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•
In the Language field, select the language the system
uses for voice prompts. The drop-down list offers the
languages available in the system. The default is the ICB
card's default language. When using single-number
access, the selected language takes effect after the
caller enters the conference ID and password. Before
that, the system uses the default language.
•
Select Add port if required to have the system reserve
additional ports to accommodate unanticipated
participants. The system adds ports only if available (that
is, if they are not reserved for another conference).
•
Select Keep one port for the chairperson to reserve a
port for the chairperson. If this box is not selected, the
system makes ports available on a first-come, first-serve
basis. In this case, if all the ports are in use when the
chairperson tries to join the conference, the system does
not allow the chairperson to enter the conference. By
default, this option is enabled.
6. To set up a recurring conference, select Recurrence and set up the
recurrence parameters using the recurrence functionality in Microsoft
Outlook.
Do not schedule more than 52 occurrences of a recurring conference.
If you need to schedule more than 52 occurrences, schedule a
separate recurring conference with the additional occurrences.
Do not schedule any occurrence of a recurring conference more than
one year in advance. All occurrences of a recurring conference with
one or more occurrences scheduled more than one year in advance
will not be saved.
7. Select Save and Close for an appointment, or select Send for a
meeting.
If the scheduling is successful (that is, all resources are available),
ICB scheduling is updated automatically. A window opens showing
the conference parameters, including access numbers and
passwords (see Figure 30 on
information is e-mailed to the invited parties and added to their
Microsoft Outlook calendars.
Microsoft Outlook User Interface
page
66). Conference and access
65
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