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Octopus F270 IT Operating Instructions Manual

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Octopus F270 IT
Octopus F100/200/400/650
Octopus F IP-Netpackage
Octopus F470 UC
ISDN Telephones
Operating Instructions
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Summary of Contents for Octopus F270 IT

  • Page 1 Octopus F270 IT Octopus F100/200/400/650 Octopus F IP-Netpackage Octopus F470 UC ISDN Telephones Operating Instructions ================!"§==...

  • Page 2: Before You Begin

    Before You Begin These Operating Instructions describe which functions can be used with the Octopus F270 IT, Octopus F100/ 200/400/650/IP-Netpackage and Octopus F470 UC system with commercially available ISDN telephones. You may find that some functions you wish to use are not available on your telephone. This may be due to one of the following reasons: •...

  • Page 3: Table Of Contents

    Contents Contents Before You Begin ......2 Basic operating instructions ..... 6 How to Use these Operating Instructions .
  • Page 4 Controlling Relays (not for Octopus F270 IT) ........
  • Page 5 Simple Paging Equipment ........... . 38 Enhanced Paging Equipment (Octopus F650 Only) ......39 Team and Executive/Secretary Functions With Assigned Trunk Lines .

  • Page 6: Basic Operating Instructions

    Basic operating instructions Step by Step Basic operating instructions How to Use these Operating Instructions You will find a graphic representation of the steps in logical sequence in the left column. Below is an explanation of the symbols: Lift the handset (off-hook). Replace the handset (on-hook).

  • Page 7: Accessing Functions

    Basic operating instructions Step by Step Accessing Functions ... with Codes You can activate the functions of your system by entering codes such DND (do not disturb) on. DND (do not disturb) off. All codes to activate or enable functions are always introduced with the digits , and all codes to deactivate, disable or delete functions always begin with the digits...

  • Page 8: Making And Answering Calls

    Making and Answering Calls Step by Step Making and Answering Calls Special default ring signaling is set for your telephone: • When you receive an internal call, your telephone rings once ev- ery four seconds (single-tone sequence). • When you receive an external call, your telephone rings twice in rapid succession every four seconds (dual-tone sequence).

  • Page 9: Using Call Waiting

    Making and Answering Calls Step by Step Using Call Waiting Callers can still reach you while you are engaged in another call. A signal alerts you to the waiting call. You can either ignore or accept the waiting call. When you accept the waiting call, you can either end the first call or place it on hold and resume the call later on.

  • Page 10: Preventing And Allowing Call Waiting (Automatic Camp-On)

    Making and Answering Calls Step by Step Preventing and Allowing Call Waiting (Automatic Camp-On) If this function has been configured (ask your service technician), you prevent or allow a second call ( page 9) from being signaled by au- tomatic camp-on during an ongoing call. Lift the handset.

  • Page 11: Using Mailboxes

    Making and Answering Calls Step by Step Using Mailboxes If there are messages waiting for you, you will hear a special dial tone (continuous buzzing) when you lift the handset. Lift the handset. Enter the code. This connects you to the sender of the message or the mailbox sys- tem.

  • Page 12: Trace Call: Identifying Anonymous Callers

    Opening the door from your telephone during a call from the en- trance telephone: Enter the code. Dial the entrance telephone number. Special features must be taken into consideration if your tele- phone operates with Octopus F IP-Netpackage (system net- working via PC network) ( page 49)!
  • Page 13 Making and Answering Calls Step by Step Opening the door with a code (at the door): After ringing the bell, enter the five-digit code (using the keypad or a DTMF transmitter). Depending on how the door opener has been pro- grammed, a doorbell call signal may or may not be forwarded.

  • Page 14: Making Calls

    Making Calls Step by Step Making Calls Dialing Numbers Lift the handset. Internal calls: Enter the station number. External calls: Enter the external code and the station number. The called party does not answer or is busy: Replace the handset. Caller ID Suppression You can prevent your station number or name from appearing on the displays of external parties you call.

  • Page 15: Talking To Your Colleague With A Speaker Call

    Making Calls Step by Step Talking to Your Colleague With a Speaker Call You can make a loudspeaker announcement through a loudspeaker if connected (ask the service personnel), or to an internal user with a system telephone without any action on their part. Lift the handset.

  • Page 16: Automatic Connection Setup (Hotline)

    Making Calls Step by Step Automatic Connection Setup (Hotline) If this function is configured (contact the service personnel), the sys- tem automatically sets up a connection to a preset internal or external destination. Lift the handset. Depending on the setting, the connection is either set up immediate- ly or only after a preset period of time (hotline after a timeout).

  • Page 17: Assign Station Number

    Making Calls Step by Step Assign Station Number If this function has been configured (contact the service personnel), you can selectively assign a specific number (DID number) to your telephone before making an external call. The assigned number then appears on the called party’s display. Lift the handset.

  • Page 18: Calling Multiple Parties Simultaneously

    Calling Multiple Parties Simultaneously Step by Step Calling Multiple Parties Simultaneously Calling a Second Party (Consultation Hold; not for all ISDN Telephones) You can call a second party while engaged in a call. The first party is placed on hold. Press the key.

  • Page 19: Conducting A Conference (Not For All Isdn Telephones)

    Calling Multiple Parties Simultaneously Step by Step Conducting a Conference (not for all ISDN Telephones) In a conference call, you can talk to as many as four other parties at the same time. These may be internal or external users. Lift the handset.

  • Page 20: Transferring A Call (Not For All Isdn Telephones)

    Calling Multiple Parties Simultaneously Step by Step Transferring a Call (not for all ISDN Telephones) If the person you are speaking to wants to talk to another colleague of yours, you can transfer the call that colleague. Press the key. Enter the number of the party to which you want to transfer the call.

  • Page 21: Parking A Call (Not For All Isdn Telephones)

    Calling Multiple Parties Simultaneously Step by Step Parking a Call (not for all ISDN Telephones) You can park up to ten calls, either internal, external, or both. Parked calls can be displayed on and picked up from another telephone. This feature is useful if you want to continue a call at another phone. Precondition: You are conducting a call.

  • Page 22: Making Calls To Stored Destinations

    Making Calls to Stored Destinations Step by Step Making Calls to Stored Destinations Using Station and System Speed-Dial Numbers Precondition: You have stored station speed-dial numbers page 27) or the service personnel has stored system speed-dial numbers. Lift the handset. Enter the code.

  • Page 23: Checking And Assigning Call Charges

    Checking and Assigning Call Charges Step by Step Checking and Assigning Call Charges Dialing with Call Charge Assignment You can assign external calls to certain projects. Precondition: The service personnel has set up account codes for you. Lift the handset. Enter the code.

  • Page 24: If You Cannot Reach A Destination

    If You Cannot Reach a Destination... Step by Step If You Cannot Reach a Destination... Call Waiting (Camp-On) It is important that you reach the called party, but the number is busy. Lift the handset. Enter the internal station number. Wait (approx.

  • Page 25: Telephone Settings

    Telephone Settings Step by Step Telephone Settings Locking the Telephone to Prevent Unauthorized Use You can prevent unauthorized persons from using your telephone during your absence. Precondition: You must have configured a personal identification number (PIN) for your telephone ( page 26).

  • Page 26: Saving Your Pin

    Telephone Settings Step by Step Saving Your PIN To prevent unauthorized persons from using your telephone page 25) and to use another telephone like your own page 31), you need to enter a personal identification number, which you can save yourself. Lift the handset.

  • Page 27: Saving Station Numbers And Appointments

    Saving Station Numbers and Appointments Step by Step Saving Station Numbers and Appointments Storing Station Speed-Dial Numbers You can store the ten numbers which you use the most and dial them using your own station speed-dial numbers: 0 through page 22). Lift the handset.

  • Page 28: Call Forwarding

    (destinations). (External destinations re- quire special configuration in the system). Special features must be taken into consideration if your tele- phone operates with Octopus F IP-Netpackage (system net- working via PC network) ( page 45)! Lift the handset.

  • Page 29: Using Night Answer

    (standard night answer service) or by you (temporary night answer service). Special features must be taken into consideration if your tele- phone operates with Octopus F IP-Netpackage (system net- working via PC network) ( page 46)! Activating this function: Lift the handset.

  • Page 30: Using Other Functions

    Using Other Functions Step by Step Using Other Functions Sending a Message You can send short text messages (infotexts) to single users or groups of users who have system telephones. On system telephones with no display (e.g. Octophon F10), on ISDN, pulse or tone dialling telephones, transmitted text messages will be saved as a callback request.

  • Page 31: Answering Messages

    Using Other Functions Step by Step Answering Messages If there is a message for you, you will hear a special dial tone or an an- nouncement when you lift the handset. Lift the handset. Enter the code. This connects you to the sender of the message or the mailbox sys- tem.

  • Page 32: Resetting Services And Functions (System-Wide Cancellation For A Telephone)

    Using Other Functions Step by Step Resetting Services and Functions (System-Wide Cancellation for a Telephone) There is a general reset procedure for activated functions. The follow- ing functions are canceled, if they were activated: • Forwarding on • Advisory msg. on •...

  • Page 33: Monitoring A Room

    Using Other Functions Step by Step Monitoring a Room A telephone can be used to monitor a room. The function must be ac- tivated on the telephone that you want to monitor. Calling this telephone lets you hear what is going on in the room. Activating the telephone to be monitored: Lift the handset and direct it towards the noise source.

  • Page 34: Activating Functions For Another Telephone

    Using Other Functions Step by Step Activating Functions for Another Telephone If this function has been configured (contact the service personnel), you can turn the following functions on and off for other telephones. This feature is also known as associated service. •...

  • Page 35: Locking Another Telephone To Prevent Unauthorized Use

    Using Other Functions Step by Step Locking Another Telephone to Prevent Unauthorized Use If this function has been configured (contact the service personnel), you can lock other telephones to prevent unauthorized use, and later unlock them again. You can use this function to unlock the telephone for users who have locked their telephones and then forgotten their PINs.
  • Page 36 Using Other Functions Step by Step Precondition: You have a telephone that uses tone dialing (DTMF dialing) or you can switch your telephone to tone dialing. The tele- phone is not connected to the system. Set up a call to the system. Enter the station number (contact the ser- vice personnel).

  • Page 37: Controlling Connected Computers Or Other Programs And Telephone Data

    Step by Step Controlling Connected Computers or Other Programs and Telephone Data Service (only with Octopus F400/650) If this function has been configured (contact the service personnel), you can control connected computers or programs running on them, such as hotel services or information systems, from your telephone.

  • Page 38: Controlling Relays (Not For Octopus F270 It)

    Special features must be taken into consideration if your tele- phone operates with Octopus F IP-Netpackage (system net- working via PC network) ( page 47)! Lift the handset.

  • Page 39: Enhanced Paging Equipment (Octopus F650 Only)

    Using Other Functions Step by Step Enhanced Paging Equipment (Octopus F650 Only) Paging: Lift the handset. Enter the code. Enter the number of the party you want to page. Answering the page from the nearest telephone: Lift the handset. Enter the code.

  • Page 40: Team And Executive/Secretary Functions With

    Team and Executive/Secretary Functions With Assigned Trunk Lines Step by Step Team and Executive/Secretary Functions With Assigned Trunk Lines If this function has been configured (contact the service personnel), you belong to a team of users for whom special trunk lines exist. You can then conduct your calls as usual via the trunk assigned to you.

  • Page 41: Transferring Calls Directly To The Executive (Only In An Executive/Secretary Group)

    Team and Executive/Secretary Functions With Assigned Trunk Lines Step by Step Transferring Calls Directly to the Executive (Only in an Executive/Secretary Group) Normally, audible signaling of all calls for the executive is heard only in the secretary’s office. You can activate audible signaling so that calls are only signaled on the executive telephone and on a second telephone assigned to it.

  • Page 42: Using Other Team Functions

    (including an executive/sec- retary team). Special features must be taken into consideration if your tele- phone operates with Octopus F IP-Netpackage (system net- working via PC network) ( page 44)! You belong to a hunt group or a group call: Lift the handset.

  • Page 43: Accepting A Call For Another Member Of Your Team

    You can have calls for your telephone signaled audibly at up to five other phones. The person who answers first receives the call. Special features must be taken into consideration if your tele- phone operates with Octopus F IP-Netpackage (system net- working via PC network) ( page 47)! Saving telephones for the ringing group: Lift the handset.

  • Page 44: Special Functions In The Lan (Pc Network)

    42) of another Octopus F270 IT / Octopus F100/200/400/650: Lift the handset. Enter the code. Enter the (DISA) call number of the other Octopus F270 IT / Octopus F100/200/400/650. Enter. Enter the (DISA) call number of your telephone. Enter.

  • Page 45: Transferring Call Forwarding

    Octopus F IP-Netpackage telephones. Lift the handset. Enter the code. Enter the (DISA) call number of the Octopus F270 IT / Octopus F100/200/400/650 to which your telephone is connected. Enter. Enter the (DISA) call number of your telephone.

  • Page 46: Using Night Answer

    ( page 29). Lift the handset. Enter the code. Enter the (DISA) call number of the Octopus F270 IT / Octopus F100/200/400/650 to which the night answer telephone is connected. Enter. Enter the (DISA) call number of the telephone from which you wish to activate/deactivate the night answer service.

  • Page 47: Activating And Deactivating A Ringing Group

    Activating and Deactivating a Ringing Group You can have calls for your telephone signaled audibly at external telephones or at telephones in other Octopus F270 IT / Octopus F100/200/400/650 communications platforms page 43). Saving the telephones for the ringing group: Lift the handset.

  • Page 48: Controlling Relays (Not For Octopus F270 It)

    650 communications platforms. Lift the handset. Enter the code. Enter the (DISA) call number of the Octopus F100/200/400/650 in which the relay is to be controlled. Enter. Enter the (DISA) call number of the telephone from which you wish to control the relay.

  • Page 49: Opening The Door

    Octopus F270 IT / Octopus F100/200/400/650 systems. Lift the handset. Enter the code. Enter the (DISA) call number of the Octopus F270 IT / Octopus F100/200/400/650 in which the door is to be opened. Enter. Enter the (DISA) call number of the telephone from which you wish to activate the door opener.

  • Page 50: Index

    Index Index dialing internal/external calls ........14 dialing internal calls .......... 14 dialing numbers announcement ..........15 using speed-dialing ........22 answering a timed reminder ......11 direct inward system access (DISA) ....35 appointment ............ 27 DISA ............... 35 assigning a DID number ........
  • Page 51 ........... 43 room monitor ........... 33 night answer ............ 29 saving a PIN ............. 26 secretary functions ........... 40 Octopus F IP-Netpackage setting your telephone ........25 actuators simple paging equipment ............. 48 ........38 group call speaker call ............ 44 .............
  • Page 52 Index team with trunk keys ......... 40 telephone locking ............25 locking another ..........35 locking/unlocking ........25 locking/unlocking all phones ......35 operating ............7 settings ............25 using another like your own ......31 telephone data service ........37 temporary phone using a temporary phone ........

  • Page 53: Overview Of Functions And Codes

    Overview of Functions and Codes (Alphabetical) Overview of Functions and Codes (Alphabetical) The table below lists all available functions. If these functions have been configured (contact the service person- nel), they can be called by entering a code. Functions Operating Steps Accept call Directed Int.
  • Page 54 Add a party to the Stn No. etc. conference (max. five) Leave conference Remove party Consult Stn. No. Quit consultation, / Wait 2 sec. / resume first call Toggle Start three-party conference Connect parties Control relay (not for Octopus F270 IT) Discreet Calling Int.
  • Page 55 Overview of Functions and Codes (Alphabetical) Functions Operating Steps Door opener Conversation / after 30 seconds Int. (entrance telephone) Open door Int. Door release on Int. + Code Door release off Int. DTMF dialing / Tone dialing (only pulse telephone) Ending a call Group call Leave...
  • Page 56 Overview of Functions and Codes (Alphabetical) Functions Operating Steps Park a call Retrieve parked call Phone Changeover on Code (lock/unlock) Changeover off Code (lock/unlock) Lock all phones Int. Unlock all phones Int. Picking up (retrieving) a held call Line No. Reset services Ring transfer Line No.
  • Page 57 Overview of Functions and Codes (Alphabetical) Functions Operating Steps Timed reminder Save (Time, e.g. 0905) Delete Accept timed call Trace call Stn No., announce if appl. Transferring a call ...After announcement Group to group Trunk Reserve trunk Busy (external) Wait 5 seconds When the reserved Ext.
  • Page 58 Important telephone numbers For problems: For questions regarding sales: Upon delivery of the equipment, please enter telephone numbers! Issued by: Deutsche Telekom AG Right of modification reserved. Reference number: A31003-E8400-X911-7-7619 SW version: 7.0 Status: 03/2009 Printed on environmentally compatible recycled paper.

This manual is also suitable for:

F100F400F650F ip-netpackageF470 ucF200

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