Sagem MF9300 Scanner Manual
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Sagem MF9300 Scanner Manual

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MF9300
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Summary of Contents for Sagem MF9300

  • Page 1 MF9300 User manual for scanner...

  • Page 2: Trademark Acknowledgments

    All information included herein is subject to change without notice. SAGEM is not responsible for any loss or damages, direct or indirect, arising from or related to the use of this operation manual.

  • Page 3: Introduction

    INTRODUCTION The network scanner expansion Kit (SG-NS1) enables the machine to be used as a network scanner. • To enable the network scanner function of this machine, a product key (password) must be entered using a key operator program. This is only required once. Use the "PRODUCT KEY" program to enter the product key. If you do not know your product key, please ask your dealer.

  • Page 4: Table Of Contents

    CONTENTS INTRODUCTION ..........1 BEFORE USING THE NETWORK SCANNER FUNCTION TROUBLESHOOTING ABOUT THE NETWORK SCANNER FUNCTION..3 TROUBLESHOOTING ........32 DISPLAY MESSAGES........33 SETTINGS AND PROGRAMMING REQUIRED IF YOUR E-MAIL IS RETURNED ....34 FOR THE NETWORK SCANNER FEATURE..4 IMPORTANT POINTS WHEN USING SCAN TO SETTINGS REQUIRED FOR THE NETWORK E-MAIL ............

  • Page 5: Before Using The Network Scanner Function

    Chapter 1 BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE NETWORK SCANNER FUNCTION When the network scanner function is added to the machine, a document or photo can be scanned into an image file and sent over a network or the Internet to a file server, e-mail destination, or your own computer. The scanned image can be sent to the following types of destinations: 1.

  • Page 6: Settings And Programming Required For The Network Scanner Feature

    SETTINGS AND PROGRAMMING REQUIRED FOR THE NETWORK SCANNER FEATURE To use the Network Scanner feature, settings for the SMTP server, DNS server, and destination addresses must be established. To establish the settings, use a computer that is connected to the same network as the machine to access the machine's Web page.

  • Page 7: About The Web Page

    BEFORE USING THE NETWORK SCANNER FUNCTION ABOUT THE WEB PAGE When you access the Web page in the machine, the following page will appear in your browser. A menu frame appears on the left side of the page. When you click an item in the menu, a screen appears in the right frame that allows you to establish settings for that item.

  • Page 8: Basic Settings For Network Scanning

    BEFORE USING THE NETWORK SCANNER FUNCTION BASIC SETTINGS FOR NETWORK SCANNING Click "Network Scanning" in the menu frame, and then establish the required settings. These settings should only be established by the network administrator. For detailed explanations of the procedures for establishing settings, click "Help" in the menu frame. Click "Network Scanning"...

  • Page 9: Smtp Server And Dns Server Settings

    BEFORE USING THE NETWORK SCANNER FUNCTION SMTP SERVER AND DNS SERVER SETTINGS SMTP is used to transmit e-mail that is sent using Scan to E-mail or Scan to FTP (Hyperlink). To use these transmission methods, your SMTP server settings must be configured. Configuring SMTP server settings Click "Application"...

  • Page 10: Configuring Ldap Server Settings (When Using An Ldap Server)

    BEFORE USING THE NETWORK SCANNER FUNCTION CONFIGURING LDAP SERVER SETTINGS (WHEN USING AN LDAP SERVER) If mail addresses are managed on your network by an LDAP server, the e-mail addresses stored in the LDAP server can be used for Scan to E-mail. In addition, user authentication can be enabled to restrict use of the network scanner function by means of user passwords stored in the LDAP server.

  • Page 11: Programming Custom Index Names

    BEFORE USING THE NETWORK SCANNER FUNCTION PROGRAMMING CUSTOM INDEX NAMES Stored destinations appear as one-touch keys in the Address book screen of the touch panel (p.19). Each stored destination appears in the ABC (alphabetical) index, and can also be included in one of the six custom indexes (note that these are called "group indexes"...

  • Page 12: Setting Up Destination Information

    BEFORE USING THE NETWORK SCANNER FUNCTION SETTING UP DESTINATION INFORMATION To store the name and address of a destination in a one-touch key, click "Destination" in the Web page menu frame. "Destination" can also be used to edit or clear stored destinations. (p.14) A total of 200 destinations can be stored, including E-mail, FTP, Desktop, and Group destinations.

  • Page 13: Storing Destinations For Scan To Ftp

    BEFORE USING THE NETWORK SCANNER FUNCTION Storing destinations for Scan to FTP Click "Destination" in the menu frame. If you select the "Enable Hyperlink to FTP Note server to be e-mailed" checkbox and select a previously stored recipient (p.10) from "E-mail Destination", an e-mail will be sent to the recipient informing them of the file format and location of the scanned image...
  • Page 14 Storing destinations for Scan to Desktop The destination for Scan to Desktop is stored by the Sagem Network Scanner Tool Setup Wizard when "Network Scanner Tool" is installed in your computer. For this reason, there is no need to store the Scan to Desktop destination in the Web page.
  • Page 15 BEFORE USING THE NETWORK SCANNER FUNCTION Storing Groups (Scan to E-mail) If you are using Scan to E-mail, a scanned image can be sent to multiple destinations in a single operation. Up to 100 destinations can be stored in one group. Note Click "Destination"...

  • Page 16: Editing And Deleting Programmed Transmission Destinations

    BEFORE USING THE NETWORK SCANNER FUNCTION Editing and deleting programmed transmission destinations To edit or delete programmed destinations, click "Destination" in the menu frame of the Web page. Click "Destination" in the menu frame To edit the selected destination, click of the Web page.

  • Page 17: Storing The Sender Information (Scan To E-Mail)

    BEFORE USING THE NETWORK SCANNER FUNCTION STORING THE SENDER INFORMATION (Scan to E-mail) Use this procedure to store the sender information (sender name and e-mail address) that appears when you send an image by Scan to E-mail. Up to 200 senders can be stored (only one sender can be selected for a transmission). The sender name appears in the recipient's e-mail program.

  • Page 18: Protecting Information Programmed In The Web Page ("Passwords")

    Enter the current password in "Admin Password". When establishing a password for the first time, enter "sagem" in "Admin Password". Enter passwords in "User Password" and "Admin Password". A maximum of 7 characters and/or numbers can be entered for each password (passwords are case sensitive).

  • Page 19: Restricting Use Of The Network Scanner Function (User Authentication)

    BEFORE USING THE NETWORK SCANNER FUNCTION RESTRICTING USE OF THE NETWORK SCANNER FUNCTION (USER AUTHENTICATION) Use of the network scanner function can be restricted by means of user passwords stored in an LDAP server. Settings required for user authentication To implement user authentication, the following settings are required: •...

  • Page 20: Initial Screen Of Scanner Mode

    INITIAL SCREEN OF SCANNER MODE The condition setting screen of scanner mode is displayed by pressing the [SCAN] key (refer to the operation manual for copier) while the copy mode, print mode, fax mode, or job status screen appears in the touch panel. If user authentication is enabled, the initial screen will appear after authentication.

  • Page 21: Address Book Screen

    BEFORE USING THE NETWORK SCANNER FUNCTION Address book screen Touch the [ADDRESS BOOK] key in the condition setting screen (previous page) to display the screen shown below at right. Destinations stored using the Web page are grouped in indexes ( ) according to the letter entered in "Initial" for each destination, and the name entered in "Display Name"...

  • Page 22: How To Use The Network Scanner Function

    Chapter 2 HOW TO USE THE NETWORK SCANNER FUNCTION SENDING AN IMAGE BASIC TRANSMISSION METHOD Make sure the machine is in scanner Adjust the quality setting. (p.27) mode. The factory default When the [SCAN] key AUTO settings are: light is on, the machine is COPY QUALITY •...

  • Page 23: Using The Rspf

    HOW TO USE THE NETWORK SCANNER FUNCTION Using the RSPF Touch the one-touch key of the desired destination. Press the [START] key ( The key you touched is READY TO SEND. highlighted. If you touch Scanning begins. When the wrong key, touch the TEST1 TEST2 scanning is finished,...

  • Page 24: Transmission Methods For Scan To E-Mail

    When the [ADDRESS ADDRESS REVIEW] key is touched, E-MAIL ADDRESS CANCEL BOOK only the entered ppd1@sagem.sa destinations are displayed. ADDRESS REVIEW To delete a destination, ADDRESS ENTRY touch the key of the SEND SETTINGS destination that you wish...
  • Page 25 HOW TO USE THE NETWORK SCANNER FUNCTION Sending an image by selecting an e-mail address in an LDAP server To use an LDAP server, the LDAP server settings must be configured in the Web page. Perform steps 1 through 6 of "BASIC Touch the [OK] key.

  • Page 26: Scanning And Transmitting Atwo-Sided Original (When An Rspf Is Installed)

    HOW TO USE THE NETWORK SCANNER FUNCTION SCANNING AND TRANSMITTING A TWO-SIDED ORIGINAL (when an RSPF is installed) Follow these steps to automatically scan a two-sided original. Make sure the machine is in scanner Touch the [OK] key. mode and then load the document in the RSPF.

  • Page 27: Scanning A Large Number Of Originals (When An Rspf Is Installed)

    HOW TO USE THE NETWORK SCANNER FUNCTION SCANNING A LARGE NUMBER OF ORIGINALS (when an RSPF is installed) If you have a large number of originals, the originals can be scanned in batches using the RSPF. Make sure the machine is in scanner Perform steps 4 through 9 of "BASIC mode and then load the document in TRANSMISSION METHOD".

  • Page 28: Scanning Settings (Original Size, Quality, Resolution, File Format, And Send Setting)

    SCANNING SETTINGS (ORIGINAL SIZE, QUALITY, RESOLUTION, FILE FORMAT, AND SEND SETTING) When sending an image, you can change the original scan size, quality, resolution, file format, and file name. MANUALLY SETTING THE SCANNING SIZE If you load an original that is not a standard size, or if you wish to change the scanning size, touch the [ORIGINAL] key and set the original size manually.

  • Page 29: Selecting The Quality

    HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE QUALITY You can adjust the quality manually to match the type of original. After loading the original in scanner mode, follow the steps below. The factory default settings are "TEXT/PHOTO" for the image quality, and "AUTO" for the density. Touch the [QUALITY] key.

  • Page 30: Selecting The Resolution

    HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE RESOLUTION The resolution for scanning an original can be selected. Load the original in scanner mode and then follow the steps below. The factory default setting for the resolution is "300 dpi". Change the resolution Touch the [RESOLUTION] key.

  • Page 31: Selecting The File Format

    HOW TO USE THE NETWORK SCANNER FUNCTION SELECTING THE FILE FORMAT You can select the format of the image file that will be created (file type, compression mode, and pages per file). The factory default settings are "TIFF" for the file type, "MMR (G4)" for the compression mode, and "ALL" for the pages per file.

  • Page 32: Changing The Send Settings

    HOW TO USE THE NETWORK SCANNER FUNCTION CHANGING THE SEND SETTINGS The file name of the scanned image can be changed. When performing Scan to E-mail, the subject and sender can also be changed. If the send settings are not changed, these items are entered automatically using the information stored in the Web page.

  • Page 33: Canceling An E-Mail/Ftp Transmission

    CANCELING AN E-MAIL/FTP TRANSMISSION You can cancel a transmission job that is in progress. Cancellation is done from the scanner job status screen. You can cancel a transmission after scanning is finished by pressing the [CLEAR] key ( ) or the [CLEAR ALL] Note key ( ) while "SENDING.

  • Page 34: Troubleshooting

    Chapter 3 TROUBLESHOOTING TROUBLESHOOTING If a problem or question arises, try to solve the situation using the following information before contacting your authorized SAGEM dealer. Problem Cause and solution Page The original is loaded upside down. → If you are using the document glass, the original must be placed The image cannot be scanned.

  • Page 35: Display Messages

    TROUBLESHOOTING Problem Cause and solution Page An incorrect destination was selected. Otherwise, there is a mistake in the information stored for the destination (e-mail address or FTP server information). → Select the correct destination and make sure the correct The recipient does not receive information is stored for the destination.

  • Page 36: If Your E-Mail Is Returned

    TROUBLESHOOTING Message Solution Page YOUR FILENAME IS WRONG. The characters ¥/;:*?"<> cannot be used in a file name. Select a — name that does not use those characters. NO MATCHING ADDRESS There are no addresses in the LDAP server that match your search FOUND.

  • Page 37: Important Points When Using Scan To E-Mail

    TROUBLESHOOTING IMPORTANT POINTS WHEN USING SCAN TO E-MAIL Be very careful not to send image data files that are too large. Your mail server's system administrator may have placed a limit on the amount of data that can be sent in one e-mail transmission.

  • Page 38: Checking The Ip Address

    CHECKING THE IP ADDRESS To check the IP address of the machine, print out the settings list from the operation panel of the machine. Press the [CUSTOM SETTINGS] key. The custom settings LINE screen will appear. DATA B STATUS CUSTOM SETTINGS Touch the [LIST PRINT] key.

  • Page 39: Network Scanner Expansion Kit Cd-Rom

    10 computers. If you need to install in more than 10 computers, please contact your authorized Sagem dealer. • Network Scanner Tool This is a utility that helps you use Scan to Desktop (p.3). This utility must be installed to use Scan to Desktop.

  • Page 40: User's Guides For Software Programs

    Network Scanner Expansion kit CD-ROM USER'S GUIDES FOR SOFTWARE PROGRAMS The Manual folder in the "Network Scanner Expansion kit" CD-ROM contains user's guides (in PDF format) for each of the software programs. • Companion Installation Guide • Companion User's Guide •...

  • Page 41: Installing The Software Program

    For detailed information, see the Companion Installation Guide and Companion User's Guide. * Companion Imaging is a version of Eastman Software's Imaging for Windows Professional Edition that has been customized by the Sagem SA.

  • Page 42: Setting Up Network Scanner Tool

    Companion is installed. For example, if • The "Initial" is used to sort the one-touch keys "Sagem" is entered for the "Prefix" and the in the alphabetical index in the address book provided process definitions are selected, the screen.
  • Page 43 Network Scanner Expansion kit CD-ROM Make sure that the name of the machine appears, select the checkbox, and click the "Next" button. • When Windows 98/Me/NT 4.0 (Service Pack 6 or later) /2000/XP is used, the network connected machine is automatically detected. •...

  • Page 44: Installing Twain

    Network Scanner Expansion kit CD-ROM INSTALLING TWAIN INSTALLING TypeReader Professional 5.0 (Trial version) Quit any software applications and/or resident programs that are running on Quit any software applications and/or your computer. resident programs that are running on your computer. Insert the "Network Scanner Expansion kit"...

  • Page 45: Uninstalling The Software Program

    Network Scanner Expansion kit CD-ROM UNINSTALLING THE SOFTWARE PROGRAM Uninstall the software with "Add/Remove Programs" in the Control Panel. • When Companion is uninstalled, Network Scanner Tool is also uninstalled. Note that if Network Scanner Tool Note is uninstalled, you will no longer be able to directly receive image data from the machine. •...

  • Page 46: Specifications

    Chapter 5 SPECIFICATIONS For information on power requirements, power consumption, dimensions, weight, and other specifications that are common to all features of the machine, refer to the operation manual for copier. Maximum original size 11" x 17" or A3 Optical resolution 400dpi Output resolution 200, 300, 600dpi...

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