1. Manuals
  2. Brands
  3. Octopus Manuals
  4. Telephone
  5. F100
  6. Operating instructions manual

Octopus F100 Operating Instructions Manual

Hide thumbs Also See for F100:
Table of Contents

Advertisement

Quick Links

Download this manual
Octopus F100/200/400/650
Octophon S3 professional
Operating Instructions
================!"§==

Advertisement

Table of Contents
loading
Need help?

Need help?

Do you have a question about the F100 and is the answer not in the manual?

Questions and answers

Related Manuals for Octopus F100

Summary of Contents for Octopus F100

  • Page 1 Octopus F100/200/400/650 Octophon S3 professional Operating Instructions ================!"§==...

  • Page 2: Safety Notes

    Safety notes Safety notes Handset Danger: • Do not use the handset in potentially explosive atmospheres. • To avoid mutual interference, do not operate the handset in the vicinity of elec- tronic equipment. • Do not use the handset in wet rooms! Devices are not splash-proof. •...

  • Page 3: Weee Mark

    Safety notes WEEE mark Note: • All electrical and electronic products should be disposed of separately from the municipal waste stream via designated collection facilities appointed by the government or the local authorities. • The correct disposal and separate collection of your old ap- pliance will help prevent potential negative consequences for the environment and human health.

  • Page 4: Overview Of Handset

    Overview of handset Overview of handset Receiver inset Call-by-call key Display Hash key Display keys Number keys Control key On-hook and on/off key Speakerphone key Message key Talk key Star key R key Microphone How to use the keys: page 11...

  • Page 5: Table Of Contents

    Contents Overview of handset ......IV Operating instructions ......1 Conducting calls –...
  • Page 6 Activating or deactivating the warning tone......... 28 Activating/deactivating automatic call answering .
  • Page 7 Placing a call on hold ............78 Toggling (switching between calls) .
  • Page 8 Charging shells ..............125 Accessories .

  • Page 9: Operating Instructions

    Operating instructions Step by Step Operating instructions These operating instructions describe your handset and its functions on your communications system. All functions that can be performed via your handset are described here. If some of the required functions are not available on your hand- set, it may be due to one of the following: •...

  • Page 10: Activating/Deactivating The Handset

    Conducting calls – the basic functions Step by Step Activating/deactivating the handset a Press the On-hook key until the activation or deactivation is con- firmed by a crescendo tone sequence. If the default PIN has not been changed (0000), the handset is ready for operation as soon as it is switched on.

  • Page 11: First Seize The Line, Then Dial

    Conducting calls – the basic functions Step by Step Language If your preferred language for the display texts is not set, you can set this yourself ( page 20). First seize the line, then dial c or d When the handset is idle: Press and hold down the Talk key or press the Speakerphone key.

  • Page 12: Manual Number Redial

    Conducting calls – the basic functions Step by Step either: The user answers. Conduct the call. The user is busy or rejects the call. You are routed to the other party's Feature not availab- mailbox (if configured) or can program a callback request page 5.

  • Page 13: Callback

    Conducting calls – the basic functions Step by Step Callback This function enables you to call a user who does not answer or whose line is busy. The Callback function enables you to contact him as soon as he hangs up or re-uses his telephone. Please note that a line is signalled as busy when it is being called by another user.

  • Page 14: Enquiry

    Conducting calls – the basic functions Step by Step Deleting a callback request c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu > < Select the menu item and confirm. Service? >...

  • Page 15: Answering Or Rejecting A Call

    Conducting calls – the basic functions Step by Step > < Select the menu item and confirm. Quit and return? You are reconnected to the first partner. The second partner hears the busy tone and hangs up; a Octophon handset hangs up automat- ically.

  • Page 16: Picking Up A Call In A Call Pickup Group

    Conducting calls – the basic functions Step by Step Rejecting a call If you do not wish to be disturbed, you can reject the call. Confirm the message displayed with one of the two display keys. The Reject call call is rejected and the caller hears the busy tone. You are routed to the other party's mailbox (if configured) or can program a callback re- quest page 5.

  • Page 17: Forwarding Calls

    Conducting calls – the basic functions Step by Step Forwarding calls This function is for when you leave your desk for a while and want cer- tain calls to be forwarded to your new location. The forwarding desti- nation for internal calls can be any internal or external phone number. The destination number is usually an external phone number be- cause you can be reached internally anytime by means of your hand- set.

  • Page 18: Activating Or Deactivating The Keypad Lock

    Conducting calls – the basic functions Step by Step Deactivating call forwarding Prerequisite: The room monitor function is activated. c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu > < Select the menu item and confirm.

  • Page 19: Description Of Controls

    Description of controls Description of controls Function keys The following function keys are available: Name On-hook and on/ • End a call off key • Cancel functions • Jump back to the previous menu (only following Options • Activate or deactivate the handset Talk key •...

  • Page 20: R Key

    Description of controls R key Pressing the R key quickly performs different functions depending on the current operating mode, for example: • When dialling: insert a pause (for example, between the prefix and the phone number, or when checking a mailbox) •...

  • Page 21: Display Keys

    Description of controls Display keys The handset has two display keys, each with one or two functions. When the key is allocated two functions, press the right or left side of the key to select the corresponding function. Dis- play key assignment depends on the operating status. A function can be represented by text or an icon.
  • Page 22 Description of controls Icon Name Set number keys Save Save entries Save Phonebook Open the system’s phonebook Phonebk Appoint. Activate handset appointment reminder Appoint. function Dial Dial the digits entered Dial Alarm Activate alarm function Alarm Time Enter the time and date. Displayed until the Time time and date are set.

  • Page 23: Menu Icons In The Main Menu

    Description of controls Menu icons in the main menu © You can open the handset’s main menu by pressing the "Menu" display key or by pressing the right control key. The main menu is a graphical menu and contains the following menu icons: Icon í...

  • Page 24: Putting The Handset Into Service

    Putting the handset into service Putting the handset into service Removing the protective cover Remove the protective cover from the display before putting the hand- set into service. Inserting the batteries The handset is supplied with the approved batteries. The batteries are not loaded. It is first charged in the handset.
  • Page 25 Putting the handset into service 2. Opening the battery compartment Insert a screwdriver into the groove between battery cover and the jack, grip the cover firmly and lift it off the battery compartment. 3. Inserting the batteries Insert the approved batteries making sure that the poles are facing the right directions as in- dicated.

  • Page 26: Charging And Using The Batteries

    Putting the handset into service Charging and using the batteries To charge the batteries, insert the handset into the charging shell with the keypad facing for- wards. Attention: Only use the relevant approved power supply units for operating the charging shell (for order numbers see page 125).

  • Page 27: Batteries Operating Times And Charging Times

    Putting the handset into service Batteries operating times and charging times The operating times are only achieved after several charging and discharging cycles and are dependent on • the battery capacity, • the age of the batteries, • the settings made, •...

  • Page 28: Setting The Handset Display Language

    Putting the handset into service Step by Step Setting the handset display language If your preferred language for the handset’s display texts is not set by default, then you can set it yourself. The language of the communica- tion system’s display texts can only be set by the administrator. Opening the main menu ©...

  • Page 29: Setting The System Display Language

    Putting the handset into service Step by Step Selecting a language Deutsch Select and confirm the language you require. English a Press the On-hook key to end the operation. Francais Italiano Espanol Note: Portugues Nederlands • If you inadvertently set a display language that you do Dansk not understand, press Norsk...

  • Page 30: Setting The Handset

    Setting the handset Step by Step Setting the handset You can change the standard settings of the handset if you are not happy with them. Setting the speaker volume You can adjust the speaker volume during a call. The following vol- umes are adjustable: •...

  • Page 31: Setting The Ringer

    Setting the handset Step by Step Setting the ringer Setting the ringer volume and melody Tones and melodies are saved on your handset. When selecting the menu, the ringer sounds at the current setting. You can choose be- tween three ringer volumes, as well as a crescendo ring (volume in- creases gradually).

  • Page 32: Advisory Tones

    Setting the handset Step by Step Advisory tones The advisory tones have the following meaning: Advisory tone Meaning Key tone Every keystroke is confirmed Confirmation to- • Confirmation tone (crescendo tone se- quence) when saving inputs/settings and when placing the handset in the charging shell •...

  • Page 33: Setting Ringing Tones And Pictures With Resource Directory

    Setting the handset Step by Step Setting ringing tones and pictures with re- source directory Your handset’s resource directory is used to manage sounds that you can set as ringing tones and pictures that you can use as screensav- ers. Sounds are preset and can be neither modified, loaded nor de- leted.

  • Page 34: Renaming A Picture

    Setting the handset Step by Step If an error message appears An error message appears after you select a picture if you saved the image in an invalid file format. Press ” to interrupt the operation. Press to delete the picture. Delete Setting the sound volume during playback Select the required sound and confirm.

  • Page 35: Checking The Available Memory

    Setting the handset Step by Step Open the menu. Options either: Select the menu item and confirm. The selected entry will be deleted. Delete Entry Select the menu item and confirm. All deletable entries in the list are Delete List deleted.

  • Page 36: Activating Or Deactivating The Ringer

    Setting the handset Step by Step Activating or deactivating the ringer Deactivating the ringer * Hold down the key until a confirmation tone is emitted. The ringer is deactivated. Activating the ringer * Hold down the key until a confirmation tone is emitted. Deactivating the ringer for the current call * Hold down the key until a confirmation tone is emitted.

  • Page 37: Activating/Deactivating Automatic Call Answering

    Setting the handset Step by Step Activating/deactivating automatic call an- swering This function allows you to accept calls by removing the handset from the charging shell. © Open the handset’s main menu. Ð Select the menu icon and confirm. H/Set Settings Select the menu item and confirm.

  • Page 38: Setting The Date And Time

    Setting the handset Step by Step Setting the date and time The handset date and time are automatically set when you set up a call to another station. If your communication system does not sup- port this function, you can set the date and time manually. The hand- set data and time must be set so that calls receive the correct times- tamp.

  • Page 39: Display Settings

    Setting the handset Step by Step Display settings A number of options are available for setting the display. You can set the screensaver (screen picture), the colour scheme, the contrast and the display lighting. You can also change the name displayed for the base station.
  • Page 40 Setting the handset Step by Step Colour scheme Four colour schemes are saved on your handset. By selecting a co- lour scheme you define the colours to be used for the font, menu items and background. If you change to a different colour scheme during a setting, it is imme- diately previewed to show how it will appear later for all menus.
  • Page 41 Setting the handset Step by Step Lighting You can set whether the display should light up when the handset is in the charging shell or if it is out of the charging shell. © Open the handset’s main menu. Ð Select the menu icon and confirm.
  • Page 42 Setting the handset Step by Step The new base station name is now displayed in idle status. The Cordless system overwrites the display information “Name base station” with the own phone number as soon as an incoming or out- going call is initiated. In this case, the name of the base station only reappears after the handset has been switched off and back on again.

  • Page 43: Setting The Conversion List For Vcard Transfer

    Setting the handset Step by Step Setting the conversion list for vCard trans- Phone numbers are usually specified as follows in e-mail programs, such as, Microsoft Outlook: +49 (05251) 820776. The handset is un- able to use this format, however, to dial the phone number. If the phone number above is a local fixed network number, it is converted to 0820776, for instance.

  • Page 44: Resetting The Defaults

    Setting the handset Step by Step Resetting the defaults This function allows you to reset your mobile phone to the defaults, forexample, if you want to pass it on to someone else or reset it. The handset features are handled as follows: Feature Action Sound settings...
  • Page 45 Setting the handset Default settings Setting Explanation/notes Levels Default sta- Tones and sig- Ringer volume nals Ringer melody, external 3 +30 Ringer melody, internal 3 +30 Warning tone Handset volume Volume in speakerphone mode Appointment Melody 3+30 Volume Key tones, audible each time a key is pressed.

  • Page 46: Conducting Calls - Enhanced Functions

    Conducting calls – enhanced functions Step by Step Conducting calls – enhanced functions Speakerphone mode Features Speakerphone mode offers you the following advantages: • Other persons can listen to and participate in the call. • Your hands are free. • When dialling, you can hear the ring tone, for example, without having to lift the handset to your ear.

  • Page 47: Conducting Calls With The Headset

    Conducting calls – enhanced functions Step by Step Setting the speakerphone volume The volume can be set during a call ( page 22). Conducting calls with the headset The handset can be used with a corded and cordless headset. Corded headset You can connect a corded headset to the socket on the side.
  • Page 48 Conducting calls – enhanced functions Step by Step Select the menu icon and confirm. Data Transfer Select the menu item and confirm. The Bluetooth menu is displayed. Bluetooth Select the menu item and confirm. The handset searches for a Blue- Search Headset tooth headset and sets up a wireless connection.
  • Page 49 Conducting calls – enhanced functions Step by Step Accepting a call on the Bluetooth headset The headset uses a call tone to signal an incoming call. Press the Talk key on the Bluetooth headset (refer to the headset user manual). Deactivating the Bluetooth headset during a call You are conducting a call via the Bluetooth headset.

  • Page 50: Number Redial

    Conducting calls – enhanced functions Step by Step Number redial The last 20 phone numbers dialled are saved in the redial list. A phone number that was dialled several times is only saved once. If you tried to call a party from the handset’s telephone directory, the name of the party is displayed in case of number redial.

  • Page 51: Adding A Telephone Number To The Redial List

    Conducting calls – enhanced functions Step by Step Adding a telephone number to the redial list During dial preparation, you can add a number displayed in the hand- set’s redial list to your phonebook. c Press the Talk key briefly. The redial list is displayed. s or t Select the required telephone number.

  • Page 52: Entering A Phone Number In The Call-By-Call List

    Conducting calls – enhanced functions Step by Step Entering a phone number in the call-by-call list You can manually enter a phone number in the call-by-call list. When the handset is idle: Open the call-by-call list. Select the menu item and confirm. The input mask is displayed. The New Entry line where you can enter information is marked active with [...].

  • Page 53: System Speed Dialling

    Conducting calls – enhanced functions Step by Step System speed dialling Your system administrator can save up to 1000 external phone num- bers as system speed dialling destinations in your communication system. You can dial these speed dialling destinations with a three- digit code (000 - 999).

  • Page 54: System Speed Dialling, Individual

    Conducting calls – enhanced functions Step by Step > < Select the menu item and confirm. * 7=Use speed dialing? Enter the required code (3 digits, 000 - 999). Within five seconds: enter the suffix-dialling or DID number. System speed dialling, individual You can save up to ten external phone numbers as speed dialling destinations for your handset in your communication system.

  • Page 55: System Telephone Directory

    Conducting calls – enhanced functions Step by Step Dialling an individual speed dialling destination c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu > < Select the menu item and confirm. Service? >...

  • Page 56: Telephone Database (Ldap)

    Conducting calls – enhanced functions Step by Step Quitting the redial list ” Press the display key. Note: Phone numbers dialled from the "System telephone directo- ry" are not stored in the redial list. Telephone database (LDAP) If your company has an LDAP telephone database and access to it is configured in your communication system, you can query it with your handset.
  • Page 57 Conducting calls – enhanced functions Step by Step then: > < Select the menu item and confirm. The system starts to search for the Search? entry. This can take a few seconds. The entries found are then dis- played. Selecting an entry either: If a single entry is found, it is displayed.
  • Page 58 Conducting calls – enhanced functions Step by Step If too many entries were found The hit list is not displayed in full if more than 50 entries matching your search query were found. We recommend narrowing down the search by entering more characters. However, even if you do not do this, you can still display the entire hit list, select the required entry and call the selected party.

  • Page 59: The Handset's Phonebook/Call-By-Call List

    Conducting calls – enhanced functions The handset’s phonebook/call-by-call list A total of up to 250 entries can be saved in the phonebook and the call-by-call list. The phonebook and the call-by-call list are operated in the same way. Gigaset QuickSync page 109 is a software application for transferring data between your cordless Octophon and your PC.

  • Page 60: Saving An Entry

    Conducting calls – enhanced functions Step by Step Call-by-call list: You can save carrier prefixes, for instance, in the call-by-call list. The following information applies to each entry. Information Explanation Number: Up to 32 digits PublicKey: Up to 16 characters Saving an entry s or When the handset is idle: Open the phonebook or call-by-call list.

  • Page 61: Finding And Dialling An Entry

    Conducting calls – enhanced functions Step by Step Changing the sequence of entries: The phonebook entries are generally sorted in alphabetical order by surname. Spaces and digits have first priority here. If the phonebook only contains a subscriber’s first name, this is listed instead of the sur- name in the sequence.

  • Page 62: Dialling An Entry With The Speed Dialling Digit

    Conducting calls – enhanced functions Step by Step Dialling an entry with the speed dialling digit You can call up and dial the phone number associated with an entry that you saved in the call-by-call list and assigned a speed dialling digit by simply pressing this speed dialling digit ( page 107).

  • Page 63: Marking A Vip (Very Important Person) Entry

    Conducting calls – enhanced functions Step by Step Save the entry. Save Entry a Press the On-hook key to end the operation. Marking a VIP (Very Important Person) entry s When the handset is idle: Open the phonebook. s t Select the required entry. Open the menu.

  • Page 64: Deleting An Entry Or Phonebook/Call-By-Call List

    Conducting calls – enhanced functions Step by Step Deleting an entry or phonebook/call-by-call list s or When the handset is idle: Open the phonebook or call-by-call list. s t Select the required entry. Open the menu. Options either: Delete Entry Select the menu item and confirm.

  • Page 65: Copying The Entire Phonebook Or Individual Entries

    Conducting calls – enhanced functions Step by Step Copying the entire phonebook or individual en- tries If your handset and the recipient’s handset have phone numbers be- tween 1 and 99, you can send or receive a list or entry directly from one handset to the other.
  • Page 66 Conducting calls – enhanced functions Step by Step c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu > < Select the menu item and confirm. Service? > < Select the menu item and confirm. The handset starts to load the list/ Load list buffer? entry.

  • Page 67: Directed Assignment Of An Msn (Multiple Subscriber Number)

    Conducting calls – enhanced functions Step by Step Directed assignment of an MSN (multiple subscriber number) Multiple subscriber numbers are phone numbers belonging to an ISDN multiple device line. They are used for the directed addressing of terminals, for example when a fax machine has a separate number. Before selecting an external connection, you can directly assign a configured multiple subscriber number.

  • Page 68: Using The Handset As A Second Line

    Conducting calls – enhanced functions Step by Step Enter an external phone number. The phone number is dialled. Please dial. Note: If a call is transferred, the costs are still assigned to the ACCT entered. Using the handset as a second line You can use your mobile phone for an outgoing call as if it were an- other line (temporary phone).

  • Page 69: Deactivating The Phone Number Display

    Conducting calls – enhanced functions Step by Step Deactivating the phone number display Your service engineer can deactivate the display of your phone num- ber and name on the called party’s display for external outgoing calls. You can also activate and deactivate the phone number display on your own handset yourself.

  • Page 70: Activating/Deactivating Do Not Disturb

    Conducting calls – enhanced functions Step by Step Note: If several users are called simultaneously, only the first user called is displayed. However, you can transfer by entering the phone number of any of the users called. > < Select the menu item and confirm. Select extension? then:...
  • Page 71 Conducting calls – enhanced functions Step by Step Note: If a call is transferred, the costs are assigned to the tele- phone to which the call was transferred from this point on- wards. You can check and display the call charges for your phone number as a total for a period that can be set by the service engineer.

  • Page 72: Call Trace

    Conducting calls – enhanced functions Step by Step Call trace You can apply to your carrier for "call tracing" on malicious calls. An authorised extension is then in a position to request the identification of the phone number. This also works for 30 seconds after the malicious caller has hung up. However, you should not hang up.
  • Page 73 Conducting calls – enhanced functions Step by Step Using the handset to open the door opener during a call > < Select the menu item and confirm. Open door? Using the handset to open the door opener without holding a con- versation c or d Press and hold down the Talk key or press the Speakerphone key.

  • Page 74: Tds Telephone Data Service

    Conducting calls – enhanced functions Step by Step Deactivating the door release c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu > < Select the menu item and confirm. Service? >...

  • Page 75: Activating Control Relays

    Conducting calls – enhanced functions Step by Step Activating control relays The service engineer can set up a maximum of 4 control relays that enable various equipment (forexample, door opener) to be activated and deactivated. It is possible to access a specific control relay. Depending on the con- figuration, the control relays can be •...

  • Page 76: Sending A Signal To The Network

    Conducting calls – enhanced functions Step by Step Sending a signal to the network To enable ISDN-type services/ features to be started via analog lines (forexample, call waiting when a line is busy, three-way conference calls, etc.), you must send a signal to the network before dialling the service code and/or phone number.
  • Page 77 Conducting calls – enhanced functions Step by Step > < Select the menu item and confirm. 3=on busy? then: Enter the phone number of the destination (without external code). Save the settings. Save Deactivating call forwarding to a "trunk" c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu.

  • Page 78: Using Night Service

    Conducting calls – enhanced functions Step by Step Using night service In night service mode, forexample, during lunch breaks or after office hours, all external calls are forwarded to a particular internal tele- phone (night station). The night station can be defined by the service engineer (= standard night service) or by you (= temporary night ser- vice).

  • Page 79: Using Dual-Tone Multifrequency Signalling

    Conducting calls – enhanced functions Step by Step Using dual-tone multifrequency signalling Your handset operates on the basis of digital information transmis- sion. However, certain applications, forexample, answering ma- chines, can only be operated using analog technology. For this you must send signals using the dual-tone multifrequency signalling (DT- MF) process.

  • Page 80: Parking/Activating Calls

    Conducting calls – enhanced functions Step by Step Parking/activating calls You can park up to ten calls (i.e. place them on hold) and then reacti- vate them at other telephones in your communication system. Parking a call You are on a call you wish to park. Call the system menu.

  • Page 81: Conducting Calls - With Multiple Users

    Conducting calls – with multiple users Step by Step Conducting calls – with multiple users Call waiting You need to speak to a user in your communication system urgently, even though his line is busy. You can send a call waiting signal during his call to let him know you want to talk to him.

  • Page 82: Call Waiting Tone Off/On

    Conducting calls – with multiple users Step by Step Ending the second call either: Call the system menu. Menu > < Select the menu item and confirm. Quit and return? a Press the On-hook key. The following message appears on the dis- play: "Recalling".

  • Page 83: Disabling/Enabling Automatic Call Waiting

    Conducting calls – with multiple users Step by Step Disabling/enabling automatic call waiting You can disable/ enable automatic call waiting signalling for a sec- ond call during a telephone conversation. Disabling the call waiting tone c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu.

  • Page 84: Transferring A Call

    Conducting calls – with multiple users Step by Step Note: During override • all users hear an override tone and everything that is said, • all users see the following message on the display "Override:..:” . Transferring a call Transferring a call means that you wish to hand over a call you are conducting on your handset to another user.
  • Page 85 Conducting calls – with multiple users Step by Step You receive a recall: • immediately if you have made a mistake, • 45 seconds after the transfer if the required user does not an- swer. If you do not answer recalls, another telephone defined by the service engineer is called (intercept station).

  • Page 86: Placing A Call On Hold

    Conducting calls – with multiple users Step by Step Placing a call on hold You can interrupt a call temporarily if, forexample, you want to talk to someone else in the room. The line is placed "on hold" . You are on a call. S or Press the R key or Display key.

  • Page 87: Conducting A Conference

    Conducting calls – with multiple users Step by Step Conducting a conference You can connect up to 5 internal or external partners with each other in a telephone conference. You can include up to 4 external users in the conference. For information purposes, you will hear a warning tone every 30 sec- onds during a conference call (can be disabled - ask your service en- gineer).
  • Page 88 Conducting calls – with multiple users Step by Step > < Select the menu item and confirm. Conference is placed "on hold", Add party? the users wait. Enter the phone number of the new user. The user is free and answers the phone. You announce the confer- ence.
  • Page 89 Conducting calls – with multiple users Step by Step Closing the conference party list Call the additional menu. > < Select the menu item and confirm. The conference party list is Exit list? closed. Disconnecting a party from the conference As the convener of the conference, you can disconnect users from the conference.

  • Page 90: Using The Second Call Function

    Conducting calls – with multiple users Step by Step Using the second call function The second call is an incoming call that is signalled on your handset during a call and that can be queried by you (forexample, page 73). A second call can be answered in the following call states: •...

  • Page 91: Group Functions

    Group functions Step by Step Group functions Activating/deactivating group calls If this has been configured by the service engineer, you belong to one or more groups of internal users that can be reached at a hunt group or group call phone number. Calls are signalled on all telephones in the group either in succession (=hunt group) or simultaneously (=group call), until a member of the group answers the call.
  • Page 92 Group functions Step by Step You are a member of several groups Leaving and re-joining individual groups c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu either: Select the menu item and confirm. Leave hunt group? >...
  • Page 93 Group functions Step by Step Press the star key. You have now joined all groups. then: a Press the On-hook key to end the operation.

  • Page 94: Ringing Group On

    Group functions Step by Step Ringing group on You can have calls to your handset signalled acoustically on up to five other telephones. The call is received by the person who answers the call first. Adding users to a group First user c or d Press and hold down the Talk key or press the Speakerphone key.

  • Page 95: Ucd (Universal Call Distribution)

    Group functions Step by Step > < Select the menu item and confirm. The first user added is displayed. Display/Clear? > Scroll to the required user. Call the additional menu. > < Select the menu item and confirm. The addition of the first user is Delete? cleared.
  • Page 96 Group functions Step by Step Logging on/off temporarily You can log on or off at the system temporarily, forexample, during break times. Logging on c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu >...
  • Page 97 Group functions Step by Step Wrap-up time If you need more time than the actual call lasts, you can request/acti- vate a wrap-up time for the last call. This can be a fixed length of time or, alternatively, you must deactivate the wrap-up time yourself (log back on).
  • Page 98 Group functions Step by Step Night destination on c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu > < Select the menu item and confirm. Service? > < Select the menu item and confirm. UCD Menu? >...

  • Page 99: Mulap Group (Multiple Line Application)

    Group functions Step by Step Mulap group (Multiple Line Application) If your handset’s line belongs to a Mulap group (Multiple Line Appli- cation), then you can • answer calls for the group (press the Talk key in group calls) • make external telephone calls under the group phone number (the group phone number is stored in the called party’s caller list, forexample) •...
  • Page 100 Group functions Step by Step Forwarding on c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu > < Select the menu item and confirm. Service? > < Select the menu item and confirm. More features: >...

  • Page 101: Message Functions

    Message functions Step by Step Message functions The message functions enable you to react to voice mail/ call back services of the communication system or of other users or to initiate information features yourself. Leaving a message/advisory message A number of advisory messages are stored in your communication system that can be automatically sent to the caller when an internal call is not answered (in the case of handsets and telephones with dis- play).

  • Page 102: Sending/Calling Text Messages

    Message functions Step by Step Note: Forexample, if you want to enter the third character on a key: press the relevant key three times in succession. Save the message. Save then: a Press the On-hook key to end the operation. Deactivating an advisory message c or d Press and hold down the Talk key or press the Speakerphone key.

  • Page 103: Answering A Message Or Voice-Mail Message

    Message functions Step by Step Send a text message c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu > < Select the menu item and confirm. Send Message? Enter the phone number for the required internal user or the group. Message to: either: >...
  • Page 104 Message functions Step by Step Viewing a new message either: f Press the message key. c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu > < Select the menu item and confirm. Display Messages? >...
  • Page 105 Message functions Step by Step a Press the On-hook key to end the operation. Checking for an old text message Old messages that have not been deleted cannot be displayed using the message key f. To call these messages, proceed as follows: c or d Press and hold down the Talk key or press the Speakerphone key.

  • Page 106: Caller List

    Message functions Step by Step > < Select the menu item and confirm. The entry is deleted. Delete? then: a Press the On-hook key to end the operation. Caller list If you are unable to answer an external and/or internal call, this call request is stored in a caller list.
  • Page 107 Message functions Step by Step Calling back a caller Call the menu. > < Select the menu item and confirm. The connection is set up. Call? Note: If a connection is established, the user is automatically de- leted from the caller list. Call requests for groups (hunt group/group call) are also deleted if a member of the group has set up the connection.

  • Page 108: Additional Functions

    Additional functions Step by Step Additional functions Handset alarm clock function When the alarm clock is activated, it rings every day or every day from Monday to Friday at the set time. The alarm clock is deactivated dur- ing automatic number redial. Note: The alarm will only sound with the set melody if the handset is in idle status.
  • Page 109 Additional functions Step by Step a Press the On-hook key to end the operation. Deactivating an alarm/repeating after a pause The alarm rings for 60 seconds. The following appears on the dis- ì play: . If you do not press anything, the alarm repeats after five min- utes and then deactivates.

  • Page 110: Handset Appointment Reminder Function

    Additional functions Step by Step Handset appointment reminder function You can program your handset to remind you of up to thirty appoint- ments. The handset must be in idle status at the time of the appoint- ment reminder. The appointment reminder function is deactivated during automatic number redial.
  • Page 111 Additional functions Step by Step Confirming an appointment reminder call An appointment reminder call is signalled in the same way as an in- coming call. Press the display key during the appointment reminder call. If you do not confirm the appointment reminder call, it will be stored in a missed dates list.
  • Page 112 Additional functions Step by Step Select the menu item and confirm. A security check question ap- Delete List pears. Confirm the security check question. The appointment reminder list is deleted. then: Save setting. Save a Press the On-hook key to end the operation. Displaying an unconfirmed appointment If you have failed to confirm an appointment reminder call, a Display key is assigned the "Missed Appoint."...

  • Page 113: System Appointment Function

    Additional functions Step by Step System appointment function You can use your handset to enter a single appointment for the next 24 hours or an appointment that recurs on a daily basis. When the appointment is due, your handset rings for approx. 20 sec- onds to remind you of your appointment.

  • Page 114: Selecting A Base

    Additional functions Step by Step Deleting/ checking entered appointments c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu. Menu > < Select the menu item and confirm. Service? > < Select the menu item and confirm.

  • Page 115: Speed Access To Functions And Phone Numbers

    Additional functions Step by Step • Best Base: If the handset is registered at multiple cordless sys- tems, it automatically switches to one of these systems when it enters the relevant range. For example: The handset is registered at the Gigaset home base as well as at the cordless system in the company.
  • Page 116 Additional functions Step by Step If you selected the "speed dialling" or "call-by-call" function: Select the required phone number and confirm. Quick Dial Starting a function, dialling a phone number either: 0 / 2 ... 9 Press and hold down the number key programmed with the required function.

  • Page 117: Data Exchange Between A Pc And A Handset Or Between Two Handsets

    Additional functions Data exchange between a PC and a handset or between two handsets You can transfer data between a PC and your handset or between two handsets. Interface overview The handset supports the following interfaces for data exchange: Interface Connect via...

  • Page 118: Pc Interface (Bluetooth)

    Additional functions PC interface (Bluetooth) You can use the PC interface (Bluetooth) to read, modify and transfer phonebook entries and pictures to the mobile phone. Data transfer mode Certain functions necessitate the transfer of large volumes of data between the handset and the computer.

  • Page 119: Bluetooth Interface

    Additional functions Step by Step Bluetooth interface If you have installed a Bluetooth interface on your PC, you can also communicate with the PC application via the Bluetooth interface on your handset. Note: Theoretically, third parties can tap Bluetooth connections. Transferring a phonebook from handset to handset via Bluetooth Prerequisite: The Bluetooth interface on the other handset page 113) must be active.
  • Page 120 Additional functions Step by Step On the other handset: Enter the Bluetooth PIN immediately and confirm (default: 0000). If agreed PIN: you were not fast enough, repeat the previous steps. Confirm the prompt. Add to Trusted Device list? The Bluetooth connection is established. The two handsets can now exchange data in vCard format.
  • Page 121 Additional functions Step by Step Deactivating and activating the Bluetooth interface You can deactivate the Bluetooth interface of you do not need it for extended periods of time. This increases your handset’s stand-by time. Deactivating the interface © Open the handset’s main menu. í...

  • Page 122: Telephone Blocking

    Telephone blocking Step by Step Telephone blocking Handset telephone lock You can protect your handset against unauthorised access by enter- ing a 4-digit numerical code to lock it. The PIN is preset to "0000" (default). The handset does not prompt for a PIN in this setting.

  • Page 123: Telephone Lock Code Programming

    Telephone blocking Step by Step Telephone lock code programming You can protect your handset against unauthorised access (thereby safeguarding personal data) by entering a 5-digit code to lock and unlock it. To change a code, first enter the old code and then key in the new code twice.

  • Page 124: Locking/Unlocking The Handset

    Telephone blocking Step by Step Locking/unlocking the handset You can lock your handset to prevent external dialling and program- ming, thereby preventing unauthorised use in your absence, forexample. Prerequisite: You have defined a personal code or use the default code "00000". Locking the handset c or d Press and hold down the Talk key or press the Speakerphone key.

  • Page 125: Central Telephone Lock/Locking/Unlocking Other Handsets

    Telephone blocking Step by Step Central telephone lock/locking/ unlocking other handsets If you have the appropriate authorisation, you can lock and unlock other handsets to prevent unauthorised use. If the user has locked his handset and has forgotten the individual password he has set, you can unlock the phone again using this func- tion.

  • Page 126: System Functions

    System functions Step by Step System functions The system functions can be called up via the menu or directly by en- tering codes. Calling functions via the menu c or d Press and hold down the Talk key or press the Speakerphone key. Call the system menu.

  • Page 127: Functions And Codes

    System functions Functions and codes Functions Codes Automatic call wait.term.on Automatic call wait.trm.off Waiting tone off Waiting tone on Call waiting Caller list - Call - Save phone number Advisory msg. on Advisory msg. off DND on DND off UCD: - Log on - Log off - Work on...
  • Page 128 System functions Functions Codes Tone dialling Night Service ON Night Service OFF Park – Park call – Retrieve call Account code Callback View callbacks Suppress phone number Temporary phone number (MSN) Restore phone number Ringing group on Ringing group off Hunt group/join hunt group Hunt group/leave hunt group Control Relay On...

  • Page 129: Appendix

    Appendix Appendix Troubleshooting Some malfunctions can be resolved without outside intervention. The following table pro- vides a list of such malfunctions. All other malfunctions should be reported to the relevant service personnel. Error Possible cause Remedy Press the On-hook key Handset not switched No display.

  • Page 130: Incorrect Input

    Appendix Error Possible cause Remedy The following appears immediately after the Communication system Talk key is pressed: is being used by other Repeat call later. Connect. users. No dial tone available; no calls can be made. The following, Remove the batteries forexample, appears: from the handset and then re-insert it.
  • Page 131 Appendix Error Possible cause Remedy The following appears: Incorrect PIN was en- Enter the correct PIN. tered. Not allowed Phone number was not Enter the phone number The following appears: fully entered, the star or correctly or as pre- hash key was not Not available scribed.

  • Page 132: Cleaning The Handset

    Appendix Cleaning the handset Removing everyday dirt To clean the handset and the charging shell, simply wipe them with a damp or anti-static cloth. Never use a dry cloth. Do not use abrasive cleaning agents. After contact with liquids 1. Deactivate the handset immediately. Do NOT activate it! 2.

  • Page 133: Documentation

    (search items: „Downloads“ -> „Telefonanlagen“ -> „Octopus - Serie“ -> „Octopus F“) • on CD-ROM (ask the service personnel) in HTML and PDF format To view or print the operating instructions in PDF format, you need a computer on which the free Adobe Acrobat Reader program is installed.

  • Page 134: Accessories

    Appendix Accessories Only use original accessories. This will help you avoid injury and property damage and you can ensure that all relevant regulations are observed. EU guidelines The handset and accessories listed conform to the following EU guideline: 99/05/EC "Radio and Telecommunication Terminal Equipment“ Declaration of conformity Your handset is supplied for use within a specific country, which is displayed on the under- side of the device.

  • Page 135: Index

    Index Index Talk time ............. 19 Warning tone ..........37 Battery tone Setting ............24 Bluetooth ............39 Accessories ........... 126 Bluetooth interface ......... 111 Activating ............2 Advisory message ..........93 Advisory tones ..........24 Alarm ............100 Call answering group .........
  • Page 136 Index Viewing ............80 Confirmation tone Entering codes ..........118 Function ............37 Entrance telephone .......... 64 Setting ............24 Entry Connecting parties ........... 81 Changing ............ 54 Connection quality ..........2 Deleting ..........42, 56 Consultation (second line) ........6 Dialling ..........4, 42, 53 Contrast, setting...
  • Page 137 Index Key tones Night service ........... 70 Function Number keys ............37 ............ IV Setting Number redial ............24 Keypad lock Adding a phone number ............. 10 ....... 43 Keys Automatic ............ 42 Control key Deleting an entry/list ..........12 ........
  • Page 138 Index R key Talk key ............ IV, 11, 12 ............IV, 11 Radio range Talk time ............2 ............19 Range problems TDS telephone data service ..........2 ......66 Recall Technical data ............72, 77 ..........125 Receiver inset Telephone blocking ...........
  • Page 139 Index...
  • Page 141 Important telephone numbers For problems: For questions regarding sales: Upon delivery of the equipment, please enter telephone numbers! Issued by: Deutsche Telekom AG Right of modification reserved. Reference number: A31003-T1100-U106-2-7619 SW version: 7.0 Status: 03/2009 Printed on environmentally compatible recycled paper.

This manual is also suitable for:

F200F400F650Octophon s3 professional

Table of Contents