Avery Berkel XS 100 Operator Instructions Manual
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Avery Berkel XS 100 Operator Instructions Manual

Xs series retail system scales
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XS Series Retail System Scales

Operator Instructions

ABR35-000606 issue AA
©
Avery Berkel, 2015 All rights reserved
No part of this publication may be reproduced, stored in an electronic retrieval system, or transmitted in any form or by any means,
electronic, mechanical, photocopying, recording or otherwise without the prior written consent of the copyright owner, or as
permitted by law or under licence. Full acknowledgment of the source must be given. Avery Berkel is a division of ITW Limited. This
publication was correct at the time of going to print and is supplied without liability for errors or omissions. Avery Berkel reserves the
right to alter without notice the specification or design of any product or service at any time.
Trademarks and acknowledgements
Avery Berkel is a registered trademark in certain jurisdictions. All brands and product names used within this document are trademarks
or registered trademarks of their respective holders
IMPORTANT
When programming or configuring the equipment you must ensure that you comply with all relevant standards and legislation. The
example settings given in this book may not be legal for trade with the public.

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Summary of Contents for Avery Berkel XS 100

  • Page 1: Operator Instructions

    Full acknowledgment of the source must be given. Avery Berkel is a division of ITW Limited. This publication was correct at the time of going to print and is supplied without liability for errors or omissions.

  • Page 2: Table Of Contents

    EMC compliance ........1 Cleaning the print head .....1 About Your Machine ......3 Description ..........3 XS 100 Monobloc scale ...... 3 XS 200 Head up Display (HUD) ... 4 XS 300 Self-service scale ....5 XS 400 Two-piece scale ...... 6 Programming ..........6...
  • Page 3 More on barcode scanning .....22 Scanning a Product ......23 Barcode scanning in checkout mode . 23 Price enquiry ........24 Overriding weight ........24 Fixed price key ........25 Cancelling (Voiding) transactions ... 25 Using tares ..........26 Keyboard entered tare ....... 26 Using preprogrammed tare keys ..
  • Page 4 Labels for nonweighed items ....48 Zero priced, nonweighed labels ..49 Using tares ..........49 Tare display ........49 Free tare ..........49 Stored tares ........50 Keyboard entered tare ....... 50 Proportional tare ....... 51 Preprogrammed tare keys ...... 51 Returning labels ........

  • Page 6: Safety

    Chapter 1 Safety Warnings Safe Installation The mains plug must be inserted into a socket outlet with a protective earth contact. The electrical supply at the socket outlet must provide over current protection of an appropriate rating. CAUTION: The mains lead must be connected to a supply outlet with a protective earth contact. The electrical supply at the socket outlet must provide over current protection of an appropriate rating.

  • Page 8: About Your Machine

    The XS series build types cover a range of counter service terminals, including: XS 100 Monobloc scale This model provides a compact weighing terminal with integrated vendor and customer display. The scale has a 58 pre-...

  • Page 9: Xs 200 Head Up Display (Hud)

    XS 200 Head up Display (HUD) Scale with column mounted customer display and a vendor display located on the base unit. The display, keyboard and weighing characteristics are identical to the mono bloc unit. The scale has a 58 pre-set key keyboard for PLU selection and an additional 23 full-travel tactile keys for regularly used functions.

  • Page 10: Xs 300 Self-Service Scale

    XS 300 Self-service scale This provides 40 user programmable ‘Full travel’ keys placed on a large keyboard mounted on a separate column assembly. The keyboard unit connects to the scale via USB and the mounting arrangement allows for easy location and removal of the XS scale unit.

  • Page 11: Xs 400 Two-Piece Scale

    XS 400 Two-piece scale This has the keyboard and both displays mounted on the tower column, this maximises eye-level interaction between operator and customer. The scale has a 58 pre-set key keyboard for PLU selection and an additional 23 full-travel tactile keys for regularly used functions.

  • Page 12: Vendor Display

    The top left-hand corner of the display is reserved to allow a logo to be permanently displayed. This logo is stored in the machine using a scale management application (contact Avery Berkel for details). Different character sets can be supported for the various countries, including Latin, Greek Hebrew and Arabic.

  • Page 13: Legal Requirements

    Legal requirements To use the machine only in a manner which complies with any mandatory markings. In certain countries it is illegal to use pre-pack mode for direct trade with the public. Getting started Connections Note: Take care not to trap any cables under the feet, or the ribs in the base of the machine, as this could cause weighing inaccuracies and damage to the cables.

  • Page 14: Mains Power

    Power Cash drawer Ethernet network USB port Display USB port Figure 2.2 Connections Mains power The mains plug must be inserted into a socket outlet with a protective earth contact. The electrical supply at the socket outlet must provide over current protection of an appropriate rating. Keyboards The Xs series features a 58 key user-programmable keyboard having a hard-wearing, touch sensitive, wipe clean surface.

  • Page 15: Function Keys

    non-permanent felt marker which can be erased if a change to the user-programmed key is made in the future. The reverse side of the insert contains all the keys necessary to programme the scale. Figure 2.3 Operators keyboard template Figure 2.4 Manager’s programming keyboard In addition there is a 23 key full-travel section for commonly used numeric / function keys (eg: 0-9, Clear, Test, Enter, Total / Print, Add, Tare, etc);...

  • Page 16: Entering And Leaving Standby Mode

    Tare. Subtracts the weight of the container when weighing goods. Fix. (1) In receipt mode, retains the PLU until the transaction is entered. Retains a tare, if in operation, until it is cancelled. (2) In label mode, the PLU is retained until it is cancelled. (3) Sets the machine to pre-pack if the machine configuration allows it.

  • Page 17: Security Level

    Security level Security levels are assigned to the scale functions on your machine. Each operator is assigned a security level. There are 10 security levels from 0 to 9. The security level determines operator access to scale functions. • You will only have access to functions that have the same level or a lower level of security than your own security level.

  • Page 18: Printing

    Approved labels and paper rolls are available from a number of suppliers, whose addresses can be obtained from your Avery Berkel centre. The paper roll is loaded onto the spindle and the paper passed through the aperture at the rear of the open print mechanism.

  • Page 19: Changing The Label/Paper Roll

    Changing the label/paper roll The paper path through the print head is the same for labels and continuous paper, but the label backing paper passes back under the print head to the take up spool. CAUTION: Should labels become stuck in the printer, under no circumstances use a metal object to clear the jam. CAUTION: Under no circumstances use sharp or metal objects to remove any accumulated debris CAUTION: The use of non-approved printer rolls may reduce the life of the print head and invalidate your warranty.

  • Page 20: Label Streaming

    Label Streaming In label mode: Select a non-weighed product Press twice. Select the number of labels required Routine maintenance Cleaning the print head We recommend that the print head is cleaned daily in order to ensure maximum life and to maintain the quality of print. Note: Always follow the instructions on the cleaning kit...

  • Page 22: Serving Customers

    Chapter 4 Serving Customers This section describes how to use the functions you may need when actually serving customers. Some of these operations depend on special keys being set up during programming. If the keys mentioned in the instructions are not available on your keyboard refer to your manager for advice. Using PLUs All products have a unique PLU (Product Look Up) number associated with them.

  • Page 23: Pos-Disabled

    • No Float: This is similar to Enabled in that the scale is used by a single operator. The difference is that the operator is automatically logged off the previous scale when logging on to the new scale. • Disabled: The scale is used by multiple operators. Each operator must assign transactions to their operator key. This has the advantage that, where multiple scales are in use you can weigh and assign the transaction on the closest, available, scale.

  • Page 24: Promotional Plus

    • Paid Out: Allows you to make miscellaneous payments using the cash from the drawer. • Pick Up: Allows you to take money from the cash drawer for security purposes during trading. • Refund: Allows you to refund the customer for goods returned. When using Float, Paid Out, Pick Up or Refund operations, you must enter the amount added to or taken from the cash drawer so that the scale cash report is updated.

  • Page 25: Weighed Goods

    Weighed Goods Place the goods on the scale. Select the PLU. Press Enter the Price. Press the Operator Key. The screen briefly shows the subtotal. The receipt shows an asterix (*) against the items that have a modified price. Non-Weighed Goods Select the PLU.

  • Page 26: Barcode Scanning In Checkout Mode

    Press the Operator Key to add the transaction to the receipt. Barcode scanning in checkout mode If scale is in checkout mode, the transaction will be automatically added to the receipt subtotal, each time you scan a product barcode. If the product does not have a barcode, you can select the PLU in the normal way, and press your Operator Key or the subtotal key to add the transaction to the receipt subtotal.

  • Page 27: Using Tares

    • You can cancel (void) any item in the subtotal. • If security is set for the void function, the void operation can only be initiated by an operator or supervisor with an equivalent or higher security level. To void all transactions: Press Press the Operator Key.

  • Page 28: Using Preprogrammed Tare Keys

    Print the receipt or label. Remove the container with the product from the scale. The tare is automatically cancelled. If it does not cancel, press Note: The weight display must be at zero before you start. Using preprogrammed tare keys Your machine may be programmed with dedicated tare key that selects a previously programmed tare weight value.

  • Page 29: Receipt Operations

    Select the PLU for the first product. Put the product on the scale. Press your Operator Key. Select the PLU for the next product. Put the product on the scale. Press your Operator Key. Repeat steps 4, 5 and 6 until all products are totalled. With the subtotal displayed, press 10.

  • Page 30: Adding Subtotal Receipts

    03-07-2003 12:09 Served by Sandra CHERRIES £/kg £ 0.250 1.60 0.40 COFFEE £/kg £ 2.50 2.50 APPLES £/kg £ 0.550 0.90 0.49 Total £3.39 Cash £3.39 Change £0.00 Rate Value 0.00% 3.39 0.00 Transactions THANK YOU FOR SHOPPING AT AZ SUPERMARKETS 05#10041230 Figure 4.2 Sales receipt (tax total printing configured)

  • Page 31: Re-Opening A Subtotal Receipt

    Re-opening a subtotal receipt A previously printed subtotal receipt can be re-opened by assigning the customer number to an operator. The customer number may be typed in or scanned from the receipt. To reopen a receipt: Press the Customer number button. Scan or type in the customer number from the receipt.

  • Page 32: About Tax

    Itemised Figure 4.3 Typical label and receipt 4.14 About Tax Tax Rates are usually set for each product PLU (Tax Rate 1 & 2) and you can select which one to use when making a transaction. For example, depending on whether the customer is eating inside or take-away. You can change the tax rate used only when the scale is set to Receipt Mode - PoS Enabled.

  • Page 33: Tax Printing On Receipts

    • Gross sales Figure 4.4 Sales receipt (net sales value) Tax printing on receipts If available, the Tax Print key enables you to print individual tax rates and values on the receipt even if your machine has not been configured to do so. Press to print the tax on the next receipt only.

  • Page 34: Paying With Foreign Currency

    Note: You can press to keep the subtotal on display. To take a multiple or split payment Press the Operator Key to display the subtotal. Enter the amount tendered for the first payment method. Press payment key for the first method. Enter the amount tendered for the second payment method.

  • Page 35: Payments Received On Account

    Enter the account reference number. Press **Charged To Account** CHERRIES £/kg £ 03-07-2003 12:09 0.250 1.60 0.40 Served by Sandra COFFEE £/kg £ 2.50 2.50 Account A2B3 J. Smith APPLES Total £21.90 £/kg £ Transactions 0.550 0.90 0.49 Customer Total £21.90 Account A2B3...

  • Page 36: Sales Discount

    *Received On Account* 13-07-2003 12:19 Operator Num Sandra Account A2B3 J. Smith Total £120.00 £20.00 Cash £100.00 Cheque 05#10041239 ****Report Complete**** Figure 4.6 Received on account slip Sales discount You can discount a receipt or an individual transaction with a pre-programmed fixed discount or with a variable discount. Fixed and variable discounts may be a percentage of the transaction or receipt total or a value.

  • Page 37: Cash Drawer Operations

    Euro • press while the price is displayed to display the transaction price in euros. Print 4.16 Cash drawer operations If your machine is operating in PoS mode you can use the ECR keys to carry out operations requiring the use of the cash drawer.

  • Page 38: Returning Products

    • If your machine has been configured for ‘one shot’ operation for Refunds you will not need to press Refund step 6. To refund the cost of goods: Press . Press Refund Enter the number of items. Press Enter the PLU number. Press Enter the pack price.

  • Page 39: Electronic Funds Transfer

    4.18 Electronic Funds transfer If your scale is paired with an EFT card terminal then you will be able to use it to perform PIN Verified, Contactless, Swiped, and refund transactions. If the card payment key is configured with Allow Change enabled then you will also be able to do Cashback transactions.

  • Page 42: Pre-Pack Operations

    Chapter 5 Pre-pack Operations Pre-pack operations are used to print labels for goods that are to be pre-packaged for sale. Pre-pack operations require the machine to be operating in label mode with the print mode set to Pre-pack. In this mode a label is printed automatically for the selected product each time the weight changes.

  • Page 43: Zero Priced, Weighed Labels

    Zero priced, weighed labels If you press when a PLU is selected but the total price is zero, an item only label is printed. Labels for nonweighed items You can set up a label run for up to 999 labels when you wish to print several labels for the same nonweighed item. To print labels for nonweighed items: Press Enter the number of items.

  • Page 44: Stored Tares

    Fix the label to the item. Repeat steps 4 and 5 until all items have been labelled. Press to select a new PLU. Stored tares If your machine has dedicated tare reference keys you can press a tare reference key after step 1 to override the stored tare with a different tare value.

  • Page 45: Using The Non Add Key

    Note: If you change the number of items from 1, enter the item price at step 7 and the machine will automatically calculate the pack price. Press Return Press and select the number of items. Press Enter the number of labels. Select the PLU and modify the pack or item price if required.

  • Page 46: Using The Re-Price Key

    5.11 Using the Re-Price key enables you to print a new price label to replace the product’s original label. Re-price labels are not PLU specific. Re-Price 5.12 Using the Re-Pack key allows you to print labels for a product that has been converted from another product, for example, steak Re-Pack converted to minced beef.

  • Page 47: Voiding Transactions

    Enter a pack run description. Press Enter a customer reference. Press . The customer name will be displayed. Press to confirm the customer reference. Enter a new order number. Press Enter the PLU. Place the first item on the scale. Fix the label to the pack.

  • Page 48: Back Calculation

    Your machine will have been set up to allow you either: • to enter any account reference • to use only those accounts that have been previously programmed in the machine. If the account has been pre-programmed, when the account reference is entered the vendor display will show the account holder's name and credit limit set.

  • Page 49: Danish

    Computed unit price Tomatoes Net weight from USE BY PLU record 20-12-02 £/100g NET WEIGHT 0.25 400g £ £/01 Items 1.00 1. 00 0 2 0 0 0 9 9 0 0 1 0 05 > AZ Supermarket Figure 5.2 European back calculation Danish Using Danish back calculation, the item price of a nonweighed product becomes the total price.
  • Page 50 ADD key 10, 43 Back calculation 62 Danish 63 European 62 Cash drawer operations 41 float 42 paid out 42 pick up 42 Clear key 10 Customer accounts 37 making payments 39 paying for goods 38 Dual printer machines 13 Enter key 10 Euro print key 41 FIX key 27...
  • Page 51 back calculation 62 multiple labels 48 returning labels 51 using tares 49 free 49 keyboard entered 50 proportional 51 stored 50 using the FIX key 47 using the NON ADD key 52 using the Re-Price key 53 using the Re-Wrap key 52 wrapper key 53 Pre-packPLUs 48 nonweighed items 48...
  • Page 52 Stock mode assigning transactions 61 using 60 Tares 26 keyboard entered 26 preset tare key 27 preset tare keys 51 tare interlock 27 Tax print key 35 Total/print key 10 Void key 10 Voids 25 Zero key 9...

This manual is also suitable for:

Xs 200Xs 300Xs 400

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