view the specified e-mail addresses, contacts, and Place the original(s). groups, and delete them from the list. On the control panel, press the [SCAN] Press [DESTINATION]. button to enter the SCAN menu.
Page 204 USEFUL FUNCTIONS Make the settings required for the selected If the screen below appears, place another scan function, and then press [OK]. original on the original glass and press [SCAN] or the [START] button to continue • The required settings vary depending on the selected scan function.
Page 205: Encrypting Pdf Files
USEFUL FUNCTIONS Key in or select the following items, and Encrypting PDF Files then press [OK]. With “Scan to File”, “Scan to E-mail” or “Scan to USB”, you can encrypt PDF files when you select [PDF] for the file format by following the procedure below.
Page 206 USEFUL FUNCTIONS • Authority [PRINT] — Press this button to authorize users to print PDF files. [CHANGE] — Press this button to authorize users to edit and convert PDF files. [EXTRACT] — Press this button to authorize users to copy and extract the contents of PDF files. [ACCESSIBILITY] —...
Page 207: Other Scanning Methods
OTHER SCANNING METHODS ● OTHER SCANNING METHODS Scanning Images Using the Remote Scanning Images Using the WIA Scan Driver Driver One of the scan drivers included with the Client Utilities/User The the Client Utilities/User Documentation DVD also includes Documentation DVD is the Remote Scan driver. With this the WIA Driver for users of Windows XP/Windows Vista/ driver, you can perform scanning operations remotely from Windows 7/Windows 8/Windows Server 2003/Windows Server...
Page 208: Internet Fax
INTERNET FAX ● INTERNET FAX Precautions for Internet Fax Viewing Touch Panel for Fax Menu Transmissions When you press the [FAX] button on the control panel, the FAX menu is displayed on the touch panel. Internet Fax works just like e-mail and may cause the same kinds of troubles as e-mail unless you understand how it Note works.
Page 209: Sending Internet Faxes
INTERNET FAX 6) Alert Message Display Area Sending Internet faxes Alert messages are displayed when the equipment needs a toner cartridge replacement, the waste toner box needs cleaning, etc. For details on these messages, refer to the Sending Internet Faxes Troubleshooting Guide.
Page 210 INTERNET FAX Specify the following items as required, and Specify the following items as required, and then press then press [OK]. • RESOLUTION • [SUBJECT] Select the resolution for scanning the original. Press this button to enter the subject of the Internet Fax to be sent.
Page 211: Saving Sent Data As A File (Internet Fax And File)
INTERNET FAX If the screen below appears, place another If you want to store the data in the original on the original glass and press equipment’s shared folder, select [MFP [SCAN] or the [START] button to continue LOCAL] and make sure that the button is scanning.
Page 212 INTERNET FAX Select a folder for the remote destination. When you select [FTPS]: Enter the log-in user name for the FTP server if required. 1) Select FTP, SMB, NetWare IPX, NetWare IP, or FTPS as a protocol to transfer the file. •...
Page 213: Setting Advanced Functions
INTERNET FAX Memo Note • XPS files are supported only by the following operating • To set A4 or LT size originals in the Reversing Automatic systems: Document Feeder, place them in portrait orientation. Operating systems: - Windows Vista - Windows 7 - Windows 8 - Windows Server 2008 SP1 or later versions - Windows XP SP2 or later versions with .NET...
Page 214 INTERNET FAX Select either [BOOK] or [TABLET] for the Setting Priority Reserve original type, and then press [OK]. Press [ADVANCED] to display the [ADVANCED] tab. Press [ADDRESS] to return to the [ADDRESS] tab. Press [PRIORITY RESERVE]. Continue the Internet faxing operation. ...
Page 215: Receiving Internet Faxes
INTERNET FAX Press [ADDRESS] to return to the Receiving Internet Faxes manually [ADDRESS] tab. On the control panel, press [USER FUNCTIONS] button. Continue the Internet faxing operation.  P.209 "Sending Internet Faxes" On the [USER] tab, press [CHECK E-MAIL]. Receiving Internet Faxes Available file formats The equipment can print out TIFF-FX images, TIFF images scanned in black and white, and text data (email messages in...
Page 216: Viewing The Internet Fax Job Status
INTERNET FAX Viewing the send log for Internet fax Note jobs • If the equipment is managed by the User Management feature, you need to enter the user information, such as the user name and password. The transmission record of Internet Fax jobs can be displayed on the SEND LOG screen.
Page 217: Viewing The Receive Log For Internet Fax Jobs
INTERNET FAX Viewing the receive log for Internet fax jobs The record of received Internet Faxes can be displayed on the RECEIVE LOG screen. To display the record on the touch panel, press [JOB STATUS] > [LOG] > [RECEIVE]. On the RECEIVE LOG screen, you can view each job’s file number (chronological order of jobs), sender’s e-mail address or fax number, date and time, number of pages, and status (job result).
Page 218: Registering Functions
Registering Functions TEMPLATES ·························································· P.219 USING TEMPLATES ················································P.229...
Page 219: Templates
TEMPLATES ● TEMPLATES Templates You can create a template with several functions that are frequently used so that they can be employed whenever you want by recalling the template, thus eliminating the need to perform complicated settings every time. Templates can be used in copying, scanning and sending a fax.
Page 220: Using "Useful Templates
TEMPLATES Using “Useful Templates” Button Function Original: 2-sided This equipment has 12 default templates that can be used Color mode: FULL COLOR immediately. They are registered to the group number 001 Original mode: TEXT “Useful Templates”. For how to recall them, see the following Storing method: Stored in the page: share folder of this equipment as...
Page 221: Registering Templates
TEMPLATES Select the public template group. Registering Templates 1) Press the [REGISTRATION] tab. 2) Press [PUBLIC TEMPLATE GROUP]. 3) Press [OPEN]. Templates must be registered to either the “public template group” or “private groups”. You can set a password to restrict the use of registered templates.
Page 222: Creating A New Private Group
TEMPLATES Select a template. 3) Press [OK]. 1) Press a blank button. 2) Press [SAVE]. Note • The symbols below cannot be used. To switch the menu ' \ % & < > [ ] Press AUTOMATIC START: Press [ENABLE] if you want the Enter the necessary information about the operation of set functions to start immediately after template.
Page 223: Registering Templates Into A Private Group
TEMPLATES Select a group. 1) Press [PASSWORD] and then enter the password (up to 20 characters) with the buttons on the 1) Press the [REGISTRATION] tab. touch panel or the digital keys on the control 2) Select the desired group by pressing its button or panel.
Page 224: Recalling Templates
TEMPLATES Select the desired group. Press [TEMPLATE] on the touch panel. 1) Press the [REGISTRATION] tab. 2) Select the desired group by pressing its button or keying in its group number (3 digits). 3) Press [OPEN]. The template menu appears. Press the button for the group to which the desired template is registered.
Page 225: Changing Data
TEMPLATES Press the button for the desired template. Select other copy modes as required, and then press the [START] button on the control panel. Changing Data You can change the data of templates or private groups that are already registered, such as the template name, user name, password and setting of the automatic start function.
Page 226: Changing Template Data
TEMPLATES Change the data following step 3 on Select the desired template. "Creating a new private group" ( P.222). 1) Press the button for the corresponding template. 2) Press [EDIT]. Press the [FUNCTION CLEAR] button on the control panel. The menu returns to the BASIC menu. Changing template data In the template menu, select the group to which the desired template is registered.
Page 227: Deleting Groups Or Templates
TEMPLATES Press [DELETE]. Deleting Groups or Templates You can delete private groups or templates no longer needed. If a private group is deleted, all the templates in the private group are also deleted. Note • The public template group cannot be deleted. Deleting private groups In the template menu, select the desired The private group is now deleted.
Page 228 TEMPLATES Press [DELETE]. Select the desired template. 1) Press the button for the desired template. The template is now deleted. 2) Press [DELETE]. To switch the menu Press Key in the password for the selected template. (If no password is set, go to step 1) Press [PASSWORD] and then enter the password with the buttons on the touch panel or the digital keys on the control panel.
Page 229: Using Templates
USING TEMPLATES ● USING TEMPLATES Registering Scan Templates Once you register a template, you can easily perform scan operations by recalling a set of preferred scan settings. Depending on the purpose, templates can be registered either to the public template group or a private template group. •...
Page 230 USING TEMPLATES Registering scan templates On the touch panel, press [TEMPLATE] to display the TEMPLATE menu. On the control panel, press the [SCAN] button to enter the SCAN menu. Press [REGISTRATION] to display the [REGISTRATION] tab. Select a scan function and make the settings as required.
Page 231 USING TEMPLATES Press [PASSWORD]. Using the keyboard and digital keys, enter the password for the selected private template group, and then press [OK]. The on-screen keyboard appears. Enter the administrator password using the keyboard and digital keys, and then press Press [OK].
Page 232: Using Scan Templates
USING TEMPLATES Make the settings for the following items as required, and then press [SAVE]. Using Scan Templates Once you register a template, your scanning operation becomes much easier. Note • Before using a template for scanning, you need to register the template.
Page 233 USING TEMPLATES Using scan templates Press [PASSWORD]. Place the original(s). On the control panel, press the [SCAN] button to enter the SCAN menu. On the password input screen, enter the group password using the keyboard and digital keys, and then press [OK]. On the touch panel, press [TEMPLATE] to display the TEMPLATE menu.
Page 234 USING TEMPLATES Select the template that you want to use. Press [OK]. • If you select a password-free template for which the If you select a template for which the automatic start automatic start function is enabled ( is shown on the function is enabled ( is shown on the button), the button), the equipment automatically starts the...
Page 235 USING TEMPLATES • If the number of jobs waiting to store scans in the Memo equipment’s hard disk exceeds 20, a message appears • Items shown in the figure above are samples. Ask the to indicate that the equipment’s memory is full. In this administrator for items you need to enter.
Page 236 USING TEMPLATES On the [RECALL] tab, select a group Press [OK]. containing the template that you want to use. The template buttons are displayed for the selected group. • If you select a private template group for which a Select a “SCAN TO E-MAIL” template that password has been set, the password input screen you want to use.
Page 237 USING TEMPLATES On the password input screen, enter the When the AUTHENTICATION screen is template password using the keyboard and displayed, enter the user name and the digital keys, and then press [OK]. password to complete the user authentication. 1) Press [USER NAME] and enter the user name. 2) Press [PASSWORD] and enter the password.
Page 238 USING TEMPLATES If the screen below appears, place another original on the original glass and press [SCAN] or the [START] button to continue scanning. To finish the job, press [JOB FINISH], followed by the [FUNCTION CLEAR]button. • The above screen is not displayed under the following conditions: You scan the original from the Reversing Automatic Document Feeder without pressing [CONTINUE] to...
Page 239: Setting Items/Printing
Setting Items/Printing SETTING ITEMS (USER) ·········································· P.240 SETTING ITEMS (ADMIN)········································· P.261 MANAGING COUNTERS (COUNTER MENU)··············· P.320 APPENDIX ····························································· P.331 Specifications ························································P.358...
Page 240: Setting Items (User)
SETTING ITEMS (USER) ● SETTING ITEMS (USER)  P.248 "DRAWER" Accessing the User Menu Follow the steps below to access the USER menu in the USER FUNCTIONS screen.  P.248 "ADDRESS" Press the [USER FUNCTIONS] button on the control panel to access the USER FUNCTIONS menu.
Page 241: General
SETTING ITEMS (USER) Setting the reversed display GENERAL You can display the touch panel reversed when normal display is too bright for you, or you want to display it more clearly. You can change the initial settings (defaults) for the equipment. Press [ON] to enable the reversed display, or [OFF] to disable the reversed display.
Page 242: Copy
SETTING ITEMS (USER) COPY You can change the initial settings (defaults) for copy jobs. Memo • The number of pages and options displayed on the COPY screen differ depending on the model. • For instructions on how to display the COPY screen, see the following page: ...
Page 243: Fax
SETTING ITEMS (USER) You can change the initial settings (defaults) for fax and Internet Fax jobs. To send and receive faxes, the FAX Unit must be installed. If the FAX Unit is not installed, you can only set [RESOLUTION], [ORIGINAL MODE], [EXPOSURE], [PREVIEW SETTING] and [INITIAL PREVIEW TYPE]. Memo •...
Page 244: Scan
SETTING ITEMS (USER) SCAN You can change the initial settings (defaults) for scan jobs. Memo • Depending on the model, [SCAN] is available only when the Scanner Kit or Printer/Scanner Kit is installed. • For instructions on how to display the SCAN screen, see the following page: ...
Page 245 SETTING ITEMS (USER) Set the following items for each color mode (Full Color/Auto Color, Gray Scale, or Black mode). Item name Description RESOLUTION Press the button of the desired resolution (dpi) for scans. ORIGINAL MODE Press the button of the desired mode for scans. ([ORIGINAL MODE] is not available in Gray Scale mode.) EXPOSURE Select the desired exposure for scans.
Page 246: E-Filing
SETTING ITEMS (USER) E-FILING You can set the image quality type for printing color documents that have been stored by Scan to e-Filing. Memo • For instructions on how to display the E-FILING screen, see the following page:  P.240 "Accessing the User Menu" Item name Description GENERAL...
Page 247: List
SETTING ITEMS (USER) LIST You can print the lists below. Memo • For instructions on how to display the LIST screen, see the following page:  P.240 "Accessing the User Menu" Item name Description ADDRESS BOOK Press this button to print the ADDRESS BOOK INFORMATION that shows all registered contacts in the equipment.
Page 248: Drawer
SETTING ITEMS (USER) Press the portion of the illustration DRAWER corresponding to the drawer whose paper type you want to change and press the You can set the paper size and paper type for each drawer. desired paper type button, then press [OK] to complete the settings.
Page 249: Managing Contacts In Address Book
SETTING ITEMS (USER) Managing contacts in address book Registering contacts from the USER FUNCTIONS using [ADDRESS] button Contacts registered in the address book can be listed from the screen displayed when the [FAX] button on the control panel is Press an undefined button to register a new pressed, for example.
Page 250 SETTING ITEMS (USER) The following information can be registered from the Send Item name Description Log: E-MAIL Press this button to enter the E-mail • Remote fax numbers that were directly dialed, or that were address of the contact. You can searched from the LDAP server enter an address of up to 192 •...
Page 251 SETTING ITEMS (USER)  Editing or deleting contacts Note • To register E-mail addresses specified as Bcc contacts You can edit (or delete) contact information registered in the into the address book from the scan log, it is necessary address book. to enable the [BCC Address Display] option from the On the ADDRESS BOOK screen, press the TopAccess - Email menu.
Page 252 SETTING ITEMS (USER)  Searching for contacts For the description of each item, see step 2 of the following operation: The following two methods are available to search the address  P.249 "Registering contacts from the USER book for contacts. This function is convenient when searching FUNCTIONS using [ADDRESS] button"...
Page 253 SETTING ITEMS (USER) The touch panel displays the found contact. Press the button of the item target of the Press the contact, and then [EDIT] to edit search. the contact information. Or, press [DELETE] to delete the contact. • When you press a button other than [FAX NO.], the on- screen keyboard is displayed.
Page 254: Managing Groups In Address Book
SETTING ITEMS (USER)  The touch panel displays the found P.258 "Searching for groups" contacts. Press the desired contact and press [OK] to edit the contact information.  Creating new groups You can create new groups in the address book. On the ADDRESS BOOK screen, press an undefined button to register a new group, and then [ENTRY].
Page 255 SETTING ITEMS (USER)  Editing or deleting groups The CHECK OF GROUP MEMBER screen is displayed. Select the contacts that you want to add to You can edit and delete groups registered in the address book, the group and press [OK]. as well as add and remove contacts to/from a group.
Page 256 SETTING ITEMS (USER) Press [GROUP NAME]. Press [OK]. • The on-screen keyboard is displayed. The edited information is saved. For details of the on-screen keyboard, see the following page: Adding or removing contacts  P.331 "On-screen keyboard" • If you do not need to edit the group name, proceed to step 6.
Page 257 SETTING ITEMS (USER) Adding or removing contacts by searching by Adding or removing contacts by searching with ID number a search string On the CHECK OF GROUP MEMBER On the CHECK OF GROUP MEMBER screen, press [KNOWN ID]. screen, press [SEARCH]. The ADDRESS SEARCH screen is displayed.
Page 258 SETTING ITEMS (USER)  Searching for groups Specify the search string in the items that you require and press [SEARCH]. The following two methods can be used to search the address book for groups. This function is convenient when searching for certain groups.
Page 259 SETTING ITEMS (USER) Searching for groups by group name The touch panel displays the found groups. Press the desired group and press [OK] to edit the group information. On the ADDRESS BOOK screen, press [SEARCH]. For instructions on editing or deleting groups, see the following page: The GROUP SEARCH screen is displayed.
Page 260: Check E-Mail
SETTING ITEMS (USER) CHECK E-MAIL CHANGE USER PASSWORD You can check for new E-mails (Internet Faxes) on the POP3 When the MFP Local Authentication function is enabled, users server. If a new E-mail is on the POP3 server, the equipment can change their authentication password that has been automatically prints the E-mail data after retrieving them from entered in the authentication screen from this menu.
Page 261: Setting Items (Admin)
SETTING ITEMS (ADMIN) ● SETTING ITEMS (ADMIN) Proceed with the administrative operation Accessing the Admin Menu that you require. Pressing on the ADMIN menu (1/2) displays ADMIN Follow the steps below to display the ADMIN menu in the menu (2/2). USER FUNCTIONS screen.
Page 262: General
SETTING ITEMS (ADMIN)  P.292 "E-MAIL" GENERAL You can change the initial settings (defaults) for the equipment.  P.293 "INTERNET FAX" Memo • For instructions on how to display the GENERAL menu, see the following page:  P.240 "Accessing the User Menu" ...
Page 263: Setting The Device Information
SETTING ITEMS (ADMIN)   P.265 "Setting the clock" P.277 "Setting job skip"   P.266 "Setting the energy saver modes" P.277 "Changing the keyboard layout"   P.268 "Setting the calibration display P.278 "Setting Print Adjustment" level"   P.268 "Setting the calibration"...
Page 264: Changing The Administrator Password And Resetting The Service Password
SETTING ITEMS (ADMIN) You can specify up to three E-mail addresses for the Note destination of the notification message. • [ON] is available only after an E-mail address is entered. Memo • You can specify events that you want to be notified about Changing the administrator password using the TopAccess web utility.
Page 265: Setting The Clock
SETTING ITEMS (ADMIN)  P.331 "On-screen keyboard" Changing the date and time Enter the current administrator password and press [OK]. On the CLOCK screen, press [DATE/TIME]. The input password appears as asterisks (*). The DATE/TIME screen is displayed. Highlight the section that you want to edit Memo using the arrow buttons, enter the value •...
Page 266: Setting The Energy Saver Modes
SETTING ITEMS (ADMIN) Changing the date format • Auto Sleep mode  P.267 "Setting the Auto Sleep mode" This function puts the equipment into the Sleep mode if it is On the CLOCK screen, press [DATE left inactive for a certain period of time. In the Sleep mode, FORMAT].
Page 267 SETTING ITEMS (ADMIN) Specify the following items as required and Memo complete the setting. • If you want to clear an entered time, press the [CLEAR] button on the control panel. Item name Description • If you want to put the equipment into the Sleep SLEEP TIMER Press the desired period of time (in mode for an entire day, enter the same time in both...
Page 268: Setting The Calibration Display Level
SETTING ITEMS (ADMIN) Setting the calibration display level Select the paper type and press [OK]. Note You can set whether this equipment will use the calibration setting set by a user or the administrator. • Depending on the machine settings, the screen to The relevant buttons ([CALIBRATION]) will appear under the select the paper type may not be displayed.
Page 269: Setting The Status Message
SETTING ITEMS (ADMIN) Setting the status message After you confirm product information, press [CLOSE]. You can have a status message displayed at the bottom of the touch panel, notifying the occurrence of specified events, such as paper empty and toner low. Press [ON] or [OFF] for each status message and press [OK].
Page 270: Adding Or Removing Display Languages
SETTING ITEMS (ADMIN) Select the option that you want to install, Remove the USB storage device from the and press [INSTALL]. USB port on the equipment. Memo • After the installation is complete, it is necessary to reboot the equipment. When the message “Reboot the machine”...
Page 271 SETTING ITEMS (ADMIN) Connect your USB storage device in which When the installation is complete, press the language pack is stored to the USB port [OK]. on the equipment, and press [OK]. You will be returned to the GENERAL menu (2/2). The SELECT A FILE screen is displayed.
Page 272: Updating Your System
SETTING ITEMS (ADMIN) Press [YES]. Press [OK]. When the language pack is removed, you will be returned The setting is completed, and you will be returned to the to the LANGUAGES screen. previous screen. Setting the default language Updating your system You can install files for updating the system of your equipment.
Page 273: Creating Or Installing Clone Files
SETTING ITEMS (ADMIN) Connect your USB storage device in which Press [YES]. the files for updating the system are stored to the USB port on the equipment, and press [OK]. The installation begins. Note • Do not remove the USB storage device until the data The USB LIST screen is displayed.
Page 274 SETTING ITEMS (ADMIN) Confirm the file name and file contents, and Memo press [INSTALL]. • When installing the clone data, store the corresponding files in the root directory of your USB storage device in advance. For details of the cloning function, contact your dealer. Installing the clone data On the CLONING screen, press [INSTALL CLONE DATA].
Page 275 SETTING ITEMS (ADMIN) Press [YES]. Memo • For data you do not need to duplicate, press the data category button(s) to clear the highlight. • Press [DETAILS] to confirm which data are duplicated. Data category Data to be duplicated Security Secure Erase, Authentication Default Setting General, Copy, Scan, Fax,...
Page 276: Setting The Panel Calibration
SETTING ITEMS (ADMIN) When the creating of the clone files is Note complete, press [OK]. • While the panel calibration operation is being performed, no other operations can be performed on the touch panel. If you open the front cover of the equipment during the panel calibration operation and instructions to replace toner cartridges are displayed, close the front cover to complete the panel calibration operation before proceeding to replace...
Page 277: Setting Job Skip
SETTING ITEMS (ADMIN) Remove the USB storage device from the The keyboard layout is changed as follows. • When you selected [QWERTY]: USB port on the equipment. Setting job skip You can set to skip a copy or print job that failed due some reason and proceed to others.
Page 278: Setting Print Adjustment
SETTING ITEMS (ADMIN) Setting Print Adjustment Item name Description PRINT QUALITY Adjusts the printing quality if it is Use this function when you want to set or adjust the print uneven due to temperature/ quality in details. humidity or print density/ frequency.
Page 279: Network
SETTING ITEMS (ADMIN) Setting the TCP/IP protocol (IPv4) NETWORK You can set the TCP/IP protocol that is commonly used in most network systems. When using Web-based utilities such as You can set various network functions. TopAccess and e-Filing, or network features of this equipment such as network printing, network scanning, and Internet Fax, Memo you are required to set the TCP/IP protocol.
Page 280: Setting The Tcp/Ip Protocol (Ipv6)
SETTING ITEMS (ADMIN) Setting the TCP/IP protocol (IPv6) Item name Description You can set the TCP/IP v6 protocol. ADDRESS MODE • DYNAMIC (When TCP/IP is set by Auto-IP addressing or DHCP In IPv6 setting operation, you can enable or disable the IPv6 server) protocol in this equipment, as well as set the IPv6 address, for Select [DYNAMIC] when you do not...
Page 281 SETTING ITEMS (ADMIN) Setting the IPv6 protocol manually Specify the following items as required and press On the IPv6 screen, specify the following items as required and press Item name Description ENABLE DHCP Select whether or not to use the (OPTIONS) optional information (IPv6 address Item name...
Page 282 SETTING ITEMS (ADMIN) Setting the IPv6 protocol automatically (in a Specify the following items as required and press stateless network environment) On the IPv6 screen, specify the following items as required and press Item name Description ENABLE DHCP • ENABLE — Press this button (IP Address) to use the IPv6 address issued by the DHCPv6 server.
Page 283 SETTING ITEMS (ADMIN) Confirm the settings and press Setting the IPv6 protocol automatically (in a stateful network environment) On the IPv6 screen, specify the following items as required and press Memo • The IPv6 addresses acquired from routers are displayed. Up to seven IPv6 addresses can be retained.
Page 284: Setting The Ipx/Spx Protocol
SETTING ITEMS (ADMIN) Specify the following items as required and Confirm the settings and press [OK]. press You will be returned to the NETWORK menu. Item name Description Memo ENABLE DHCP • ENABLE — Press this button • The IPv6 address acquired from the DHCPv6 server is (IP Address) to use the IPv6 address issued displayed.
Page 285: Setting The Smb Protocol
SETTING ITEMS (ADMIN) Setting the SMB protocol You can set the SMB network properties to enable access to this equipment and SMB printing from a Microsoft Windows network. Enabling SMB allows you to enable the file sharing service in addition to SMB printing. Furthermore, if the WINS server is used to allow file sharing and printer sharing across segments, you must specify the WINS server address so that this equipment is visible from the different segments.
Page 286: Setting The Appletalk Protocol
SETTING ITEMS (ADMIN) Setting the AppleTalk protocol Item name Description WINS PRIMARY Press this button to enter the IP address The AppleTalk protocol must be enabled and properly set to of the primary WINS server using the enable AppleTalk printing from a Macintosh computer. digital keys.
Page 287: Setting The Http Network Service
SETTING ITEMS (ADMIN) Setting the HTTP network service Setting the Ethernet speed You can enable or disable the HTTP network server service You can specify the Ethernet speed. that provides web-based utilities on this equipment, such as TopAccess and e-Filing. Item name Description ETHERNET SPEED...
Page 288: Setting Ipsec (Ip Security)
SETTING ITEMS (ADMIN) Item name Description Item name Description ENABLE LDAP • ENABLE — Press this button POLICY NAME The name of the currently applied to use the LDAP network IPsec policy is displayed. server service. ENABLE Press this button to enable IPsec •...
Page 289: Copy
SETTING ITEMS (ADMIN) On the NETWORK CHECK screen, select Check the results. When finished, press the server you want to check, and press [CLOSE]. [ping] or [TRACEROUTE]. When you performed ping: The check result is displayed. When you performed traceroute: Memo •...
Page 290 SETTING ITEMS (ADMIN) Item name Description Item name Description AUTO 2-SIDE Press the button of the 2-sided mode DEFAULT MODE A setting item for color models. It allows MODE copy settings (Available only when the OF AUTO COLOR you to specify the initial mode for the Automatic Duplexing Unit is installed) Auto Color Copy mode.
Page 291: Fax
SETTING ITEMS (ADMIN) Press [ON] or [OFF] for [DISCARD] and [REDUCTION] as required and press [OK]. If the FAX Unit is not installed, only [DISCARD] and [REDUCTION] for [RX PRINT] are available. Memo • When the FAX Unit is not installed, the options set in this menu are applied to Internet Fax reception jobs.
Page 292: E-Mail
SETTING ITEMS (ADMIN) Item name Description E-MAIL — Press to enable edit of the This menu allows you to set the options below. E-mail subject. Memo — Press to disable edit of the E-mail subject. • Depending on the model, [E-MAIL] is available only when the Scanner Kit or Printer/Scanner Kit is installed.
Page 293: Internet Fax
SETTING ITEMS (ADMIN) Memo INTERNET FAX • When you press [FROM ADDRESS], [FROM NAME] or [BODY], the on-screen keyboard is displayed. This menu allows you to set the options below. For details of the on-screen keyboard, see the following page: Memo ...
Page 294 SETTING ITEMS (ADMIN) Press [DEVICE CERTIFICATE] or [CA Select the certificate that you want to CERTIFICATE]. import, and press [OK]. A message appears prompting you to insert the USB • When the file extension is “.pfx” or “.p12”, the storage device. PASSWORD REQUIRED screen will be displayed.
Page 295 SETTING ITEMS (ADMIN) Press [OK]. Press [EXPORT]. A message appears prompting you to insert the USB Importing the certificate begins. storage device. Note Connect your USB storage device to the USB port on the equipment, and press • Do not remove the USB storage device until the data transfer is complete.
Page 296: Setting Secure Pdf
SETTING ITEMS (ADMIN) When exporting is complete, press [OK]. Item name Description • ENABLE — Press this button AUTHENTICATIO to use the user authentication N CODE AS user name as user password. PASSWORD • DISABLE — Press this button to use the user password entered in [USER PASSWORD] above instead of the user authentication user...
Page 297: Performing The Integrity Check
SETTING ITEMS (ADMIN) • Enter 1 to 32 alphanumeric characters for [USER Press [OK]. PASSWORD] and [MASTER PASSWORD]. The input password appears as asterisks (*). • When the lock icon next to the [USER PASSWORD] box is highlighted ( ), the user cannot change the password.
Page 298 SETTING ITEMS (ADMIN) • Transmission / Reception Journal Specify the following items as required and  P.298 "Setting the transmission / reception journal press [OK]. output" There are two types of journals available on this equipment. Journals can be printed either automatically or manually.
Page 299: Printing Lists
SETTING ITEMS (ADMIN) Specify the conditions for each Press [RECEPTION LIST]. transmission type and press [OK]. The RECEPTION LIST screen is displayed. Specify whether to print the reception list Item name Description for each transaction type and press [OK]. MEMORY TX •...
Page 300: Printer/E-Filing
SETTING ITEMS (ADMIN) Press the button of the list that you want to Item name Description print. ENFORCEMENT Select whether to change the output CONTINUE tray automatically and continue printing (ILLEGAL when paper whose size or type does not PAPER) allow it to exit is included in the second or later page of a print job.
Page 301: Wireless Setting
SETTING ITEMS (ADMIN) Enter the administrator password and WIRELESS SETTING press [OK]. When the Wireless LAN Module is installed, [WIRELESS SETTING] allows you to make settings for the Wireless LAN Module. This button is displayed only in some models. Setting Up the Infrastructure Mode The wireless settings can be operated from the Control Panel of this equipment.
Page 302 SETTING ITEMS (ADMIN) Press [ON] and press [NEXT]. Selecting the SSID from the available network list This equipment can search the available SSID automatically from the wireless network. Then you can select the SSID from the list. Press [AVAILABLE NETWORK]. The NETWORK TYPE screen is displayed.
Page 303 SETTING ITEMS (ADMIN) The WIRELESS LAN SECURITY SETTINGS Press [NEXT]. screen is displayed. The WIRELESS LAN SECURITY SETTINGS Continue to the procedure for specifying the security screen is displayed. mode.  P.303 "Select security mode" Entering the SSID manually Press [SSID]. Continue to the procedure for specifying the security mode.
Page 304 SETTING ITEMS (ADMIN) Note Note • When using the WPA/WPA2/802.1X with the EAP-TLS • Press [ENABLE] to use the user name from Common protocol, you must install the CA certification file and user Name in the User Certificate. certification file in the equipment using TopAccess first. For Enter the EAP user name using the instructions on how to install the CA certification and user keyboard and digital keys and press [OK].
Page 305 SETTING ITEMS (ADMIN) [DYNAMIC WEP] — Select this to use an encryption Press [YES], and wait until the setting is which automatically updates the WEP key. DYNAMIC reflected. WEP does so periodically as well as automatically. Note • To select [TKIP] or [AES (CCMP)], press [WPA] or [WPA2], or to select [DYNAMIC WEP], press [802.1X].
Page 306 SETTING ITEMS (ADMIN) Press [PEAP] and press [NEXT]. [TKIP] — Select this to use TKIP encryption. TKIP provides a different key for per packet with a message integrity check. This key will be changed for every fixed interval. [AES(CCMP)] — Select this to use AES encryption. AES is the next-generation cryptography algorithm that the U.S.
Page 307 SETTING ITEMS (ADMIN) Press [YES], and wait until the setting is Selecting WPAPSK/WPA2PSK security mode reflected. The WPAPSK/WPA2PSK is an authentication method using the PSK (Pre-Shared Key) between the Access Point and other wireless devices. To access the wireless network using the WPAPSK/WPA2PSK authentication, the same PSK Path Phrase must be assigned in both the Access Point and other wireless devices.
Page 308 SETTING ITEMS (ADMIN) Specify the following items and press Selecting WEP security mode [NEXT]. The WEP is a data encryption method using the WEP key between the Access Point and other wireless devices. Compared with WPA/WPA2/802.1X and WPAPSK/WPA2PSK, the WEP is less security. If the wireless network is configured in the Infrastructure Mode and the Access Point supports WPA/ WPA2/802.1X or WPAPSK/WPA2PSK, it is recommended to use WPA/WPA2/802.1X or WPAPSK/WPA2PSK rather than...
Page 309 SETTING ITEMS (ADMIN) Specify the following items and press Selecting no security mode [NEXT]. You can also set no security for wireless access. Note • If you do not set no security, anyone knows how the SSID can connect to the wireless network. Therefore, it is recommended to set the security if it is possible.
Page 310: Setting Up The Ad Hoc Mode
SETTING ITEMS (ADMIN) Press [YES], and wait until the setting is Enter the administrator password and reflected. press [OK]. The ADMIN menu is displayed. Setting up the Ad Hoc Mode Press [WIRELESS SETTING]. The wireless settings can be operated from the Control Panel of this equipment.
Page 311 SETTING ITEMS (ADMIN) Press [AD HOC] and press [NEXT]. Enter the SSID using the keyboard and digital keys and press [OK] button. Note The screen returns to the SSID SETTINGS screen. • You can specify the between 1 to 11 for the channel. Press [NEXT].
Page 312 SETTING ITEMS (ADMIN) Selecting WEP security mode Select the transmit power and press [NEXT]. The WEP is a data encryption method using the WEP key between the Access Point and other wireless devices. Press [WEP] and press [NEXT]. Select the low transmit power if you want to limit the area that the wireless communication is enabled.
Page 313: Disabling Wireless Network
SETTING ITEMS (ADMIN) Press [NONE] and press [NEXT]. Press [YES], and wait until the setting is reflected. The TRANSMIT POWER SETTINGS screen is displayed. Select the transmit power and press [NEXT] Disabling Wireless Network button. When you enable the wireless network, the on-board NIC (Network Interface Card) will be disabled.
Page 314: Change User Password
SETTING ITEMS (ADMIN) Press [WIRELESS SETTING]. Press [YES], and wait until the setting is reflected. The WIRELESS SETTING menu is displayed. Press [WIRELESS SETTING]. Memo • For instructions on how to display the WIRELESS SETTING screen, see the following page: ...
Page 315: 802.1X Settings
SETTING ITEMS (ADMIN) Memo Memo • When you press [USER NAME], [NEW PASSWORD] • For instructions on how to install certificates, refer to the or [RETYPE NEW PASSWORD], the on-screen TopAccess Guide “Chapter 8: [Administration] Tab keyboard is displayed. Page”. For details of the on-screen keyboard, see the •...
Page 316 SETTING ITEMS (ADMIN) Proceed with the operation that you Specify the following items as required and require. press [Next]. When you selected other than [EAP-TLS]: If you selected [EAP-MSCHAPv2], [EAP-MD5] or [EAP- TLS], proceed to step 5. When you selected [EAP-TLS]: Select the inner authentication method and press [Next].
Page 317: Error Messages
SETTING ITEMS (ADMIN) Confirm the settings and press [APPLY NOW]. “NETWORK INITIALIZING” is displayed at the lower left of the screen and this equipment starts initializing the network interface card to apply the changes. This message disappears when the setting is complete. Error messages The following error messages may be displayed on the touch panel.
Page 318: Factory Default
SETTING ITEMS (ADMIN) FACTORY DEFAULT You can reset the equipment settings back to the factory defaults, as well as clear the user data. The data reset by this operation are as follows: Settings Data Remarks Setup General All the settings are reset to the factory defaults.
Page 319 SETTING ITEMS (ADMIN) On the CONFIRMATION screen of the FACTORY DEFAULT screen, press [OK]. The initialization begins. Note • If you want to back up the setting data and user data before initialization, use the cloning function to create clone files. For details of the cloning function, see the following page: ...
Page 320: Managing Counters (Counter Menu)
MANAGING COUNTERS (COUNTER MENU) ● MANAGING COUNTERS (COUNTER MENU) Continue with the operation that you TOTAL COUNTER require. This menu allows you to display and confirm the following total counters: • Print counter Indicates the total number of sheets output by this equipment.
Page 321: Print Out Total Counter
MANAGING COUNTERS (COUNTER MENU) Displaying scan counter Memo • For an output example of TOTAL COUNTER LIST, see Press [SCAN COUNTER]. the following page:  P.332 "TOTAL COUNTER LIST" DEPARTMENT COUNTER This menu allows you to display and check the counters below for each department.
Page 322 MANAGING COUNTERS (COUNTER MENU) Press the [COUNTER] button on the control Continue with the operation that you panel to access the COUNTER menu. require. Press [DEPARTMENT COUNTER].  P.322 "Displaying print counter for department code"  P.323 "Displaying scan counter for department code" The DEPARTMENT CODE screen is displayed.
Page 323: Department Management
MANAGING COUNTERS (COUNTER MENU) Displaying scan counter for department code The FAX COMMUNICATION screen for the specified department code is displayed. Press [SCAN COUNTER]. DEPARTMENT MANAGEMENT The SCAN COUNTER screen for the specified department code is displayed. Logging on as administrator Select the button of the counter you want to check.
Page 324: Printing The Department Code List
MANAGING COUNTERS (COUNTER MENU) Press [PASSWORD]. Note • Menus other than [DEPARTMENT MANAGEMENT] and [DEPARTMENT REGISTRATION] will be available after you register a department code and enable the Department Management function. Printing the department code list You can print out the department code list and counters for each department code.
Page 325: Registering A New Department Code
MANAGING COUNTERS (COUNTER MENU)  On the DEPT. MANAGEMENT menu screen, P.331 "On-screen keyboard" press [DEPARTMENT MANAGEMENT]. Memo The DEPARTMENT MANAGEMENT screen is displayed. • If the touch panel does not display an undefined Memo department code, press to display the next page. •...
Page 326: Editing Department Codes
MANAGING COUNTERS (COUNTER MENU) Press the department button that you want to edit, and then [EDIT]. Item name Description Quota Quota management is enabled or Management disabled by pressing [ON] or [OFF]. The message “This department code is already To enable it, press [ON] and set the registered.
Page 327: Deleting Department Codes
MANAGING COUNTERS (COUNTER MENU) Press [NEW CODE]. Set the quota of this department code as required, and press [OK]. The on-screen keyboard is displayed. For details of the on-screen keyboard, see the following For the description of each item, see step 7 in the page: following operation: ...
Page 328: Resetting The Counters For Each Department
MANAGING COUNTERS (COUNTER MENU) Press [YES]. Press [YES]. The department code is now deleted. The counter is now cleared. Memo Memo • Press [NO] to cancel the deletion. • Press [NO] to cancel the clear operation. Resetting the counters for each Setting output limitations for all department departments...
Page 329: Setting The No Limit Black Function
MANAGING COUNTERS (COUNTER MENU) When you press [OK], the setting is saved. "WAIT" is Setting the registered quota displayed on the touch panel until it is applied. You can return the copy and print quotas for all departments to Note the default ones in a single operation.
Page 330: Deleting All Department Codes
MANAGING COUNTERS (COUNTER MENU) Press [YES]. All department counters are now cleared. Memo • Press [NO] to cancel the clear operation. Deleting all department codes You can delete all registered department codes. On the DEPT. MANAGEMENT menu screen, press [DELETE ALL]. The message “Delete OK?”...
Page 331: Appendix
APPENDIX ● APPENDIX Item name Description Setting Letters Clear Press this to delete all letters entered. CANCEL Press this to cancel the entry of letters. Whenever a character string or fax number needs to be entered, an on-screen keyboard is displayed. Enter the Press this to fix all entered letters.
Page 332: List Print Format
APPENDIX List Print Format TOTAL COUNTER LIST Output example of TOTAL COUNTER LIST (The contents are partly different between color and monochromatic models.) TOTAL COUNTER LIST S/N:CME000034 FIN S/N:FIN S/N- TOTAL :9999 2011-05-10 15:18 XXXXXXXX XXXXXXXXXX DF TOTAL :9999 PRINT COUNTER TOTAL FULL COLOR TWIN/MONO COLOR...
Page 333: Department Code List
APPENDIX DEPARTMENT CODE LIST Output example of DEPARTMENT CODE LIST (The contents are partly different between color and monochromatic models.) DEPARTMENT CODE LIST TIME : 2011-05-10 10:53 DEPT NO. DEPARTMENT QUOTA 999.00 PRINT COUNTER FULL COLOR TWIN/MONO COLOR COPY PRINT TOTAL COPY PRINT...
Page 334: Address Book Information
APPENDIX ADDRESS BOOK INFORMATION Output example of ADDRESS BOOK INFORMATION ADDRESS BOOK INFORMATION TIME : 2011-05-10 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NAME FAX NUMBER/E-MAIL ADDRESS QUALITY TX TX TYPE LINE User01 00000000001 MEMORY user01@example.com User02 00000000002...
Page 335: Group Number Information
APPENDIX GROUP NUMBER INFORMATION Output example of GROUP NUMBER INFORMATION GROUP NUMBER INFORMATION TIME : 2011-05-10 20:47 FAX NO.1 : 99999999999 FAX NO.2 : 99999999990 NAME : MFP_00000183 NAME ADDRESS BOOK Group01 Group02 Group03 E-mail Address Fax Number - 335 -...
Page 336: Function List (User)
APPENDIX FUNCTION LIST (User) Output example of FUNCTION LIST (User) (The contents are partly different between color and monochromatic models.) F U N C T I O N L I S T S / N : C M E 0 0 0 0 3 4 T I M E : 2 0 1 1 - 0 5 - 1 0 2 0 : 4 7 F / W V e r .
Page 337: Nic Configuration Page
APPENDIX NIC configuration page Output example of the NIC Configuration Page =================================================================================== Unit Serial No : CME000034 Version : XXXXXXXXXXXX Network Address : 00:40:af:7e:28:55 Network Topology : Ethernet Connector: RJ45 Network Mode : Auto Novell Network Information enabled Print Server Name : MFP_04998820 Password Defined Search Root not defined...
Page 338 APPENDIX Frame Type The frame type setting of this equipment TCP/IP Network Information for IPv4 Address Mode The TCP/IP address mode of this equipment IP Address The IP address of this equipment Subnet Mask The subnet mask of this equipment Default Gateway The default gateway of this equipment Primary DNS Server...
Page 339: Function List (Administrator)
APPENDIX FUNCTION LIST (Administrator) Output example of FUNCTION LIST (Administrator) The Function List for an administrator shows the setting list for all functions. The following table shows all functions that are printed in an administrator’s function list, and the “User” column indicates which functions are printed in a user’s function list. This table also describes each function.
Page 340 APPENDIX GENERAL Function Description User FUNCTIONS - SAVE TO USB MEDIA Shows whether the Save to USB media function is enabled or disabled. FUNCTIONS - SAVE AS SMB Shows whether the Save as SMB function is enabled or disabled. FUNCTIONS - SAVE AS NETWARE Shows whether the Save as NetWare function is enabled or disabled.
Page 341 APPENDIX GENERAL Function Description User DUST/BLUR – SPECIAL3 Shows the color mode to adjust for the special paper 3 when the image is scattered or blurred (black and color) and its adjustment level. PRINT QUALITY – PRINT QUALITY Shows the print quality level. PRINT QUALITY –...
Page 342 APPENDIX SCAN Function Description User COMPRESS Shows the default compression setting. B/W ADJUSTMENT IN ACS Shows the default B/W resolution in ACS. ROTATION Shows the default rotation mode. SINGLE/2-SIDED SCAN Shows the default 2-sided scan mode. IMAGE QUALITY FOR BLACK Shows the default image quality setting that applies when scanning a black original in auto color mode.
Page 343 APPENDIX Function Description User Shows the monitor volume setting. INITIAL SETUP - MONITOR VOLUME INITIAL SETUP Shows the complete volume setting. - COMPLETION TONE VOLUME Shows the default RX mode. INITIAL SETUP - RX MODE Shows the dial type of line 1. INITIAL SETUP - DIAL TYPE RX PRINT - DISCARD Shows whether the discard function is enabled or...
Page 344 APPENDIX E-MAIL Function Description User NUMBER OF RETRY Shows how many times this equipment tries to send e-mail when it had previously failed. RETRY INTERVAL Shows the interval of an e-mail transmission. BCC ADDRESS DISPLAY Shows whether Bcc address display is enabled or disabled.
Page 345 APPENDIX REPORT SETTING Function Description User COMM. REPORT - RELAY DESTINATION Shows the conditions for printing a relay destination report. RECEPTION LIST - LOCAL Shows whether a reception list will be printed or not after reserving a document to a mailbox within the equipment.
Page 346 APPENDIX NETWORK SETTING - NETWORK - IPv6 Function Description User ENABLE IPv6 Shows whether the IPv6 protocol is enabled or disabled. LLMNR Shows whether the LLMNR (Linklocal Multi-cast Name Resolution) is enabled or disabled. ADDRESS MODE Shows the IPv6 address mode. LINK LOCAL ADDRESS Shows the link local address of this equipment.
Page 347 APPENDIX NETWORK SETTING - NETWORK - IPX/SPX Function Description User ENABLE IPX/SPX Shows whether the IPX/SPX protocol is enabled or disabled. FRAME TYPE Shows the frame type to be selected. NETWORK SETTING - NETWORK - APPLETALK Function Description User ENABLE APPLE TALK Shows whether the AppleTalk protocol is enabled or disabled.
Page 348 APPENDIX NETWORK SETTING - SESSION - SMB SESSION Function Description User NETBIOS NAME Shows the NetBIOS name of this equipment. LOGON Shows the log-on setting. WORKGROUP Shows the workgroup of this equipment. DOMAIN Shows the domain name of this equipment. PRIMARY DOMAIN CONTROLLER Shows the primary domain controller address if it has been set.
Page 349 APPENDIX NETWORK SETTING - SESSION - SLP SESSION Function Description User SCOPE Shows the scope for specifying the groups that provide SLP services. NETWORK SETTING - NETWORK SERVICE - HTTP NETWORK SERVICE Function Description User ENABLE HTTP SERVER Shows whether the HTTP network service is enabled or disabled.
Page 350 APPENDIX NETWORK SETTING - NETWORK SERVICE - IP SECURITY SERVICE Function Description User ENABLE IP SECURITY Shows whether the IP security function is enabled or disabled. POLICY NAME Shows the policy name used for the IP security function. NETWORK SETTING - NETWORK SERVICE - POP3 NETWORK SERVICE Function Description User...
Page 351 APPENDIX NETWORK SETTING - NETWORK SERVICE - WEB SERVICES SETTING Function Description User WEB SERVICES SCANNER Shows whether Web Service scan is enabled or disabled. SCANNER NAME Shows the scanner name of this equipment. SCANNER INFORMATION Shows the scanner information of this equipment. AUTHENTICATION FOR PC INITIATED SCAN Shows the authentication setting when this equipment receives jobs.
Page 352 APPENDIX NETWORK SETTING - PRINT SERVICE SETTING - RAW TCP PRINT Function Description User ENABLE RAW TCP Shows whether Raw TCP printing is enabled or disabled. PORT NUMBER Shows the port number to be used for Raw TCP printing. NETWORK SETTING - PRINT SERVICE SETTING - LPD PRINT Function Description User...
Page 353 APPENDIX NETWORK SETTING - PRINT SERVICE SETTING - E-MAIL PRINT Function Description User ENABLE PRINT E-MAIL ERROR Shows whether an e-mail error report will be printed or not. ENABLE E-MAIL ERROR FORWARD Shows whether an e-mail error message will be sent or not.
Page 354 APPENDIX SECURITY SETTING - AUTHENTICATION - USER AUTHENTICATION SETTING Function Description User ENABLE GUEST USER Shows whether or not operations by guest users are accepted. AUTHENTICATION TYPE Shows the authentication type. SECURITY SETTING - AUTHENTICATION - EMAIL AUTHENTICATION SETTING Function Description User EMAIL AUTHENTICATION...
Page 355 APPENDIX SECURITY SETTING - PASSWORD POLICY - POLICY FOR ADMINISTRATOR, AUDITOR Function Description User NUMBER OF RETRY Shows the number of retry for entering the password. LOCKOUT TIME Shows the lockout time (minute). AVAILABLE PERIOD Shows whether the password valid period setting is enabled or disabled.
Page 356: Ps3 Font List
APPENDIX PS3 font list Output example of the PS3 Font List - 356 -...
Page 357: Pcl Font List
APPENDIX PCL font list Output example of the PCL Font List - 357 -...
Page 358: Specifications
Specifications ● Specifications General Specifications PowerPC750 processor (500MHz) 512MB(Max. 768MB) Weight 51kg Dimensions 522(W) x 604(D) x 811(H) Power supply 110-127VAC 50/60Hz ±2% 220-240VAC 50/60Hz ±2% Power consumption Typical operation: Max.1300W, Average 700W(25°C) Idle: Average 160W(25°C) Power save mode: Less than 25W Interface USB (Hi-Speed USB), 100BASE-TX/10BASE-T Supported OS...
Page 359: Scanning Specifications
Specifications Consumables, Maintenance Toner cartridges, image drum, belt unit, fuser unit Unit Scanning Specifications Type Flat surface scanning system (When the Reversing Automatic Document Feeder is installed: Fixed scanning system by feeding the original) Image Sensor Linear CCD sensor ADF paper weight 52-105g/m ADF paper capacity 100 sheets (80g/m...
Page 360: Fax Unit Specifications
Specifications FAX Unit Specifications Model Name GD-1340 Size of Original LG, LT, ST (North America) Size of Original A4, A5, B5, FOLIO (A/B format) Recording Paper Size 8.5" x 14" (LG), 8.5" x 11" (LT), 5.5" x 8.5" (ST) (North America) Recording Paper Size 210 mm x 297 mm (A4), 148 mm x 210 mm (A5), (A/B format)
Page 361: Index
Index...
Page 362 Numerics [AUTOMATIC START] ...... 232 Community Name ......30, 179 AVAILABLE NETWORK ....302 COMPLETION TONE VOLUME ..165 COMPRESS ........244 1200 dpi PRINT ........ 268 Compress ..........193 2IN1 / 4IN1 ........101 Compress Bitmap ........35 2ND FAX ........... 249 Compression ratio ......193 B/W ADJUSTMENT FOR STANDARD 2-Sided originals .......
Page 363 DIRECT TX ....... 161, 299 Editing or deleting contacts ....251 Flip horizontally ........59 Direction of Print ......... 16 Editing or deleting groups ....255 FLUSH CONNECTIONS ....288 Direction of print ........47 [Effect] tab ......12, 24, 50 Font .............67 DISCARD ..........
Page 364 IMAGE QUALITY FOR BLACK IN ACS Mirror ...........26 ............244 Model Selection ........31 [Image Quality] tab ......12, 20 MONITOR VOLUME ......165 Language ..........34 Image Quality Type ......20 MONO COLOR .........123 LAST NAME ........249 Image Scale ......14, 43, 44 MULTI TX ..........299 Layout ..........
Page 365 Printing on paper larger than standard Removing recipients ......175 sizes ..........52 Rendering Intent ......24, 63 Printing the department code list ..324 Resetting all department counters ..329 Page Attributes ........57 Priority Reserve ......213, 214 Resetting the counters for each PAGE NUMBER .......
Page 366 Setting IEEE 802.1X authentication TWIN COLOR COPY ......120 SNMP Communication ....... 28 ............315 SNMP Settings ..... 28, 29, 178, 179 Two Sided Printing ......59 Setting IPsec (IP security) ....288 SNMP V1/V2 ......30, 179 Two-Sided ...........58 Setting job skip ......... 277 SNMP V3 ........
Page 368 MULTIFUNCTIONAL DIGITAL COLOR SYSTEMS User’s Manual Advanced Guide 1-11-1, OHSAKI, SHINAGAWA-KU, TOKYO, JAPAN R121220M7900-TTEC Ver00 F 2012-12 FC-287CS/347CS/407CS OME12027100 ©2012 TOSHIBA TEC CORPORATION All rights reserved...

This manual is also suitable for:

E-studio347cs E-studio407cs

Toshiba E-STUDIO287CS User Manual

1 Printing Operations

PRINTING from Macintosh

PRINTING from Unix/Linux

Managing Print Jobs from the Control Panel

Other Printing Methods

Appendix

2 Copying Operations

Editing Functions

Image Adjustment

Confirming Job Status

Other Information

3 FAX Operations

Advanced Functions

Printing Lists and Reports

Setting Items

Sending a N/W Fax

SETTING N/W-Fax DRIVER

Appendix

4 Scanning Operations

Useful Functions

Other Scanning Methods

Internet Fax

5 Registering Functions

Templates

Using Templates

6 Setting Items/Printing

Setting Items (User)

Setting Items (Admin)

Quick Links

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Summary of Contents for Toshiba E-STUDIO287CS