Presenter Guide - Polycom Desktop HDX Reference Manual

Presenter Guide

While videoconferencing is an effective communications medium, you must
be prepared to accept a small loss of resolution. Your visual guides needs
tobe adapted in order to maximize the audience's view at both the local and
remotes sites. The following suggestions are for presenters in order to help
them create effective PowerPoint slides.
 Use a simple PowerPoint template in landscape format
o Use dark print with a plain light background or light print and a plain dark
background; a dark blue background is recommended
 Allow for a 1 inch margin on all borders
 Limit the amount of words per slide
o Use no more than 5 bullets of information per slide;
o Use brief phrases instead of sentences
 Keep any graphics simple;
o Use simple bold tables like pie charts or bar graphs
o Avoid complex tables and scatter plots
 Use a consistent font size,
o At least 30-point font for text and 44 for headings
 Select a simple, clear, and bold font: Arial, Tahoma, Verdana;
o Avoid italics
o Use lower case for text
 Avoid animation and special effects ( sounds, fly-ons, fade-ins)
o Use simple slide transition
 Send a copy of the presentation to all receiving sites for distribution
(in case of problems)
 If possible, have a second medium available (hard copy and
document camera)